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HomeMy WebLinkAbout2021-194 PO 20210247- Hukills Inc • CIT _ ECO Purchase Order • Fiscal Year 2021 Page: 1 of: 1 • TrlMI toicri-r4Dian61_1,64`--. 1! i I nl a115i�1 j B City of Ashland - ATTN:Accounts Payable Purchase 20 E. Main Ashland,OR 97520 • Order# 2021 0247 T Phone:541/552-2010 O Email: payable@ashland.or.us • V H CIO Facilities Maintenance Div E HUKILLS INC* I 90 North Mountain Ave N 3650 CRATER LAKE HWY p Ashland, OR 97520 O MEDFORD,OR 97504 Phone: 541/488-5358 R T Fax: 541/552-2304 • <i I i l .�� � -sof I I. a;In [.I=,r=m= €.I_I-n31fi7 I _ David Arnold • �.cll 3JC[-13-1 --#-Y•-�•-T—�j 6Is 1 I— 1-l(—=`c. 1 -..[. I�.I_lll�lell-1_ _- _ = € 1:I' n(I 1�61� �- _ 01/15/2021 1735 City Accounts Payable y(o)6dt,_ ..— - - -- �7=� � 1(si=�=,j�` ��-� _;KF "`=`.F;•2 tV _ �- �(cl�taf:43��n1�� Hot Water Heater-WTP 1 Replacement of hot water heater at Water Treatment Plant 1.0 $2,189.00 $2,189.00 Goods&Services Agreement - Completion date: 06/30/2021 Project Account: E-000073-999 ***************GL SUMMARY*************** 082400-602400 $2,189.00 • • • • • • . • • /0/•-•,7/2, By: IGfrf Date/ /� � Authorized Signature 2189.00 , FORM #3CITY OF �-, /m7- 1 ASHLAND D RI . UUSnT0®GN! Date of request: 1/8/2021 Required date for delivery: Vendor Name HukIll's Address,City,State,Zip 3650 Crater Lake Avenue,Medford,OR 97604 • Contact Name&Telephone Number . Hayden Moreau 641-734-9000 Email address • SOURCING METHOD 0 Exempt from Competitive Bidding ❑ Emergency • ❑ Reason for exemption:_ ❑ Invitation to Bid 0 Form#13,Written findings and Authorization ❑ AMG 2.50 • Dale approved by Council: 0 Written quote or proposal attached ❑ Written quote or proposal attached (Attach copy of council communication) (If council approval required,attach copy of CC) El Small Procurement El Request for Proposal Cooperative Procurement Not exceeding$5,000 Date approved by Council: 0 State of Oregon • ® Direct Award (Attach copy of council communication) Contract# O VerballWritten quote(s)or proposal(s) 0 Request for Qualifications(Public Works) 0 Stale of Washington Date approved by Council: Contragl ll (Attach copy of council communication) • 0 Other government agency contract Intermediate Procurement L] Sole Source Agency • GOODS'&SERVICES ❑ Applicable Form(115,6,7 or8) Contract 11 Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Ititergoverninental Agreement ❑ (3)Written quotes and solicitation attached ❑ Form 114,Personal Services>$5K&<$75K Agency PERSONAL SERVICES [( Special Procurement ❑ Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75.000 ❑ Form 119,Request for Approval Agreement approved by Legal and approved/signed by ❑ Direct appointment not to exceed$35,000 0 Written quote or proposal attached City Administrator.AMC 2.60.070(4) O (3)Written proposalslwrillen solicitation Date approved by Connell: 0 Annual cost to City exceeds$25,000,Council ❑ Form 114,Personal Services>$51(&<$75K Valid until: (Date) approval required.(Attach copy of council communication) . Description of SERVICES Total Cost Replacement of hot water heater at Water Treatment Plant $2,189.00 ---. Item 0 . Quantity Unit Description of MATERIALS Unit Price Total Cost ❑ Per attached gquotelproposal - TOTAL COST $ Project Number /00 73 Account Number 082400-602400 `C/ ' _ • 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. i IT Director in collaboration with department to approve all hardware and software purchases: IT Director Dale Support-Yes/No By signing this requisition form,l certify that the y's public contracting requirements have been satisfied. ' Employee: De artment Head: .( t 2--------- -5-- 1132 p ~+ l' (E al to or Orthan 35,000) Department ManagerlSupervlsor: City Admin(strat�?:---� C qual to or greater than$25,000) Funds appropriated for current fiscalyear.,—YES---< //�/ =., , pp D y i ante Director-(Equarh •r!real='than$5,000) Dale Comments: Form 113-Requisition GOODS &SERVICES AGREEMENT PROVIDER: Hultill's CITY OF PROVIDER'S ASH LAND CONTACT: Hayden Moreau 20 East Main Street . Ashland, Oregon 97520 ADDRESS: 3650 Crater Lake Avenue Telephone: 541/488-5587 Medford, OR 97504 Fax: 541/488-6006 PHONE: 541-734-9000 This Goods and Services Agreement (hereinafter "Agreement") is entered into by and between the City of Ashland, an Oregon municipal corporation (hereinafter "City") and Hukill's, a domestic business corporation ("hereinafter"Provider"), for hot water heater replacement. 1. PROVIDER'S OBLIGATIONS 1.1 Replace hot water heater at the Water Treatment Plant as set forth in e "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated herein. Provider expressly acknowledges that time is of the essence of any completion date set forth. in the SUPPORTING DOCUMENTS, and that no waiver or extension of such deadline may be authorize" except in the same manner as herein provided for authority to exceed the maximum compensation. Th, goods and services defined and described in the"SUPPORTING DOCUMENTS"shall hereinafter be ollectively referred to as"Work." 1.2 Provider shall obtain and maintain during the term of this Agreement and until Ci; 's final acceptance of all Work received hereunder, a policy or policies of liability insurance including commercial general liability insurance with a combined single limit, or the equivalent, of not less th.n $2,000,000 (two million dollars)per occurrence for Bodily Injury and Property Damage. 