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HomeMy WebLinkAbout2021-186 PO 20210311- Hukills Inc RYA Purchase Order Pr Fiscal Year 2021 Page: 1 of: 1 f. .471E—BSI f 141 1. G B City of Ashland L 2 20 0 E. Main Accounts Payable Purchase 20210311 L E. Ashland,OR 97520 Order# T Phone: 541/552-2010 , O Email: payable@ashland.or.us V H C/O Facilities Maintenance Div E HUKILLS INC I 90,North Mountain Ave N 3650 CRATER LAKE HWY p Ashland, OR 97520 Q MEDFORD,OR 97504 Phone:541/488-5358 R T Fax: 541/552-2304 • .---- _ _ _ David Arnold _ gil'a �1 Lt 1-1 _..��= s t= —,QST a �--��_-ll z elt v - 11 �_ f. 03/26/2021 1735 City Accounts Payable. . 1 •__ e'1 :tel u _ c. a rjO]11UM 1--1 °j E Install sink and faucet 1 Install sink and faucet at the Service Center 1.0 $4,347.00 $4,347:00 Goods&Services Agreement Completion date: 06/30/2021 Project Account: J GL SUMMARY******A*******6 082400-602400 $4,347.00 • . • • By: /' /e: J/ /' ' Autho {zed Signature FTEs = 4 347.00 FORM#3 • CITY OF -A rt'l•�t.iout fora 1't.ivith ttlo t'IY'Clr.-;Y' ASHLAND U Q® e �.� 3/1a12oat Q��� Q�Q� Q�Q Dal of request Required date for delivery: Vendor Name Hukill's Address,City,State,Zip ) 3850 Crater Lake Avenue.Medford.OR 97504 Contact Name&Telephone Number Email address Hayden Moreau 541-734-9000 SOURCING METHOD • E l Exempt from Competitive Bidding' • El Emergency • ❑ Reason for exemption: ❑ Invitation to Bkt ❑ Form 1113,Written findings and Authorization El AMC 2.60 Dale approved by Council: ❑ Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) __(If council approval required,attach copy of CC) ® Small Procurement 0 Request for Proposal Cooperative Procurement Not exceeding$5.000 Dale approved by Council: ❑ Slate of Oregon ®Direct Award __•(Attach copy of council communication) - Contract 11 ❑Verbal/Written quote(s)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ Slate of Washington Dale approved by Council: . Contract it (Attach copy of council communication) El Other government agency contract Intermediate Procurement ❑ Sole Source Agency GOODS&SERVICES 0 Applicable Form(115,6,7 or 8) Contract 11 • Greater than$5.000 and less than$100.000 0 Written quote or proposal attached intergovernmental Agreement . ❑ (3)Written quotes and solicitation attached ❑ Form 114,Personal Services>55K&<$751( Agency PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed$25,000, Greater than$5,000 and less than$75,000 ❑ Form119,Request for Approval Agreement approved by Legal and approved/signed by O Direct appointment not to exceed$35,000 0 Written quote or proposal attached Mt Administrator.AMC 2.60.070(4) El (3)Written proposalshvritten solicitation. Date approved by Council: Annual cost to City exceeds$25,000,Council ❑ Form 114,Personal Services>$51<&<$751< Valid until: (Dale) approval required.(Attach copy of council communication) Description of SERVICES ' Total Cost Install sink and faucet at the Service Center • $4,347.00 Item 0 Quantity Unit Description of MATERIALS Unit Price Total Cost • • ❑ Per attached quote/proposal TOTAL COST • $ Project Number ___ Account Number 082400-602400 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director In collaboration with department to pprove all hardware and software purchases: • IT Director Dale Support-Yes/No By signing this requisition foam,l cerillylhat the C! s public contracting requirements have been satisfied, , Employee: .e.,"\ �/ Department Head: Int l t 22- 1/ Ey ; t,org tater Ili.n$5,u00) Department Manager/Supervisor: City d hl stra 40 (aqua o or greater than$25,000) Funds appropriated for current fiscal year. 1 ES NO ". c•3/%d Deputy finance Director-(Equal to or greater Mon$5,000) Date • Comments: . i • Form 113-Requisition • • • GOODS&SERVICES AGREEMENT • • • PROVIDER: Hukill's,• Inc. CI'T v 0 • PROVIDER'S ASH LA ,D CONTACT: John Florey 20 East Main St eat . Ashland,Oregon *7520 ADDRESS: 3650 Crater Lake Avenue Telephone: 541/48:-5587 Medford, OR 97504 Fax: 541/488-6006 . • • • PHONE: •. . . • 541-734-9000 . This Goods and Services Agr.ement (hereinafter "Agreement") is entered into by and between the City of Ashland,an Oregon municipal c•rporation(hereinafter"City")and Hukill's,Inc.,a domestic business corporation ("hereinafter"Provider"),for in tallation of sink and faucet. 1. PROVIDER'S OBLIGAT ONS 1.1 Provide installation •f sink and faucet at Service Center as s-t forth in -he "SUPPORTING DOCUMENTS" attac ed hereto and, by this reference, incorpora ed herein. Provider expressly acknowledges that ti. e is of the essence of any completion date set forth in the SUPPORTING DOCUMENTS, and thl t no waiver or extension of such deadline may be authorized except in the same manner as herein provi•ed for authority to exceed the maximum comp nation. The goods and services defined and described n the"SUPPORTING DOCUMENTS"shall h;reinafter be collectively referred to as"Work." 1.2 Provider shall obtain a d maintain during the term of this Agreement and until City's final acceptance of all Work received h,reunder,a policy or policies of liability insuran e including commercial general liability insurance wit a combined single limit, or the equivalent, of not less .an $2,000,000 (two million dollars)per oca rrence for Bodily Injury and Property Damag.,. 