HomeMy WebLinkAbout2021-201 PO 20210261-Winix Inc . 1
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CITY RECORDERPurchase Order
Irak Fiscal Year 2021 Page: 1 of: 1
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B City of Ashland
L ATTN:Accounts Payable 20 E. Main Purchase r=�
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Ashland,OR 97520 Order# 20210261
T Phone:541/552-2010
O Email:payable@ashland.or.us
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H C/O Fire and Rescue Department •
E WINIX INC I 455 Siskiyou Blvd
N '220 N FAIRWAY DR p Ashland,OR 97520
VERNON HILLS, IL 60061 Phone:5411482-2770
R T Fax: 541/488-5318
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Chris Chambers
1 Ljt 111
02/01/2021 5508 . City Accounts Payable
- -- -51`TR I t;T_- 5�R�F - `�' - - - [ jL._,• i :'c'�[( .;;- (&iazI Tj .,{_[e:.
Air Purifiers
1 Winix Model 5500-2 Air Purifier 100.0 EACH $135.00 $13,500.00
Per attached Quotation:01/04/2021 •
Project Account: E-000001-999
2 Shipping 1.0 ORDR $500.00 $500.00
Project Account: E-000001-999
***************GL SUMMARY***************
072900-610355 $500.00
082400-602400 $13,500.00
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By Date: / :7"9/ •
Authorized Signature lin - -=._ •
',14 000.00
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57,_..,e_, Z--- ( C-- ---------7 )
FORM#3 CITY oiF.
v d�� o 4NSH LAN D ,
A ia„,I't�Ll!l.';il:ld�i' i% °I ll(iiiJ13l? t)i'i.(t:t'
REQUISITION Date of request: 0112912021
Required date for delivery: 0212812021
Vendor Name Winix America,Inc.
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Address,City,State,Zip 220 N Fairway Dr.Vernon Hills,IL 60081
Contact Name&Telephone Number Henrique Boscolo,(877)699-4649
Email address • hboscolo@winixinc.com
SOURCING METHOD
❑ Exempt from Competitive Bidding 0 Emergency '
❑ Reason for exemption: 0 Invitation to Bid ❑ Form#13,Written findings and Authorization
❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached
❑ Written quote or proposal attached _(Attach copy of council communication) _(If council approval required,attach copy of CC)
❑ Small Procurement . 0 Request for Proposal Cooperative Procurement
Not exceeding$5,000 Date approved by Council: ❑ Stale of Oregon
O Direct Award _(Attach copy of council communication) Contract#
❑ VerbalIWritten bids)or proposal(s) ❑ Request for Qualifications(Public Works) ❑ State of Washington
Date approved by Council: Contract fl
(Attach copy of council communication) 0 Other government agency contract
Intermediate Procurement ❑ Sole Source Agency
GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract#
Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement
O (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$751 Agency
PERSONAL SERVICES ❑ Special Procurement ❑ Annual cost to City does not exceed$25,000.
Greater than$5,000 and less than$75,000 ❑ Form#9,Request for Approval Agreement approved by Legal and approved/signed by
❑ Less than$35,000,by direct appointment 0 Written quote or proposal attached City Administrator.AMC 2.50,070(4)
O (3)Written proposals&solicitation attached Date approved by Council: ❑ Annual cost to City exceeds$25,000,Council
❑ Form 114,Personal Services$5K to$75K Valid until: _ (Dale) approval required.(Attach copy of council communication)
Description of SERVICES Total Cost
$
Item# Quantity Unit - Description of MATERIALS Unit Price Total Cost
5500-2 100 Winix Model 5500-2 Air Purifier 140.00 -$14,000.00
❑ Per attached quotelproposal TOTAL COST
• Project Number e o 0 0 0 1.9 0 0 Account Number a 7 2 9 0 0.6 1 0 3 6 6 $ 4,000'00
Account Number • Account Number •
*Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures.
IT Director in collaboration with department to approve all hardware and software purchases:
IT Director Date Supped-Yes/No
By signing this requisition form,I certify that the City's public contracting requirements have been satisfied I
Employee: Department Head: Ala 5'Q' "`4,1
. (Equal to or greater than$5,000)
Department ManagerlSupervisor: City Admin tor'
(Equal to or greater n$2 00)
Funds appropriated for current fiscal year: FY S.HNO j// . -CY2
Finance Director-(Equal to or greater than$5,000) ale
Comments:
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Form#3-Requisition 1
GOODS AGREEMENT(LESS THAN$25,000)
PROVIDER: Winix America,Inc.
CITY OF PROVIDER'S CONTACT: Henrique Boscolo
ASHLAND
20 East Main Street ADDRESS: 220 N. Fairview Drive,Vernon Hills,IL 60061
Ashland,Oregon 97520
Telephone: 541/488-2770 PHONE: 877-699-4649
Fax: 541/552-5318
EMAIL: hboscolo@winixinc.com
This Goods Agreement(hereinafter"Agreement")is entered into by and between the City of Ashland,an Oregon
municipal corporation(hereinafter"City")and Winix America, Inc., ("hereinafter"Provider"),for the purchase
by the City of 100 new,stand-alone air purification units.
1. PROVIDER'S OBLIGATIONS
1.1 Provide one hundred(100)new,stand-alone air purification units-Winix Model 5500-2 Air Purifiers as
set forth in the "SUPPORTING DOCUMENTS" attached hereto and, by this reference, incorporated
herein. Provider expressly acknowledges that time is of the essence of any completion date set forth in
the SUPPORTING DOCUMENTS,and that no waiver or extension of such deadline may be authorized
except in the same manner as herein provided for authority to exceed the maximum compensation. The
goods defined and described in the"SUPPORTING DOCUMENTS"shall hereinafter be referred to as
"Goods."
1.2 Provider shall obtain and maintain during the term of this Agreement and until City's final acceptance
of all Goods received hereunder,a policy or policies of liability insurance including commercial general
liability insurance with a combined single limit, or the equivalent, of not less than $2,000,000 (two
million dollars)for each occurrence for Bodily Injury and Property Damage.
1.2.1 The insurance required in this Article shall include the following coverages:
• Comprehensive General or Commercial General Liability, including personal injury,
contractual liability,and products/completed o erations covers e;
• Automobile Liability.y O1A�w,;aiues auto liabiliTt@ity Manager.
1.2.2 Each policy of such insurance shall be on an"occurrence"and not a"claims made" form,and
shall:
• Name as additional insured "the City of Ashland, Oregon, its officers, agents and
employees" with respect to claims arising out of the provision of Goods under this
Agreement;
• Apply to each named and additional named insured as though a separate policy had been
issued to each,provided that the policy limits shall not be increased thereby;
• Apply as primary coverage for each additional named insured except to the extent that two
or more such policies are intended to "layer" coverage and, taken together,they provide
total coverage from the first dollar of liability;
• Provider shall immediately notify the City of any change in insurance coverage
• Provider shall supply an endorsement naming the City,its officers; employees and agents
as additional insureds by the Effective Date of this Agreement;and
Page 1 of 6: Goods Agreement between the City of Ashland and Winix America,Inc. '
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• Be evidenced by a certificate or certificates of such insurance approved by the City.
1.3 All subject employers working under this Agreement are either employers that will comply with ORS
656.017 or employers that are exempt under ORS 656.126.
1.4 Provider agrees that no person shall, on the grounds of race, color, religion, creed, sex, marital status,
familial status or domestic partnership, national origin, age, mental or physical disability, sexual
orientation, gender identity or source of income, suffer discrimination in the performance of this
Agreement when employed by Provider. Provider agreesto comply with all applicable requirements of
federal and state civil rights and rehabilitation statutes,rules and regulations. Further, Provider agrees
not to discriminate against a disadvantaged business enterprise,minority-owned business,woman-owned _
business, a business that a service-disabled veteran owns or an emerging small business enterprise
certified under ORS 200.055,in awarding subcontracts as required by ORS 279A.110. •
1.5 In all solicitations either by competitive bidding or negotiation made by Provider for work to be
performed under a subcontract, including procurements of materials or leases ofequipment, each
potential subcontractor or supplier shall be notified by the Providers of the Provider's obligations under
this Agreement and Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws.
2. CITY'S OBLIGATIONS
2.1 City shall pay Provider the sum of fourteen thousand dollars ($14,000.00).as,provided herein as full
compensation for the Goods as specified in the SUPPORTING DOCUMENTS.
2.2 In no event shall Provider's total of all compensation and reimbursement under-this Agreement exceed
the sum of fourteen thousand dollars ($14,000.00) without express, written approval from the City
official whose signature appears below, or such official's successor in office. Provider expressly
acknowledges that no other person has authority to order or authorize additional Goods which would
cause this maximum sum to be exceeded and that any authorization from,the responsible official must.
be in writing. Provider further acknowledges that any Goods delivered or expenses incurred without
authorization as provided herein is done at Provider's own risk and as a volunteer without expectation
of compensation or reimbursement.