1.2.1 The insurance required in this Article shall include the following coverag•s: • Comprehensive General or Commercial General Liability, includi g personal injury, contractual liability, and products/completed operations coverage; an. • Automobile Liability. 1.2.2 Each policy of such insurance shall be on an "occurrence" and not a"clai s made"form, and shall: • Name as additional insured "the City of Ashland, Oregon, its .fficers, agents and employees" with respect to claims arising out of the provision .f Work under this Agreement; • Apply to each named and additional named insured as though a sepa ate policy had been issued to each, provided that the policy limits shall not be increased tl ereby; • Apply as primary coverage for each additional named insured except '• the extent that two or more such policies are intended to "layer" coverage and, taken to ether, they provide total coverage from the first dollar of liability; • Provider shall immediately notify the City of any change in insurance coverage • Provider shall.supply an endorsement naming the City, its officers, e" ployees and agents as additional insureds by the Effective Date of this Agreement; and • Be evidenced by a certificate or certificates of such insurance approv-d by the City. r _ Page 1 of 5: Agreement between the City of Ashland and Hukill's 1.3 All subject employers working under this Agreement are either employers that wil comply with ORS 656.017 or employers that are exempt under ORS 656.126. 1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status, familial status or domestic partnership, national origin, age, mental or physica disability, sexual orientation, gender identity or source of income, suffer discrimination in the p-rformance of this Agreement when employed by Provider. Provider agrees to comply with all applica.le requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. Fui er, Provider agrees not to discriminate against a disadvantaged business enterprise,minority-owned busi ess,woman-owned business, a business that a service-disabled veteran owns or an emerging small .usiness enterprise • certified under ORS 200:055,in awarding subcontracts as required by ORS 279A.114. 1.5 In all solicitations either by competitive bidding or negotiation made by Provi.er for work to be performed under a subcontract, including procurements of materials or leases .f equipment, each potential subcontractor or supplier shall be notified by the Providers of the Provider s obligations under this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondi riinination laws. 2. CITY'S OBLIGATIONS 2.1 City shall pay Provider for its Work at the hourly rates and charges as set forth in D 'bit"X",entitled "Quote" which is attached hereto and incorporated herein by this reference, as fu 1 compensation for Provider's performance of all Work under this Agreement. 2.2 In no event shall Provider's total of all compensation and reimbursement under thi Agreement exceed the sum of$2,189 without express, written approval from the City official whos- signature appears • below, or such official's successor in office. Provider expressly acknowledges that o other person has authority to order or authorize additional Work which would cause this maximum urn to be exceeded • • and that any authorization from the responsible official must be in writing Provider further • acknowledges that any Work delivered_or expenses incurred without authorization. • 3. GENERAL PROVISIONS 3.1 This is a non-exclusive Agreement. City is not obligated to procure any specific a iount of Work from Provider and is free to procure similar types of goods and services from other .roviders in its sole • discretion. 3.2 Provider is an independent contractor and not an employee or agent of the City for .ny purpose. 3.3 Provider is not entitled to, and expressly waives all claims to City benefits such as ealth and disability • • insurance,paid leave, and retirement. 3.4 This Agreement embodies the full and complete understanding of the parties re,pecting the subject matter hereof. It supersedes all prior agreements,negotiations, and representations .etween the parties, whether written or oral. 3.5 This Agreement may be amended only by written instrument executed with the sa e formalities as this Agreement. 3.6 The following laws of the State of Oregon are hereby incorporated by reference i to this Agreement: ORS 279B.220, 279B.230 and 279B.235. Page 2 of 5: Agreement between the City of Ashland and Hukill's 3.7 This Agreement shall be,governed by the laws of the State of Oregon without regar• to conflict of laws • principles. Exclusive venue for litigation of any action arising under this Agree ent shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdictio is in federal court, in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in a o y other venue, and expressly consents that,. upon motion of the other party, any case may be dis issed or its venue transferred,as appropriate,so as to effectuate this choice of venue. 