1.2.1 The insurana required in this Article shall include the folio ing coverag-s: • Comprehe sive General or Commercial General Liability, includi g personal injury, contractua liability,and products/completed operations c.verage; an• • Automobi e Liability.. 1.2.2 Each policy o such insurance shall be on an"occurrence"an'.not a"clai s made form, and shall: • Name as additional insured "the City of Ashland, 0 egon, its .. leers, agents and employees' with respect to claims arising out of the provision •i Work under this Agreemen; • Apply to ch named and additional named insured as though a sep: to policy had been issued to e ch,provided that the policy limits shall not be increased th reby; • Apply as p 'many coverage for each additional named ins ied except t the extent that two or more s ch policies are intended to "layer" coverage a d, taken to ether, they provide total cover ge from the first dollar of liability; • Provider s all immediately notify the City of any change i insurance overage • Provider s all supply an endorsement naming the City, it officers, e ployees and agents as addition 1 insureds by the Effective Date of this Agree ent; and • Be eviden d by a certificate or certificates of such insura ce approve by the City. Page 1 of 5: Agreement between the Ci of Ashland and Hukill's,Inc. 1.3 All subject employer• working under this Agreement are either emp oyers that ill comply with ORS 656.017 or employers that are exempt under ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, r ligion, cree , sex,marital status, familial status or do estic partnership, national origin, age, men ial or physi al disability, sexual orientation, gender id•ntity or source of income, suffer discrimin:tion in the performance of this Agreement when empl•yed by Provider. Provider agrees to comply ith all appli able requirements of federal and state civil i ights and rehabilitation statutes, rules and re:. lations. Fu her, Provider agrees not to discriminate aga' st a disadvantaged business enterprise,minori ,-owned bu iness,woman-owned • business, a business t at a service-disabled veteran owns or an e erging sma business enterprise certified under ORS 201.055,in awarding subcontracts as required by •RS 279A. 10. 1.5 In all solicitations eit er by competitive bidding or negotiation m.de by Pro ider for work to be performed under a su•contract, including procurements of materia s or leases of equipment, each potential subcontractor or supplier shall be notified by the Providers o the Provid=r's obligations under this Agreement and Tit e VI of the Civil Rights Act of 1964 and other ederal non.'scrimination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provide for its Work at the hourly rates and charges a,set forth in i'xhibit"X",entitled "Quote,"which is atta hed hereto and incorporated herein by this re erence, as ' 1 compensation for Provider's performanc of all Work under this Agreement, 2,2 In no event shall Provi er's total of all compensation and reimbursem•nt under th s Agreement exceed the sum of$4,347.00 ithout express,written approval from the City official wh.se signature appears below, or such official'. successor in office. Provider expressly ackno ledges tha no other person has authority to order or a thorize additional Work which would cause th s maximum sum to be exceeded and that any authori.ation from, the responsible official must b- in writin.. Provider further acknowledges that any Work delivered or expenses incurred without a thorization 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure a y specific a omit of Work from Provider and is free t. procure similar types of goods and services om other .roviders in its sole discretion. 3.2 Provider is an indepen.ent contractor and not an employee or agent of the City for •ny purpose. 3.3 Provider is not entitled o, and expressly waives all claims to City ben=fits such as ealth and disability • insurance,paid leave, : .d retirement. 3.4 This Agreement embo•ies the full and complete understanding of the parties re•pecting the subject matter hereof. It supers-des all prior agreements,negotiations,and representations •etween the parties, whether written or oral, 3.5 This Agreement may b: amended only by written instrument executed with the sa e formalities as this Agreement. 3.6 The following laws of a e State of Oregon are hereby incorporated by reference i to this Agreement: ORS 279B.220, 279B.2:0 and 279B.235. Page 2 of 5: Agreement between the Ci of Ashland and Hukill's,Inc. 3.7 This Agreement shall be governed by the laws of the State of Orego without rep rd to conflict of laws principles. Exclusive venue for litigation of any action arising and-r this Agreement shall be in the Circuit Court of the S •to of Oregon for Jackson County unless exclu•ive jurisdict on is in federal court, in which case exclusi e venue shall be in the federal district court for the district •f Oregon, Each party expressly.waives any :nd all rights to maintain an action under this • greement i any other venue,and expressly consents t at, upon motion of the other party, any cas: may be di.missed or its venue transferred,as approp 'ate,so as to effectuate this choice of venue. 