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2020-092 PO 20210124- Beynon Sports Surfaces Inc.
L OnDER Purchase Order � ggNNppTY rpF�_�pp {,p{gpV Fiscal Year 2021 Page: 1 of: 1 t B Ashland Parks Commission i...1- ',"t" ' - 4, �� 3 :mss=. = � I ATTN:Accounts Payable --� � 20 E. Main - � Purchase 20210124 Ashland, OR 97520 - Order# T Phone: 541/552-2010 O Email: payable@ashland.or.us V S C/O Parks Department E BEYNON SPORTS SURFACES INC Admin Office N 19600 SW 129TH AVE STE A I 340 South Pioneer D TUALATIN, OR 97062 P Ashland, OR 97520 T Phone: 541/488-5340 R o Fax: 541/488-5314 E ',��{-y �sZafjLi L .- no_s� [ a !c v �r c -£ _ � _,lr iF _ =-7== 503 691-2484 , , Michael Black �d— E�1 a�), 1P le]"TELT F, �i spri- ' ,�� 7I 4,- did! -_i oill 7'E- _t om 9 aC _ . 09/18/2020 1575 FOB ASHLAND OR/NET30 Parks Accounts Pa able 3di � 'FEu t 4 ta`- i € � '. L ac t` lLi ra Ear'U',o{ 9 !e�� -g- Resurfacing Tennis Courts 1 Resurfacing of tennis courts at Hunter and Lithia Park 1.0 $86,904.0000 $86,904.00 Personal Services Contract(Greater than $25,000.00) Completion date: 11/30/2020 Project Account: E-000778-120 $86,904.00 ****.*««*«*****GL SUMMARY*************** 123000-704200 $86 904.00 , r /o / .Vo� By: t(/� /1" Date: ' --_ Authoriz-d Signature ,�� �1 � .86 904.00 • FORM #3 CITY OF A request fora Purchase Order ASI-I LAN D REQUISITION Date of request: 08/24/2020 Required date for delivery: Vendor Name Beynon Sports Surfaces Inc. Address,City,State,Zip 19600 SW 129th Ave.Ste.A:, Tualatin OR 97062 Contact Name&Telephone.Number Cody Taylor 503-539-7930 Email address ctaylor@beynonsports.com - SOURCING METHOD ❑ Exempt from Competitive Bidding 0 Emergency ❑ Reason for exemption: ❑ Invitation to Bid 0 Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached _____,(Attach copy of council communication) (If council approval required,attach copy of CC) 0 Small Procurement ❑ Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon ❑ Direct Award _(Attach copy of council communication) Contract# ❑ Verbal/Written bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) 0 State of Washington Date approved by Council:_ Contract# (Attach copy of council communication) . - ❑ Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6;7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑■ (3)Written bids&solicitation attached ❑ Form#4,Personal Services$5K to$75K . Agency PERSONAL SERVICES 0 Special Procurement 0 .Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 ❑ Form#9,Request for Approval Agreement approved by Legal and approved/signed by ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached City Administrator.AMC 2.50.070(4) ❑ (3)Written proposals&solicitation attached Date approved by Council: ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$5K to$75K Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES _ Total Cost Resurfacing of tennis courts at Hunter and Lithia Park $ 86;904.00 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost • K LI Per attached quote/proposal TOTAL COST Project Number 0 0 0 7 7 8. 1 2 0 Account Number 1 2 3 0 0 0.7 0 4 2 0 0 $ • 86904:00 Account Number . - Account Number - • *Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases:. • IT Director Date Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: /aA-11 / 4:2•(4)12-1Department Head: to or greater than$5,000) Department Manager/Supervisor: City Administrator: - (E ual to or greater than$25,000) Funds appropriated for current fiscal year: �/ NO /d// %qJ?. f F anCB DlreCtOf-(Equal to 0r greater th $5,000) Date Comments: APRC re-prioritized CIP projects 7.8.2020 due to the change in FOB funding Form#3-Requisition • • "u� 7: @ +. lam rpt • A Tarkett Sports Company t - 8/18/20 TO: Tara Kiewel Administrative Analyst Ashland Parks& Recreation Commission (APRC) 340 S. Pioneer St.Ashland OR,97520 Tel: 541.552.2257 Email:tara.kiewel@ashland.or.us FROM: Cody Taylor Beynon Sports 503-539-7930 CTavlor(a.bevnonsports.com Sport Court resurfacing Ashland Parks & Recreation Commission (APRC) Beynon Sports is pleased to present this proposal. Since the work is 100%weather dependent.it is possible that work could carry over to 2021. HUNTER/LITHIA PARKS-PLEXIPAVE RESURFACING SPECIFICATIONS: Scope: • High pressure-wash the entire court surface. • Flood court surface, mark low areas that hold water over the depth of a nickel. Proper slope must be present to properly alleviate birdbaths. • Patch and repair low areas, fill*cracks on playing surface. • Apply one coat of Black Acrylic Resurfacer to the entire court surface. • Apply two Fortified Plexipave Color Filler coats to the entire court surface. • Apply one Fortified Plexipave Color Finish coat to the entire court surface. • Lines will be accurately laid out,taped, primed and painted with two coats White Textured Line Paint. Striping includes: Hunter Park-8 tennis courts. Lithia Park—1 tennis court and 8 pickleball courts. Terms: '• 86 904.00-BOLI wa•es included Exclusions: • This quotation excludes any design costs,bonds,union or labor law levies,agency approval or associated fees, protection of sports surface after completion,permits(owners responsibility), moving/removal/replacing any utilities to include sprinklers,remediation of unsuitable soils, multiple mobilizations,logos or other unforeseen costs. • Asphalt is manufactured with gravel,sand,and liquid petroleum. Most plants produce asphalt using gravel mined from hillsides. Mined gravel may contain clay balls and iron causing small insignificant voids and rust spots that may migrate to the acrylic surface. Since the producer's source of aggregate may vary from time to time,it is impossible to predict whether a particular batch of asphalt from a producer will contain clay balls or iron. If clay balls and or rust spots develop they will not hinder play or hurt the structural integrity of the court and are almost always eliminated after the first resurfacing. This condition is beyond the control of Beynon Sports,its suppliers and sub-contractors. Therefore Beynon Sports will not assume any responsibility if such conditions appear. • Quote valid for 30 days. • *Cracks will appear/reappear with ground movement and freeze/thaw cycles. Yearly maintenance on your part will be required to re-seal small cracks. There is no warranty on standard crack repair. • Suitable water source must be provided by owner. 19600 SW 129th AVENUE Ste A,TUALATIN,OREGON 97062 0 503.691.2484 0 FAX 503.692.0491 0 WWW.BEYNONSPORTS.COM • • .. . .. •-:.:-.. -. :•.: ...• •• -: : ••• -.•••••••••• ••••: : .. .. : . :: : ••• ••-4 BEYNON.;, east_ ftv i e,,J .. •• .A Tarkett Sports Company. .August 25;2020 : : : : :'. ••-• -. ::': '... .. Ke.,it,t,‘A-„‘,., TRANSMITTAL. D w G`� l u•e 6`- tA) •• . ••• ••• •• : • 'Hunter•&.Lithia ParksSports;C N - _ , : - :APRc_ .: . : . : : -' • .:• "....-..-'. ......: :•-• 1 . : Admin Office.: • • ::• i Com,". �tAti/Vat/l. • •.. • - . - . 340 S..Pioneer St:•• _ .. • . . . - : . • -.:Ashland:OR, 97520 . :• :.: •' --7_'--«_7-7-_- -----.-.I : ' • ' • •- Please-.find the:enclosed documents: : .-:: - - -•.: •1: original.co.py.of the.contract.between'Beynon Sports Surfaces; Inc. and :- Ashland :Parks.&Recreation.Commission for the:project.above . - : . .• . ••,. 1•Please:return a fullyexecuted copyto:Beynon Sports•Surfaces .Inc:via email for-our: . -. . : .records..Let me.know if'you.have:any questions::Thanks: : • : - .-.Sincerely,:....• . ::. • •.• . . = •• . • . .. . = BEYNON:SPQR TS SURFACES,-INC: - -' 9-Z?- z o ' : • •Lon Johnson = .. • - .. .• . - :•. 7/1t ,'s J ,et,, ft,r✓1,' : : Contracts Manager ' / ve I Y°`'e' . - 800.423:5875 or 603.69'f:2404,-extension 238 • • .('?'' W / I : - . Fax:'503.692:0491 I If johnso@b,eyospr•tscm-::: IAStjt ! /l' ' ' ` • . . .n ooS . . : . •Enclosure. : . . • • • . .