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Home My WebLink About2020-091 PO 20200445 Amnd #3- Pilot Rock Excavation Purchase Order PirAll • Far CITY RECORDER Fiscal Year 2020 Page: 1 of: 1 B City of Ashland � i � ' FIS '. �___: a may- IL 20 E. Main ATTN:Accounts Payable Purchase L Ashland, OR 97520 Order# 20200445 T Phone: 541/552-2010 O Email: payable@ashland.or.us ___. ,.3 H C/O public Works Department E PILOT ROCK EXCAVATION - I 51 Wnburn Way N 5 S STAGE ROAD p Ashland, OR 97520 D MEDFORD, OR 97501 Phone: 541/488-5347 R R 17 Fax: 541/488-6006 + 1- s -0Ali i yin1? ` L ro7-u E'er[ I . - . ai`i 1 v A i _ _ _ - - - – 541 664-9288 Scott Fleury �Thj�� 7t _��sl i1. .lt u -1na ��rfJl =_ �=�i �3Eitr3_��= - - - -� sf� . - -_ 06/05/2020 678 t1'iC,z - -- -f : , ter . . L, .,q. _ - ' =1,01, I i�-u v a Cicou Payr 9 , @r FOB ASHLAND ORAccounts Payable r - . - = - t.� _ cd--x=„, - �.� i�E§� Via _ EN Independent Way Construction 1 Independent Way Construction 1.0 $1,269,902.75 $1,269,902.75 Public Improvement Contract for Independent Way Construction Project No. 2013-25 Project Account: E-201325-999 Project Account: E-201325-999 2 ADDED: Processed change order 07/22/2020 1.0 $38,426.78 $38,426.78 Contract change order No. 1 1 Project Account: Project Account: 3 ADDED: Processed change order 08/07/2020 1.0 $42,216.26 $42,216.26 Contract Change Order No. 2 Project Account: E-201325-999 > Project Account: E-201325-999 4-ADD D""Processe. change order,09/24/2020, 4=:, 1.0 $10,051.91 $10,051.91 `-C•anoe ®rderNb` '3: - - j -f- - roject Account—E-21325 999 - Project Account: E-201325-999 ***************GL SUMMARY*************** 081200-704200 $1,129,296.10 083500-704200 , $231,30,1.60 • -..c.:–:-.1._ - ----_.1:- -, — .. ,A7 By: Date: � � -_ Authorized Signature F__e}! , -f 1 360 597.70 FORM#10CITY OF CONTRACT AMENDMENT•APPROVAL REQUEST FORM AS H LAND Request fora Change Order Name of SupplierlContractor!Consultant:-PilotRock ;Totaiamo`tint'oftfiW_ - . fco`l tradt aRitili Ment- . - Purchase Order Number:20200445 • • Title!Description' Independent Way f$ 1LO 0'5'1!•9;1; ' 0■ Per'attached_contract amendment ` Contract Amendment: .., . Original contract amount $1,269,902.76 , 100 %of original contract _ : Total amount of previous contract amendments •80,643.04 . • 8.4 •• "/o of Original contract Amount of this contract amendment 10,051.91 ' _-8 .%of original contract • TOTAL AMOUNT OF CONTRACT • .$1;360,597.70 107% %of original contract In accordance with OAR 137-047-0800:1)The amendment Is within the scope of procurement as described In the solicitation documents;Sole"Source notice or approval of Special Procurement.2)The amendment Is necessary to comply with a change In lawahat affects'performance of the contract.3)The amendment results from renegotiation of the terms and .conditions,including the contract price,of a Contra—bleed the amendment is advantageous to the City o f Ashland,subjectto all of the following.condition"s:a)goods and services tribe provided under the amended contract are the same as the goods and services to be provided under the unamended contract;b)The City determines that,withall things considered,the amended contract Is at least as favorable to the city as the unamended contract;c)The amended contract does not have a tota I term greater than allowed in the solicitation document, contract or approval of a Special Procurement.An amendment!spot within the scone of the procurement if the City determines that if ithad described the changeslo be made by the amendment In the procurement documents,It would likety have increased