The URL can be used to link to this page

Home My WebLink About2021-187 PO 20200458 Amnd #3 Doolittle Construction LLC • Purchase Order J Ina • Fiscal Year 2020. Page: 1 of: 1 IB City of Ashland L 1�?lr��] _ i1tL1_iI r tis oro 'iy>L l�. ATTN:Accounts Payable Purchase /� Q L Ashland, OR 97520 Order# 20200458 T Phone:541/552-2010 • O Email: payable@ashland.or,us - 1 V H CIO Public Works Department E DOOLITTLE CONSTRUCTION LLC 1 51 Winburn Way N 1900 118TH AVE SE p Ashland,OR 97520 DBELLEVUE,WA 98005 Phone:541/488-5347 R T Fax: 541/488-6006 _ _ • Scott Fleury r >. _._—. D1th-n:>_s,eq re1__ —_ tFa 4iYi= ;si•ad � �_'c 1_ _tee .:irinifil rrli --`e- C 06/23/2020 . 5466 i, • City Accounts Payable . 2020 Street Slurry Seal 1 MODIFIED: 2020 Street Slurry Seal 1.0 $312,712.23 $312,712.23 : Public Improvement Contract for Project No.000763 2020 Street Slurry Seal Completion date: September 30,2020 Processed a change order 09/29/2020 Amendment No. 1 - • Completion date extended to June 30,2021 Project Account: - 2 ADDED: Processed change order 03/26/2021 • -- 1.0 $5,000.00 $5,000.00 Amendment No.2 and vendor's asphalt price increase letter dated 03/24/2021 Project Account: . A**AAAAkk******GL SUMMARY******AAkkAAAkk 081200-802400 , $317,712.23 I j / I \ 1 i -_ _ __ __ ...=•—•_ By: ' / Date: Authors ed Si. ature 0 1r-- 317 712.23 l • • . . . 2 e -... . . FORM#10 • CITY OF CONTRACT AMENDMENT APPROVAL REQUEST FORM �A ND Request for a Change Order . Name of Supplier 1 Contractor!Consultant: Doolilllo Conslmchon Total amountof this contractamendment: dment: Purchase Order Number:20200460 t $ 5;000.00 Tinel Description:2020 Nod Slurry Sool • 0 Per attached contract amendment .`. Contract Amendment / - - Origlnal contract amount $312,712.23 100 %of original contract Total amount of previous contract amendments 0 0 %of original contract Amount of this contract amendment 6,000.00 .010 %of original contract TOTAL AMOUNT OF CONTRACT $317,712.23 100.016 %of original contract In accordance will;OAR 137.047.0800:1)The amendment Is y1llhlnlhe scope of procurement as described in the solicitation documents,Sole Source notice or approval of Special Procurement.2)The amendment Is necessary to comply with a change in law that affects performance of the contract.3)Tho amendment results from renegotiation of the terms end conditions,Inciuding the contract price,of a contract and the amendment Is advantageous to the City of Ashland,subject to ell of the following conditions:a)goods and sendcos lobo provided under the amended contract are the same as 0o goods and services to be provided under the unamended contract b)Tho City determines that,with all things considered,the amended contract Is al ieast as favorable to the City as the unamended contract;o)Tho amended contract does not have a total tomb greater than allowed in the sollonaRon document, contract orapproval of a Special Procurement.An amendment Is potvrlhin the scone of the procurement II the Clly determines Mall!it had described the changes lobe made by the amendment In the procurement documents,It would likely have Increased competition or affected award of contract. Contract amendment Is within the scope of procurement; YES■ NO (If"NO",requires Council approval I Attach cony of CC.) . Sourcing Method: SMALL PROCUREMENT—Not oxcoedlna$5.000 - INVITATION TO DID or - COOPERATIVE PROCUREMENT.QRF or ❑'YES',Ore total amount of contract and cumulative REQUEST FOR PROPOSAL EXEMPTION PURSUANT TO AMC 2,60 amendments s$0,000. ❑p 'YES',the total amount or cumulative amendments 0'YES',the total amount of original contract and ❑If'NO',amount exceeding authority requires A 25%of original contract amountor$250,000 cumulative amendments s$100K for Goods&Services,s Council approval.Attach cony of Council whichoverts less. $75K for Personal Services,<$50K for Attorney Fees. Communication, 0 If'NO',amount exceeding authority requires 0 II'NO',amount exceeding authority requires Council ❑ Exempt—Reason; Council approval.Attach copy of Council approval.Atlad)copy of Council Comnwnicallon. PERSONAL SERVICES(Direct Appolniment) Communication. ❑-Exempt—Reason: 1 ❑ 'YES',cumulative amendments s$35,000 ❑ Exempt—Reason; ❑ If'HO',requires council approval.