• • -. 01 : Please visit our web site•wwi,v beynonsports:corn I dd ,'e ,A.' o ' .:. ...• : - - .. .-•,:. ::.: • . : : :__.-_::.,_„: •-. .- : :-_ . --:.---:-.-•-.••••: : . ..-•••• :::.: .-:-:•.: -:... ,: :.: ‘51A....„)--- ..,1,7(rj , a P-"- ja-,-' -'-- .. . •- . - 1.9600 SW 129TH AVENUE;SUITE A;TUALATIN,OREGON.97062 •0. -503.691.2484 -0:. FAX 503.692.0491: 0 WWW.BEYNONSPORTS,COM ' . . . :: : PERSONAL SERVICES AGREEMENT(GREATER•THAN:$25,000:00) : ::: a s k�• ' :: Beynon.Sports Surfaces Inca , CONSULTANT: • . . : . - - :., :. . o.' CONSULTANT' . .. ��:. C.ONSULTA CONTACT: .Taylor:: �� ,== _.' . , . . • . . : '': ..,..^ • • ' .. T29�'Ave, Ste:A. : 6 . •: •-ADDRESS:19600 SW� :' :20,East'Main:Street. : . Tualatin OR'97Q 2 ..: .Ashland,Oreg• on 97: 20 . . •TELEPHO• NE: .503 -53• 9-7930.• ' . :Telephone:. 541/488-5587 . Fax:• 541/488:6006.. : : This Personal Services Agreement:(hereinafter "Agreement") is:entered into by and between the ' City of Ashland,:an:Oregon:munic:ipal:co. orationhereinafter' ""City"') .arid Beynon Sports,.'a Forei n :. : • p (. tY ) Y. g. : : Business:Corporation "hereinafter:"Consultant"), for:resurfacing and striping.of sports courts in Hunter :. : and Lithia Park: :_ :• • • .. : : .. . . ' : .- : NO.W.THEREFORE,.in'consideration of the:mutual covenants contained herein,the City and: :' : : Consultant hereby 'agree as follows: : • • : • . : : 1: : Effective Date and Duration: This'Agreement shallbecome effective'on the dateof execution =.: : : on behalf of the:City,'as:set forth below:(the.".Effective:Date"),and.unless sooner terminated as ' .::. -: : • specifically.provided herein,:shall_terminate.upon the City's:affirmative acceptance,of : • . :.; , : : :: : Consultant's•Work'as:complete and Consultant's acceptanceof the:City's final payment therefore; ::: '. . ' . but:not later.than November.30',2020: -• •.. ••' ::. •• • • •.. ' : 2:. . Scope:of.Work: Consultant will provide coutt resurfacing, crack.repair and court Striping for. . : • tennis and.•pickleball•courts'in Hunter and Lithia Park.as more fully set forth in.the Consultant's '. : : Proposal dated: 5.. : .Qualified Work:. :Consultant.has:represented;:and by.entering into this Agreement now:' - •:: :. • :• • ' ' • represents,.that.all personnel assigned to theWork'to be.performed under this Agreement.are :. • ••.. • : • • .. fully:qualifrmed to-perfothe service.to whichthey.will:be.•assigned-in:a skilled and:worker-like. ; .. • ::manner and;•if required:t0.be-registered,,licensed:or:bonded by the State of Oregon;-are•so: •.'.' : • • :: .registered;licensed and bonded: : : . •. : :. • _ :• • .. : •6: : 'Coinpensation: :City:shall pay.Consultant the-sum of$86;904.00 (eight-six thousand nine : • ..hundred:and.four dollars) as:full.compensation.for Consultant's performance of all Work Under :: • :. • this Agreement. -In.no event shallConsultant's.total.of all compensation and reimbursement •.: .••• • :• . under this:Agreement exceed the sum of$86,904:00 (eight-six' thousand:nine..hundredt and : • . •. four dollars);without the.:express-;written:approval from:the City official;whose signature. •:: •••• .'. •: . . • •appears below,.or:such Official's'successor in;office.: Payments shall:be made within thirty.(30): : ::: . ••..• • • :: days of the date of receipt by the City of Consultant's invoice: Should this Agreement:be • • : • •.. • : terminated prior to.completion:of all:Work,;payments•will be.made for any:phase of the Work:.: : .': • ••• -completed.and-accept•ed as.of•the date of termination.:- ' •': • • • • :• •• :: : ••• : 7:• : Ownership of Work%D.ocuments:•:All Work;•work•product,•,or'Other•docuinerits•produced:iri ••• .•• ' • .furtherance of this;Agreeinent belon•g.to th• e City,.and any copyright;patent;trademark • : • : proprietary.or any other protected.intellectual,property right shall vest in and.is.hereby assigned•; • • to the City: :: : • ; '• .8,--• : Statutory. Requirements:: The following laws.of the.State of.Oregon-are hereby incorporated: '• • . • .. : by.reference into•this.Agreement: ORS:279B 220;279B.230'and-27.9B.235: : .• : • • • • 9 • Living Wage Requirements If the amount of this Agreement is $22022 43 or more, • :• • :• Consultant is required to comply-with Chapter 3.12:of the Ashland:Municipal Code,by paying.a : • : : • •: living.wage,as.defined:in that:chapter,to"all.employees performing Work•under this Agreement ' • : ; • • • " • and to any.Subcontractor who;perforins'5064;or more.,of the Work under this Agreement:. : Consultant.is:also required.to-post the notice attached,hereto;as"Exhibit.B":predominantly in •' •: :• areas where it will:be seen by all employees. :: • • - Indemnification: Consultant,hereby:agrees'to defend;:indemnify;:save,:and hold:City,•its. •-• : . : : '- officers,•employees,and agents harmless from'any and•all losses,claims,actions, costs, : -• • • •: expenses,judgments,or.other:damages.resulting.from.injury:to any person(including injury: • :. resulting in death); or damage(including loss°or destruction)'to:property,of whatsoever nature: . • arising out of or.incident to the performance of.this Agreement Consultant(including but not . • limited to; Consultant's:employees, agents; arid others:designated by:Consultant to perform Work :: ' or services attendant to this Agreement): :However;.Consultant shall not be held.resporisible for. :• any losses,'.expenses,cl_aims;_subrogations,actions;costs,judgments, or .other damages, caused _; : solel bythe negligence-0 Cr • — • •. 11:. Termination: : : - a: : : Mutual Consent: This Agreement;may be terminated at any time by the mutual:consent •. : •• :of.both parties; : • •. • • I — — : .-Page 2 of 7;:Personal Services Agreement with Beynon Sports Surfaces:Inc: .• • b: .'-. :City's Convenience: This:A g reement maybe be terininated.by Cityat an time Upon not'• : g y y . � Y�� p . . ••= -:. - . - :: . the-termination•date if:such'Work;was.performed:in accordance:with this..Agreement:- .. •• :: i.•: . -. . -: ". : 12 .•. .Independent Contractor.Status: Consultant is an independent contractor and not:an.employee .:: : '.: : . : • :.of the City for.any:purpose. :Consultant shall have the.complete:responsibility:for the: : - - :. - -.performance of.this:Agreement.:.Consultant:shall'provide workers':compensation:coverage.as -':: .,I.::...• - . required-in ORS Chapter•656'for all.persons employed to perform.Work pursuant to•this.... :: : : ••• : - , : :. ::Agreement::.Consultant is•a subject employer•that will comply with ORS:656.01T :.. :: • - ..` : . :: -•••.: i. :. 13;.. - Assignment:.-Consultant.shallnot:assign.this;Agreement.or•subcontractany:portion.'oftheWork.- •:- • :: • • . •'. :•without•the written consent of City:: Any attempted assignment or subcontract without'written :••.. :..': : .. • •• .consent of City shall be void.'.Consultant shallbe.fully responsible for the.acts or omissions of. • ::: '. : any assigns:or•subcontractors and of all persons employed by-them;.and:the approval by City*of• .•:: . • ••any.assignment or.subcontract•of.thv.e Work• .shall..not create any.contractual relation:between the - . •: : : .: : . . • . ,assignee or subcontractor:and.City: • - :' :: : • : :14:. -': Default; The Consultant shall.be in.default of this Agreement if Consultant:.'commits any. • ' • • •.. • :• :••• •• . .• ••.. material:breach or:default of.:any covenant;.warranty,, certification;'or•obligation:under the • :•: -• • •.. :". •:Agreement;'institutes'an action for-relief in:bankruptcy..or has instituted"against.it"an action for-: :• '•. . •: insolvency,,.makes a general assignment for the benefit of:creditors,or,ceases doing-business on. .- •.