HomeMy WebLinkAbout2021-156 Contract- Professional Credit Service / IA
CITY OF
ASHLAND
DEBT COLLECTION SERVICES
STATE OF OREGON CONTRACT #DASPS-3360-20
CONTRACTOR: PROFESSIONAL CREDIT SERVICE
Date of purchase/Service Renewal Date: Jt 11(1.2C2,11
Contractor: Purchaser:
Professional Credit Service City of Ashland
Rob Nestell, Senior Account Executive Municipal Court
40Q International Way 1175 East Main Street
Springfield, OR 97477 Ashland, OR 97520
Telephone: 541-335-2204
Cell: 541-915-1762
Email: rob(cr�hawes.group
f
Purchaser's Authorized Representative: Purchaser's Invoicing Address:
Stefanie Hawkins City of Ashland
Municipal Court Clerk • Accounts Payable
1175 East Main Street 20 East Main Street
Ashland, OR.97520 Ashland,OR 97520
Telephone: 541-552-2391 payable@ashland.or.us
Stefanie.hawkinsaashland.or.us Telephone: 541-552-2010
Contact:Lisa Winters
Category 1-General Collection Services
Service Renewal Date June 9,2021 (Current fees effective 04/01/2020 to 04/01/2022 on state
contract)
Exhibit A_
Services_
[Debt Collection Sery ices]
The pricing for this Agreement is a �rcentas_a(Contingency fee)of the amount colleted
for the following:
1. Contingency Fee for-I"Placement Accounts Accounts that have not been
referred to a privatecollec=tion firm previously by the Authorized Purchaser.=17:5% '
2. 'Contingency,Fee for all other.p[aeernents-Accounts that have previously been
referred td.a private collection firm.by the Authorized Purchaser:
3. Contingency Fee for payments resulting from,g rnislinients where the Contractor
identifiixl the source acid requested the Authorized Purchaser to Issue the garnishment
(Exhibit E,Section 4.1'4,-124%
4. Additional services offered to Authorized Purchasers.Pricing must include
method of billing(per heur,per unit).NIA
Page 1 of 4
Pri
CITY O F
ASHLAND
Interest is to be computed at the rate of X%per[period] and is to be posted as the of the Xth day of the
month[daily?]
Applicable for the City: Interest is to be computed at a rate not to exceed 9%per annum and funds are
to be remitted by the 10th day of each month.
[YOUR Agency Name]does/does not pass the cost of collection to the debtor per ORS 293.231(12).
Applicable for the City: The City of Ashland does pass the cost of collection to the debtor per ORS
293.231(12).
[YOUR Agency Name] does/does not entertain compromise or settlement offers.
Applicable for the City:The City of Ashland does entertain compromise or settlement offers.
[YOUR Agency Name] does/does not have warrant or garnishment authority.
Applicable for the City: The City of Ashland does have warrant or garnishment authority.
Remittance is to occur every Monday for the collections from the prior business week. Collection
reports are to be submitted electronically along with the remittance.
Applicable for the City: Remittance is to occur every MONTH for the collections from the prior
MONTH. Collection reports'are to be submitted electronically along with the remittance.
Contractor shall remit funds collected to the following account:
Applicable for the City: Provider shall remit all funds collected on behalf of the City by check to the
following address: City of Ashland Municipal Court, 1175 East Main Street, Ashland, Oregon
97520. Such remittances shall be made monthly by the tenth(10t)day of each month for collections
received during the prior month. A collection report detailing all funds collected shall be submitted
to the City electronically by the tenth(10t)day of each month for the prior month. Reports shall be
in electronic format using Excel.
[YOUR Agency Name] requires the [Agency] to gross/net remit payments received by [Agency] and
bill/net direct payments reported by Authorized Purchaser.
Applicable for the City: The City of Ashland requires Professional Credit Service to net remit
payments received by Professional Credit Service and net Direct payments reported by Authorized
Purchaser.
[YOUR Agency Name]requires Contractor to maintain confidentiality of debtor information and
protect data through use of I.T.security protocols.
Applicable for the City: The City of Ashland requires Professional Credit Service to maintain
confidentiality of debtor information and protect data through use of I.T. security protocols.
Page2of4
•
4111111
CITY OF
ASHLAND
[YOUR Agency Name] requires Contractor to use XXXX for data encryption when creating any
reports to be sent via email.Any file transfersmust use Secure FTP.sites.
Applicable for the City: The City of Ashland requires all file transfers to use secure FTP sites.
[YOUR Agency Name] authorizes Contractor to report debtor information to Credit Bureaus only
when ... applicable.
*Per Rob, Professional Credit cannot report debt for court fines to credit bureaus. They can however
report debt for utility services to Credit Bureaus.
Applicable for the City: Court fines are not reported to credit bureaus. Utility services debt is reported
to credit bureaus.
[YOUR Agency Name] does/does not authorize Contractor to pursue Small Claims and Garnishments,.
provided Contractor receives General Authorization from [YOUR Agency Name].
Applicable for the City: The City of Ashland does authorize Professional Credit Service to pursue
Small Claims and Garnishments,provided Professional.Credit Service receives General Authorization
from the City of Ashland. '
If any period of XX months/years transpires without payment on any account assigned,then Contractor
shall . . . .
Applicable for the City: If any period of six(6)years transpires without payment on any account
assigned,then the Contractor shall cancel the account and return the account to the City of Ashland.
[YOUR Agency Name] authorizes [Agency]to utilize the following payment_plan guidelines. . .
Applicable for the City: The City will not require any money down to set up a payment plan.
Minimum monthly payments shall be no less than$25.00.
'
[YOUR Agency Name]requires [Agency] to apply payments(Prorated/FIFO/LIFO,etc.)when more
than one account exists from Authorized.Purchaser.
Applicable for the City: We would like the older accounts to be paid first if more than one account
exists for an individual.
[YOUR Agency Name]requires [Agency]to abide by the following expectations(define expectations
here not in Price Agreement).
Applicable for the City: No additional expectations at this time.
Page 3of4.
CITY OF
AsH LAND
[YOUR Agency Name]requires remittance reporting done electronically and in Excel,PDF,Word,
Tab delimited format,etc.
Applicable for the City: The City of Ashland requires remittance reporting done electronically to be in
Excel file format.
This purchase,in addition to any exhibits or addenda attached,is placed against State of Oregon
Solicitation#DASPS-3153-19 and.Price Agreement#DASPS-3360-20.The terms and conditions
contained in the Price Agreement apply to this purchase and take precedence over all other conflicting
terms and conditions,express or implied.There are no understandings,agreements, or representations,
oral or written,not specified herein.
Authorized By:
Adam Hanks,, City Manager Pro Tern
Date: eh Vizi
•
•
•
Page4of4