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HomeMy WebLinkAbout2020-085 PO 20200351- WBCP, W Brown Creative Partners Purchase Order Pi/A1 �^°EFiscal Year 2020 /r CITY Y� RECORDD Page: 1 of: 1 B City of Ashland F�E4ta � I ATTN: Accounts Payable Purchase 20 E. Main Order# 20200351 Ashland, OR 97520 T Phone: 541/552-2010 O Email: payable@ashland.or.us V H C/O Human(Resources Division E WBCP, W.BROWN CREATIVE PARTNERS I 20 East Main Street N 698 LYNN LANE p Ashland, OR 97520 D CENTRAL POINT, OR 97502 Phone: 541/552-2110 R T Fax: 541/488-5311 -E 1aLE[e]== -e=. a i = i-I-gJ5[Et= (541) 858-0378 _ Tina Gray __c__ �I 2 = ala`• E=1!E e?�lF` le_2- �-_° _-- _ �I�IEJ----- =�9.2��=1=��.[E]9__ __ 03/03/2020 2087 R._FOB ASHLAND O /NET30 City Accounts Payable irzTz-gA .3F=T __E=_� 2=lig�C—?a i'�6'�f _'--51 -Si:eI3 S gIW_-g- Partial Recruitment Services 1 Partial Recruitment Services 1 $9,400.0000 $9,400.00 Not to exceed $9,400.00 Personal Services Agreement(Less than $25,000) Completion date: 05/31/2020 Project Account: *************** GL SUMMARY*************** - 014900-604100 $9,400.00 Q ByDate:, /3/A-0" Authorized Signature $9.400.00 • FORM #3P e �D � -( CITY OF A e �aest ®rurc�aas ruler ASHLAND REQUISITION Date of request: OOP 3/?o?.d Required date for delivery: Vendor Name Wendi Brown Creative Partners,WBCP . Address,City,State,Zip 698 Lynn Ln.Central Point,OR 97502 Contact Name&Telephone Number Wendi Brown 541-664-0376 wendi@wbcpinc.com Email address SOURCING METHOD . O Exempt from Competitive Bidding ❑ Emergency ❑ Reason for exemption: 0 Invitation to Bid ❑ Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written.quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) (If council approval required,attach copy of CC) ❑ Small Procurement ❑ RequestforProposal Cooperative Procurement Not exceeding$5,000 _ Date approved by Council: ❑ State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington Date approved by Council: Contract# (Attach copy of council communication) ❑ Other government agency contract intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 ❑ Form#9,Request for Approval Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached City Administrator.AMC 2.50.070(4) ❑ _(3)Written proposals&solicitation attached Date approved by Council: ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K Valid until: (Date) approval required.(Attach copy_of council communication) ,- Description of SERVICES Total Cost woo. IS THE ONLY PROFeSStoNAL iqq00 eolist4oni.5eivvtee5, Partial recruitment services,FIRM`CHAT WILL PEIMP2M A. • /4dvent4in • .;=, ppre-piL Remit-MEW T $9,400 ( ):i9. . .- Item# Quantity Unit Description of MATERIALS Unit Price Total Cost 0Per attached quote/proposal S TOTAL COST. :. Project Number •_ _ Account Number • 9;40Q_ Account Number 014900 - 604100 Account Number • *Expenditure must be charged to the appropriate account numbers for the financials to.accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that'the City's public contracting requirements have been satisfied. / Employee: Department Head: 9/ I It great rthan$5,000) Department ManagerlSuperyisor: City Administrator: (Equal to or gre than$25,000) Funds appropriated for current fiscal year: YE /NO C L.. "/ivk-A gja-la Deputy Finance Director-(Equal to or greater than$5,000) Date Comments: Form#3-Requisition ' • PERSONAL SERVICES AGREEMENT (LESS THAN$25,000) CONSULTANT: Wendy Brown Creative Partners, WBCP CITY or ASH H LAND ADDRESS: 698 Lynn Ln.,Central Point, OR 97502 20 East Main Street Ashland,Oregon 97520 Telephone: 541/552-2101 TELEPHONE: 541-664-0376 Fax: 541/488-5311 EMAIL: wendi@wbcDinc.com - e This Personal Services Agreement (hereinafter"Agreement") is entered into-by and between the City of Ashland, an Oregon municipal corporation (hereinafter"City")and Wendi Brown Creative Partners (WBCP),a domestic professional corporation("hereinafter"Consultant"),for professional recruitment services, NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City. as set forth below(the'`Effective Date"),and unless sooner terminated as specifically provided herein, shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore,but not later than May 31, 2020. 2. Scope of Work: Consultant will provide partial recruitment services as more fully set forth in the Consultant's Proposal Option 1 for a partial recruitment services to include Advertising and Headhunting, which is attached hereto as"Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to herein as the"Work." 3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall,at its own risk, perform the Work described above and. unless otherwise specified in this Agreement, furnish all labor, equipment,and materials required for the proper performance of such Work. 5. Qualified Work: Consultant has represented,and by entering into this Agreement now represents, that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon,are so registered, licensed and bonded. Page 101'5: Personal Services Agreement with WBCP. 6. Compensation: City shall pay Consultant the sum Not to Exceed$9,400 as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$9,400,without the express, written approval from the City official whose signature appears below,or such official's successor in office. Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work, payments will be made for any phase of the Work completed and accepted as of the date of termination. 7. Ownership of Work/Documents: All Work,work product,or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is$21,507.75 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work under this Agreement. Consultant is also required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification: Consultant hereby agrees to defend, indemnify,save,and hold City, its officers, employees,and agents harmless from any and all losses,claims,actions,costs, expenses,judgments,or other damages resulting from injury to any person (including injury resulting in death),or damage (including loss or destruction)to property,of whatsoever nature arising out of or incident to the performance of this Agreement by Consultant(including but not limited to,Consultant's employees, agents,and others designated by Consultant to perform Work or services attendant to this Agreement). However, Consultant shall not be held responsible for any losses,expenses,claims,subrogations, actions,costs,judgments,or other damages,caused solely by the negligence of City. 11. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. b. City's Convenience. This Agreement may be terminated by City at any time upon not les than thirty (30)days' prior written notice delivered by certified mail or in person. c. For Cause. City may terminate or modify this Agreement, in whole or in part,effective upon delivery of written notice to Consultant,or at such later date as may be established by City under any of the following conditions: i. If City funding from federal,state,county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified,changed,or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement;or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked,suspended,or not Page 2 01'5: Personal Services Agreement with WI3CP. renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. lithe party committing the breach has not entirely cured the breach within fifteen (15)days of the date of the notice,or within such other period as the party giving the notice may authorize in writing, then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach,may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty,certification,or obligation under the Agreement; institutes an action for relief in bankruptcy or has instituted against it an action ftr insolvency; makes a general assignment for the benefit of creditors;or ceases doing business on a regular basis&the type identified in its obligations under the Agreement;or attempts to assign rights in,or delegate duties under,this Agreement. 15. Insurance. Consultant shall,at its own expense,maintain the following insurance: a. Workers' Compensation. Consultant shall obtain and maintain Workers' Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon Workers' Compensation coverage for its subject workers,unless such employers are exempt under ORS 656.126. If exempt under ORS 656.126, Consultant shall certify such exemption to the City. b. Professional Liability insurance with a combined single limit,or the equivalent,of not less than $2,000,000(two million dollars)per occurrence. This is to cover any damages caused by errorr, omission or negligent acts related to the Work to be provided under this Agreement. c. General Liability insurance with a combined single limit,or the equivalent,of not less than $2,000,000(two million dollars)per occurrence for Bodily Injury;,Death,and Property Damage. d. Automobile Liability insurance with a combined single limit,or the equivalent,of not less than $1,000,000(one million dollars)for each accident for Bodily Injury and Property Damage, including coverage for owned,hired or non-owned vehicles,as applicable. e. Notice of cancellation or change. There shall be no cancellation, material change,reduction of limits or intent not to renew the insurance coverage(s)without thirty(30)days' prior written notice from the Consultant or its insurers)to the City. Page 3 of 5: Personal Services Agreement with\VBCP. • f. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland. Oregon, and its elected officials,officers and employees as Additional Insureds on any insurance policies, excluding Professional Liability and Workers' Compensation, required herein,but only with respect to Consultant's services to be provided under this Agreement.The consultant's insurance is primary and non-contributory.As evidence of the insurance coverages required by this Agreement, the Consultant shall furnish acceptable insurance certificates and endorsements prior to commencing the Work under this Agreement. 16. Nondiscrimination: Consultant agrees that no person shall,on the grounds of race,color,religion, creed,sex, marital status, familial status or domestic partnership,national origin,age,mental or physical disability, sexual orientation,gender identity or source of income,suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Consultant agrees not to discriminate against a disadvantaged business enterprise, minority-owned business,woman-owned business,a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.1 10. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement, including any extensions.hereof, comply with: (i)All tax laws of the State of Oregon, including but not limited to ORS 305,620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant,for a period of no fewer than six (6)calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon. including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant:and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. Governing Law;Jurisdiction: This Agreement shall be governed and construed in accordance with the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue. 19. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. Page 401'5: Personal Services Agreement with Wt3CP. 20. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING BETWEEN THE PARTIES. THERE ARE NO UNDERSTANDINGS, AGREEMENTS,OR REPRESENTATIONS, EITHER ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ TI-IIS AGREEMENT, UNDERSTANDS IT,AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 21. Certification. Consultant shall execute the certification attached hereto as"Exhibit C"and incorporated herein by this reference. IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below, CITY OF ASHLAND. WBC; a }; By. l tri*� Signature B? ~ ,,nature 1\N epi vu Printed Name O Printed Name • Title Title -z( ' i -7 1/ap PC>20 Date Date (W-9 is to be submitted with this signed Agreement) Purchase Order No. 3 �� Page 5 o15: Personal Services Agreement with WBCP. EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland LIVING ALL employers described WAG E below must comply with City of Ashland laws regulating. ea ment of a livin. wale. $15.39 per hour, effective June 30, 2019. ® � The Living Wage is adjusted annually every June 30 by the Consumer Price Index. Employees must be paid a portion of business of their 401K and IRS eligible living wage: employer,if the employer has cafeteria plans(including ten or more employees,and childcare)benefits to the has received financial amount of wages received by For all hours worked under a assistance for the project or the employee. • service contract between their business from the City of Ashland in excess of d Note: For temporary and employer and the City of Ashland if the contract $21,507.75. part-time employees,the exceeds$21,507.75 or more. Living Wage does not apply If their employer is the City of to the first 1040 hours worked y For all hours worked in a Ashland,including the Parks in any calendar year. For month if the employee spends and Recreation Department, more details,please see 50%or more of the Ashland Municipal Code employee's time in that month In calculating the living wage, Section 3.12.020. working on a project or employers may add the value of health care,retirement, For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,20 East Main Street, Ashland, OR 97520,or visit the City's website at www.ashland.or.us. Notice to Employers:This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF AS H LAN. Page I of I EXHIBIT B EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant, by and through its authorized representative, under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and(b)Consultant is not subject to backup withholding because: (i) it is exempt from backup withholding,or(ii) it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends,or(iii) the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a) it has the power and authority to enter into this Agreement and perform the Work,(b)the Agreement,when executed and delivered,shall be a valid and binding obligation of Consultant enforceable in accordance with its terms.(c)the work under the Agreement shall be performed in accordance with the highest professional standards,and(d)Consultant is qualified,professionally competent,and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, it is an independent contractor as defined in the Agreement, it is authorized to do business in the State of Oregon,and Consultant has checked four or more of the following criteria that apply to its business. (1)Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. (2)Commercial advertising or business cards or a trade association membership are purchased for the business. X (3)Telephone listing is used for the business separate from the personal residence listing. _ (4) Labor or services are performed only pursuant to written contracts. X (5) Labor or services are performed for two or more different persons within a period r of one year. x (6)Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties,errors and omission(professional liability) insurance or liability insurance relating to the Work or services to be provided. •/ Co . aniT: signature" Date • Page IofI EXHIBIT C WBCP SERVICE OPT `I OPTION 2 OPTION 3 PARTIAL PARTIAL ` % RECRUITMENT at 4 ; RECRUITMENT ADVERTISING& HEAD !HU FI'NG; i= E UP TO INTERVIEWS ;p Total® $9,400 Total: $17,000 Total:$26,90 , (not to exceed) (not to exceed) . (riot to exceed) $4,900 for consulting services; $12,500 for consulting ' $19,500 for consulting plus estimated advertising services*, plus estimated services*, plus estimated expenses between $3,000- expenses between $3,000- expenses of$5,500-$7,400 $4,500 for the advertising ! $4,500 for the advertising for the advertising plan and plan and creative brochure. plan and creative brochure. creative brochure;travel *$4,�QQ CONSULTING *$12,500 shipping;etc. CONSULTING SERVICES INCLUDE: SERVICES INCLUDE: a *$19,500 CCDNSUI.'