•:: • � • : a.regular.'basis of the type identified in.its:obligations.under the.Agreement;or attempts to:assign ••.: : : •- • :: rights iin,:or•delegate duties under,-this Agreement. :: ::: -. . •.. -• : . 15. :; •Insurance:.;Consultant shall;•at.its'own expense, maintainthe.following insurance: :• •: .• : ' a. • Worker's•Compensation insurance:in.compliance.with ORS:656:017,,which requires subject: : . : • • ' . •; : ' : . .employers to-provide Oregon:workers.' compensation coverage for:all their:subject:workers • • -. • :• b Professional Liability insurarice•with.a combined single limit,.•or:the.equivalent, of not,less . • • " • • • :: than.$7 000,000 o i ho aolila0 per occurrence. This:is to.cover any:damages-caused :• = by error;.omission or,negligent acts related to.the Work to-be.provided,under:this,Agreeinent: c, :General Liability insurarice.w:ith a-combined:single limit;"or the equivalent,.of not less.than: . . : : : ' : .0OOOT0 2.DOD a all :a o,llar 1 per.occurrence for'Bodily Injury,Death;and.Property, : : Damage. •: : •.*. • • • • • • .d: •Automobile Liability insurance with a combined single.limit,or:the equivalent, of not less: : : _ - .. - than$fll 000 000((o o- mill io Q dol'lar4 for each accident for Bodily:Injury.and Property.. . - .:Damage,including.coverage.for.owned,hired:or non-owned.vehicles,"as applicable:.. • : • •. : - . - _ - • ::e: Notice of:cancellation or.change.- There:shall-bp no cancellation;•material change,reduction . . : - : - . .• •••• of limits or intent not to renew the insurance coverage(s)without thirty(30):days'.prior:: ' - written notice from the Consuiltant•or its insurer(s)to the City: : : - . - . '. : : f :Additional-Insured/Certificates-of Insurance.:.Consultant shall name the City of Ashland, .- •I• . : •• . . . - •. Oregon,:and its,elected-officials;officers and:employees:as Additional.•Insureds on any • -- :. .• insur_aiice_plicies, excluding Professional Liability:and Workers Coi_ripensation,required , . ::; . •• • . ' : • • : • •:herein;but:only with..; '1. :;• .; : : - • . - ' , - , -- • : •: - • -respect to•Consultant's services'to be.provided'under this'Agreement,-The consultant's.* insurance.is priinary.and non-:contributo As:evidence of the.insurance coveraes:required.. - • . . -: by thisAgreement,the Consultant shall:furnish acceptable insurance certificates prior to- ' . . . Page 4 of 7:.Personal Services Agreement with Beynon Sports Surfaces:Inc: . . • :.•• commencing th• e;Work:under this Agreement:. The certificate• :will specify all•of the parties . • : • •who•are•Additional Insureds. Insuring companies or entities are subject;to.the City'.s : . ; . . • :acceptance. If:requested; complete.copies Of:insurance policies;:trust:agreements; etc.:shall ;• :be:provided to th• eCity. The Consultant shall be financially res o nsiblefor all pertinent• : . • •-• • • deductibles; self-insured.retentions, and/or self-insurance:• :. •.• : • • •" 16. • Nondiscrimination j Consultant'agrees that;no person shall;On the:grounds of race,:color; • ..• • • • • religion, creed,•sex,..marital status familial:status or.domestic artnershi• ,national origin age : • • :mental.or..physical disability,Sexual orientation,gend•er identity.6r•;source•of income, suffer • : . • discrimination in the.performance of any:Work under this Agreement when.employed:by : :: : • :. : • : : Consultant.: Consultant agrees to'complywith all applicable.requirements of federal and state : : : • •civilrights and rehabilitation statutes, rules,and regulations:•Further,Consultant agrees not to.. : .• ; .. • ;discriminate against:a disadvantaged business enterprise;minority=owned business,woman-`•. owned business,a business that a service-disabled veteran owns or an emerging small business : • :• • • - enterprise certified under ORS 200.055, in awarding subcontracts as required:by ORS 279A:110..• . :17. •Consultant's Compliance With:Tax Laws: . ;;: : 17:1 :Consultant represents and warrants to the City that: : : : • " - 17:1.1. "Consultant shall;throughout the term of this•Agreement,:includingany extensions • • : :hereof,:comply with:.: :• • : :. .. : :.. . . : • : : : : •• • •: .(i):All tax Taws.of the State of.Oregon, including.but not limited to ORS'305.620,and : • .: . • ORS Chapters 316,31.7,and 318; : : • : :(ii),Any:tax provisions imposed by apolitical subdivision•.of the State••of Oregon. applicable to.Consultant, ;. . . :..• • .: 2 : (iii):Any rules,regulations,.charter.provisions;.or.ordinances that implement or: • • • .: :•- •• •enforce_any of the foregoing tax:laws or provisions. : • . : : • : : . . : • • ._ : 17.1.:2 Consultant,.for a `period.of no.fewern thasix(6)calendar years preceding -the Effective •Date of this Agreement;:has faithfully.complied with: : • • : . .: •: : - • :•- : ::: (i) :Alt tax"laws•.Of the State•of•Oregon,including but not.limited:to ORS 305.620 and' : . : - • • `ORS•Chapters•31:6,31:7;and 318; :. • : (ii). Anytax; rovisions im .osed b • apolitical subdivision of the State•of Ore oii• •• :- ;. . . . p . . p Y; ..p. . . g :. _ . . . . . . • . . . • . . :applicable toConsultarit,.and: • .. . . (iii) Any rules,regulations,charter provisions,:or ordinances that implementor ::.` : enforce any of the foregoing tax laws or.provisions. :: . '. :18. Notice: Whenever notice is required or permitted to be given under this Agreement, such_notice: •: • • • :.shall be given in writing to,the other party bypersonal delivery,by sending via a reputable . : • commercial:overni ht courier,by mailing usin re istered:or.certified United States mail return g . g g. . g receipt requested;_postage.prepaid,or by electronically:conf rmed at_the:_address or facsimile•.: : nuiber set forth below::.. • ; • • — . •-• .. : . Page 5 of 7::Personal'Services Agreement with Beynon Sports Surfaces:Inc: . • If_to:the City; • _ - : .- • : ,ttn: Miic ae.1 Bl ,ackDirect° .. : . 340 S: Pioneer St. • • : and,`Oregon;:975 " . Ashy 20� With a copy to: . :. ;: City of Ashland .Legal Department 20 : E..Main Street :. .: .. ." and; Oregon 97520 • • . " " ' . .• Ashl ;. .. . .•:Phone:;(541):488:5350. • .. • If . . . : . to Consultant:. :. B eynon Sports Surfaces Inc.. : -19600 SW.:129 '.Ave.Ste.A. "::; • ; . • • . . . . . . Tualatin OR 97062. • . •: . 19:: : Governing Law:. .This Agreement:shall be:governed by thelaws:of the:State.of:Oregon without • :.regard to conflict"of laws principles. Exclusive venue for litigation of any action arising:under " • . this Agreement shall be in the Circuit Court of the State of Oregon.for Jackson County.unless :.: exclusive jurisdiction.is in federal court,.'in which case exclusive Venue:shall be in the federal district court for the district of OregonEach..party expressly waives any and all rights to- . maintain an action under this Agreement in any.other.venue and:expressly consents that,upon; • - motion of the other party;any:case may be dismissed:or its:venue:transferred• , aS:appropr• ate, so •• • as to effectuate this choice of.venue: . • 20 Amendments.. This•Agreement maybe`amended:only by written instrument executed.by both : : . parties:with the.Same:formalities as this:Agreement.: • •-• : 21.; ; - Nonappropriations Clause. Funds.Available and Authorized::City has sufficientfunds currently available and authorized for expenditure to finance the.costs.of this Agreement:within the City's s fiscal•Y .ear budg •et Consultant understands and agrees that City's:payment of amounts • • under this Agreement attributable to Work performed after the last:day'of the current fiscal.year • is-contingent on City appropriations, or other:expenditure authority"sufficient to"allow"City in the • : exercise of its reasonable administrative discretion,to continue to.make:paymentsunder this Agreement. In the.event:City hasinsufficient appropriations;limitations.or other expenditure • " authority,.City may:terminate this:Agreement without penalty or liability to City,effective upon the deliveryof written notice to Consultant;with no:further liability to Consultant: 22. THIS AGREEMENT AND THE:ATTACHED EXHIBITS CONSTITUTE THE ENTIRE : • UNDERSTANDING AND.AGREEMENT BETWEEN:THE PARTIES.:NO WAIVER; CONSENT, MODIFICA• TION OR CHANGE O•F.TERMS OF THIS:AGREEMENT SHALL BIND EITNRR PARTY.UNLESS IN WRITING AND SIGNED BY BOTH PARTIES...SUCH' • WAIVER; CONSENT,:MODIFICATION OR CHANGE;IF MADE,:SHALL BE EFFECTIVE : . Page 6 of 7: Personal Services Agreement with Beynon Sports Surfaces:Inc:. : ONLY.111.