3.8 Provider shall defend,save,hold harmless and indemnify the City and its officers,e iployees and agents from and against any and all claims, suits, actions, losses, damages, liabilities, cos s, and expenses of any nature resulting from, arising out of, or relating to the activities of Provi s er or its officers, employees, contractors, or agents under this Agreement. 3.9 Neither party to this Agreement shall hold the other responsible for damages or do lay in performance caused by acts of God, strikes,lockouts, accidents,or other events beyond the control of the other or the other's officers, employees or agents. 3.10 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable, such provision shall not affect the other provisions, but such unenforceable provision shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest .xtent permitted the intent of Provider and the City set forth in this Agreement. 4. SUPPORTING DOCUMENTS The following documents are,.by this reference,expressly incorporated in this Agreement,and are collectively referred to in this Agreement as the"SUPPORTING DOCUMENTS:" • • The Provider's complete written Quote dated January 4, 2021 5. REMEDIES 5.1 In the event Provider is in default of this Agreement, City may, at its option, purs e any or all of the remedies available to it,under this Agreement and at law or in equity, including,but not limited to: 5.1.1 Termination of this Agreement; 5.1.2 Withholding all monies due for the Work that Provider has failed to deliver 'thin any scheduled completion dates or any Work that have been delivered inadequately or defec Lively; 5.1.3 Initiation of an action or proceeding for damages, specific performance or declaratory or injunctive relief; • 5.1.4 These remedies are cumulative to the extent the remedies are not inconsistent, .nd City may pursue any remedy or remedies singly,collectively,successively or in any order wha soever. 5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or for anticipated profits.If previous amounts paid to Provider exceed the amount du=,Provider shall pay immediately any excess to City upon written demand provided. ' 6. TERM AND TERMINATION 6.1 Term This Agreement shall be effective from the date of execution on behalf of the Ci as set forth below (the "Effective Date"), and shall continue in full force and effect until June 30, '021, unless sooner terminated as provided,in Subsection 6.2. •Page 3 of 5: Agreement between the City of Ashland and Hukill's f � 6.2 Termination 6.2.1 The City and Provider may terminate this Agreement by mutual agreement at ny time. 6.2.2 The City may, upon not less than thirty(30) days' prior written notice, tenni ate this Agreement for any reason deemed appropriate in its sole discretion. 6.2.3 Either party may terminate this Agreement, with cause, by not less than fourt,en (14) days' prior written notice if the cause is not cured within that fourteen (14) day period .fter written notice. Such termination is in addition to and not in lieu of any other remedy at law o equity. 7. NOTICE Whenever notice is required or permitted to be given under this Agreement, such noti•e shall be given in writing to the other party by personal delivery, by sending via a reputable commercial o emight courier, or by mailing using registered or certified United States mail, return receipt requested, pos age prepaid, to the address set forth below: If to the City: City of Ashland—Facilities Maintenance Department Attn: David Arnold 90 North Mountain Avenue Ashland, Oregon 97520 Phone: (541) 552-2292 With a copy to: City of Ashland—Legal Department 20 E.Main Street Ashland, OR 97520 Phone: (541)488-5350 If to Provider: Hukill's Attn: Hayden Moreau 3650 Crater Lake Avenue Medford, OR 97504 541-734-9000 8. WAIVER OF BREACH One or more waivers or failures to object by either party to the other's breach of any provis on,term,condition, or covenant contained in this Agreement shall not be construed as a waiver of any subseq ent breach,whether or not of the same nature. 9. PROVIDER'S COMPLIANCE WITH TAX LAWS 9.1 Provider represents and warrants to the City that: 9.1.1 Provider shall, throughout the term of this Agreement, including any extens'ons hereof, comply with: (i) All tax laws of the State of Oregon, including but not limited to OR'. 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of the State of(regon applicable to Provider; and (iii) Any rules,regulations, charter provisions, or ordinances that impleme t or enforce any of the foregoing tax laws or provisions. Page 4 of 5: Agreement between the City of Ashland and Hukill's • 9.1.2 Provider, for a period of no fewer than six (6) calendar years preceding the E ective Date of this Agreement, has faithfully complied with: (i) All tax laws of the State of Oregon, including but not limited to OR 305.620 and ORS chapters 316, 317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of •egon applicable to Provider; and (iii) Any rules, regulations, charter provisions, or ordinances that impleme t or enforce any of the foregoing tax laws or provisions. 