>rMtG ► Hiring authority and Everything in Option 1, SERVICES t CLUDE: stakeholder meetings I plus... Everything in Option 2, (1-2 hours for community/ ► Hiring authority and plus.•- employee engagement) { stakeholder meetings s Hiring authority and ► Develop ideal candidate (up to 8 hours for stakeholder meetings(two profile community/employee ► Develop recruitment engagement) day community/employee engagement) timeline I. Produce recruitment ► Application screening I s Panel coordination announcement P Candidate selection Panel facilitation ► Produce and implement ► Produce recommended (throughout the selection advertising plan interview questions process) r, Headhunt(Linkedln, it Coordinate candidate interview facilitation past lists, databases, schedulingand invitations Background and reference associations, etc.) ► No guarantee checks ► Direct mail campaign (as needed) ► No travel to client s Travel includes 3 trips to ► No guarantee location client ► No travel to client location ' No interview panel s 18 month guarantee is ► No interview panel coordination y coordination ► No background or . ► No background or reference checks '' ' reference checks provided provided . . W.BROWN CREATIVE PARTNERS -- HOURLY RECRUITMENT SERVICES — SENIOR RECRUITMENT ASSOCIATE RECRUITMENT CONSULTING SERVICES CONSULTING SERVICES $1 50/hr. $110/hr. • 14 CERTIFICATE OF LIABILITY INSURANCE DATE3/04 zoo) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. , IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this,certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Hart Insurance Agency - Medford NAME: Teri Stephens PO Box 1240 (A/C No.Ext): (541) 779-4232 (A/C.No):(541) 474-1209 E-MAIL Grants Pass OR 97528 ADDRESS: tstephens@hartinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:United Statei Liability Compan ' 25895 INSURED INSURER B:Sentinel Insurance Company LTD 11000 WBCP Inc INSURER C: . 698 Lynn Lane INSURER D: Central Point OR 97502 INSURERE: INSURER F: COVERAGES CERTIFICATE NUMBER:Cert ID 15294 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECTJO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INCL WVD POLICY NUMBER (MM/DDIYYYY) (MMIDDIYYYYI LIMITS B X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 AMAGE TO RENTED CLAIMS-MADE X OCCUR Y 52SBANN6796 05/04/2020 05/04/2021 PREM SES Ea occurrence) $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X PRO- POLICY JECT LOC PRODUCTS-COMP/OP AGG $ 4,000,000 _ OTHER: $ . AUTOMOBILE LIABILITY • COMBINED SINGLE LIMIT (Ea accident) $ 2,000,000 B ANY AUTO 52SBANN6796 05/04/2019 05/04/2020 BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ X AUTOS ONLY %AUTOS ONLY -- (Per accident) $ UMBRELLALIAB '\_ OCCUR EACH OCCURRENCE $ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ \ $ B WORKERS COMPENSATION PER OTH- ANDEMPLOYERS'LIABILITYY/N 52WECAA3WMQ 06/14/2020 06/14/2021 STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? n E.L.N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under ' DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 A Errors and Omissions SP1559583D 05/04/2020 05/04/2021E&O - Limit $ 2,000,000 A Errors and Omissions SP1559583D 05/04/2020 05/04/20218&0 - Aggregate $ 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Blanket additional insured and primary & non-contributory with respects general liability included per SS0008 04/05 1 CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland 20 E. Main Street AUTHORIZED REPRESENTATIVE ' Ashland OR 97520 ', - I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Page 1 of 1 BUSINESS LIABILITY COVERAGE FORM F. OPTIONAL ADDITIONAL INSURED 3. Additional Insured -Grantor Of Franchise COVERAGES - WHO IS AN INSURED under Section C. is If listed or shown as applicable in the Declarations, amended to include as an additional insured one or more of the following Optional Additional the person(s) or organization(s) shown in the Insured Coverages also apply. When any of these Declarations as an Additional Insured - Optional Additional Insured Coverages apply, Grantor Of Franchise, but only with respect to Paragraph 6. (Additional Insureds When Required their liability as grantor of franchise to you. by Written.Contract, Written Agreement or Permit) 4. Additional Insured - Lessor Of Leased of Section C., Who Is An Insured, does not apply Equipment to the person or organization shown in the a. WHO IS AN INSURED under Section C.is Declarations. These coverages are subject to the , amended to include as an additional terms and conditions applicable to Business insured the person(s) or organization(s) Liability Coverage 'in this policy, except