competition or affected award of contract Contract amendment Is within the scope of procurement: YES • NO - . (If"NO",requires Council approval I Attach cope Of CC.) Sourcing Method: .. SMALL PROCUREMENT—Not exceeding$5,000•- . INVITATION TO.BID or COOPERATIVE PROCUREMENT;QRF or :❑'YES",the total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2.50' amendments s$6,000. CI'YES',the total amount of cumulative amendments : :t7'YES',the total amount of original contract and ❑If'NO;amount exceeding authority requires 5'25%of Original contract amount or$250,000 cumulative amendments s$100K for Goods&Services,S • ' Council approval.Attach copyofCouncil whichever Is less., $75K for Personal Services,<$50Kfor Attorney Fees. . Communication. • 0 If'NO,amount exceeding"authority requires 0 If 110",amount exceeding authority requires Council_ ❑ Exempt—Reason: Council approval.Attach copy of Council •• - approval.Attach copy of Council Communication. .PERSONALSERVICES(DirectAnnointment) Communication.- 0 Exempt—Reason: _ ❑ 'YES",cumulative amendments s$35,000 0.Exempt—Reason: '. ❑ If"1,107,requires council approval.(Attach CC) :+ INTERMEDIATE PROCUREMENT SOLE SOURCE • EMERGENCY PROCUREMENT Goods&Services.->$5000 and<$100.000 0 'TES',the told amount of cumulative amendments 0 Written Findings:Document the nature of the Personal ServIces.>$5,000 and<$75.000 5 25%of original contract amount or$250,000 • emergency,Including necessity and circumstances ❑ 'YES',the total amount of cumulative whichever Is less. requiring the contract amendment amendments 325%of original'contract amount .. ❑If'N0`,amount exceeding authorityrequires . 0 Obtain.direction and written approval from City ' ❑If 110",amount exceeding authority requires- Councll approval.Attach cony of Council Administrator. Council approval.Attach cony of Council Communication. 0 If applicable,attach copy of Council Communication CcmmunIcation. - 0 Exempt=Reason; - . 0 Exempt=Reason: ❑ Exempt-Reason: SPECIAL PROCUREMENT . INTERGOVERNMENTAL AGREEMENT • ❑'YES';the total amount of original contract and cumulative amendments are ' 0 Renewal of Intergovernmental Agreement:Terms modited in accordance with Initial within the amount and terms initially approved by Council as a Special agreement OR cost will not be more than 25%greater than initial agreement.Renewal. Procurement .approved by City Attorney and department head affected by renewal and approvedlslgned - ' ❑ If'NO-,amount exceeding authority requires Council approval. by City Administrator:AMC 2.28.045(8) . Attach copy of Council Communication. 0 If"NO",Council approval is required:•ttach co. of Council Communicatio Project Number 2 0 1 3 -2 s_ Account Number o 01 2 0 0- 7 0 4 2 0 0 Account Number o e 3 5 0 0. 7 0 4 2 0 0 'Expenditure must be charged to the appropriateapaccount numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature: OWN W ••1 '(StALPSepartment Head Signature: '--.1--_-7/1/).....A...„. •- A 10 _,„011,,7. 411111 _55,000) City Inlstr 1 ��!! ®.- . . �� qua,to rgreater thanS 5,00aor10%) Funds appropriated for current fiscal year: NO / -d //j ., r/..,/f/310.2 `47 eo: , Fina Ce Director(Equal to or t reater5,000) - Date . Comments: . . . Form#10—Contract Amendment Approval Request Form,Request for a Change Order,Page 1 of 1,412312020 • CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. PROJECT: Independent Way DATE: 09/14/ 0 LOCATION: Between Tolman asgakti EA West in_ton,§14 PROJECT NO.: mII CONTRACTOR: Hillgtti Hilll3xcavat on PO NO: 20200445 You are requested to perform the following described work upon receipt of an