9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any • political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further, any violation of Provider's warranty, as set forth in this Article 9, shall constitute a material breach of this Agreement. Any material breach of this Agreement shall entitle the City to terminate this Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity. • • IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names . by their duly authorized representatives as of the dates set forth below. ' ' CITY OF ASHLAND: Hukill's (PR VIDER): By: ims��__ By: Siig.re ° S gnature I� �n • .3cri-r gOe-Y 0.�(\IX, orelk — • Printed Name Printed Name Title Title . o3 202 l "• 01 j 47 i 2-0Q • II Date Date (W-9 is to be submitted with this signed Agreement) . Purchase Order No. i I; ii i, i i i f !� r j !, Page 5 of 5: Agreement between the City of Ashland and Hukill's I' j . , • f" .,�r _ i !U®-E _ it - s, -:,a,:. ., I DATE: 01/04/2021 EXP. DATE: 02/03/2021 QUOTE# 6583 Hukill's Inc.CCB 49225 www.hukills.com 3650 Crater Lake Ave Medford,OR 97504 Phone:(541)734-9000 Email:office@hukills.com BILL TO: SERVICE TO: 1400 Granite Street 1400 Granite Street Ashland, OR 97520 Ashland,OR 97520 ITEM DESCRIPTION QTY PRICE PER UNIT AMOUNT TAX *01 Plumbing Plumbing Estimate to replace 80 1.00 $750.00 Hour $750.00 N gallon electric water heater. Labor=2 men *03 Plumbing materials Materials:80 gallon Rheem 1.00 $1,352.00 Item $1,352.00 N Electric water heater *03 Plumbing materials Materials:1"Dielectric unions x 1.00 $42.00 Item $42.00 N 2 ea, 1"copper couplings. *001 Permits/Licenses Permits/Licenses 1.00 $45.00 Item $45.00 N SUBTOTAL $2,189.00 TAX RATE* 0.0000% TAX $0.00 OTHER TOTAL $2,189.00 MEMO Rs Form RazorSync_ ©2021 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. Uri 100001 1 I DATE: 01/04/2021 EXP. DATE: 02/03/2021 QUOTE# 6583 TERMS&CONDITIONS Hukill's first inspection will be reasonable&consistent with industry standards.Customer agrees to hold Hukill's or its assigns harmless for parts deemed corroded,unusable,existing,supplied by customer or unreliable for completion of work to be done. Occasionally after work has been started other problems are discovered which are not evident upon first inspection&may require addition'material and or labor to complete project.If additional supplies or labor are required to complete project not listed in estimate a written change,order will be given and authorization in writing will be required before project can proceed. In the event of a dispute arising out of this agreement the non prevailing party will pay the prevailing parties reasonable attorney fees and costs. Hukill's agrees to perform all services here-under in reasonable,workman like manner in accordance with industry standards. 1/2 of estimate is due before project is started with balance due upon project completion. Note: Excavation clause consists of any buried rocks,hard pan, concrete,slurry,unmarked or unknown utilities, pipes,or unknown objects that need to be rerouted,repaired, replaced,excavated out,through or around will incur an additional cost of$125 per hour per technician to complete additional work not including equipment charges. If additional equipment is necessary to deal with the conditions that have arisen an additional cost will be given at that time for the use of that equipment. Public utility locates will be done prior to start of excavation but any unknown or unforeseen lines that are hit and need repaired or replaced will incur an additional cost for those replacements or repairs including sprinkler systems. INFORMATION NOTICE TO CUSTOMER ABOUT CONST. LIENS Your contractor is required by law to provide this notice to inform you about construction lien laws.This notice explains the construction lien law,and gives steps you can take to protect your property from a valid lien.As an owner, you should read this information notice carefully.This information notice is required to be given if you contract for residential construction or remodeling,if you are buying a new home,or at any time the contract price exceeds$2,000.This notice is not intended to be a complete analysis of the law.You should consult an attorney for more information. •Under Oregon law,your contractor and others who provide labor,materials,equipment,or services to your project may be able to claim payment from your property if they have not been paid.That claim is called a construction.Lien.• If your contractor does not pay subcontractors,employees,rental equipment dealers,materials suppliers,or does not make other legally required payments,those who are owed money may place a lien against your property for payment. It is in your best interest to verify that all bills related to your contract are paid,even if you have paid your contractor in full.