3,8 Provider shall defend,save,hold harmless and indemnify the City and its officers, -mployees and agents from and against any • d all claims, suits, actions, losses, damages, liabilities, c•sts, and expenses of any nature resulting 'rom, arising out of, or relating to the activ"ties of Pro ider or its officers, employees,contractor., or agents under this Agreement. 3,9 Neither party to this. • greement shall hold the other responsible for 'amages or •elay in performance caused by acts of God,strikes,lockouts,accidents,or other events be •nd the con of of the other or the other's officers, empl• ees or agents. 3.10 If any provision of thi. Agreement is found by a court of competent 'urisdiction to be unenforceable, such provision shall n i t affect the other provisions, but suchunenfor,eable provi ion shall be deemed modified to the extent necessary to render it enforceable,preserving 'o the fullest extent permitted the intent of Provider and e City set forth in this Agreement. 4. SUPPORTING DOCUME TS The following documents ar-,by this reference,expressly incorporated in thi:Agreemen u and are collectively referred to in this Agreemen as the"SUPPORTING DOCUMENTS:" • The Provider's omplete written Quote dated February 25,202 5. REMEDIES 5.1 In the event Provider i. in default of this Agreement, City may, at its option,pur ue any or all of the remedies available to it under this Agreement and at law or in equity, i eluding,b t not limited to: 5.1.1 Termination of th s Agreement; 5,1,2 Withholding all onies due for the Work that Provider has faile• to deliver ithin any scheduled completion dates •r any Work that have been delivered inadequa ely or defec 'vely; 5.1.3 Initiation of an •ction or proceeding for damages, specific erformance or declaratory or injunctive relief; • 5.1.4 These remedies ar- cumulative to the extent the remedies are not i consistent, :nd City may pursue any remedy or re ,edies singly, collectively,successively or in a•y order wha so ever. 5.2 In no event shall City b; liable to Provider for any expenses related to t-rmination of this Agreement or for anticipated profits. Iprevious amounts paid to Provider exceed the amount due Provider shall pay immediately any excess to City upon written demand provided. 6. TERM AND TERMINATI o N 6,1 Term This Agreement shall b- effective from the date of execution on beha f of the Ci as set forth below (the "Effective Date"), : d shall continue in full force and effect mit 1 June 30, 021, unless sooner terminated as provided i Subsection 6,2. Page 3 of 5: Agreement between the Ci of Ashland and Hukill's,Inc. • 6.2 Termination 6.2.1 The City and Pr.vider may terminate this Agreement by mutua agreement.t any time. 6.2.2 The City may, pon not less than thirty(30) days'prior writte. notice,to 'nate this Agreement for any reason .•emed appropriate in its sole discretion. 6.2.3 Either party ma terminate this Agreement, with cause,by not ess than fo een(14) days'prior written notice i i the cause is not cured within that fourteen (1 ') day perio• after written notice. Such terminatio is in addition to and not in lieu of any other r,. edy at la or equity. 7. NOTICE Whenever notice is require. or permitted to be given under this Agreem.nt, such no 'ce shall be given in writing to the other party b personal delivery, by sending via a reputable commercial overnight courier, or by mailing using registered or certified United States mail, return receipt equested, p•stage prepaid, to the address set forth below: If to the City: . City of Ashland—Fac lities Maintenance Department Attn: David Arnold 90 North Mountain A enue Ashland, Oregon 975'0 Phone: (541)552-229 With a copy to: City of Ashland—Leg.1 Department 20 E.Main Street Ashland, OR 97520 Phone: (541)488-5351 • If to Provider: Hukill's,Inc. Attn: John Florey 3650 Crater Lake Ave ue Medford, OR 97504 541-734-9000 8. WAIVER OF BREACH One or more waivers or failur s to object by either party to the other's breach of any provis on,term,condition, or covenant contained in this greement shall not be construed as a waiver o any subseq ent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIA CE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, th pughout the term of this Agreement, includin= any extens'Ins hereof, comply with: (i) All tax la s of the State of Oregon, including but not l 'ted to OR'• 305.620 and ORS chapters 3 6,317, and 318; (ii) Any tax pr visions imposed by a political subdivision of t e State of•regon applicable to Provider; d (iii) Any rules, egulations,charter provisions, or ordinances t at impleme i t or enforce any of the foregoi g tax laws or provisions. Page 4 of 5: Agreement between the Ci of Ashland and Hulcill's,Inc. 9.1.2 Provider,for a .eriod of no fewer than six(6) calendar years preceding the 1 ffective Date of this Agreement, has faith Ily complied with: (i) All tax I ws of the State of Oregon, including but not limited to 0'S 305.620 and ORS chapters c 16, 317,and 318; (ii) Any tax +rovisions imposed by a political subdivision of the State o Oregon applicable to Provider and (iii) Any rule.,regulations,charter provisions, or ordinances that imple ent or enforce any of the foreg•ing tax laws or provisions. 9.2 Provider's failure to c i mply with the tax laws of the State of Oregon and all appli able tax laws of any political subdivision o the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provi a er's warranty, as set forth in this Article 9,shall constitute a material breach of this Agreement. An material breach of this Agreement shall entitle the C_ty to terminate this Agreement and to see damages and any other relief available under this Agreemer_t,at law,or in equity.