• INSTANCE AND.FOR.THE SPECIFIC PURPOSE•.GIVEN : . THERE ARE NO UNDERSTANDINGS,AGREEMENTS, OR REPRESENTATIONS,ORAL:: ••. .. OR:WRITTEN,NOT.SPECIFIED;HEREIN REGARDING THIS.AGREEMENT.. : : : • : CONSULTANT;BY:SIGNATURE OF•ITS AUTHORIZED.REPRESENTATIVE,HEREBY • •. •• : ACKNOWLEDGES THAT HE/SHE HAS•READ THIS AGREEMENT;UNDERSTANDS IT, _ :: : :.AND AGUES TO-13E.BOUND:BY•ITS TERMS AND-CONDITIONS.: . • :• - 23:. . Certification: ••Consultant shall'sign the certification attached:hereto as."Exhibit C"and.: •. •• • •• . • . incorporated herein by this reference: : . CITY OF ASHLAND: _ . • • • •_:: 10N5TANT ); : City.•Admiriistrator• � � .. � � Signature. : Printed Name. : • :. •: Printed Name . Date :. . . Title. Dom/ D�l -:• • Purchase Order No:• • . ••.•.• . . * (W-9 is:to be submitted with this:signed Agreement). . . : • .•••: : APPROVED AS TO..FORM: •..; • • .••••.:.-.• . • :• : • . .• • .: • - -Assistant City Attorney :. • • . •: . • . . ..� . • __. .. . . . : . . . . ..�? �8 20 . . . . . • •• . Date • : . Page 7 of 7;.Personal Services Agreement with Beynon Sports Surfaces Inc . EXHIBIT '.A.. PAGE 1 OF 2 • ► . ® Ell ; II ' ti - F A:Tarkett Sports'Company. ' „ • _ I - - - -- -- ----------.__-. 8/18/20 TO: Tara Kiewel . Administrative Analyst Ashland Parks&Recreation Commission (APRC) 340 S. Pioneer St.Ashland OR, 97520 Tel: 541.552.2257 Email:tara.kiewel@ashland.or.us FROM: Cody Taylor Beynon Sports 503-539-7930 • CTavlorRbeynonsports.com • Sport Court resurfacing Ashland Parks & Recreation Commission (APRC) Beynon Sports is pleased to present this proposal. Since the work is 100%weather dependent it is possible that work could carry over to 2021. HUNTERILITHIA PARKS-PLEXIPAVE RESURFACING SPECIFICATIONS: Scope: • High pressure-wash the entire court surface. • • Flood court surface, mark low areas that hold water over the depth of a nickel. Proper slope must be present to properly alleviate birdbaths. . • Patch and repair low areas,fill*cracks on playing surface. • Apply one coat of Black Acrylic Resurfacer to the entire court surface. • • c Apply two Fortified Plexipave Color Filler coats to the entire court surface. • Apply one Fortified Plexipave Color Finish coat to the entire court surface. • Lines will be accurately laid out,taped,-primed and painted with two coats White Textured Line Paint. Striping includes: Hunter Park-8 tennis • courts. Lithia Park—1 tennis court and 8 pickleball courts.--------------- Terms: , $86,904.00-BOLI wages included • Exclusions: • This quotation excludes any design costs,bonds,union or labor law levies,agency approval or associated fees, protection of sports surface after completion,permits(owners responsibility), moving/removaVreplacing any utilities to include sprinklers,remediation of unsuitable soils, multiple mobilizations,logos or other unforeseen costs. • Asphalt is manufactured with gravel,sand,and liquid petroleum. Most plants produce asphalt using gravel mined from hillsides. Mined gravel may contain clay balls and iron causing small insignificant voids and rust spots that may migrate to the acrylic surface. Since the producer's source of aggregate may vary from time to time,it is impossible to predict whether a particular batch of asphalt from a producer will contain clay balls or iron. If clay balls and or rust spots develop they will not hinder play or hurt the structural integrity of the court and are almost always eliminated after the first resurfacing. This condition is beyond the control,of Beynon Sports,its suppliers and sub-contractors. Therefore Beynon • Sports will not assume any responsibility if such conditions appear. - • Quote valid for 30 days. • *Cracks will appear/reappear with ground movement and freeze/thaw cycles. Yearly maintenance on your part will be required to re-seal small cracks. There is no warranty on standard crack repair. • Suitable water source must be provided by owner. 19600 SW 129th AVENUE Ste A,TUALATIN,OREGON 97062 0 503.691.2484 0 FAX 503.692.0491 0 WWW.BEYNONSPORTS.COM •- -� - - EXHIBIT "A" " ,. . 4` " ;•;. • t, PAGE 2 OF 2 I., ATarkett�SportsCom;pany `: If you have any questions, please call me at 503-539-7930. Sincerely, Cody Taylor • Tennis Operations Manager Beynon Sports Surfacing, Inc. • • • 19600 SW 129th AVENUE Ste A,TUALATIN,OREGON 97062 0 503.691.2484 0 FAX 503.692.0491 0 WWW;BEYNONSPORTS.COM • • : EXHIBIT-13 ::: . . .• .. ..; . . .: :._ - • • • . •• . • : : •Cit: •. of: Ashl:and: . . . . . . . . • LIVING: • . . . ." .. • • : . . .: *."' • . • : . . ALL employers described • - below must comply with City ::: :: of Ashland laws regulating - . • _ . . ea ment of a livin. was e. • • $15.74 perhou.r;:effective June 30, 20 : • .�� • The Living Wage-is adjusted annually every . : .. • . ex..'.'. .'.. . . . . ' °June 30:by.the Consurr�e:r Price Inde X. must be paid a portion ofbusiness-of their . 401K and IRS eligible • living wage, • :employer, if-the employer has • cafeteria plans(including •• :: • • ten or more employees, and:, childcare).benefits to the : . :has received financial :•: .• • amount of wages.received:by: . - ; : assistance for the:project or; •. : the:employee.' • ➢: For.all:hoursworked undera• . • -•bus • - - . • . iness:from#he•Gity:of : .: � • .. - . � .� - •-• •. • • service contract between their • Ashland in•excess of.• :• • .. :➢ Note::For temporary and: - • : • • employer and:the-City of • •' - -$22 • : • • - - ;022. . . . � •� - nes;the : • . • Ashland if the contract. :. •• - . :pa ime employees oy. exceeds$2aspply 2;022:43 or more: ➢: :If�ther.employer isahe City of•=: -: tol the-stvin gg:1040 liou se does t.worked;:' .._ � ' • 'Ashland,:including the Parks : in any calendar year::For • ➢ For all hoursworkedin pi --and Recreation • • - .. details, Please .. : • month if the..employee spends - =- Department. - - more de • • .:'• •• '� ..Ashland.Municipal Code : . 50%o.or more:of the Section3:12.020... - •�. - � ➢--�In•:caleulating the living,Wage;:: • � �-. -. employee's:time in that month : : employers may add the •Value.' • • working.on a project or • • - ` � . of health cane,'retirement; : .. • • • - • For additional information: : Call.the-Ashland City Administrator' s:office at 541-488 6002'or write-to-the.City Administrator,: City Ha11;20 East Main Street,Ashland; OR:97520, o(visit the City's website.at www ashland:or:us. • - :.INotice to Employers This notice must be posted predominantly;in;areas it can be . seen by..all employee . s. . � •. C•I ?�Y O:F • : . • • ASHLAND' • • Page 1'of 1 - ' EXHIBIT B • EXHIBIT C . : :.• .CERTIFICATIONS/REPRESENTATIONSc Consultant,.by•and:throughFits authorized.•• .' : :: 7, : • :.... .• representative,under penalty of perjury,certifies that(a)the.number:shOwit onthe attached W=9 : . .• . form i•s its correct.taxpayer ID (or is.waiting for.the number to be issued to:it:and(b)Consultant .•. :•.. :•• •is.not subject to.backup withholding because;•_ (i) it'is'exempt.from..backup.withholding, or.(ii)it..••: : -. : • : •. :. ' has not been notified by the:Internal.Revenue:Service:(IRS)that it.is:subject to backup • :•.: : • withholding;as a result:of:a;failute'to•report.all interest or dividends;.or(iii)•the IRS.has notified • .