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HomeMy WebLinkAbout2021-189 PO 20181039 Amnd #3- Small Woodland Services - . . . . CITY RECORDER Purchase Order FrAll , Fiscal Year 2018. Page: 1 of: 1 1 Irall . —A:4 3g030 IT BE a --dg:-.-017±m-iiiiia_ ---OlYiejtiiig-TigilTaillle-do_191011)1 111V--- __.::;_;_, k__ I .k. B City of Ashland ___ ,I ATTN:Accounts Payable L 20 E. Main Ashland, OR 97520 Purchase 201 '81039 L Order# T Phone:541/552-2010 0 Email: payable@ashland.or.us • • '. -----i S V • H CIO Fire and Rescue Department E SMALL WOODLAND SERVICES, INC. 1 455 Siskiyou Blvd • 8N 2779 CAMP BAKER ROAD p Ashland,OR 97520 MEDFORD, OR 97501 • Phone: 541/482-2770 f T R Fax:541/488-5318 - 0 .'i:i::.1 um,1,1" .Me-7-3de—~l UM 9-7--_ tErli e thilffirarraW.M.- — --=--4D- ii-rigg= ,--T71,:j„ -- - -.=---- , (541)535-3603 Chris Chambers MEretErAttleiMM M.Y :rdlunii. _ ::";'B: ,. BEP I eill a' - -4-.1?I =Y a 1 -..9.11:got_------ 51Til7fE11r---1-71 : :‘0 _ -9- , 10/02/2017 317 FOB ASHLAND OR City Accounts Payable ' tem.7_ - - ui z--II iiioili WV 6-- — --__ ____ igri=_ abw4Ri -Mgqf--1-a-01M:ra, Consulting Forestor 1 MODIFIED: Small Woodland Services, Inc. to provide the 1.0 $71,954.50 • services of a consulting forester for the City in the management of $71,954.50 its forestlands and as assigned for work on adjacent federal lands and the Ashland Wildland Urban ' Project Account: , . • z . 2 MODIFIED: Processed change order 01/11/2019 1.0 $14,653.00 $14,653.00 I Year 2-NTE$74,000 Project Account: 3 ADDED: Processed change order 11/25/2019 1.0 $11,575.00 $11,575.00 ' Amendment No. 1 Completion date:June 30,2020 Amount to be encumbered$12,000.00 Project Account: 4 ADDED: Processed change•order 01/11/2021 1.0 $19,000.00 $10,000.00 Amendment No. 1 / Completion date: June 30,2021 Project Account: " ***************GL,SUMMARY*************** 072900-604160 $108,182.50 • , A fA OF ."7,1 • By: Date: . Authorized Signature akto, ',108 182.50 II , i • • j` • VORNM#3 ' i', i:•aatih'' 1, if.)y ::: i ,.,'t•i;;',;:i%j:;• i,'!i 1;i•; I I Iiay ISIITl®I Date of request:• 1111121 Required date for delivery: , : 1114121 Smolt Woodland Carvir q,Inr Vendor Name • Address,City,State,Zlp 2779 Camp Baker Road.Medford.OR 97501 j Contact Name&Telephone Number. T Marty Main,641-779-0545 i ' l Fax Number Mmain3@mind.net I �, SOURCING METHOD ' ❑ ):xomnt from Competitive Bidding 0 pmergencv ❑ Reason for exemption: ❑ Invitation to Bid (Copies on Ole) ❑ Form 1113,Written findings and Authorization ❑ AMC 2.50 Date approved by Council:' 0 Willi In quote or proposal allac I ed ❑ Written quote or proposal attached _ — Cooperall a Procurement Le Smell 5,00aremont 0 Request for Proposal (Copies on file) 0 State'ofOregon Less than 8Award Date approved by Council: Conlractil ' • ❑ Direct Award II ❑ VerballWrilten quote(s)or proposal(s) 0 ;Slalerof Washington Conlractil • Intermediate Procurement ❑ Sole Source ❑ iContr government agency collet GOODS&SERVICES 0 Applicable Form(115,6,7 or 8) Agency $5,000 to 5100,000 0 Written quote or proposal attached Agencct ❑ (3)Written quotes attached ® Special Procurement ConIntergovernmental acttl#tel Agreement� -PERSONAL SERVICES ® Form#9,Request for Approval $5,000 to$75,000 El Written quote or proposal attached ❑I Agency ❑ Less than$35,000,by direct appointment • Date approved by Council:612012017 I Date original contract approv d by Council: 0 (3)Written proposals attached I , (Date) Valid until:613012019 iI •Amendments Approved through 6130121 ' Description of SERVICES j Total Cost Small Woodland Services,Inc to provide the services of a consulting forester for the City In thel 1,ki:::' . e management of Its forestlands and as assigned for work on adjacent federal lands and the Ashland r i' : I,,I ! Wildiand Urban Interface zone.Services Include land management planning,consulting on I 1'1 • l'i" ' I, i l•• •Nott rExceed. . 0,000 per yeae.,: - :, technical forestry issues,data collection,Implementing silviculture!treatments and any associated I i{: •i i,�- •• 1, ! .. tasks as requested by the City and agreed to by the contractor. 1 ;!,i-;.1.f i. .'-i•� I ! • • ' `:. Item 0 Quantity Unit Description of MATERIALS I Unit Price I .Total Cost i • TOTAL COST ❑ Per attached quotelproposal i$10;o00 Project Number:NiA Account Number 072900,604160 � r ' Account Number •__' • Account Number - - • i 'Expenditure must be charged to fire appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and softy/aro purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify that the Cay's public contracting requirements have been satisfied., C �. 