• {{ IN WITNESS WHER D OF the parties have caused this Agreement to be signed in their respective names by their duly authorized represe tatives as of the dates set forth below. CITY OF ASHLAND: • Hukill's,I c.(PRO ER): ------ By: By: " ?Il :i By: Sig,. ignature &arr ,L%f \-\‘ok- e-n M.QC'eSkt),-- Printed N:, a Printer.Name A pvL woe • aeroL ?Ca-SA CGOtuk 1 Title Title • Sf c)311 LO/ 1 Date • Date W-9 is to be submitted with this si:ned Agreement) ;—‘r 4%'W ' 'c5 i ( Purchase Order No. , Page 5 of 5: Agreement between the Cl of Ashland and Hukill's,Inc. QUOTE - ',f a .1 . . �- . _ � __.�.__.�_,.__.;� DATE: 02/25/2021 EXP. DATE: 03/06/2021 QUOTE# 6619 Hukill's Inc.CCB 49225 www.hukills.com 3650 Crater Lake Ave Medford,OR 97504 !{{ Phone:(541)734-9000 Email:office@hukills.com BILL TO: SERVICE TO: City of Ashland City of Ashland City of Ashland 90 North Mountain Avenue 20 East Main Street Ashland,OR 97520 Ashland,OR 97520 • ITEM DESCRIPTION QTY PRICE PER UNIT AMOUNT TAX *01 Plumbing Plumbing Estimate to install 1.00 $0.00 Hour $0.00 N hand wash sink in Mechanics shop. 1. Cut and remove 2'x 2'section of concrete near wall to access existing drain piping to oil separator. 2. Dig and expose existing 2"drain approximately 1'8"deep. 3. Plumber to tie into existing line for drain and vent piping through roof. (scissor lift required).Corrugated metal roof flashing required. 4. Connect to existing 3/4"copper water line 10'above floor and install a new copper water line to sink and new water heater,with a ball valve at connection. 5. Provide and install freestanding laundry sink with legs and Wolverine Brass 1 Chrome"Eterna"kitchen sink faucet with pull down spray i faucet. 6. Provide and install 12 gallon Bradford White water i heater behind wall in storage area. (requires 120v outlet not !id' included).7.After inspection backfill and patch concrete *01 Plumbing Plumbing Labor: 1.00 $1,750.00 Hour $1,750.00 N- n *22 Concrete Concrete:Cut/break/removal/ 1.00 $1,150.00 Item $1,150.00 N Backfill with pea gravel and patch concrete. f 11 Rs Form RazorSync.. ©2021 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. U 100001 `may. 7. numittrifrymQUOTE f,5.c' Jr L2 q DATE: 02/25/2021 EXP. DATE: 03/06/2021 QUOTE# 6619 108 FCT KIT WOL WOLVERINE BRASS PULL- 1.00 $285.00 Item $285.00 N PULL DOWN CHROM DOWN KITCHEN FAUCET CHROME 85032 110 LAUNDRY TRAY LAUNDRY TRAY FLOOR 23L 1.00 $129.00 Item $129.00 N FLOOR X24W X,14D MUSTY *03 Plumbing materials Materials: 12 gallon 120v 1.00 $408.00 Item $408.00 N Bradford white water heater *03 Plumbing materials Materials: Drain piping and 1.00 $250.00 Item $250.00 N fittings,copper water piping NON RESALE EQUIP Scissor lift rental 1 day 1.00 $250.00 Item $250.00 N RENTAL *001 Permits/Licenses Permits/Licenses 1.00 $125.00 Item $125.00 N SUBTOTAL $4,347.00 TAX RATE* 0.0000% TAX $0.00 OTHER - TOTAL $4,347.00 MEMO al Rs Form RazorSylnc_ ©2021 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. 01 100001 QUOTE thle �11 g t DATE: 02/25/2021 EXP. DATE: 03/06/2021 QUOTE# 6619 TERMS&CONDITIONS Hukill's first inspection will be reasonable&consistent with industry standards.Customer agrees to hold Hukill's or its assigns harmless for parts deemed corroded,unusable,existing,supplied by customer or unreliable for completion of work to be done. Occasionally after work has been started other problems are discovered which are not evident upon first inspection&may require addition material and or labor to complete project.If additional supplies or labor are required to complete project not listed in estimate a written change order will be given and authorization in writing will be required before project can proceed. In the event of a dispute arising out of this agreement the non prevailing party will pay the prevailing parties reasonable attorney fees and costs. Hukill's agrees to perform all services here-under in reasonable,workman like manner in accordance with industry standards. 1/2 of estimate is due before project is started with balance due upon project completion. Note: Excavation clause consists of any buried rocks,hard pan,concrete,slurry, unmarked or unknown utilities, pipes,or unknown objects that need to be rerouted,repaired,replaced,excavated out,through or around will incur an additional cost of$125 per hour per technician to complete additional work not including equipment charges. If additional equipment is necessary to deal with the conditions that have arisen an additional cost will be given at that time for the use of that equipment. Public utility locates will be done prior to start of excavation but any unknown or unforeseen lines that are hit and need repaired or replaced will incur an additional cost for those replacements or repairs including sprinkler systems. INFORMATION NOTICE TO CUSTOMER ABOUT CONST.LIENS Your contractor is required by law to provide this notice to inform you about construction lien laws.This notice explains the construction lien law,and gives steps you can take to protect your property from a valid lien.As an owner, you should read this information notice carefully.This information notice is required to be given if you contract for residential construction or remodeling,if you are buying a new home,or at any time the contract price exceeds$2,000.This notice is not intended to be a complete analysis of the law.You should consult an attorney for more information.