• If you occupy or will occupy your home, persons who supply materials,labor,equipment, or services ordered by your contractor are permitted by law to file a lien against your property only if they have sent you a timely Notice of Right to Lien(which is different from this Information Notice)before or during construction. If you enter into a contract to buy a newly-built,partially-built,or newly-remodeled home,a lien may be claimed even though you have not received a Notice of Right to a Lien.If you do not occupy the building,a Notice of Right to Lien is not required prior to filing a lien.Common Questions and Answers About Construction Liens Can someone record a construction lien even if I pay my contractor?Yes.Anyone who has not been paid for labor,material,equipment,or services on your project and has provided you with a valid Notice of Right to Lien has the right to record a construction lien. What is a Notice of Right to Lien?A Notice of a Right to Lien is sent to you by persons who have provided labor,materials,or equipment to your construction project.It protects their construction lien rights against your property.What should I do when I receive a Notice of Right to Lien?Don't ignore it.Find out what arrangements your contractor has made to pay the sender of the Notice of Right to Lien.When do construction liens need to be recorded?In Oregon,construction liens generally need to be recorded within 75 days from the date the project was substantially completed, or 75 days from the date that the lien claimant stopped providing labor,material,equipment,or services,whichever happened first.To enforce a lien,the lien holder must file a lawsuit in a proper court within 120 days of the date the lien was filed.Note to Contractor:This notice must be delivered personally,or mailed by registered mail,certified mail,or by first-class mail with a certificate of mailing.Ask the signing parties to provide you with an original or copy to retain in your files.You should retain proof of delivery of this notice for at least two years. Information Notice To Owner About Construction Liens(ORS 87.093)CONTRACTOR:CCB#:49225 PROPERTY OWNER:Print Name(as it appears on contract)Print Name(as it appears on Contract) Date Signature Date Steps That Consumers Can Take to Protect Themselves'Contact the Construction Contractors Board(CCB)and confirm that your contractor is licensed.The law requires all construction contractors to be licensed with the CCB.Check a contractor's license online at the CCB consumer website:www.oregon.gov/ccb,or you can call 503-378-4621.•Review the Consumer Protection Notice ORS701.330(1)),which your contractor must provide to you at the time of contract on a residential structure.• Consider using the services of an escrow agent to protect your interests.Consult your attorney to find out whether your escrow agent will protect you against liens;when making payments.•Contact a title company about obtaining a title policy that will protect you from construction lien claims.• Find out what precautions, if any,will be taken by your contractor,lending institution, and architect to protect your project from construction liens.•Ask the contractor to get lien waivers or lien releases from every subcontractor,materials provider,equipment provider,and anyone else the contractor is responsible for paying.Do this before you give your contractor a progress payment.•Have a written contract with your contractor.A written contract is required for projects greater than$2,000.An original contractor that fails to provide a written contract as required by law,may not place a construction lien against the owner's property.•If you receive a Notice of Right to Lien,ask for a statement of the reasonable value of the materials,labor,equipment,or services provided to your project from everyone who sends you a Notice of Right to Lien.If the information is not provided in a timely manner,the sender of the Notice of Right to Lien may still be able to file a construction lien,but will not be entitled to attorney fees.•When you pay your contractor,write checks made jointly payable to ik Rs Form (!RazorSyncs ©2021 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. t®J 100001 k;, y� ; II C �u uvl , m .Ct .. 1 t • DATE: 01/04/2021 EXP. DATE: 02/03/2021 QUOTE# 6583 the contractor,subcontractors,materials,equipment,or services providers.The checks name both the contractor and the subcontractor,materials or equipment provider.The checks can only be cashed if both the contractor and the subcontractor, materials or equipment provider endorses it.Be aware that many banks will not accept checks made payable to multiple parties unless each party appears at the bank with government-issued identification at the time of deposit.Your contractor may wish to check with its bank and advise whether this is an option. •Should you have a dispute with your contractor,you may be able to file a complaint with the CCB and be reimbursed in whole or in part from the contractor's bond. For more details about help available through the agency,write to the CCB at PO Box 14140,Salem,OR 97309-5052 or call 503-378-4621.