•. . • • it.that it is no longer subject to backup withholding.:Consultant:furtherrepresents:and warrants •.- • : to City that •(a) it has the:power and authority to enter into.•this:Agreement and perform the : . - •.•. . • . Work,(b):the:Agreement ,when executed and delivered, shall be'a valid:and binding obligation. • : • ' ': . ' •of Consultant enforceable in accordance with its terms;,(c)`thework under the Agreement shall: :•: . • : be performed in•accordance with•the.highest professional.standards and.-(d)Consultant.is . : : • . : : • : : . : 'qualified,professionally competent,and_duly licensed(if applicable)to perform the Work: . ; : . • • - Consultant also:certifies under:penalty of perjury that its business is:netin:v ..iolation=of any . ' ' - • : . Oregon tax laws,'it is:an independent contractor as.-detined,in the.Agreement,it,is.authorized to-. ••`. : do business in.the State:of Oregon;.and Consultant:has.checked four or more of the following : : . ' criteria•that apply.to its.business:.: . • •• : . (1)-Consultant carries out the work or services.at a location separate from.a private • • • ' • - • • residence.or,is:in a•specific portion of a private residence,":set aside as•the location of • . • : • : • • the business. •�. •: : . • . . . . . . : . .:: .. • : _ : - . .. • . •• • .V • '(2).•Commercial advertising or:business,cards.or a trade:association•membership are.• :• •,•:• • • • . •• - :purchased•for:the:business:• :: : •• - : F. : : V : • • (3).;Telephone•listing..is Used for the.business separate from the..personal residence• : .: . . listing: : • - . - •' (4)Labor or services'are performed only:pursuant to written contracts:.. :•. : • -- •: : .. . : : ✓' "(S)Labor or services are performed for two or.more.different.persons within a period • ' _ : • . � of one yea . • . 6 Consultantassumes financial res onsibill for defective workmanshi or for :.. . . : : . • : . •service not provided as evidenced by the.ownership of performance bonds; ••:. .: • • : • • •-.. •:-wa ties,_errors,and.omission:(professional liability)insurance or liability:insurance..• • : :.• - •. .. gran : relating. to the.'Work or services•to:be provided: : : . : • . _ Consultant's signature : : .. •- :•• , : •. •• : • • . . : .. • .. . : •.. : .. . Page I of 1.. EXHIBIT:C B ON - „„ A Tarkett Sports;Company: - = n y If you have any questions, please call me at 503-539-7930. Sincerely, Cody Taylor Tennis Operations Manager Beynon Sports Surfacing, Inc. • 19600 SW 129th AVENUE Ste A,TUALATIN,OREGON 97062 0 503.691.2484 0 FAX 503.692.0491 0 WWW.BEYNONSPORTS.COM 0 yt A Tarkett Sports.Company ` ` ,--;,---„_i_, :1--= .= _ t r. Ij // N _-�. I/ If you agree with the terms and conditions of this proposal please initial next to approved option(s), indicate total contract value below, sign and fax/mail back. We hereby accept the conditions of this offer stipulated herein. CONTRACT $ NAME OF PROJECT: Signed this day of , 2020 Signature: Printed Name: Billing Name(if different): Billing Address: City: State: Zip Code: Phone Number: Colors Inside Outside Beynon Sports Surfaces, Inc. Signed this day of , 2020 Accepted by: Printed Name: Materials remain property of Beynon Sports Surfaces, Inc. (BSS) until paid in full. Purchase orders/Contracts should be sent to: ' Beynon Sports Surfaces, Inc. Attention: Lori Johnson 19600 SW 129th Avenue Suite A Tualatin, Oregon 97062 Tel: 800-423-5875 ext. 238 Fax: 503-692-0491 Ijohnsonna.bevnonsports.com / The purchase price shall be payable to the contractor by way of check in accordance with the payment schedule.Contractor will issue an invoice to customer upon the occurrence of each of the events listed above,and payment of each invoice is due within ten (10)days following the date of the applicable invoice. Be sure to visit our website at www.beynonsports.com. 19600 SW 129th AVENUE Ste A,TUALATIN,OREGON 97062 0 503.691.2484 0 FAX 503.692.0491 0 WWW.BEYNONSPORTS.COM I BEYNON SPORTS SURFACES INC 19600 SW 129TH AVE STE A TUALATIN OR-97062 CCB LICENSE 164916 CONSTRUCTION CONTRACTORS BOARD <= <73 G=' POCKET CARD 02 RESIDENTIAL BOND:$20,000 LICENSE NUMBER:164916 �' COMMERCIAL BOND:$75,000 EXPIRATION DATE:06/20/2021 fold and detach INSURANCE:$1,000,000/$2,000,000 ENTITY TYPE:Corporation along INDEP.CONT.STATUS:NONEXEMPT ENDORSEMENT(S):Residential General Contractor and a perforation RMI:TODD T GRIMES Commercial General Contractor Level 1 p HOME INSPECTOR CERTIFIED:NO BEYNON SPORTS SURFACES INC n n 19600 SW 129TH AVE STE A V V TUALATIN OR 97062 LICENSE CARD 44444 STATE OF OREGON CONSTRUCTION CONTRACTOR'S BOARD LICENSE CERTIFICATE LICENSE NUMBER: 164916 This document certifies that: BEYNON SPORTS SURFACES INC 19600 SW 129TH AVE STE A TUALATIN OR 97062 is licensed in accordance with Oregon Law as a Residential General Contractor and a Commercial General Contractor Level 1. License Details: EXPIRATION DATE: 0612012021 ENTITY TYPE: Corporation INDEP. CONT. STATUS: NONEXEMPT RESIDENTIAL BOND;$20,000 COMMERCIAL BOND`$75,000 INSURANCE'$_1:;b00,o00/$2,000,000 RMI:TODD T GRIMES HOME INSPECTOR CERTIFIED: NO Page 1 of 2 --A���® CERTIFICATE OF LIABILITY INSURANCE 08/18/2020 DATE(MM/DD/YYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. ' IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. • If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Willis Towers Watson Certificate Center Willis Towers'Watson Northeast, Inc. NAME: Willis No.Ertl: 1-877-945-7378 FAX No): 1-888-467-2378 c/o 26 Century Blvd A/ P.O. Box 305191 E-MAIL ADDRESS: certificates@willis.com Nashville, TN 372305191 USA ' INSURER(S)AFFORDING COVERAGE NAIC# INSURERA: XL Insurance America Inc 24554 INSURED INSURER B: Travelers Property Casualty Company of Ame 25674 Beynon Sports Surfaces, Inc. Travelers Indemnity Company of America 25666 19600 SW 129th Ave, Suite A INSURER C: y Tualatin, OR 97062 INSURERD: Charter Oak Fire Insurance Company 25615 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:W17506418 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS (,_ CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS)SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR INSD WVD /Y POLICY NUMBER (MM/DDYYY) (MMIDD/YYYY) X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 i DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 500,000 A MED EXP(Any one person) $ 10,000 Y US00010327LI20A 05/01/2020 05/01/2021 PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY X JE° LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ B OWNED SCHEDULED Y TJCAP-823K312A-TIL-19 09/28/2019 09/28/2020 BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS _ HIRED nNov NON-OWNED PROPERTY DAMAGE $ X ZAJZ Ded 14oc X&I.i°TeC-Moon - (Per accident) $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE ; US00010615LI20A 05/01/2020 05/01/2021 AGGREGATE $ - 5,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION . AND EMPLOYERS'LIABILITY X STATUTE ERH Y/N C ANYPROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBEREXCLUDED? No N/A TC2HUB-823K310-6-19 09/28/2019 09/28/2020 1,000,000 (Mandatory In NH) _ E.L.DISEASE-EA EMPLOYEE $ If yes.describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT,$ D Workers Compensation & / • TROUB-823K311-8-19 / 09/28/2019 09/28/2020 E.L. Each Accident $1,000,000 Employer's Liability E.L. Disease-Pol Lmt $1,000,000 Work Comp - Per Statute E.L. Disease-Each Emp$1,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) WC Policies: , Policy # TC2HUB-823K310-6-19 - covers all other states. Policy # TROUB-823K311-8-19 - covers AZ, MA, OR, WI only. Project Name and Description: Tennis Court Surfacing at Hunter Park and Lithia Park in Ashland, Oregon. Owner Job: APRC ITB, BSS Job#TBD . — CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. - City of Ashland ' Ashland Parks & ,Recreation Commission (APRC) AUTHORIZED REPRESENTATIVE 340 S. Pioneer Street f Ashland, OR 97520 rW ©1988-2016 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD SR ID: 19984392 BATCH: 1785070 AGENCY CUSTOMER ID: /".."1LOC#: AccoRD ADDITIONAL REMARKS SCHEDULE Page 2 of 2 AGENCY NAMED INSURED Beynon Sports Surfaces, Inc. Willis Towers Watson Northeast, Inc. 19600 SW 129th Ave, Suite A POLICY NUMBER Tualatin, OR 97062 See Page 1 CARRIER NAIC CODE See Page 1 See Page 1 EFFECTIVE DATE:See Page 1 ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance City of Ashland is included as Additional Insured on the General Liability and Automobile Liability policy, as respects to the liability arising out of ongoing and completed operations performed on the project specified in the construction contract for the period of time required within the contract. It is further agreed that such insurance as is afforded shall be Primary and-Non-contributory with any other insurance in force for or which may be purchased by the Additional Insured, where required by written contract executed prior to loss and permitted by law. • • ACORD 101 (2008/01) ©2008 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SR ID: 19984392 BATCH: 1765070 ,CERT i W17506418 2 Policy#TJCAP-823K312A-TIL-19 Effective: 09/28/2019-09/28/2020 COMMERCIAL AUTO THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED- PRIMARY AND NON-CONTRIBUTORY WITH OTHER INSURANCE r • This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM PROVISIONS 2. The following is added to Paragraph B.5., Other 1. The following is added to Paragraph A.1.c., Who Insurance of SECTION IV — BUSINESS AUTO Is An Insured, of SECTION II — COVERED CONDITIONS: AUTOS LIABILITY COVERAGE: • Regardless of the provisions of paragraph a. and Any person or organization who is required under paragraph d. of this part 5. Other Insurance, this - a written contract or agreement between you and insurance is primary to and non-contributory with that person or organization, that is signed and applicable other insurance under which an addi- executed by you before the "bodily injury" or tional insured person or organization is the first "property damage" occurs and that is in effect named insured when the written contract or during the policy period, to be named as an addi- agreement between you and that person or or- tional insured is an "insured" for Covered Autos ganization, that is signed and executed by you Liability Coverage, but only for,damages to which before the "bodily injury" or "property damage" this insurance applies and only to the extent that occurs and that is in effect during the policy pe- person or organization qualifies as an "insured" riod, requires this insurance to be primary and under the Who Is An Insured provision contained in SECTION II. non-contributory. • • CA T4 74 0215 0 2015 The Travelers Indemnity Company.All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office,Inc.with its permission. POLICY NUMBER: US00010327L120A Effective: 05/01/20-21 COMMERCIAL GENERAL LIABILITY CG 20 10 0413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location(s)Of Covered Operations Any person or organization that you are required in As required per written contract a written contract or written agreement to include as an additional insured provided the"Bodily Injury" or "Property Damage"occurs subsequent to the execution of the written contract or written agreement. Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown in the Schedule, but only exclusions apply: with respect to liability for "bodily injury", "property This insurance does not apply to "bodily injury" or damage" or "personal and advertising injury "property damage"occurring after: - caused, in whole or in part, by: 1. All work, including materials, parts or 1. Your acts or omissions;or equipment furnished in connection with such 2. The acts or omissions of those acting on your work, on the project (other than service, behalf; maintenance or repairs) to be performed by or in the performance of your ongoing operations for on behalf of the additional insured(s) at the the additional insured(s) at the location(s) location of the covered 'operations has been designated above. completed;or However: • 2. That portion of "your work" out of which the 1. The insurance afforded to such additional injury or damage arises has been put to its intended use by any person or organization insured only applies to the extent permitted by other than another contractor or subcontractor law; and engaged in performing operations for a 2. If coverage provided to the additional insured is principal as a part of the same project. 'required by a contract or agreement, the C. With respect to the insurance afforded to these insurance afforded to such additional insured additional insureds, the following is added to will not be broader than that which you are Section III—Limits Of Insurance: required by the contract or agreement to provide for such additional insured. CG 20 10 0413 ©Insurance Services Office, Inc., 2012 Page 1 of 2 • If coverage provided to the additional insured is 2. Available under the applicable Limits of required by a contract or agreement, the most we Insurance shown in the Declarations; will pay on behalf of the additional insured is the amount of insurance: whichever is less. 1. Required by the contract or agreement;or This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. • Page 2 of 2 ©Insurance Services Office, Inc., 2012 CG 20 10 0413 c • • ENDORSEMENT This endorsement,effective 12:01 a.m., May 1,2020 forms a part of Policy No. US00010327L120A issued to Tarkett Enterprises,Inc. by XL Insurance America, Inc. THIS ENDORSEMENT CHANGES TI-IE POLICY. PLEASE READ IT CAREFULLY. PRIMARY INSURANCE CLAUSE ENDORSEMENT This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS COVERAGE PART It is agreed that to the extent that insurance is afforded to any Additional Insured under this policy,this insurance shall apply as primary and not contributing with any insurance carried by such Additional Insured,as required by written contract. ' J All other terms and conditions of this policy remain unchanged. • XIL 424 0605 ©,2005,XL America, Inc. • POLICY NUMBER: US00010327L120A Effective: 05/01/20-21 COMMERCIAL GENERAL LIABILITY CG20370413 , THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART / PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART • SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Any person or organization that you are required As required per written contract in a written contract or written agreement to include as an additional insured provided the "Bodily Injury"or"Property Damage"occurs subsequent to the execution of the written contract or written agreement. Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II — Who Is An Insured is amended to 2. If coverage provided to the additional insured is include as an additional insured the person(s) or required by a contract or agreement, the organization(s) shown in the Schedule, but only insurance afforded to such additional insured will with respect to liability for "bodily injury" or not be broader than that which you are required "property damage'caused, in whole or in part, by by the contract or agreement to provide for such "your work" at the location designated and additional insured. described in the Schedule of this' endorsement performed for that additional insured and included in the "products-completed operations hazard". - However: 1. The insurance afforded to such' additional insured only applies to the extent permitted by law; and CG 20 37 0413 ©Insurance Services Office, Inc., 2012 Page 1 of 2 B. With respect to the insurance afforded to these additional insureds, the following is added to Section III—Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement;or ' ' • 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall• not increase the applicable Limits of Insurance shown in the • Declarations. • • • Page 2 of 2 ©ISO Properties, Inc.,2004 CG 20 37 0413 g 8/24/2020 Business Registry Business Name Search OREGON SECRETARY OF STATE HOME Corporation Division business ormation c"-e`n�ei� business name search oregon business guide f + referral iist business registry/renewal formslfees notarypublic ( uniform commercial code uniform commercial code search documents&data services Business Name Search 08-24-2020 New Search Printer Friendly Business Entity Data 10:39 Registry llklbr Entity. Entity. Jurisdiction Registry Date Next Renewap "enewal Due? Type Status Date 242872-94 FBC ACT MARYLAND 09-22-2004 09-22-2020 YES Entity Name BEYNON SPORTS SURFACES,INC. Foreign Pkiamel • Online Renewal: Renew Online Click here to generate and print an annual report. New Search Printer Friendly Associated Names ype PPB PRINCIPAL PLACE OF TBUSINESS ,ddr 1 16 ALT RD ¢poly 2 CSZE�, MD 121030 Country UNITED STATES OF AMERICA VAL Please click here for general information about registered agents and service of process. Type AGT REGISTERED AGENT Start Date 09-22- Resign Date 2004 ®¢ 003292-27 C T CORPORATION SYSTEM Record ddr 1 780 COMMERCIAL ST SE STE 100 Addr 2 CCSz SALEM OR 97301 13465 I Country UNITED STATES OF AMERICA Type (ALIMAILING ADDRESS Addr 1 7445 COTE-DE-LIESSE STE 200 Addr2 CSZ SAINT QC H4T 1G2 Country CANADA LAURENT IType PRE PRESIDENT Resign Date Mame I I I egov.sos.state.or.us/br/pkg_web_name_srch_inq.show detl?p_be_rsn=1060962&p srce=BR INQ&p_print=FALSE 1/3 8/24/2020 Business Registry Business Name Search JOHN 1:EYNON Edda° 1 16 ALT RD Addu' 2 CSZ HUNT IMD 21030 Country UNITED STATES OF AMERICA VALLEY Type ISEC (SECRETARY I Resign Date Name STEVE 1FISHER Addr1 16 ALT RD Addr2 CSZ VALLEY MD 21030 Country UNITED STATES OF AMERICA New Search Printer Friendly_ Name History usaness Entity Nance Name Name Start Date End Date Type Status BEYNON SPORTS SURFACES,INC. EN CUR 09-22-2004 Please read before ordering Copies. 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All Rights Reserved. • • egov.sos.state.or.us/br/pkg web_name_srch_inq.show_detl?p_be_rsn=1060962&p_srce=BR_INQ&p_print=FALSE 3/3 ) FORM #2 0 RE C 0":" INVITATION TO BID—G`iO+nifS�"A�1NDAS�E-ARG�+,ES INTERMEDIATE PROCUREMENT Release date: August 13, 2020 Requested by: Tara Kiewel Administrative Analyst Ashland Parks &Recreation Commission (APRC) 340 S. Pioneer St. Ashland OR, 97520 \Tel: 541.552.2257 Email:tara.kiewel@ashland.or.us Bids are'due BY Friday, , uus. 2MUD2:tO0T'm►USIT Project name: Sport Court resurfacing Ashland Parks & Recreation Commission (APRC) TIME LINE • Fall 2020 Firm bids may be emailed, mailed or hand delivered to the contact information provided above. Contractors shall submit their bids on company letterhead. Late bids will not be accepted. Terms or discounts which are conditioned upon payment within a certain time will not be considered for purposes of comparison of bids. The successful contractor will berequiredto enter into a contract with the City for goods and services and provide certificates of insurance in their own name for General Liability ($2M),Automobile ($200K) and Workers' Compensation. Subcontracting will not be permitted.Proof of insurance is required at time of bid submittal. "OR EQUAL:"Any brand name listed in the specifications as "or equal" or"or equivalent" shall establish the minimum requirements for quality,utility, durability, function,purpose, etc. Other product brands may be offered that are equal to or better than the product brand name.Bidder may show cost difference, alternates and options in the space provided in the quote. This clause is not meant to be restrictive,but to set the minimum standard. The City shall determine, in its sole discretion,whether a product offered is "equal."When the designation is "or equal" or"equivalent"the City shall make its decision after bid closing. SCOPE OF SERVICES Sport Court Resurfacing Sco o e: The contractor shall provide labor,materials,tools and equipment for the resurfacing of the 8 Tennis courts at Hunter Park and the 2 courts at Lithia Park in Ashland Oregon. Form#2—Intermediate Procurement,Invitation to Bid,Trade Services,Page 1 of 3,7/31/2020 The contractor shall furnish labor and equipment required to complete • High Pressure wash of courts surface • Patch and repair low areas • Resurfacing of courts • Apply color filler and finish coats to courts surface • Accurately tape, prime and paint court lines with line paint Court Lines: Hunter Park Courts- 8 courts will be striped for tennis Lithia Park Courts - 1 court striped for 4 pickle ball courts and 1 court striped for 4 pickleball courts and tennis BILLING: The vendor should have the ability to itemize invoices that are reflective of the original bid. DEADLINE TO APPLY: Jj,idw,A,,gust ¶1, 01I° J.AOp � PSt Please provide an official bid on your company letterhead and include your costs for the specs provided above. Include in.your bid the total cost for materials and labor to complete the project.In addition, please provide: 1. Proof of insurance: General Liability in the amount of$2M (listing the City of Ashland as additional insured); Auto, minimum of $200K; and Workers' Compensation if contractor has assistants (no exceptions).All insurances submitted with official bid. 2. Proof of valid business license. 3. W-9. Questions/Requests for additional information: If you have any questions and/or need additional information, contact Tara Kiewel at tara,kiewel@ashland.or.us or 541-552.2257 as she will be your sole point of contact for this project. Tara will then provide the questions and answers to each and every bidder. Thank you, Tara Kiewel Administrative Analyst - Ashland Parks &Recreation Commission (APRC) All Pricing Must Be Held Firm for 30 Days Method of Award: ORS 279B.070 Intermediate Procurements. (4) If a contract is awarded, the contracting agency shall award the contract to the offeror whose quote or proposal will best serve the interests of the contracting agency, taking into account price as well as considerations including, but not limited to, experience, expertise,product functionality, suitability for a particular purpose and contractor responsibility under ORS 279B.110. 2 . . ... l • I . ...- , . ... / i • 120' A Sport Court - - N •_ Tennis :. r. - ii r. i. , r li '60' . ii II k , t , 1, I; k t, .. • t, u 0 SI v . . _ - . . . . _ . . , ) . 120' Pickleball - • I 1 I . ... .... t I • II l' I- • ti • I ; • • . II " i'• - t .' 60' 1.-''' 1 TI ennis ; I -I -: N I' -- -- a i; .. . n I .1 .4 . / . . , 3 ASHLAND PARKS& RECREATION COMMISSION 340 S PIONEER STREET • ASHLAND,OREGON 97520 COMMISSIONERS: A g h4 Michael A.Black,AICP Mike GardinerA 9, Director Joel Heller - ,y a Rick Landt 1 - 2, 541.488.5340 Jim Lewis s� \Er AshlandParksandRec.org REGR parksinfo@ashland.or.us Julian Bell MEMORANDUM J FROM: Tara Kiewel,Administrative Analyst DATE: August 24, 2020 SUBJECT: Bids for resurfacing Sports Courts at Hunter and Lithia Park • The Bidding process for the resurfacing of the sports courts at Hunter and Lithia park opened on Thursday August 13,2020 and closed on Friday August 21, 2020 at noon.Three bids were received: 1. Beynon Sports Surfaces: $86,904.00 2. AstroTurf Corporation: $111,612.00 3. Dynamic Sports Construction: $104,750.00 All required documentation was submitted from all bidders. APRC will be awarding the bid to Beynon Sports Surfaces Inc.for the Sports Courts resurfacing project. • • • e P ' nal lc SPORTS t CONSTRUCTION, INC. Ashland Parks and Recreation Sport Courts Resurfacing and Striping 8/20/2020 Tara Kiewel Administrative Analyst 340 S.Pioneer St Ashland,OR 97520 541 552-2257 Tara.kiewel@ashland.or.us • Tara, Dynamic Sports Construction is pleased to provide this proposal to supply and install all materials,equipment and labor to perform the Sport Court Resurfacing and Striping at Hunter Park and Lithia Park.Prevailing wages were used in below quote. Hunter Park-Eight Tennis Courts Scope: ■ Clean court surface with high powered pressure washer and surface cleaner. - ■ Fill court cracks with tennis court crack filler,up to 5,000 lineal feet included.