3. GENERAL PROVISIONS
3.1 ' This is a non-exclusive Agreement. Provider is obligated to provide the Goods at the rates set forth
above during the term of this Agreement unless Provider is unavailable because of prior commitment.
City is not obligated to procure any specific amount of goods from Provider, and is free to procure
similar goods of other providers in its sole discretion.
3.2 Provider is an independent contractor and not an employee or agent of the City for any purpose.
3.3 Provider is not entitled to,and expressly waives all claims to City benefits such as health and disability
insurance,paid leave, and retirement.
3.4 Provider shall not assign this Agreement or subcontract any portion of the Goods or services to be
provided hereunder without the prior written consent of the City. Any attempted assignment or
subcontract without written consent of the City shall be void. Provider shall be fully responsible for
the acts or omissions of any assigns or subcontractors and of all persons employed by them,and the
approval by the City of any assignment or subcontract shall not create any contractual relation between
the assignee or subcontractor and the City.
Page 2 of 6: Goods Agreement between the City of Ashland and Winix America,Inc.
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3.5 This Agreement embodies the full and complete understanding of the parties respecting the subject
matter hereof. It supersedes all prior agreements,negotiations,and representations between the parties,
whether written or oral.
3.6 This Agreement may be amended only by written instrument executed with the same formalities as this
Agreement.
3.7 The following laws of the State of Oregon are hereby incorporated by reference into this Agreement:
ORS 2793.220,279B.230 and 2793.235. •
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3.8 This Agreement shall be.governed by the laws of the State of Oregon without regard to conflict of laws
principles. Exclusive venue for litigation of any action arising under this Agreement shall be in.the
Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court,
in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party
expressly waives any and all rights to maintain an action under this Agreement in any other venue,and
expressly consents that, upon motion of the other party, any case may be dismissed or its venue
transferred,as appropriate,so as to effectuate this choice of venue.
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3.9 Provider shall defend,save,hold harmless and indemnify the City and its officers,employees and agents
• - from and against all claims,suits,actions, losses, damages,liabilities costs and expenses of any nature
resulting from or arising out of, or relating to the activities of Provider or its officers, employees,
contractors,or agents under this Agreement.
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3.10 Neither party to this Agreement shall hold the other responsible for damages or delay in performance
,caused by acts of God,strikes,lockouts,accidents,or other events beyond the control of the other or the
other's officers,employees or agents.
3.11 If any provision of this Agreement is found by a court of competent jurisdiction to be unenforceable,
such provision shall not affect the other provisions,but such unenforceable provision shall be deemed
modified to the extent'necessary to render it enforceable,preserving to the fullest extent permitted the
intent of Provider and the City set forth in this Agreement.
3.12 Deliveries will be F.O.B destination.Provider shall pay all transportation and handling charges for the
Goods.Provider is responsible and liable for loss or damage until final inspection and acceptance of the
Goods by the City. Provider remains liable for latent defects,fraud,and warranties.
3.13 The City may inspect and test the Goods. The City may reject non-conforming Goods and require
• Provider to correct them without charge or deliver them at a reduced price, as negotiated. If Provider
does not cure any defects within a reasonable time, the City'may reject the Goods and cancel this
Agreement in whole or in part. This paragraph does not affect or limit the City's rights, including its
.rights under the Uniform Commercial Code,ORS Chapter 72(UCC). .
3.14 Provider represents and warrants that the Goods are new, current, and fully warranted by the
manufacturer. Delivered Goods will comply with SUPPORTING DOCUMENTS and be free from
defects in labor,material and manufacture.Provider shall transfer all warranties to the City.
Page 3 of 6: Goods Agreement between the City of Ashland and Winix America,Inc.
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4. SUPPORTING DOCUMENTS
4.1 The following documents are, by this reference, expressly incorporated in this Agreement, and are
collectively referred to in this Agreement as the"SUPPORTING DOCUMENTS:"
• The City's Invitation to Bid for Air Purifiers with a date of release of May 11,2020 together with
• any documents incorporated by reference therein.
• The Provider's complete written Price Quotation dated January 4'',2021.
4.2 This Agreement and the SUPPORTING DOCUMENTS shall be construed to be mutually
complimentary and supplementary wherever possible. In the event of a conflict which cannot be so
resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of
-the SUPPORTING DOCUMENTS, In the event of conflict between provisions of two of the
SUPPORTING DOCUMENTS,the several supporting documents shall be given precedence in the order
listed in Article 4.1.