(Ahad)CC) :, INTERMEDIATE PROCUREMENT t SOLE SOURCE • pMERGENCY PROCUREMENT Goode&Sorvrcas•>$5000 and<$100,000 ❑ 'YES',the total amount of cumulative amendments 0 Written Findings:Document the nature oldie personal Services•>$5.000 and<$75,000 s 25%of original contract anlountor$250,000 emergency,Including necessity and circumstances ❑'YES',Oho total amount of cumulative whichoverls less, requiring the contract amendment amendments S 25%of original contract amount 0 ii'NO',amount exceeding authority requires 0 Obtain direction and written opprovol from City . ❑IMO',amount exceeding authority requires Council approval.Attach copy of Council Administrator Council approval.(Mach copy of Caund( Communication, 0 If applicable,attach copy of Council Communication Communication, 0 Exempt—Reason: 0 Exempt—Reason: ❑ Exempt—Reason:, ,— __ SPECIAL PROCUREMENT I INTERGOVERNMENTAL AGREEMENT ❑'YES',the total amount of original contract end cumulative amendments aro 0 Renewal of Intergovernmental Agreement:Terms modified In accordance with rniWal I j within the amount and terms Initially approved by Council as a Special agreement OR cost vitt!not be more than 25%greater than Initial agreement.Renewal Procurement. ( approved by City Attorney and deportment head affected by renewal end approved/stoned ❑ If'NO',amount exceeding authodtyrequires Council approval. , by City Administrator.AMC 2.20.045(0) Mach copy of Council Communication,. ❑ If'NO',Council approval Is required,(pled;copy of Council Communication Project Number _•—_— Account Number • Account Number 0 0 1 2 0 0. 0 0 2 4 0 0 'Expenditure must be charged to(ho appropriate account� numbers for the financials to reflect the actual expenditures accurately. Attach extra pages if needed. Employee Signature _ /,J11. �'C/I 1�1► ` r I ' _ /...�A1b�"DIrtmentHead Signature: 'I rhe eles2 , <u'sryr. t City 'rill istr•1, ,.A,W,mtou• •minl,Intlon, A —,m,9.d,mhr'"e,,Hndaru 1 ��r an s IEquol uorJreolerrhan$25,000or10ii D tc�oanrthan$n-0rar Funds appropriated for current fiscal year: .�4.'S/NO _ , Ina ce Director(Equal to or,'calor i Ian ,r0ir Date Comments: • • Form#10—Contract Amendment Approval Request Form,Request fora Change Order,Page 1 of 1,412312020 AMENDMENT NO.2 to PUBLIC IMPROVEMENT CONTRACT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("Cizp") and Doolittle Construction LLC, ("Contractor") for 2020 STREET SLURRY SEAL SERVICES RECITALS A. The City and Contractor previously entered into a Public Improvement Contract effective 06/03/2020 (the "Agreement") to Contractor provide 2020 Street Slurry Seal (project#000753) services; and B. The City and Contractor wish to amend the Agreement to increase the consideration of the Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Consideration as follows,with strikeout wording deleted and underscored wording added: CONSIDERATION: $312,712.23 $317,712.23 2. This Amendment No. 2 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No.2,the terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. 2 to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: Amendment No.2 to Public Improvement Contract CITY OF ASHLAND,OREGON DOOLITTLE CONTRUCTION LLC //'' (CONTRACTOR) {,DlgitNlysigned 2„,,,Hanks ~� / By: Adam Hank ]\�""^dam�aN�.�ti��n�, y. �� r2',NsVatlon, non.71 n17510111.nmv Adam Hanks ' Printed Name: Printed Name: yr�• t/rv- 314 A Title: City Manager Pro Tem 1 Title: Pry5i 1 f Date: 3/25/21 Date: /.rr /zl Page 2 of 2: Amendment No.2 to Public Improvement Contract a Doolittle Construction LLC 1900 - 118th Avenue SE,Bellevue, WA 98005 Phone#(425)455-1150 - Fax##(425)455-6782 WA Contractor's license#DOOLICL96000 CA CSLB#1066710(C-12 class) OR CCB#230244 CA DIR#1000660256 March 24,2021 To: Chuck Schweizer Street Supervisor City of Ashland Re: 2020 Street Slurry Seal Project—Asphalt Price Increase Chuck, Here is the single line item that was increased. ITEM: 140 tons of CQS1-H price increase of$35.70=$4998 Thank you! Katrina Lynch Director of Business Development and Management Doolittle Construction LLC 916-220-7531