•Under Oregon law,your contractor and others who provide labor,materials,equipment,or services to your project may be able to claim payment from your property if they have not been paid.That claim is called a construction Lien.•If your contractor does not pay subcontractors,employees, rental equipment dealers,materials suppliers,or does not make other legally required payments,those who are owed money may place a lien against your property for payment. It is in your best interest to verify that all bills related to your contract are paid,even if you have paid your contractor in full. •If you occupy or will occupy your home, persons who supply materials,labor,equipment, or services ordered by your contractor are permitted by law to file a lien against your property only if they have sent you a timely Notice of Right to Lien(which is different from this Information Notice)before or during construction. If you enter into a contract to buy a newly-built, partially-built,or newly-remodeled home,a lien may be claimed even though you have not received a Notice of Right to a Lien. If you do not occupy the building,a Notice of Right to Lien is not required prior to filing a lien.Common Questions and Answers About Construction Liens Can someone record a construction lien even if I pay my contractor?Yes.Anyone who has not been paid for labor,material,equipment,or services on your project and has provided you with a valid Notice of Right to Lien has the right to record a construction lien. What is a Notice of Right to Lien?A Notice of a Right to Lien is sent to you by persons who have provided labor, materials,or equipment to your construction project.It protects their construction lien rights against your property.What should I do when I receive a Notice of Right to Lien?Don't ignore it. Find out what arrangements your contractor has made to pay the sender of the Notice of Right to Lien.When do construction liens need to be recorded?In Oregon,construction liens generally need to be recorded within 75 days from the date the project was substantially completed,or 75 days from the date that the lien claimant stopped providing labor,material,equipment,or services,whichever happened first.To enforce a lien,the lien holder must file a lawsuit in a proper court within 120 days of the date the lien was filed.Note to Contractor:This notice must be delivered personally,or mailed by registered mail,certified mail,or by first-class mail with a certificate of mailing.Ask the signing parties to provide you with an original or copy to retain in your files.You should retain proof of delivery of this notice for at least two years.Information Notice To Owner About Construction Liens(ORS 87.093)CONTRACTOR:CCB#:49225 PROPERTY OWNER:Print Name(as it appears on contract)Print Name(as it appears on Contract) Date Signature Date Steps That Consumers Can Take to Protect Themselves'Contact the Construction Contractors Board(CCB)and confirm that your contractor is licensed.The law requires all construction contractors to be licensed with the CCB.Check a contractor's license online at the CCB consumer website:www.oregon.gov/ccb,or you can call 503-378-4621.• Review the Consumer Protection Notice ORS701.330(1)),which your contractor must provide to you at the time of contract on a residential structure.• Consider using the services of an escrow agent to protect your interests.Consult your attorney to find out whether your escrow agent will protect you against liens when making payments.• Contact a title company about obtaining a title policy that will protect you from construction lien claims.•Find out what precautions, if any,will be taken by your contractor,lending institution, and architect to protect your project from construction liens.•Ask the contractor to get lien waivers or lien releases from every subcontractor, materials provider,equipment provider,and anyone else the contractor is responsible for paying. Do this before you give your contractor a progress payment.•Have a written contract with your contractor.A written contract is required for projects greater than$2,000.An original contractor that fails to provide a written contract as required by law,may not place a construction lien against the owner's property.• If you receive a Notice of Right to Lien,ask for a statement of the reasonable value of the materials,labor,equipment,or services provided to your project from everyone who sends you a Notice of Right to Lien. If the information is not provided in a timely manner,the sender of the Notice of Right to Lien may still be able to file a construction lien,but will not be entitled to attorney fees.•When you pay your contractor,write checks made jointly payable to • j Rs Form (9RazorSy1'1C. ©2021 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. U 100001 • e 1, t, �. Eta QUOTE 112 4 DATE: 02/25/2021 EXP. DATE: 03/06/2021 QUOTE# 6619 the contractor, subcontractors,materials, equipment,or services providers.The checks name both the contractor and the subcontractor,materials or equipment provider.The checks can only be cashed if both the contractor and the subcontractor, materials or equipment provider endorses it. Be aware that many banks will not accept checks made payable to multiple parties unless each party appears at the bank with government-issued identification at the time of deposit.Your contractor may wish to check with its bank and advise whether this is an option.•Should you have a dispute with your contractor,you may be able to file a complaint with the CCB and be reimbursed in whole or in part from the contractor's bond.For more details about help available through the agency,write to the CCB at PO Box 14140, Salem, OR 97309-5052 or call 503-378-4621.•Consult an attorney. If you do not have an attorney,consider contacting the Oregon State Bar Referral Service at 503-684-3763 or 1-800- 452-7636. Consumer Protection Notice Actions to help make your project successful CPN 4-26-2011 (ORS 701.330(1)) Oregon law requires contractors to provide the homeowner with this notice at the time of written contract,for work on a residential structure.This notice explains licensing,bond and insurance requirements,and steps that consumers can take to help protect their interests.START OUT YOUR PROJECT RIGHT 1.Make sure your contractor is properly licensed before you sign a contract.Visit www.oregon.gov/ccb,and click on the link,Check on a Contractor's License,or call our offices at 503-378- 4621.To be licensed in Oregon, contractors must take training and pass a test on business practices and law. Licensing is not a guarantee of the contractor's work.•A license requires the contractor to maintain a surety bond and liability insurance-The CCB surety bond provides a limited amount of financial security if the contractor is ordered topay damages in contract disputes. It is not intended to be a safety net for consumer damages. Consumers with large projects may wish to look into performance bonds. Liability insurance coverage provides for property damage and bodily injury caused by the contractor. It does not cover contract disputes, including poor workmanship.•If your contractor is not licensed-the CCB bond and dispute resolution services will not be available to you.2.What you should know about bids,contracts,and change orders:•Bids-Do not automatically accept the lowest bid-A low bid may make it necessary for the contractor to use lower quality materials and to cut corners in workmanship.•Contracts and Change Orders-Always get it in writing.Your contractor is required to provide a written contract if the contract price is more than$2000.The CCB recommends that all contracts be in writing. •Contracts should be as detailed as possible-Some items to include are materials and costs, permits,estimated start and completion dates,debris removal,and arbitration clauses.Make sure the contractor's name,COB number,and contact information is included in the contract.•Read and understand your contract before signing it-Don't be pressured into signing your contract without taking the time needed to•go through it. Make sure it includes enough details to avoid misunderstandings and to protect you and your property.3.Additional contract information you should know:•A Payment Schedule-should be included in the contract. Stick to the schedule and never pay in full for a project before the work is complete.•Special Note on Liens- Subcontractors and material suppliers that work on your project are often paid by the general contractor. If a general contractor fails to pay,the subcontractor may file a lien on your property. For information on construction liens,visit the CCB's Consumer Help Page at www.oregon.gov/ccb,or contact an attorney.•Warranty on new residential construction-Contractors must make an offer of a warranty when constructing a new residential structure.Consumers may accept or refuse the warranty.4. If you should have a problem with your contractor-You can file a complaint with the CCB against a licensed contractor within one year of the substantial completion of work on your project.Contact the CCB office at 503-378-4621 for help Notice of Procedure Regarding Residential Construction Arbitrations and Lawsuits(ORS 701.330)Oregon law contains important requirements that homeowners must follow before starting an arbitration or court action against any contractor,subcontractor,or supplier (materials or equipment)for construction defects.Before you start an arbitration or court action,you must do the following: 1. Deliver a written notice of any conditions that you believe are defective to the contractor,subcontractor,or supplier that you believe is responsible for the alleged defect.2.Allow the contractor,subcontractor,supplier,or its agent,to visually inspect the possible defects and also allow the contractor,subcontractor, or supplier to do reasonable testing.3. Provide the contractor, subcontractor,supplier,or its agent,the opportunity to make an offer to repair or pay for the defects.You are not obligated to accept any offer made.There are strict procedures and deadlines that must be followed under Oregon law.Failure to follow those procedures or meet those deadlines will affect your right to start an arbitration or court action.You should contact an attorney for information on the procedures and deadlines