•Consult an attorney.If you do not have an attorney,consider contacting the Oregon State Bar Referral Service at 503-684-3763 or 1-800- 452-7636. Consumer Protection Notice Actions to help make your project successful CPN 4-26-2011 (ORS 701.330(1)) Oregon law requires contractors to provide the homeowner with this notice at the time of written contract,for work on a residential structure.This notice explains licensing,bond and insurance requirements,and steps that consumers can take to help protect their interests.START OUT YOUR PROJECT RIGHT 1.Make sure your contractor is properly licensed before you sign a contract.Visit www.oregon.gov/ccb,and click on the link,Check on a Contractor's License,or call our offices at 503-378- 4621.To be licensed in Oregon,contractors must take training and pass a test on business practices and law.Licensing is not a guarantee of the contractor's work.•A license requires the contractor to maintain a surety bond and liability insurance-The CCB surety bond provides a limited amount of financial security if the contractor is ordered to pay damages in contract disputes. It is not intended to be a safety net for consumer damages.Consumers with large projects may wish to look into performance.bonds.Liability insurance coverage provides for property damage and bodily injury caused by the contractor.It does not cover contract disputes,including poor workmanship.•If your contractor is not licensed-the CCB bond and dispute resolution services will not be available to you.2.What you should know about bids,contracts,and change orders:•Bids-Do not automatically accept the lowest bid-A low bid may make it necessary for the contractor to use lower quality materials and to cut corners in workmanship.•Contracts and Change Orders-Always get it in writing.Your contractor is required to provide a written contract if the contract price is more than$2000.The CCB recommends that all contracts be in writing.•Contracts should be as detailed as possible-Some items to include are materials and costs,permits,estimated start and completion dates,debris removal,and arbitration clauses.Make sure the contractor's name, CCB number,and contact information is included in the contract.•Read and understand your contract before signing it-Don't be pressured into signing your contract without taking the time needed to go through it.Make sure it includes enough details to avoid misunderstandings and to protect you and your property.3.Additional contract information you should know:•A Payment Schedule-should be included in the contract.Stick to the schedule and never pay in full for a project before the work is complete.•Special Note on Liens- Subcontractors and material suppliers that work on your project are often paid by the general contractor.If a general contractor fails to pay,the subcontractor may file a lien on your property.For information on construction liens,visit the CCB's Consumer Help Page at www.oregon.gov/ccb,or contact an attorney.•Warranty on new residential construction-Contractors must make an offer of a warranty when constructing a new residential structure.Consumers may accept or refuse the warranty.4. If you should have a problem with your contractor-You can file a complaint with the CCB against a licensed contractor within one year of the substantial completion of work on your project.Contact the CCB office at 503-378-4621 for help Notice of Procedure Regarding Residential Construction Arbitrations and Lawsuits(ORS 701.330)Oregon law contains important requirements that homeowners must follow before starting an arbitration or court action against any contractor,subcontractor,or supplier (materials or equipment)for construction defects. Before you start an arbitration or court action,you must do the following: 1. Deliver a written notice of any conditions that you believe are defective to the contractor,subcontractor,or supplier that you believe is responsible for the alleged defect.2.Allow the contractor,subcontractor,supplier,or its agent,to visually inspect the possible defects and also allow the contractor,subcontractor,or supplier to do reasonable testing.3.Provide the contractor, subcontractor,supplier,or its agent,the opportunity to make an offer to repair or pay for the defects.You are not obligated to accept any offer made.There are strict procedures and deadlines that must be followed under Oregon law.Failure to follow those procedures or meet those deadlines will affect your right to start an arbitration or court action.You should contact an attorney for information on the procedures and deadlines required under Oregon law.noticeofprocedure/adoptedl2-04-07 Your contractor is supplying this notice to you as required by Oregon law If a credit card is used for down payment or to pay an invoice A 2.5%surcharge fee will be charged on any amount over$1,000 SIGNATURE CONFIRMS THAT YOU HAVE READ ABOVE NOTICES AND THAT YOU ACCEPT QUOTE AND REQUEST WORK TO BE PERFORMED SIGNED DATE • th Rs Form SRazorSync•. ©2021 RazorSync.com.All rights reserved.All other trademarks are the property of their respective owners. U 100001 '4CERTIFICATE OF LIABILITY INSURANCE 0+%3 ' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT FEDERATED MUTUAL INSURANCE COMPANY NAME: CLIENT CONTACT CENTER HOME