5. REMEDIES
5.1 In the event Provider is in default of this Agreement, City may, at its option,pursue any or all of the
remedies available to it under this Agreement and at law or in equity,including,but not limited to: •
5.1.1 Termination of this Agreement;
5.1.2 Withholding all monies due for the Goods that Provider has failed to deliver within any scheduled
completion dates or any Goods that have been delivered inadequately or defectively;
5.1.3 Initiation of an action or proceeding for damages, specific performance, or declaratory or
injunctive relief;
5.1.4 Exercise of its right of setoff.
5.1.5 These remedies are cumulative to the extent the remedies are not inconsistent,and City may pursue
any remedy or remedies singly,collectively,successively or in any order whatsoever.
5.2 In no event shall City be liable to Provider for any expenses related to termination of this Agreement or
for anticipated profits. If previous amounts paid to Provider exceed the amount due,Provider shall pay
immediately any excess to City upon written demand provided.
6. TERM AND TERMINATION
6.1 Tenn. This Agreement shall be effective from the date of execution on behalf of the City as set forth
below(the"Effective Date")and shall continue in full force and effect until February 28th,2021,unless .
sooner terminated as provided in Subsection 62.
6.2 Termination
6.2.1 The City and Provider may terminate this Agreement by mutual agreement at any time.
6,2.2 The City may,upon not less than thirty(30) days' prior written notice,terminate this Agreement
for any reason deemed appropriate in its sole discretion.
6.2.3 Either party may terminate this Agreement,with cause,by not less than fourteen(14)days'prior
written notice if the cause is not cured within that fourteen(14) day period afterwritten notice.
Such termination is in addition to and not in lieu of any other remedy at law or equity.
7. NOTICE
Whenever notice is required or permitted to be given under this Agreement, such notice shall be given in
writing to the other party: by personal delivery,by sending via a reputable commercial overnight courier,or•
by mailing using registered or certified United States mail,return receipt requested,postage prepaid,to the
address set forth below:
Page 4 of 6: Goods Agreement between the City of Ashland and Winix America,Inc.
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If to the City:
Ashland Fire&Rescue
Atnn:Chris Chambers
455 Siskiyou Blvd
Ashland,Oregon 97520
Phone: (541)552-2066
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With a copy to:
City of Ashland—Legal Department
20 E.MainStreet
Ashland, Oregon 97520
Phone:(541)488-5350
If to Provider:
Winix America,Inc.
Attn:Henrique Boscolo
220 N. Fairway Drive
Vernon Hills,IL 60061
Phone: (877) 699-4649 •
Email:hboscolo@winixinc.com
8. WAIVER OF BREACH
One or more waivers or failures to object by either parry to the other's breach of any provision,term,condition,
or covenant contained in this Agreement shall not be construed as a waiver of any subsequent breach,whether
or not of the same nature.
9. PROVIDER'S COMPLIANCE WITH TAX LAWS •
9.1 Provider represents and warrants to the City that:
9.1.1 Provider shall,throughout the term of this Agreement, including any extensions hereof, comply
with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS-
chapters 316,317,and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to
Provider;and
(iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of.�
the foregoing tax laws or provisions.
9.1.2 Provider,for a period of no fewer than six(6) calendar years preceding the Effective Date of this
Agreement, has faithfully complied with:
(i) All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS
chapters 316,317,and 318;
(ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to'
Provider;and
(iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of
the foregoing tax laws or provisions:
Page 5 of 6: Goods Agreement between the City of Ashland and Winix America,Inc.
9.2 Provider's failure to comply with the tax laws of the State of Oregon and all applicable tax laws of any
political subdivision of the State of Oregon shall constitute a material breach of this Agreement. Further,
any violation of Provider's warranty,as set forth in this Article 9, shall constitute a material breach of
this Agreement. Any material breach of this Agreement shall entitle the City to terminate this
Agreement and to seek damages and any other relief available under this Agreement,at law,or in equity.
9.3 Any Goods delivered to the•City under this Agreement shall be provided to the City free and clear of
any and all restrictions cm or conditions of its use,transfer,:modification, or assignment, and shall be
free and clear of any and all liens, claims, mortgages, security interests, liabilities, charges, and
encumbrances of any kind.
IN WITNESS WHEREOF the parties have caused this Agreement to be signed in their respective names
by their duly authorized representatives as of the dates set forth below.
CITY OF ASHLAND: WINIX + l��y�' A INC. (PROVIDER):
By: _
By: moi'
City Administrator e
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�1��,�� �bknr�o)vt¢ &05c(10
Printed Name Printed Name
//2.2.
Actof
Date Title
l
/2g-/c cal
Date
Purchase Order No:..
(W-9 is to be submitted with this signed Agreement)
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Page 6 of 6: Goods Agreement between the City of Ashland and Winix America,Inc.
' • CERTIFICAtTE; QF'INSURANCE • Date (MM/DD/YY): 01/05/21
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURED COMPANIES AFFORDING COVERAGE
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Winix Inc.,
(Winix America Inc., Winix Europe B.V., YooWon Electronics Meritz Fire &Marine Insurance Co.,Ltd.
Co., Ltd,Thailand) 382, Gangnam—daero, Gangnam—gu, Seoul,'Republic of Korea
295, Gongdan 1—daero, Siheung—si, Gyeonggi—do, Korea
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT
• WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES
DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN
REDUCED BY PAID CLAIMS.
POLICY POLICY
CO EXPIRATION
TYPE OF INSURANCE POLICY NUMBER EFFECTIVE DATE LIMITS
LTR DATE
(MM/DD/YY) (MM/DD/YY)
GENERAL LIABILITY
■COMMERCIAL GENERAL GENERAL USD 5,000,000
LIABILITY- 09/24/20 09/24/21 AGGREGATE
❑ CLAIM MADE ■OCCUR (AT 00:01A.M. (AT 00:O1A.M.
STANDARD TIME STANDARD TIME
A 1 PRODUCTS LIABILITY 14000-47667 AT THE AT THE EACH CLAIM(a.o.c.) USD 5,000,000
INSURED'S INSURED'S
IN PERSONAL&INJURY LIABILITY
ADDRESS SHOWN ADDRESS SHOWN PINY�'&ADV 1151) 5,000,000
ABOVE) ABOVE)
■ADDITIONAL INSURED PRODUCTS- USD 5,000,000
COVERAGE COMP/OP AGG
AUTOMOBILE LIABILITY COMBINED SINGLE
❑ ANY AUTO LIMIT
0 ALL OWNED AUTOS BODILY INJURY
N/A (Per person)
❑ SCHEDULED AUTOS BODILY INJURY
0 HIRED AUTOS (Per accident)
0 NON—OWNED AUTO PROPERTY DAMAGE
EXCESS LIABILITY EACH OCCURRENCE
❑ UMBRELLA FORM N/A AGGREGATE N/A
❑ OTHER THAN UMBRELLA FORM
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DESCRIPTION OF OPERATIONR/T.00ATIONS/VEHTCLF4/FXCT.USTONS ADDED EY ENDORS.F.MRNT/SPECIAL PROVISIONS
* Covered Product : Water Cooler/Heater, Air Cleaner, Water Purifier (Sparkling Water Purifier), Air Washer, Dehumidifier, Finecell Filter system
* Covered Premises : 295, Gongdanl—daero, Siheung—si, Gyeonggi—do, Korea
* Territories &Jurisdiction : Worldwide (but, excluding Korea for Products/Completed Operations Liability)
* Coverage shall be primary,noncontributory and not excess coverage when requested by insureds
* Wavier of Subrogation Clause : Applied to Insureds
* Additional Insured(Vendors) Clause : Buyers/ Distributors and its subsidiaries and affiliated companies, and their respective successors, assigns, officers,
directors,.employees, agents and partnership or joint venture
*The certificate holder is the vendor as additional insured.
CERTIFICATE HOLDER _CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL
City of Ashland ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE
20 East Main Street Ashland OR 97520 HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE
SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE
COMPANY, ITS AGENTS OR REPRESENTATIVE. 10 DAYS WRITTEN NOTICE
WILL BE GIVEN FOR NON—PAYMENT OF PREMIUM.
AUTHORIZED REPRESENTATIVE
Kim Yong—beom, CEO e
Meritz Fire & Marine Insurance.Co., Ltd. a, �••
To check on the validity of this certificate or the underlying policy or to receive an e—copy, please email us at Sriun1'Qmerita.en Icr
FORM #5 CITY O F
ASHLAND
SOLE-SOURCE DETERMINATION AND WRITTEN FINDINGS.
GOODS AND SERVICES •
Less than $100,000
To: Ralph Sartain, Ashland Fire &Rescue
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From: Chris Chambers, Wildfire Division
Date: 01/04/2020
Re: Sole Source Determination and Written Findings for Goods and Services
In accordance with AMC 2.50.090(F),the Department Head shall determine in writing that there
is only one provider of a product or service of the quality and type required available.