approved copy of this document or as described by the Engineer: Quantity Item#1 Additional Street Light and Conduit 1$ 4,088.1W Item#2 Additional Slurry&Concrete Q 5,963.80 Item#3 Item#4 • • Item#5 • Total this Change Order ilCiailca Previous Change Order 80,643.04 - Original Contract Total $ 1,2_69,9a75 Revised Contract Total $ 1,360,597.70 • PERCENT CHANGE OF ORIGINAL CONTRACT 6.7% Account(Alba 0.81200.704200 0$8,343.09 083500.70,200 a$1,708.82 • The time provided for completion of this contract is increased by no calendar da s. This document shall become an amendment to the contract and all provisions of the contract ill apply. Recommended By: .S�r Project Manager 1 Date Approved By: � �� 9,12420 • Public W. s t Date •Approved By: 1�/Z2 66 City i istip or • Date • Accepted By: 1 L Contr ct r Date ENGINEERING • • 0I.MaiTel:541.488-5307 Fr, 20 B.blain Sired Pae:501-488.6006 Ashland,Oregon 97520 TTY:800-735-2900 www.ashland.ar.us • G:1pub-wrksleng12013 Project Year117.25 Washington St Extension-Independent WaytkAdmint13-25 Pro)Acct Workbook Naw Chance Metcalf From: Mike Ussary <mike@pilotrockx.com> Sent: Wednesday,September 02,2020 3:46 PM {� To: • Chance Metcalf Cc: ' Jeff Fowler Subject: Independent Way-Additional Conduit • [EXTERNAL SENDER] Chance, Additional conduits were added to the utility plans. A street light was added on the SW Corner of Independent Way and Washington Street. Installation of Street Light. COA Electrical Dept will furnish a precast street light base for the contractor to install.COA Electrical Dept will furnish and install street light pole,arm and fixture. Cost for installation of conduit and foundation:$1,243.00 • Install additional 2"pvc conduit and sweeps along the South side of Independent Way per COA Electrical Plan: $2,515.00 •Installation of 4"pvc conduit and sweeps for future connection to the existing residence on the North side of the Project: $330.11 , • Thanks for your time sitting down and going through the project and reviewing the current status of the project and the areas of additional work. -Michael Lissaiy Pilot Rock Excavation,Mc,CCB 11157139 356 Bateman Dr • Central Point,OR 97502 Office:(541)779-4916 Fax (541)423-8419 Direct:(541)423-8422 Cell (541)840-7251 • • • i • I • I • • • 1 • Chance Metcalf From: Mike Ussary <mike@pilotrockx.com> Sent: Wednesday, September 02,2020 3:25.PM To: Chance Metcalf Cc: Jeff Fowler Subject: , Independent Way-Shared the Utility Trench [EXTERNAL SENDER] • • Chance, The project plans did not require the electrical conduit in the shared utility trench to be One(1)sack red dyed slurry.The said shared utility trench is along the South Right-of-Way.The quantity of 1 sack red dyed slurry required is 79 cy. The shared utility trench road crossings required the electrical conduits to be slurry incased. Additionally in a two (2) areas due to conflicts with other utility installations,the required cover depth of the electrical conduit could not be obtained. Concrete encasement,3,000 psi red dyed concrete,was required in these areas. Cubic Yards of red dyed 3,000 psi concrete used was 10 cy. Cost of Slurry and Concrete: Slurry and Concrete Castaurnraaty (Ae csi pUon •Unl.t. IUM 'Unlit:cos Offended 1Sack Red Dyed Slurry 79 S 84,70 : $ Cx91. 0 3,000 PSI Red Dyed Concrete 10 ' CY i $128.70 : $ 1,287.00 Credit for Sand Backfill (Not Installed) 1 1185 i TN $ 17.00 ' $(2,014.50) Total • $ 5,963.80 . -Michael Ussary Pilot Rock Excavation,Inc,CCB 11157139 356 Bateman Dr • Central Point,OR 97502 ) Office: (541)779-4916 Fax (541)423-8419 Direct:(541)423-8422 Cell (541)840-7251 • 1