required under Oregon law.noticeofprocedure/adoptedl2-04-07 Your contractor is supplying this notice to you as required by Oregon law If a credit card is used for down payment or to pay an invoice A 2.5%surcharge fee will be charged on any amount over$1,000 SIGNATURE CONFIRMS THAT YOU HAVE READ ABOVE NOTICES AND THAT YOU ACCEPT QUOTE AND REQUEST WORK TO BE PERFORMED SIGNED DATE oki Rs Form RazorSync. ©2021 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. tgl 100001 '4 CERTIFICATE OF LIABILITY INSURANCE DATE02/23/(MM/DD/MY) 02/23x2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER: IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the,terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT FEDERATED MUTUAL INSURANCE COMPANY NAME: CLIENT CONTACT CENTER HOME OFFICE:P.O.BOX 328 A/CN No, Ext):888-333.4949 FAX o,No):507446-4664 OWATONNA,MN 55060 EMAIL ADDRESS:GLIENTCONTACTCENTEReFEDINS.COM INSURERS)AFFORDIHO COVERAGE NAIC N INSURER A:FEDERATED MUTUAL,INSURANCE COMPANY 13935 INSURED 172-967-2 INSURER B: _ HUKILLS,INC. INSURER C: 3650 CRATER LAKE AVE MEDFORD,OR 97504-9498 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:85 REVISION NUMBER:0 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE' ADDL SUDR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTRINSR WVp IMMIDDIYYYY) (MMIDDIYYYYI X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE OCCUR ED DAMAGE TO occurrence) $100,000 MED EXP(My one person) EXCLUDED A — Y 14 9816391 04/01/2021 04/01/2022 PERSONAL&ADV INJURY $1,000,000 0E4%AOOR OA E LIMIT APPLIES PER: GENERAL AOOREOATE $2,000,000 X POLICY PRO• ❑LOC PRODUCTS•COMP/OP AGO $2,000,000 — JECT OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 (Ea ace den0 X ANY AUTO BODILY INJURY/Per person) —AOWNED AUTOS ONLY AUTOSULED Y N 9816391 04/01/2021 04/01/2022 BODILY INJURY(Per accident) HIRED AUTOS ONLY NON•OWNED PROPERTY DAMAGE — _AUTOS ONLY (par aeciden0 , X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $2,000,000 A EXCESS LIAB CLAIMS-MADE N N 9816395 04/01/2021 04/01/2022 AOOREOATE $2,000,000 DED I RETENTION WORKERS COMPENSATION (PER STATUTE' I ER• AND EMPLOYERS'LIABILITY Y ANY PROPRIETORIPARTNERIEXECUTIVE E.L.EACH ACCIDENT OFFICERIMEMBER EXCLUDED? N I A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE U yes,describe under E.I. DISEASE-POLICY LIMIT DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS 1 LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Modulo,may be attached II more space Is required) THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU ENDORSEMENT FOR GENERAL LIABILITY. THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED BY CONTRACT ENDORSEMENT FOR BUSINESS AUTO LIABILITY. CERTIFICATE HOLDER CANCELLATION 172-967.2 85 0 CITY OF ASHLAND SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 E MAIN ST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ASHLAND,OR 97520-1814 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE - V r/, Ye,v, 0 1988-2015 ACORD CORPORATION.All rights reserved, ACORD 25(2018103) The ACORD name and logo are registered marks of ACORD 11 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACT ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. A. WHO IS AN INSURED for"bodily injury" and "property damage"liability Is amended to include: Any person or organization other than a joint venture, for which you have agreed by written contract to procure bodily injury or property damage "auto" liability insurance arising out of operation of a covered "auto"with your permission. However, this additional insurance does not apply to: (1) The owner or anyone else from whom you hire or borrow a covered "auto". This exception does not apply if the covered"auto"is a "trailer"connected to a covered "auto"you own. (2) Your "employee" if the covered "auto" Is owned by that "employee" or a member of his or her household. • (3) Someone using a covered "auto" while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours. (4) Anyone other than your "employees", partners (if you are a partnership), members (if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from a covered "auto". (5) A partner (if you are a partnership), or a member (if you are a limited liability company) for a covered "auto"owned by him or her or a member of his or her household. B. The coverage extended to any additional insured by this endorsement is limited to, and subject to all terms, conditions, and exclusions of the Coverage Part to which this endorsement is attached. In addition, coverage shall not exceed the terms and conditions that are required by the terms of the written agreement to add any Insured, or to procure Insurance. C. The limits of Insurance applicable to such insurance shall be the lesser of the limits required by the agreement between the parties, or the limits provided by this policy. D. Additional exclusions. The insurance afforded to any person or organization as an Insured under this endorsement does not apply: 1. To"loss"which occurs prior to the date of your contract with such person or organization; 2. To "loss" arising out of the sole negligence of any person or organization that would not be an insured except for this endorsement. 