Estimated total value of contract: $14,000.00
Project name: Smokewise Ashland Air Purifier Program
Description of goods and services:Ashland Fire &Rescue on behalf of Smokewise Ashland and
The City of Ashland are purchasing 100 of the 5500-2 model room air purifiers from the Winix
Corporation
Background: •
Agency is preparing to purchase 100 air purifiers by January 315, 2020.
This sole source justification applies to the purchase of air purifiers through Winix Corporation.
A previous purchase of 500 room air purifiers was fulfilled by the same manufacturing company
(UNIX) in July 2020. 500 units of the 5500-2 model of Winix air purifier was delivered without
any damage or problems to the electric department's warehouse. For this previous purchase, an
RFP was produced and distributed to several manufacturers. Winix was selected as the best
value for the three bids submitted
The estimated cost is with shipping is$140.00 per unit for a total cost of$14,000 for 100 new air
purification units suited for residential homes.
We are seeking a sole source for the air purifiers because staff time was used to develop
parameters to select an adequate purifier unit, and once the selection was made, a guidance
document was produced to help the public in operating the purifier. Selecting a different model
or manufacturer would require additional staff time to produce supporting documentation. The
Winix 5500-2 is the best model and Winix is best value manufacturer for the current program to
deliver free air purifiers to those most in need
Form#5-Sole Source—Goods and Services—Less than$100,000,Page 1 of 2,2/1/2021
Findings:
[The findings below must include factual information supporting the determination].
Market Research Overall finding: A previous RFP determined Winix America was the best
value for the project needs. See the attached RFP
[In accordance with ORS 279B.075, these are the examples of findings that should be addressed
Select at least one of the findings and prepare the determination as it specifically relates to the
goods or services being procured More than one finding can be addressed.• The findings are as
follows.]
Pursuant to ORS 279B.075 (2)(a): Provide fmdings supporting your determination that.the
efficient utilization of existing goods requires the acquisition of compatible goods or
services from only one source. The RFP process and additional documentation produced by
City staff make Winix America the best value and most efficient utilization of funding from the
Oregon DEQ grant.
Pursuant to ORS 279B.075 (2)(b): Provide findings supporting your determination that
the goods or services required for the exchange of software or data with other public or
private agencies are available from only one source. Not applicable.
Pursuant to ORS 279B.075 (2)(c): Provide findings supporting your determination that the
goods or services are for use in a pilot or an experimental project. A continuation of the
Oregon DEQ grant requires a `how-to'guide for replication of the project, requiring_that we
continue the pilot project using the same equipment selected through a previous RFP process.
Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the
goods or services are available from only one source. Not applicable.
.
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Form#5-Sole Source—Goods and Services—Less than$100,000,Page 2 of 2,2/1/2021 �
T'l
Price Quotation: 1/4/2021
Ship To: -
Ashland Fire& Rescue
ATTN: Chris Chambers
90 N. Mountain Avenue Ashland, Oregon-97520
From:
Winix America
Henrique Boscolo
220 N Fairway Dr.Vernon Hills,Illinois 60061
Winix 5500-2 Air Purifier:
3-Stage Air Cleaning System,featuring an Odor Reducing Carbon Filter,99.97%True
HEPA Filter,and Winix PlasmaWave®Technology.
Additional Preferred Features:
Smart Sensors monitor air quality-Air Quality Indicator LED light changes based on air
quality.
AHAM Certified(360 Sq.Ft.) &Energy Star Certified
Built in unit handle for ease of portability
Instructional video found on website&YouTube.
Instructional sheet found in user manual provided with every unit. (attached below)
Copy of written warranty found in user manual. (attached below)
Tax(%):Tax Exempt
Cost: $135.00
Quantity: 100
Shipping: $500
Order could ship as soon as 3-4 days after receipt of the order and can be shipped at
your request
Order Total: $ 14,000
Henrique Boscolo
Head of Sales—Winix America Inc.
Winix America Inc. • 220 North Fairway Drive • Vernon Hills, Illinois 60061
Phone: 847-551-9900 • Fax: 847-551-9200
www.winixamerica.com
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1.1
PDF
5500-2_Manual_English_US_Digital.pdf
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Winix America Inc. • 220 North Fairway Drive •Vernon Hills, Illinois 60061
Phone: 847-551-9900 • Fax: 847-551-9200
www.winixamerica.com