* • Patch and blend up to 100 square feet of low areas on court surface area,blend in patched areas.Patched areas will reduce the amount of standing water. • Apply(black)Acrylic Resurfacer to the entire court surface area. • Court colors bid are as existing,Green Interior and Red Perimeter. • Apply fortified color coats to the entire court surface area. ■ Game lines will be painted with two coats white textured line paint. • Lithia Park-Two Tennis Courts Scope: • Clean court surface with high powered pressure washer and surface cleaner. • Fill court cracks with tennis court crack filler. • Patch and blend up to 50 square feet of low areas on court surface area,blend in patched areas.Patched areas will reduce the amount of standing water. • Apply(black)Acrylic Resurfacer to the entire court surface area. • Court colors bid are same as existing,Green Interior and Red Perimeter. • Apply fortified color coats to the entire court surface area. - ■ Convert one court into a dedicated four court pickleball courts.This court to be surfaced only as pickleball, tennis net and standards to remain.No court equipment proposed,mobile nets to be provided by other. • Second court will be surfaced as primary tennis layout with four pickleball courts striped for secondary use. Pickle ball nets will be mobile and provided by others,tennis net and equipment will remain. • Game lines will be painted with white textured line paint. 301 Sonny Drive, Leander, TX 78641 • Phone: 512.260.6722 Fax: 512.260.9118 • n a m SPORTS i CONSTRUCTION, INC. 5- ■ Product proposed is California Products Plexipave/Decoturf as sold by ICP *CRACKS Cracks will likely return on these courts as the court expands and contracts due to seasonal temperature variations. Additional crack repair methods have shown great success,we would strongly recommend considering additional crack repair steps above and beyond the proposed scope to help keep cracks sealed up for a longer period of time. Pricing available upon request. ■ Dynamic Sports Construction follows the construction,standards set forth by the USTA for tenths court construction.Please contact us with questions regarding this proposal. ■ Surfacing shall be installed per material manufactures recommendations.Ambient day time temperatures must be a minimum of 50 degrees and rising with sunshine.Night time lows must be above freezing. No work can commence with rain in the forecast. • No foot traffic or court use will be allowed until the surfacing is completed and cured. ■ New asphalt must cure for a MIN. of 14—21 days before surfacing can begin. • Access by our vehicles must be allowed to the project sites to deliver materials and equipment. • Water must be provided by the owner at the jobsites for use in the surfacing process (hose bib). • Prices are based on today's costs,the prices will be good for a min. of thirty days,if the contract is issued after 30 days the prices are subject to change based on the market rates. Warranty: Standard one-year resurfacing warranty against delamination and color fading.No warranty on cracks. Quote:$104,750.00(one hundred four thousand seven hundred fifty dollars and no cents) Best Regards Rick Hardin West Coast Regional Manager Bend,OR 503 805-2632 rick@dynamicsportsconstruction.com • 301 Sonny Drive, Leander, TX 78641 • Phone: 512.260.6722 Fax: 512.260.9118 AstroTurf CorporatiOn THE WORLD LEADER IN SPORTS & RECREATION SURFACES. Astroilurt. ci ortal7 Laykokl 41511111LAWN* FIELDS TRACKS COURTS LANDSCAPE Date: August 21, 2020 Project: Sports Court Resurfacing Ashland Parks & Recreation Commission Location: Ashland, Oregon _ Scope: Tennis Court Surfacing Cont. Lic# 226366 AstroTurf Corporation appreciates the opportunity to provide you with a proposal for Laykold Court Surfacing, to be installed at Sports Court Resurfacing Ashland Parks & Recreation Commission in Ashland, OR. Our quote includes all labor, materials, tools, and equipment necessary to install in-place the synthetic track applications (in accordance with our published product specifications). Tennis& Pickleball Court Surfacing Laykold®Acrylic Surface (±8,000 SY) Cost: $111,612.00 Tennis& Pickleball Court Surfacing Inclusions • Fine blowing and cleaning of the proposed asphalt surface • Minor patching • AstroTurf pick up acceptable asphalt surface substrate --per manufacturer recommendations • Installation of approximately 8,000 square yards of the selected court system by experienced crews on to acceptable substrate • Court striping per industry standards • No implied warranty due to age of existing slabs (see below) • Standard wages • Cleanup and disposal of our debris into dumpsters • 'All athletic equipment to be supplied and installed by others. • All work must be fully accessible at one mobilization, if not additional mobilization charges may apply Warranties: • Although we rehab the existing cracks and blisters with the utmost diligence, due to the structural cracks and age of slab, it is NOT POSSIBLE to guarantee that they will not return, thereby continuing to crack the resurfaced court. Exclusions: • Any mass excavation, sitework, construction entrance and/or maintenance, or work outside of field areas other than what is stated in scope. Our work begins directly on to site subcontractor provided subgrade for all synthetic base construction and site subcontractor.provided asphalt/concrete substrate for all track surfacing. AN 2680 Abutment Rd, Dalton, GA 30721 AstroTurl aStroTurfCorporation GLOBAL BRAND TF (800) 723-TURF (8873) help@astroturf.com a - AstroTurl Corporation THE WORLD LEADER IN SPORTS & RECREATION SURFACES AstroTurf. Rekortar Laykold° j I S Y N.L A W N' FIELDS TRACKS COURTS LANDSCAPE • All work will be suspended due to rain,temperatures not meeting manufacturer specifications, and/or high winds • Any survey, layout, certification,testing, or inspection costs, other than those associated with visual base inspection • Repair or patching of any existing concrete or asphalt,paving to level and fix irregularities (Minor Patching Included) • Custom colors, or line packages other than what is stated in scope. • Any sports equipment/maintenance equipment not stated in scope • Design/construction drawings and/or permitting for SWPPP • Silt Fence/Inlet protection • Exfiltration/Infiltration trenches • Chain-link fence work of any kind • Testing of any kind not stated in scope of work • Hydrology Study/Engineered plans • • Fees and/or permits of any kind _ • Payment & Performance Bonds • Allowances • Co-Op's • Warranty Our proposal is submitted based on our assumption that all owner-approved net payments will be received within (30)days of the approval date, and that final payment will be,released to us within thirty (30)days of the completion of all final punch list items as certified by owner. Estimated By: Submitted By: Jack Belyea Gregg Swenson ibelyea@astroturf.com gswenson@astroturf.com 559.960.8279 509.432.5216 AN 2680 Abutment Rd, Dalton, GA 30721 AstroTurf. AstroTurfCorporation TF (800) 723—TURF (8873) help@astroturf.com GLOBAL BRAND