'Employee:Chris Chambers ' � ,:- Department Head: \----' (Equal to orgreal'I'than 88.000) Department Manager/Supervisor: • City Admit tr:tar, /.d �� (E dilltoorgreater than$25,000) • Funds appropriated for currentflscalyear: /NO - / / �-i Finance Director-(Equal toorg:'erU1 5,000) Dale Comments: Form 113-Requisition AMENDMENT NO. 1 to PERSONAL SERVICES AGREEMENT between THE CITY OF ASHLAND, an Oregon municipal corporation, ("City") and SMALL WOODLAND SERVICES,INC; ("Contractor"). for FORESTRY SERVICES RECITALS A. The City and Contractor previously entered into a Personal Services Agreement effective 7/1/2017(the,"Agreement")to Contractor provide Forestry services;and B. The City and Contractor wish to amend the Agreement to extend the term of the Agreement. AGREEMENT NOW THEREFORE,in consideration of the mutual benefits and obligations set forth herein,the parties agree as follows: 1. Amend the Completion Date as follows,with strikeout wording deleted and underscored wording added: COMPLETION DATE: June 30,201 g June 30,2021 2. This Amendment No. 1 is effective upon being signed by both parties. 3. Except as specifically modified by this Amendment No. 1,the terms and conditions of the Agreement remain in full force'and effect. IN WITNESS WHEREOF the parties have caused this Amendment No. l to be signed in their respective names by their duly authorized representatives as of the dates set forth below: Page 1 of 2: AmendnnentNo.1 to Personal Services Agreement • CITY OF ASHLAND,OREGON SMALL WOODLAND SERVICES, INC.(CONTRACTOR) By: /aye/ By: Printed Name:David Shepherd Printed Name: Marty Main Title: Fire Chief Title: Ge9/e s /77 Date: .9/,�/�0,2 0 Date: 8., -Z �� f • Page 2 of 2: Amendment N9.1 to Personal Services Agreement i , a- - ® DATE(MMlDD/YYYY) ACORD CERTIFICATE OF LIABILITY INSURANCE 7/6/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. if SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies mayrequire an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Terry Friend Protectors Insurance,LLC PHONE 641-842-2958 FAX No):541-772-1906 P.O.Box 4669 true.No.Exit: Medford OR 97504 E-MAIL terryf©protectorslns.com INSURER(S)AFFORDING COVERAGE NAIC# INSURERA:Tokio Marina Specialty Ins INSURED SMALL-2 INSURER B:SAIF Corporation 524113 Small Woodland Services Inc Martin L Main INSURER C: 2779 Camp Baker Road INSURERD: - Medford OR 97501 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1023955996 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE'INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, INSR TYPE OF INSURANCE ADDL SU BR POLICY EFF POLICY EXP LIMITS LTR INSD WVD POLICY NUMBER (MMrDD/YYYY) (MMIDDIYYYY) A X COMMERCIAL GENERAL LIABILITY •Y PPK2151319 7/1/2020 7/1/2021 EACH OCCURRENCE $1,000,000 DAMAGE HENTED CLAIMS-MADE X OCCUR PREM SESO(Ea occurrence) $100,000 MED EXP(Any ono person) $5,000 PERSONAL&ADV INJURY $1,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 - POUCY nPRO• X J£C7 LOC PRODUCTS-COMP/OP AGG $2,000,000 OTHER: $ A AUTOMOBILE LIABILITY PPK2151319 7/1/2020 7/1/2021 (EaadeDt;INGLE LIMIT $1,000,000 ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS X HIRED X NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) UMBRELLALIAB OCCUR . EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE. AGGREGATE $ DED RETENTIONS $ g WORKERSCOMPENSATION \ 433755 1/1/2020 1/1/2021 X STATUTE OTH- ER AND EMPLOYERS'LIABILITY ANYPROPRIETORIPARTNER/EXECUTIVE I !NI •N 1 A E.L.EACH ACCIDENT $500,000 OFFICERIMEMBEREXCLUDED7 (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.LDISEASE-POLICYLIMIT $500,000 A ProfessionalUablfity PPK2151319 7/1/2020 7/1/2021 $1,000,000 Occurrence 1000000 Aggregate DESCRIPTION OF OPERATIONS!LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space is required) . It is agreed and understood that the certificate holdalls named as additional insured but only with respect to its - liability arising out of the activities of the named Insured , CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDANCE WITH THE POLICY PROVISIONS. Ashland Fire&Rescue 455 Siskiyou Blvd AUTHORIZED REPRESEN ATIVE • Ashland OR 97520 /. ,-e-,-6,,, ,,� ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD