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HomeMy WebLinkAbout2021-182 PO 20210315- Abraham Contracting Inc • Purchase Order • Fri raiik Fiscal Year 2021 Page: 1 of: 1 • B City of Ashland —tm.„—)"�`'_-ail �,r ss�i_a ATM:Accounts Payable Purchase t. - L 20 E. Main Order# 20210315 Ashland,OR 97520 T Phone:541/552-2010 O Email: payable@ashland.or.us . ✓ H 6/0 Fire and Rescue Department EABRAHAM CONTRACTING, INC. I 455 Siskiyou Blvd 6152 RIVERBANKS ROAD p Ashland, OR 97520 GRANTS PASS, OR 97527 Phone: 541/4822770 • R T Fax: 541/488-5318 541 660-7281 Chris Chambers 03/31/2021 1037 FOB ASHLAND OR/NET30 Cit Accounts Pa able -- — --- -- ---------- ---- - -- ---- --- - — — T �-.._..---------=r=Fslrc?f�`fei�`-. ���_ --_�-_ isl�i_—=--'}�`^`-'r5z���u?f1=F=` v"---''- Fuels Reduction 1 Fuels Reduction 1.0 $25,000.00 $26,000.00 Not to exceed$25,0.00.00 • Goods&Services Agreement((Greater than$25 ,000) Completion date: June 1,2021 Project Account: E-000792-999 Project Account: I;-000792-999 Project Account: E-000792-999 Project Account: E-000792-999 ***************GL SUMMARY*************** • 072900-604160 $5,000,00 081200-602400 $2,500,00 086100-602400 $7,500.00 • • 127000-604106 $10,000.00 • • • • • . By: --L. 4Xate: / 2 Authorized Signature - @lr... : --� $25,000.00 fi/,� • . Vt"I'4/18a}ete---;-ife-"; ' g 49. FORM#3 • • CITY OF re (i (ASHLAND REQUISITION Date of request: • 03/1212021 Required dpte for delivery: - t Vendor NameAbraham Contracting Ino, • _ Address,Address,City,State,Zip 6162 Riverbanks Road Grants PAss OR 97627 • Contact Name&Telephone Number Mike Jones(641)660-7201 • Email address mike)@abrahamcontractinn.com SOURCING METHOD ❑ Exempt from Competitive Blddinrr • 0 Smornsncy ❑ Reason for exemption: ❑ invitation to Bid ❑ Form 1113,Written findings and Authorization ❑ AMC 2,60 Dale approved by Council: . • ❑ Written quote or proposal attached • 0 Written quote or proposal attached _ __(Altach copy of council communication) _ (If council approval required,attach copy of CC) ❑ Small Procurement ❑ Rawest for Proposal Cooperative Procurement • Not exceeding$5,000 Date approved by Council; 0 Stale of Oregon ❑ Direct Award (Attach copy of council communication) Contract 11 • ❑VerbaWydtlen bids)or proposal(s) �] Request for Qualifications(Public Works) ❑ Slate of Washington • • Date approved by Council: Contract II • Attach copy of council communication) 0 011ier government agency contract intermediate Procurement �Sole Source Agency - GOODS&SERVICES 0 Applicable Form(45,6,7 or 0) Contract f Greater than$5.000 and less than$100,000 ❑ Written quote or proposal attached Intornovernmental Agreement • 0 (3)Written bids&solicitation attached 0 Form 114,Personal Services$5K to$76K Agency PERSONAL SERVICES • t] Special Procurement Annual cost to City does not exceed$26,000. Greater than$5.000 and lees than$75,000 ❑ Form 119,Request for Approval Agreement approved by Legal and approved/signed by ❑i Less than$35,000,by direct appointment 0 Written quote or proposal attached City Administrator,AMC 260,070(4) ' - ❑ (3)Written proposals&solicitation attached Dale approved by Council: ❑ Annual cost to City exceeds$26,000,Council ❑ Form 114,Personal Services$6K to$76K Valid until: .� _(Date) approval required,(Attach copy of council communication)_ Description of SERVICES Total Cost Fuels Reduction I • • - $ 25,000.00 item# Quantity Unit Description of MATERIALS . Unit Price Total Cost ' i • • • 0 Per attached quofelproposal TOTAL COST �/ ,,JJ $ Project N Q Om�!x'( Account Number¢/APO.6..0J/,117,v— JG$;C 25,U Q.O �,r A count Number0B�,jO&.‘DZ,� Account NumberQQJZiV.e, )2 !1n •-fp s 'Expenditure must be charged to the appropriate account numbers for lire ilnencials 10 I f aocura ely re 1 cf t to aclu4t expefld<or-s, i 1TDiroctorin collaboration with department to approve all hardware and software purchases: ' IT Director to Support-Yes/No • By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: Department Head: . __l_q.__c___ --t----) Department ManagerlSupetytsor:(�-!•�"12� •r�----�Clty-Adml Istrato dam A�Na oti.A mltlrano ks(Eu ter j�" rain 1ilalVx a;cuo) • _.