3. To "loss" for any leased or rented "auto" when the lessor or his or her agent takes possession of the leased or rented "auto"or the policy period ends,whichever occurs first. Includes copyrighted material of insurance Services Office, Inc. with its permission. CA-F-127(03-03) Policy Number: 9816391 Transaction Effective Date:04-01-2021 COMMERCIAL GENERAL LIABILITY CG 20 33 12 19 THiS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN A WRITTEN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured any person or additional insureds, the following additional organization for whom you are performing exclusions apply: operations when you and such person or ' This insurance does not apply to: organization have agreed in writing in a contract 1. "Bodily injury", "property damage" or or agreement that such person or organization be "personal and advertising injury" arising out added as an additional insured on your policy. of the rendering of, or-the failure to render, Such person or organization is an additional any professional architectural, engineering or insured only with respect to liability for "bodily injury", "property damage" or "personal and surveying services, including: advertising injury" caused, in whole or in part, by: a. The preparing, approving, or failing to 1. Your acts or omissions; or prepare or approve, maps, shop drawings, onyour opinions, reports, surveys, field orders, 2. The acts or omissions of those acting change orders or drawings and behalf; specifications;or in the performance of your ongoing operations for b. Supervisory, inspection, architectural or the additional insured. engineering activities. However, the insurance afforded to such This exclusion applies even if the claims additional insured: against any insured allege negligence or other 1. Only applies to the extent permitted by law; wrongdoing in the supervision, hiring, and employment, training or monitoring of others 2. Will not be broader than that which you are by that insured, if the "occurrence" which required by the contract or agreement to caused the "bodily injury" or "property provide for such additional insured. damage", or the offense which caused the A person's or organization's status as an "personal and advertising injury", involved the rendering of or the failure to render any additional insured under this endorsement ends professional architectural, engineering or when your operations for that additional insured surveying services. are completed. • © Insurance Services Office, Inc., 2018 Page 1 of 2 CG 20 3312 19 - Policy Number: 9816391 Transaction Effective Date:04-01-2021 2. "Bodily injury" or "property damage" C. With respect to the Insurance afforded to these occurring after: additional insureds, the following Is added to a. All work, including materials, parts or Section III -Limits Of Insurance: equipment furnished in connection with The most we will pay on behalf of the additional such work, on the project (other than insured is the amount of insurance: service, maintenance or repairs) to be 1. Required by the contract or agreement you performed by or on behalf of the additional have entered into with the additional insured; insured(s) at the location of the covered or operations has been completed; or 2. Available under the applicable limits of b. That portion of "your work" out of which insurance; the injury or damage arises has been put to its intended use by any person or whichever Is less. organization other than another contractor This endorsement shall not Increase the or subcontractor engaged in performing applicable limits of insurance. operations for a principal as a part of the same project. Page 2 of 2 © Insurance Services Office, Inc., 2018 CO 20 33 12 19 Policy Number: 9816391 Transaction Effective Date:04-01-2021 4 www.saif.com saiF :.. Oregon Workers' Compensation Certificate of Insurance Certificate holder: CITY OF ASHLAND 20 E MAIN STREET ASHLAND,OR 97520 The policy of insurance listed below has been issued to the insured named below for the policy period indicated.The insurance afforded by this policy is subject to all the terms,exclusions and conditions of such policy;this policy is subject to change or cancellation at any time. Insured Producer/contact. Hukill's Inc Ward Insurance Agency Inc 3650 Crater Lake Ave David Niderost Medford, Or 97504-9498 541.687.1117 david@wardinsurance.net Issued 08/26/2020 Limits of liability Policy 787769 Bodily Injury by Accident $1,000,000 each accident Period 09/01/2020 to 09/01/2021 Bodily Injury by Disease $1,000,000 each employee Body Injury by Disease $1,000,000 policy limit Description of operations/locations/special items All Operations • I Important This certificate is issued as a matter of information only and confers no rights to the certificate holder.This certificate does not amend,extend or alter the coverage afforded by the policies above.This certificate does not constitute a contract between the issuing insurer,authorized representative or producer and the certificate holder. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED TO THE POLICYHOLDER AND CERTIFICATE HOLDER IN ACCORDANCE WITH THE POLICY PROVISIONS AND OREGON LAW.SAIF WILL ENDEAVOR TO PROVIDE WRITTEN NOTICE WITHIN 30 DAYS WHENEVER POSSIBLE. Authorized representative • Kerry Barnett President and CEO • 400 High Street SE Salem,OR 97312 P:800.285.8525 Policy_oLCA CertificateofInsurence F:503.584.9812