The URL can be used to link to this page

Home My WebLink About2020-082 PO 20200152 Amnd #2- KDGAP Enterprises, Inc. Purchase Order CITY REC'O'RDER Fiscal Year 2020 Page: 1 of: 1 i1 IN,17 i; I.@16I=ice=d3it,isi--17.1:IEi=:.e4i l�E - B City of Ashland i y74L r ; ,_P 47-,161."441_ 441_ � ATTN: Accounts Payable Purchase L Ashla d, OR 97520 Order#20 E. Main 20200152 T Phone: 541/552-2010 0 Email: payable@ashland.or.us 6/, V H C/O Public Works Department E KOGAP ENTERPRISES, INC l 51 Winburn Way N 115•W STEWART AVE STE 202 P Ashland, OR 97520 MEDFORD, OR 97501 Phone: 541/488-5347 O T Fax: 541/488-6006 R �- -(5411776-6547 Paula Brown 09/13/2019 _ FOB ASHLAND OR City Accounts Payable N Main Island Improvements 1 MODIFIED: North Main Refuge Island Improvements 1 $79,500.0000 $79,500.00 Improvement Agreement Completion date: 09/30/2019 Processed change order 10/04/2019 Completion date is extended to November 30, 2019 Project Account: E-201803-999 - 2 ADDED: Processed change order 02/06/2020 1 $1,610.0000 $1,610.00 Amendment No. 2 Compensation increased$1,610.00 - Project Account: E-201803-999 ***************'GL SUMMARY*************** 081200-704200 $81,110..00 I 1 • nJ,� By: l:>d "v1M�4� Date: off''( 19too Authorized Signature �= P6� =_ 81 110.00 ,,t,e,,e-e-1--. , e. ,. _ FORM #10 ()//tve'7-4) I T Y OF CONTRACT AMENDMENT APPROVAL REQUEST FORM AsHLAND Request for a Change Order Name of Supplier 1 Contractor 1 Consultant: KOGAP .Tota6 amount pfitliist contract amendment:; Purchase Order Number: 20200152 Title l Description: North Main Refuge Island Improvements r,S 1,61"0 00' . • Q Per attached contract amendment _.,M _ ' ,____.__ Contract Amendment Original contract amount $79,500.00 100 %of original contract Total amount of previous contract amendments 0 %of original contract Amount of this contract amendment 1,610.00 2 %of original contract TOTAL AMOUNT OF CONTRACT $81,100.00 102 %of original contract In accordance with OAR 137-047-0800:1)The amendment is within the scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment is necessary to comply with a change in law that affects performance of the contract 3)The amendment results from renegotiation of the terms and conditions,including the contract price,of a contract and the amendment is advantageous to the City of Ashland,subject to all of the following conditions:a)goods and services to be provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,with all things considered,the amended contract is at least as favorable to the City as the unamended contract c)The amended contract does not have a total term greater than allowed in the solicitation document, contract or approval of a Special Procurement An amendment is not within the scope of the procurement if the City determines that if it had described the changes to be made by the amendment in the procurement documents,it would likely have increased competition or affected award of contract Contract amendment is within the scope of procurement: YES ✓ NO (If"NO",requires Council approval!Attach copy of CC.) Sourcing Method: SMALL PROCUREMENT—Not exceeding$5,000 INVITATION TO BID or COOPERATIVE PROCUREMENT,QRF or ❑"YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50 amendments—<$6,000. ❑ "YES",the total amount of cumulative amendments ❑"YES",the total amount of original contract and ❑If"NO",amount exceeding authority requires <—25%of original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach copy of Council whichever is less. $75K for Personal Services,<$50K for Attorney Fees. Communication. 0 If"NO",amount exceeding authority requires 0 If"NO",amount exceeding authority requires Council ❑Exempt—Reason: _ Council approval.Attach copy of Council approval.Attach copy of Council Communication. PERSONAL SERVICES(Direct Appointment) Communication. 0 Exempt—Reason: ❑ "YES",cumulative amendments s$35,000 0 Exempt—Reason: ❑If"NO",requires council approval.(Attach INTERMEDIATE PROCUREMENT SOLE SOURCE EMERGENCY PROCUREMENT Goods&Services•>$5,000 and<$100,000 El "YES",the total amount of cumulative amendments 0 Written Findings:Document the nature of the Personal Services•>$5,000 and<$75,000 s 25%of original contract amount or$250,000 emergency,including necessity and circumstances I] "YES",the total amount of cumulative whichever is less. requiring the contract amendment amendments s 25%of original contract amount 0 If 0 If"NO",amount exceeding authority requires ❑ Obtain direction and written approval from City "NO",amount exceeding authority requires Council Council approval.Attach copy of Council Administrator approval.Attach copy of Council Communication. Communication. 0 If applicable,attach copy of Council Communication ❑ Exempt—Reason: 0 Exempt—Reason: 0 Exempt—Reason: SPECIAL PROCUREMENT INTERGOVERNMENTAL AGREEMENT ❑"YES",the total amount of original contract and cumulative amendments are ❑ Renewal of Intergovernmental Agreement:Terms modified in accordance with initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal Procurement approved by City Attorney and department head affected by renewal and approved/signed ❑ If"NO",amount exceeding authority requires Council approval. by City Administrator.AMC 2.28.045(B) Attach copy of Council Communication. ❑ If"NO",Council approval is required.Attach copy of Council Communication Project Number 201803 - __ Account Number 081200 .704200 Account Number - • *Expenditure must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. 24 Z Employee Signature:\)(� bQ�(�'/\��t ;14.4zipI II ,�,Q�.� epartment Head Signature: `1�rr►_' k JJ (Equ-4.. .,-ter than$5,000) City Administrator: '4 u j!A (f, (Equa to or gree ran$2�000 or 10%) Funds appropriated for current fiscal year: IP NO $ — IS Deputy Finance Director(Equal to or greater than$5,000) Date Comments: Form#10-Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,10121/2019 AMENDMENT NO. 2 to • GOODS&SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and KOGAP Enterprises,Inc., a domestic business corporation, ("Provider") for North Main Refuge Island Improvements. RECITALS A. The City and Provider previously entered into a Goods and Services Agreement effective August 26,2019 (the"Agreement"),for the North Main Refuge Island Improvements. B. The City and Provider now wish to amend the Agreement to increase the amount of compensation to be paid to Provider. AGREEMENT NOW THEREFORE, in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend Section 2 of the Agreement as follows,with strikeout wording deleted and underscored wording added: 2.1 City shall pay Provider the sum of$81,100.00 (eighty-one thousand one hundred dollars) $79,500.00 as provided herein as full compensation for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of $81,100.00 (eighty-one thousand one hundred dollars) $79,500.00 without the express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or.reimbursement. 2. This Amendment No.2 is effective upon being signed by both parties. f 3. Except as specifically modified by this Amendment No.2,the terms and conditions of the Page 1 of 2: Amendment No.2 to Goods&Services Agreement between the City of Ashland and KOGAP Enterprises, Inc. Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No.2 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: CIT OF ASHLAND,OREGON KO e ' Ente prises Y: B Kel y A.Madding, City ministrator � tiCaermt? Printed Name: Date: 12 770 ZA:9 Title: LC '/`wi DtIT C Date: 2 A • Page 2 of 2: Amendment No.2 to Goods&Services Agreement between the City of Ashland and KOGAP Enterprises, Inc.