OFFICE:P.O.BOX 328 IA/CNNo,Ent):888-333-4949 FAX No):507-446-4664 OWATONNA,MN 55060 ADDREss:CLI ENTCONTACTCENTERaFEDINS.COM INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:FEDERATED MUTUAL INSURANCE COMPANY 13935 INSURED 172-967-2 INSURER 8: _ HUKILLS,INC. INSURER C: 3650 CRATER LAKE AVE MEDFORD,OR 97504-9498 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:85 REVISION NUMBER:1 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED.NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY,REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUER POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (.171/1 YVYYI (MMIDDIYYYYI LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $1,000,000 CLAIMS-MADE []OCCUR pM Si6 1EMeggnea) $100,000 MED EXP IAD one person) EXCLUDED A Y N 9816391 04/01/2020 04/01/2021 PERSONAL&ADV INJURY $1,000,000 GE'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 X POLICY_Ft [II 117p [LOC PRODUCTS•COMPIOP AGO $2,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $1,000,000 Igo eW.evil X ANY AUTO BODILY INJURY(Per person) —A OWNED AUTOS ONLY — AUTOSULED Y N 9816391 04/01/2020 04/01/2021 BODILY INJURY(Par accident) — HIRED AUTOS ONLY _AUTOSNON-OWNEDLPROPERTY DAMAGE — AUTOS ONLY per eeeldentl X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $2,000,000 A EXCESS UAB CLAIMS-MADE N N 9816395 04/01/2020 04/01/2021 AGGREGATE $2,000,000 DED I RETENTION WORKERS COMPENSATION OTH- AND EMPLOYERS'LIABILITY PER STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE �- E.L EACH ACCIDENT OFFICER/MEMBER EXCLUDED? N I A - - -- - -- -- (Mandatory In NH) E.L DISEASE-EA EMPLOYEE If yes,describe under DESCRIPTION OF OPERATIONS below EL DISEASE•POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached II more space is required) THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRICTION AGREEMENT WITH YOU ENDORSEMENT FOR GENERAL LIABILITY. THE CERTIFICATE HOLDER IS AN ADDITIONAL INSURED SUBJECT TO THE CONDITIONS OF THE ADDITIONAL INSURED BY CONTRACT ENDORSEMENT FOR BUSINESS AUTO:LIABILITY. CERTIFICATE HOLDER CANCELLATION • 172-967-2 85 1 CITY OF ASHLAND SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 E MAIN ST THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ASHLAND,OR 97520-1814 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE • )(t—. O 1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016103) The ACORD name and Togo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED BY CONTRACT ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE PART With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. A. WHO IS AN INSURED for"bodily injury"and "property damage" liability is amended to include: Any person or organization other than a joint venture, for which you have agreed by written contract to procure bodily injury Or property damage "auto" liability insurance arising out of operation of a covered "auto"with your permission. However,this additional insurance does not apply to: (1) The owner or anyone else from whom you hire or borrow a covered "auto". This exception does not apply if the covered "auto" is a "trailer"connected to a covered "auto"you own. (2) Your "employee" if the covered "auto" is owned by that "employee" or a member of his or her household. (3) Someone using a covered "auto" while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours. (4) Anyone other than your "employees", partners (if you are a partnership), members (if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from a covered "auto". (5) A partner (if you are a partnership), or a member (if you are a limited liability company) for a covered "auto"owned by him or her or a member of his or her household. B. The coverage extended to any additional insured by this endorsement is limited to, and subject to all terms, conditions, and exclusions of the Coverage Part to which this endorsement is attached. In addition, coverage shall, not exceed the terms and conditions that are required by the terms of the written agreement to add any insured, or to procure insurance. C. The limits of insurance applicable to such insurance shall be the lesser of the limits required by the agreement between the parties, or the limits provided by this policy. D. Additional exclusions. The insurance afforded to any person or organization as an insured under this endorsement does not apply: 1. To"loss"which occurs prior to the date of your contract with such person or organization; 2. To "loss" arising out of the sole negligence of any person or organization that would not be an insured except for this endorsement. 