� � • Pala 2021.02)0131i1 Funds appropriated for current fiscal year: 5!NO. /�. _• A0...d . // .07w i In,ice'rector-( at • , gr:,torrhen;.6,040) Dale • Comments: - Farm 113-Requisition •• • Ij I 1 z___, -7-crAt (A7e/7....e c.....e FORM #3 CITY OF e a � � �( A ( SHLAN D REQUISITION , Date of request: 03/1212021 Required date for delivery: Vendor Name Abraham Contracting Inc. Address,City,State,Zip 6152 Riverbanks Road Grants PAss OR 97527 Contact Name&Telephone Number Mike Jones(541)660-7281 Email address mike]@abrahamcontracting.com SOURCING METHOD ❑ Exempt from Competitive Bidding 0 Emergency ❑ Reason for exemption: 0 Invitation to Bid 0 Form#13,Written findings and Authorization - ❑ AMC 2,50 Date approved by Council: • 0 Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) _(If council approval required,attach copy of CC) ❑ Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon ❑ Direct Award (Attach copy of council communication) Contract# ❑ VerballWritten bid(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 'State of Washington Date-approved by Council: Contract# _(Attach copy of council communication) 0 Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 0 Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES 0 Special Procurement 0 Annual cost to City does not exceed$25,000, - Greater than$5,000 and less than$75,000 0 Form#9,Request for Approval Agreement approved by Legal and approved/signed by © Less than$35,000,by direct appointment 0 Written quote or proposal attached City Administrator.AMC 2.50470(4) . ❑ (3)Written proposals&solicitation attached Date approved by Council: 0 Annual cost to City exceeds$25,000,Council _ ❑ Form#4,Personal Services$5K to$75K Valid until: (Date) approval required.(Attach copy of council communication) Description of SERVICES Total Cost • Fuels Reduction ,1$::25;00000 0�.._ ...1.,... .._ Item# Quantity Unit Description of MATERIALS Unit Price Total Cost E■ Per attached quotelproposal ;TOTAL:GOSTt P 1QZ1 •6QY/4D — 3 s; 2�5`;0`00 '. Project Number°Q D 1�Z;04" Account Number _ , A count Number 01.•x` Account Number t 0I Z Q2x110 iP f 7doo-_" ih/O kali ��s o' Z7 'Expenditure must be charged to the appropriate account numbers for the financials f accurately reflect a actu exp di ur . .. • IT Director in collaboration with department to approve all hardware and software purchases: • IT Director to Support-Yes/No By signing this requisition form,I certify that the City's public contracting requirements have been satisfied. Employee: Department Head: V Adam (Egel11�fd�tyeitsafilP'tlit4rFMOO) DN:cn=Tdam Hanla,o=Gty of Department Manager/Supervisor: ���tlministrator: Ashland,ou=Administratlon, (Eqa iefteNMI25;000) Hans i^ Date:2021.03.2909:51:51 Funds appropriated for current fiscal year: YES/NO • r; -0700' Finance Director-(Equal to or greater than$5,000) Date • Comments: Form#3-Requisition r . GOODS & SERVICES AGREEMENT(GREATER THAN$25,000) PROVIDER: Abraham Contracting,Inc. Crl T:Y 0 F. . PROVIDER'S CONTACT: Mike Jones • H L 1N.D • 20 East Main Street ADDRESS: .6152 Riverbanks Road Ashland,Oregon 97520 Grants Pass,OR 97527 Telephone: 541/488-5587 • Fax: 541/488-6006 PHONE: 541,660-7281 • • • This Goods and Services Agreement (hereinafter "Agreement")•is entered into.by and between•:the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Abraham•Contracting,:::Inc,,a•domestic business :corporation ("hereinafter "Provider"), for wildfire fuels reduction, including cutting and prescribed burning specified vegetation in and surrounding Ashland,: . 1. PROVII).:S,OBLIG4,TIONS . 1.1 Provide wildfire fuels reduction services,including cutting,piling,and burning of blackberry vines from City; g and Parks.Commission lands alon .;with burning ofpre-existing burn piles in Srskiyou M64iitain. in he "SUP Park, as.:directedby:City.staff.and as set fortl%�;�• t • ��� P.QRT]NG:�DQCIJ�IENTS!'attacb,ed; ereto gikb.�by this. eference 'incor •orated he�re�n,.:Provider...............................................essence of any.completion date set forth�n the SUPPORTING DOCMENTS,and that nro waiver or extension of such.,deadline may.,be.authorized except in:the same.nnanneras herein.provided:for;authority;to exceed, the maximum compensation. The goods and-services defined andr°described in.the' SUPPORTING;. • DOCUMENTS" shall hereinafter be collectively referred to as"Work." . btatn:and'maintaur.dur..ing the.:term.of this.Agreement;and.until.City's final:acceptance. 