as shown in the Declarations as an Additional provided below: Insured — Lessor of Leased Equipment, 1. Additional Insured - Designated Person Or but only with respect to liability for"bodily Organization; injury", "property damage" or "personal WHO IS AN INSURED under Section C. is and advertising injury" caused, in whole or amended to include as an additional insured in part, by your maintenance, operation or the person(s) or organization(s) shown In the use of equipment leased to you by such Declarations, but only with respect to liability person(s)or organization(s). for "bodily injury", "property damage" or b. With respect to the insurance afforded to "personal and advertising Injury" caused, In these additional insureds, this insurance whole or in part, by your acts or omissions or does not apply to any "occurrence" which the acts or omissions of those acting on your takes place after you cease to lease that - behalf: equipment. a. In the performance of your ongoing 5. Additional Insured - Owners Or Other operations;or Interests From Whom Land Has Been b. In connection with your premises owned Leased by or rented to you. a. WHO IS AN INSURED under Section C.is 2. Additional Insured - Managers Or Lessors amended to include ,as an additional Of Premises insured the person(s) or organization(s) shown in the Declarations as an Additional a. _WHO IS AN INSURED under Section C. is Insured—Owners Or Other Interests From amended to include as an additional insured Whom Land Has Been Leased, but only the person(s)or organization(s)shown in the with respect to liability arising out of the Declarations as an Additional Insured - ownership, maintenance or use of that part Designated Person Or Organization; but only of the land leased to you and shown in the with respect to liability arising out of the Declarations. ownership, maintenance or use of that part of the premises leased to you and shown in the b. With respect to the insurance afforded to Declarations. these additional insureds, the following b. With respect to the insurance afforded to additional exclusions apply: these additional insureds, the following This insurance does not apply to: additional exclusions apply: (1) Any "occurrence" that takes place This insurance does not apply to: after you cease to lease that land; or (1) Any "occurrence" which takes place (2) Structural' alterations, new after you cease to be a tenant in that construction or demolition operations premises; or performed by or on behalf of such person or organization. (2) Structural alterations, new construction or demolition operations 6. Additional Insured - State Or Political performed by or on behalf of such Subdivision —Permits person or organization. a. WHO IS AN INSURED under Section C.is amended to include as an additional insured the state or political subdivision shown in the Declarations as an Additional Page 18of24 Form SS 00 08 04 05 BUSINESS LIABILITY COVERAGE FORM Insured - State Or Political Subdivision - (e) Any failure to make such Permits, but only with respect to inspections, adjustments, tests or , operations performed by you or on your servicing as the vendor has agreed behalf for which the state or political to make or normally undertakes,to subdivision has issued a permit. make in the usual course of b. With respect to the insurance afforded to business, in connection with the • these additional insureds, the following distribution or sale of the products; additional exclusions apply: (f) Demonstration, _,installation, This insurance does not apply to: servicing or repair operations, „ r except such operations performed (1) "Bodily injury , "property damage" or at the vendor's premises in "personal and advertising injury" connection with the sale of the arising out of operations performed for product; the state or municipality;or (2) "Bodily injury" or "property damage" (g) Products which, after distribution or sale by you, have been labeled included in the "product-completed or relabeled or used as a operations"hazard. container, part or ingredient of any 7. Additional Insured-Vendors Other thing or substance by or for a. WHO IS AN INSURED under Section C. is the vendor, or amended to include as an additional (h) "Bodily injury" or "property insured the person(s) or organization(s) damage" arising out of the sole (referred to below as vendor)shown in the negligence of the vendor for its Declarations as an Additional Insured - own acts or omissions or those of Vendor, but only with respect to "bodily its employees or anyone else injury" or "property damage" arising out of acting on its behalf. However,this "your products" which are distributed or exclusion does not apply to: sold in the regular course of the vendor's i (i) The exceptions contained in business and only if this Coverage Part provides coverage for "bodily injury" or Subparagraphs(d)or(f);or "property damage" included within the (II) Such inspections, "products-completed operations hazard". adjustments, tests or servicing b: The insurance afforded to the .vendor is as the vendor has agreed to make or normally,undertakes subject to the following additional exclusions: to make in the usual course of • (1) This insurance does not apply to: business, in connection with (a) "Bodily injury" or "property - the distribution or sale of the damage" for which the vendor is products. obligated to pay damages by (2)• This insurance doers not apply to any reason of the assumption of insured person or organization from liability in a contract or agreement. whom you have acquired such This exclusion does not apply to ` products, or any ingredient, part or liability for damages that the container, entering into, vendor would have in the absence accompanying or containing -such of the contract or agreement; 'products. (b) Any express warranty 8. Additional Insured -Controlling Interest • unauthorized by you; WHO IS AN INSURED under Section C. is (c) Any physical or chemical change / ' amended to include as an additional insured in the product made intentionally the person(s) or organization(s) shown ih the by the vendor, Declarations as an Additional Insured - (d) Repackaging, unless unpacked Controlling Interest, but only with respect to solely for the purpose of inspection, their liability arising out of: - demonstration, testing, ' or the a. Their financial control of you;or substitution of parts under b. Premises they own, maintain or control instructions from the manufacturer, while you lease or occupy these premises. and then repackaged in the original container, Form SS 00 08 04 05 Page 19 of 24 BUSINESS LIABILITY COVERAGE FORM This insurance does not apply to structural The limits of insurance that apply to additional alterations, new construction and demolition insureds are described in Section D. — Limits Of operations performed by or for that person or Insurance. organization. How this insurance applies when other insurance 9. Additional Insured — Owners, Lessees Or is available to an additional insured is described in Contractors — Scheduled Person Or the Other Insurance Condition in Section E. — Organization Liability And Medical Expenses General a. WHO IS AN INSURED under Section C. is Conditions. ,amended to include as an additional G. LIABILITY AND MEDICAL EXPENSES insured the person(s) or organization(s) DEFINITIONS shown in the Declarations as an Additional • Insured—Owner, Lessees Or Contractors, 1. "Advertisement" means the widespread public but only with respect to liability for"bodily dissemination of information or images that injury", "property damage" or "personal has the purpose of inducing the sale of goods, and advertising injury" caused, in whole or products or services through: in part, by your acts or omissions or the ' a. (1) Radio; acts or omissions of those acting on your (2) Television; behalf: (3) Billboard; (1) In the performance of your ongoing operations for the additional (4) Magazine; insured(s);or (5) Newspaper, (2) In connection with "your work" b. The Internet, but only that part of a web performed for that additional insured site that is about goods, products or and included within the "products- services for the purposes of inducing the completed operations hazard", but sale of goods, products or services;or only if this Coverage Part provides c. Any other publication that is given coverage for "bodily injury" . or widespread public distribution. "property damage" included within the However, "advertisement"does,not include: products-completed operations hazard". a. The design, printed material, information or images contained in, on or upon the b. With respect to the insurance afforded to packaging or labeling of any goods or these additional insureds, this insurance products; or does not apply to"bodily injury", "property b. An interactive conversation between or damage" 'or "personal an advertising injury" arising out of the rendering of, or among persons through a computer network. the failure to render, any professional 2. "Advertising idea" means any idea for an architectural, engineering or surveying "advertisement". services, including: 3. "Asbestos hazard" means an exposure or (1) The preparing, approving, or failure to threat of exposure to the actual or alleged prepare or approve, maps, shop properties of asbestos and includes the mere drawings, opinions, reports, surveys, presence of asbestos in any form. field orders, change orders, designs or 4. "Auto" means a land motor vehicle, trailer or drawings and specifications;or semi-trailer designed for travel on public (2) Supervisory, inspection, architectural roads, including any attached machinery or or engineering activities. - equipment. But "auto" does not include 10. Additional Insured — Co-Owner Of Insured "mobile equipment". Premises - 5. "Bodily injury"means physical: WHO IS AN INSURED under Section C. is a. Injury; amended to include as an additional insured b. Sickness; or the persons)"or Organization(s) shown in the c. Disease Declarations as an Additional Insured — Co- Owner Of Insured Premises, but only with sustained by a person and, if arising out of the respect to their liability as co-owner of the above, mental anguish or death at any time. premises shown in the Declarations. 6. "Coverage territory" means: Page 20 of 24 Form SS 00 08 04 05