3. To "loss" for any leased or rented "auto" when the lessor or his or her agent takes possession of the leased or rented "auto"or the policy period ends,whichever occurs first. Includes copyrighted material of Insurance Services Office, Inc. with its permission. CA-F-127(03-03) Policy Number: 9816391 Transaction Effective Date:06-17-2020 COMMERCIAL GENERAL LIABILITY CG 20 33 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - AUTOMATIC STATUS WHEN REQUIRED IN CONSTRUCTION AGREEMENT WITH YOU This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. Section II - Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured any person or additional insureds, the following additional organization for whom you are performing exclusions apply: operations when you and such person or This insurance does not applyto: organization have agreed in writing in a contract 1. "Bodily injury", "property damage" or or agreement that such person or organization be "personal and advertising injury" arising out added as an additional insured on your policy. Such person or organization is an additional of the rendering of, or thefailure to render, insured only with respect to liability for "bodily any professional architectural, engineering or injury", "property damage" or "personal and surveying services, including: advertising injury"caused, in whole or in part, by: a. The preparing, approving, or failing to 1. Your acts or omissions; or prepare or approve, maps, shop drawings, onyour opinions, reports, surveys, field orders, 2. The acts or omissions of those acting change orders or drawings and behalf; specifications; or in the performance of your ongoing operations for b. Supervisory, inspection, architectural or the additional insured. engineering activities. However, the insurance afforded to such This exclusion applies even if the claims against additional insured: any insured allege negligence or other 1. Only applies to the extent permitted by law; wrongdoing inthe supervision, hiring, and employment, training or monitoring of others by 2. Will not be broader than that which you are that insured, if the "occurrence" which.caused the required by the contract or agreement to "bodily injury" or "property damage", or the provide for such additional insured. offense which caused the "personal and A person's or organization's status as an advertising injury", involved the rendering of or additional insured under this endorsement ends the failure to render any professional when your operations for that additional insured architectural, engineering or surveying services. are completed. © Insurance Services Office, Inc., 2012 Page 1 of 2 CG 20 33 04 13 Policy Number: 9816391 Transaction Effective Date: 06-17-2020 2. "Bodily injury" or "property damage" C. With respect to the insurance afforded to these occurring after: additional insureds, the following is added to a. All work, including materials, parts or Section III -Limits Of Insurance: equipment furnished in connection with The most we will pay on behalf of the additional such work, on the project (other than insured is the amount of insurance: service, maintenance or repairs) to be 1. Required by the contract or agreement you performed by or on behalf of the additional have entered into with the additional insured; insured(s) at the location of the covered or operations has been completed;or 2. Available under the applicable Limits of b. That portion of "your work" out of which Insurance shown in the Declarations; the injury or damage arises has been put whichever is less. to its intended use by any person or organization other than another contractor This endorsement shall not increase the or subcontractor engaged in.performing applicable Limits of Insurance shown in the operations for a principal as a part of the Declarations. same project. Page 2 of 2 © Insurance Services Office, Inc., 2012 CG 20 33 04 13 Policy Number: 9816391 Transaction Effective Date:06-17-2020 • www.salr.com ' • sai1i: . Oregon Workers Compensation Certificate of Insurance • Certificate holder: - CITY OF ASHLAND 20 E MAIN STREET • • ASHLAND,OR 97520 • • • • The policy of insurance listed below has been issued to the insured named below for the policy period indicated.The insurance afforded by this policy is subject to all the terms,exclusions and conditions of such policy;this policy is subject to change or cancellation at any time. • i Insured Producerlcontact . Hukill's Inc • • Ward Insurance Agency Inc 3650 Crater Lake Ave David Niderost • Medford,Or 97504-9498 541.687.1117 .david@wardinsurance.net Issued 06/05/2020 Limits of liability Policy 787769 Bodily Injury by Accident $1,000,000 each accident Period 09/01/2019 to 09/01/2020 • Bodily Injury by Disease $1,000,000 each employee Body Injury by Disease $1,000,000 policy limit • Description of operations/locations/special items . All Operations - • Important This certificate is issued as a matter of information only and confers no rights to the certificate holder.This certificate does not amend,extend or alter the'coVerage afforded by the policies above.This • 'certificate does not constitute a contract between the issuing insurer,authorized representative or producer and the certificate holder. CANCELLATION: SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED TO THE POLICYHOLDER AND CERTIFICATE HOLDER IN ACCORDANCE WITH THE POLICY PROVISIONS AND OREGON LAW.SAIF WILL ENDEAVOR TO PROVIDE WRITTEN NOTICE WITHIN 30 DAYS WHENEVER POSSIBLE. • Authorized representative • •Kerry Barnett • President and CEO • • • • • f i ' r 400 High Street SE Salem,OR 97312 P:800.285.8525 • Poky_OLCA CertUCate011nsurance F:503.584.9812