1.2 Provder..shall.o... :::::• .... :.:...:..:... :�:.:;�, . • of,all Work receivcd;hereunder, a policy or policies of habilxty insurance including commercial general liability insurance With .a combined single limit,.:or:;the-equivalent,:of•-not;less..than.$2:;0,00,000 (two million dollars)per occurrence for Bodily Injury and Property barrage. e:followin eovera es:; . 1.2:1. The insurance reg.1.4:0 n t rs.Anc9le..shall.znc4ude:th. „;;,,•,;:: .:.;,,,,g.._..::..::,:, g . • Comprehensive General or Commeicxal General .Liability,.j:44.1.0.*.personal •injury, contractual liability,and.products/completed.operations.covelage, and. ..:::,.: ::... . • Automobile`Liability ,. 1:2.2 Each policy of such insurance shall:.beon.an. occurrence”and not a"claims made",form, and shall: . ••• •• • . • Name as additional insured.."the:City::.;of:Ashland,,Oregon, its ;officers,..'agents and employees" with respect to claims arising:out of.the provision. o£ Work :under this Agreement; , 1 • Apply to each named aud.additional named insured as though.a;separate ,o cy;had:been issued to.:each,provided tliat the,policy,;limits;.:shall not:be.increased,thereby, • Apply as primary`coverage::foie.each,additional..named.insured exce..pt:to,the.extent that two or more such policies are intended.to "layer" coverage and, taken together;;they provide total coverage from the first dollar.pf liability; • Provider shall immediately uotify.the City of any change in insurance coverage i Page 1 of 6:•Goods and Services Agreementbetween the City.of Ashland and Abraham Contracting,Inc. • • • Provider shall supply an endorsement naming the City, its officers, employees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approved by the City. 1.3 All subject employers working under this Agreement are either employers that will comply with ORS 656.017 or employers that are exempt under ORS 656.126. As evidence of the insurance required by this Agreement,the Provider shall furnish an acceptable insurance certificate prior to commencing any Work under this Agreement. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physical disability, sexual . orientation, gender identity or soiree of income, suffer discrimination in the performance of this Agreement when employed by Provider. Provider agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Further, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned business, a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200.055, in awarding subcontracts as required by ORS 279A.110. 1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. 1.6 Living Wage Requirements: If the amount of this Agreement is $22,002.43 or more, Provider is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter, to all employees performing Work under this Agreement and to any. Subcontractor who performs 50% or more of the Work under this Agreement. Provider is also required to post the notice attached hereto as"Exhibit A" predominantly in areas where it will be seen by all employees. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider the sum of$25,000 (twenty-five thousand dollars) billed as an hourly rate of $40.00(forty dollars) per person per hour for a $1,280.00 (twelve hundred and eighty dollars) average per day rate as provided herein as full compensation. for the Work as specified in the SUPPORTING DOCUMENTS. 2.2 In no event shall Provider's total of all compensation and reimbursement under this Agreement exceed the sum of$25,000 (twenty-five thousand dollars) without express, written approval from the City official whose signature appears below, or such official's successor in office. Provider expressly acknowledges that no other person has authority to order or authorize additional Work which would cause this maximum sum to be exceeded and that any authorization.from the responsible official must be in writing. Provider further acknowledges that any Work delivered or expenses incurred without authorization as provided herein is done at Provider's own risk and as a volunteer without expectation of compensation or reimbursement. 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific amount of Work from Provider and is free to procure similar types of goods and services from other providers in its sole discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose. Page 2 of 6: Goods and Services Agreement between the City of Ashland and Abraham Contracting,Inc. . 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as health and disability insurance,paid leave, and retirement. . • • 3.4 Provider shall not assign this Agreement or subcontract any portion of the Work to be provided • hereunder without the prior written consent of the City. Any attempted assignment or subcontract without written consent of the City shall be void. Provider shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by a. the City of any assignment or subcontract shall not create any contractual relation between the assignee . or subcontractor and the City. . . 3.5 This Agreement embodies the full and complete understanding of the parties respecting the subject matter hereof. It supersedes all prior;agreements.,,negotiations, and representations between the parties, whether written or oral. • 3.6 This Agreement may be amended,only by written instrument executed with the same formalities as this Agreement. 3.7. The,,following laws of the State of Oregon.are;hereby.;incorporated by reference into#his;Agreement: ORS.279B.220,279B.230 and•279B.235. 3.8 This Agreement shall be governed by the laws of theState of Oregon without regardto.:conflictof laws sive venue for;:liti ation.of,:any;action•arising under.this.Agreement:shall.,be in the priiZciples. ..Exclu....... .... . ... ..., g ...,:. . .. Circuit.Court of the:State of;Oregon for Jackson Countyunless exclusive Juiisdiction Xs in federal.court,• in which:case exclusive venue shall be in the federal district'court for the district.of Oregon.'Each party . e ressl .waives..any and all rights,to:maintain an action.under.this Agreement in any, other.venue,.:and gip,..: .-..,Y expressly consents that; upon:motion of the other party, any case may 'be..dismissed or its'Lvenue transferred,as appropriate,so as to effectuate thiiiehoice bf venue. 3.9 Provider shall defend,save,hold harmless and indemnify the City and.its officers,employees and:agents from and against any and all claims, suits, actions, losses, damages, liabilities, costs;.and.expenses;of any:;rnatuie resulting from, arising;out.,of, or.:relatingto,the activities of Provider. .`or.'its officers, employees,contractors, or agents underaliis Agreement.. . i " 3.10 Neither party to this Agreement shall hold the other responsible for damages or delay;:in performance caused by acts of God,strikes, lockouts,accidents,or other.events beyond the control.of:the other or the other's.officers, employees or:agents,. . .. • If an provision of this Agreement.is.:found by,a.;court;of.;competent:jurisdiction.to;b`e_unenforceable, 3.11 ..yp . si}ch:.provision shall:not affect the other provisions, but such unenforceable provision shall be.deemed modified to the:extent necessary.to.render.it enforceable.?preser:v..ing,to the fullest extent>permitted the intent of Provider and the City set ferth.in liis Agreement.. •3.12 Deliveries will be F.O.B destination..Provider shall pay all tiansportation and handlin char es for the .g.. .;... ..g' � • Goods.Provider•is responsible and liable::for:loss or:dainage until final inspection and acceptance.of the Goods by the City. Provider remains.hablefor latent defects,fraud,:and warranties. . 3.13 The City mayinspect and test the Goods. The City may reject non-conforming Goods. and require Provider to correct them without charge or deliver them at a reduced price, as negotiated,'If Provider does not cure any defects within a reasonable time, the City may reject the Goods.and .cancel this Page 3 of 6: Goods and Services Agreement between the City of Ashland and Abraham Contracting,Inc. i • • • • Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its rights under the Uniform Commercial Code, ORS Chapter 72 (UCC). 3.14 Provider represents and warrants that the Goods are new, current, and fully warranted by the manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from defects in labor,material and manufacture. Provider shall transfer all warranties to the City. • 4. SUPPORTING DOCUMENTS • The following documents are;by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the"SUPPORTING DOCUMENTS:" • The Provider's complete written proposal dated OE&ilafl • • 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, pursue any or all of the remedies available to it Under this Agreement and at law or in equity, including,but not limited to: 5.1.1 Termination of this.Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver within any scheduled • completion dates or any Work that have been delivered inadequately or defectively; • 5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or injunctive relief; 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent,'and City may pursue any remedy or remedies singly, collectively,successively or in any order whatsoever. 5.2 In no event shall City be liable to Provider for any expenses related to.termination of this Agreement or for anticipated profits. if previous amounts paid to Provider exceed the amount due,Provider shall pay • immediately any excess to City upon written demand provided. 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the City as set forth below (the "Effective Date"), and shall continue in full force and effect until June 1, 2021 unless sooner terminated as provided in Subsection 6.2. 6.2 Termination . 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time. 6.2.2 The City may,upon not less than thirty(30) days' prior written notice, terminate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement,with cause, by not less than fourteen(14)days' prior written notice if the cause is not cured within that fourteen (14) day period after written notice. Such termination is in addition to and not in lieu of any other remedy at law or equity. • 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in writing to the other party by personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail,return receipt requested, postage prepaid, to the address set forth below: If to the City: • Page 4 of 6: Goods and Services Agreement between the City of Ashland and Abraham Contracting,Inc. • • City of Ashland—Administration Department Attn: Adam Hanks, City Manager 20 E.Main Street Ashland, Oregon 97520 Phone: (541)488-6002 With a copy to: City of Ashland—Legal Department . 20 E.Main Street Ashland, Oregon 97520 Phone: (541)488-5350 • If to Provider: • Abraham Contracting,Inc. . Attn: Mike Jones 6152 Riverbanks Road Grants Pass, OR 975827 Phone: (541)660-7281 8. WAIVER OE BREACH • ' One or More waivers or failures to object byeither.party to the other's breach of any provision,term,condition,• or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,'Whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS • 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extensions.:hereof; with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS • chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State ofOregon applicable to Provider; and (iii) Any rules, regulations,charter provisions,or ordinances that implement.0r.enforce any of the foregoing tax laws or provisions. • 9.1.2 Provider,for a period of no fewer than six(6) calendar years preceding the Effective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that implement or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation.of Provider's warranty, as set forth in this Article 9, shall constitute a.material breach of this Agreement. Anymaterial breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,.at law,or in equity. • Page 5 of 6: Goods and Services Agreement between the City of Ashland and Abraham Contracting,Inc. • • A ( . • • • IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. • CITY OF ASHLAND: Abraham Contracting,Inc. (PROVIDER): By: � By: ,�7 City Manager S291/.0-- tire sr, 11'4.7 KP /0/, , /90S Printed Name iinnted Name -7/.2/2oo! r/G�fl` [,71T' OA��f2. Date itle • ayia--/ADA Date • Purchase Order No. • (W-9 is to be submitted with this signed Agreement) • APPROVED AS TO FORM: • Assistant City Attorney Date • • • • • Page 6 of 6: Goods and Services Agreement between the City of Ashland and Abraham Contracting,Inc. • • IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names by their duly authorized representatives as of the dates set forth below. . • CITY OF ASHLAND: Abraham Contracting,Inc. (PROVIDER): • By: � 7 By: /d iit City y Manager S. attire 71101. • Printed Name .inted Name �I �//1�7Cf7/ /aS/�C• e /✓fir/ • Date itle 03//9-`g0-V% • Date •Purchase Order No. l (W-9 is to be submitted with this signed Agreement) APPROVED AS TO FORM: • • Assistant City Attorney • ! • Date • • • • • • • • • Page 6 of 6: Goods and Services Agreement between the City of Ashland and Abraham Contracting,Inc. • Kariann Olson From: Katrina Brown . Sent: Wednesday,March 31,2021 4:55 PM To: Kariann Olson Cc: Chris Chambers Subject: RE:Agreement requires your approval Attachments: Abraham Contracting.Goods and Services.Fire.03:3.1.21.pdf Signature page attached. I will forward original hard copy to you via interoffice. •• Katrina Katrina L. Brown Assistant City Attorney City of Ashland 20 E. Main Street Ashland,Oregon 97520 (541)488-5350 This electronic transmission contains PRIVILEGED AND CONFIDENTIAL information and is intended only for the use of the addressee(s) named above. If the reader of this message is not'the intended recipient or the employee or agent responsible for delivering the message to the intended recipient(s), please note that any dissemination,use, distribution or copying of this communication is strictly prohibited. Original Message From: Kariann Olson<kari.olson@ashland.or.us> Sent:Wednesday, March 31,2021 4:45 PM To: Katrina Brown<katrina.brown@ashland.or.us> Cc: Kariann Olson<kari.olson@ashland.or.us>;Chris Chambers<chris.chambers@ashland.or.us> Subject:Agreement requires your approval • • Hello Katrina, Can you please review and sign the agreement signature page. I only need the signed signature page emailed back to me. Chris, Legal has to sign off on agreements that have a signature line for Legal to review/approve and sign the agreement. I Any questions, please let me know. Thank you. Kariann Olson Purchasing Specialist City of Ashland • 90 N. Mountain Ave. Ashland,Oregon 97520 Tel 541-488-5354 Fax 541-488-5320 • TTY 800-735-2900 kari.olson@ashland.or.us 1 Visit the City's web site at: www.ashland.or.us This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error, please contact me at(541)488-5354.Thank you. Original Message From: noreply@ashland.or.us<noreply@ashland.or.us> Sent:Wednesday, March 31,2021 3:45 PM To: Kariann Olson<kari.olson@ashlan'd.or.us> Subject: Message from "Electric156" [EXTERNAL SENDER] This E-mail was sent from "Electric156" (IM C3000). Scan Date:03.31.2021 15:44:56(-0700) Queries to: noreply,@ashland.or.us • • • • l . • • • 2 DATE(MM/DDIYYYY) ACG o® CERTIFICATE OF LIABILITY INSURANCE 3/11/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER NAE:CONTACT Lisa M.Smith KPD Insurance PHONE 541-741-0550 FAX c,Ne):541-741-1674 PO Box 784 fAIC.No.Ext): Springfield OR 97477 ADDRESS: lisas@kpdinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Arch Insurance Company 11150 INSURED ABRAOIC INSURERS:Arch Insurance Group 433 Abraham Contracting, Inc. 6152 River Banks Rd INSURER C: Grants Pass OR 97527 INSURER D: . INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:9805984— REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE AINSD DDL SWVD POLICY NUMBER (MMUBR /DDIIYCY YYY) (MMIDD//YYYICY Y) LIMITS A X COMMERCIAL GENERAL LIABILITY Y MWPK07678303 6/1/2020 6/1/2021 EACH OCCURRENCE $1,000,000 DAMAGE CLAIMS-MADE [X 1 OCCUR PREMISESO(Ea occu RENTED $100,000 MED EXP(Any one person) $5,000 - PERSONAL&ADV INJURY $1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 . X POLICY JEo LOC PRODUCTS-COMP/OPAGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY MWPK07678303 6/1/2020 6/1/2021 COMaccidBINEent)DSINGLELIMIT $1,000,000 (Ea ANY AUTO BODILY INJURY(Per person) $ OWNED X SCHEDULED .=, ILY INJURY(Per accident) $ AUTOS ONLY AUTOS — X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY _AUTOS ONLY (Per accident) $ B UMBRELLA LIAB X OCCUR MWUMO7701800 6/1/2020 6/1/2021 EACH OCCURRENCE $1,000,000 X EXCESS LIAB CLAIMS-MADE - ' AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N - PER ER ANYPROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ • OFFICER/MEMBEREXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A Equipment Floater DLIML2570100 6/1/2020 6/1/2021 "All Risk" $500 Deductible - Actual Cash Value DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) City of Ashland is Additional Insured per form CG2026 04 13. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland . 20 E Main AUTHORIZED REPRESENTATIVE Ashland OR 97520 4.kT.,./-- •I ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED -DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: • COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s)Or Organization(s): Information required to complete this Schedule, if not shown above,will be shown in the Declarations. A. Section II — Who Is An Insured is amended to B. With respect to theinsurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III—Limits Of Insurance: with respect to liability for"bodily injury", "property If coverage provided to the additional insured is damage" or "personal and advertising injury" required by a contract or agreement, the most we caused, in whole or in part, by your acts or- will pay on behalf of the additional insured is the omissions or the acts or omissions of those acting amount of insurance: on your behalf: • 1. In the performance of your ongoing operations; 1. Required by the contract or agreement; or or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations; rented to you. whichever is less. This endorsement shall not increase the However: applicable Limits of Insurance shown in the 1. The insurance afforded to such additional Declarations. insured only applies t1 the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded toIsuch additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. CG 20 26 0413 ©Insurance Services Office, Inc., 2012 Page 1 of 1 ' r Abraham Contracting, Inc. 6152 Riverbanks Rd Proposal . Grants Pass OR 97527 • • Proposal Date: 3/11/2021 Proposal#: 153 { Project: Bill To: 6 APRC Ashland Parks and Rec. 340 S Pioneer St Ashland), Oregon 97520 r • Description Est.'Hours/Qty. Rate Total Fuels treatment within the City of Ashland. work areas 1 40.00 40.00 will be identified by Ashland City Representatives. Scope of work will include blackberry removal and small diameter trees and brush.Additional work such as assisting with pile burning at the direction of Ashland • • City representatives will also be performed. All work • will be done on an hourly rate of 40 dollars per hour per ' employee,daily rate will be based ion an 8 hour work day. Crew would consist of 4 to six person crew. Abraham Contracting will provide equipment for the removal of blackberries and brush(chain saws fuel oil, and all necessary personnel protective equipment. Abraham Contracting, per requed may provide stump grinder,Type 6,and or a type 4 wildland engine if needed. Equipment would be negotiated at a separate rate. • t ' J Thank you for your business. • 6152 Riverbanks Road Grants Pass, Or. 97527 - Total $40.00 Fa1_RFn_79R1 • , DATE(MM/DD/YYYY) A`f D CERTIFICATE OF LIABILITY INSURANCE E(MM!D 0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY"AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A.statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). t" ',i' PRODUCER i CONTACT ' KPD Insurance, Inc. PHONE FAX PO Box 784 INC.No,Ext):541-741-0550 (A/c,No):541-741-1674 Springfield OR 97477 ADDREss: wc-certs@kpdinsurance.com INSURER(S)AFFORDING COVERAGE NAIC# ' INSURER A:SAIF Corp 36196 INSURED ABRACONO2W INSURER B Abraham Contracting, Inc. 6152 River Banks Rd INSURER C: . Grants Pass OR 97527 INSURER D: . . - INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1094507976 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LILIMITS LTR INSD WVD POLICY NUMBER (MMIDDIYYYY) (MM/DDIYYYY) COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ • CLAIMS-MADE OCCUR DAMAGE TO RENTED PREMISES(Ea occurrence) $ _ . MED EXP(My one person) $ / PERSONAL&ADV INJURY $ GENt AGGREGATE LIMIT APPLIES PER: I GENERAL AGGREGATE $ _ POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ OTHER: $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ • (Ea accident) ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ UMBRELLA LIAB _ OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION 966645 7/1/2020 7/1/2021 X STATUTE ETH AND EMPLOYERS'LIABILITYy 1 N ANYPROPRIETOR/PARTNER/EXECUTIVE _• E.L.EACH ACCIDENT $500,000 OFFICER/MEMBEREXCLUDED? n N/A -- - (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE:All Operations CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE ' THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN . ACCORDANCE WITH THE POLICY PROVISIONS. City of Ashland • 455 SISkIyou Blvd AUTHORIZED REPRESENTATIVE Ashland OR 97520 ilitt/Medit itts . ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) . The ACORD name and logo are registered marks of ACORD