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HomeMy WebLinkAbout2021-204 PO 20210263- Cascade Charter Co. LLC 1.4111 Uri RECOI*DER Purchase.-Order Fiscal Year 2021 / Page: 1 of: 1 B City of Ashland ' Accounts Payable • 20 E. MainPurchase Ashland,OR 97520 Order# 20210263 • T Phone:541/552-2010 • 0 Email: payable@ashland.or.us V H C/O Public Works Department E CASCADE CHARTER COMPANY, LLC I 51 Winburn Way N 2800 BIDDLE ROAD p Ashland,OR 97520 0 MEDFORD, OR 97504 Phone:541/488-5347 R T Fax: 541/488-6006 0 i tM =::rOtt;►t t ) `_ _ Scott Fleury 2)p.k!nleto m5 02/08/2021 2712 FOB ASHLAND OR/NET30 City Accounts Pa able - -- - ___.A . . -,=L 3s? ---- _-- ___� a=t'�-z r�...tea-r•-n 07 - _- - s=T.t=9=^ i=:= __� o_ -- -.. -- ?��C=1t�f�_._ i! "fin- - -,-�'to cTa�6oE Appraisal City Properties 1 Appraisal of City owned properties(B Street) 1.0 $3,950.00 $3,950.00 Personal Services Agreement(Less than$25,000.00) - Completion date: 04/03/2021 Project Account: - ***************GL SUMMARY*************** 082400-604100 $3,950.00 •• I � I . • By: 1ate: / W Authorized Signature Mem s: _-—: $3,950.00 ,. FORM#3 CITY OF .�ui 6-1 �� 3SHLAND REQUISITION Date of request: 02/0412021 Required date for delivery: Vendor Name Cascade Charter Company,LLC Address,City,State,Zip 2800 Biddle Road Medford,OR 97604 Contact Name&Telephone Number Gregory Schuler 641-776-7630 \ Email address SOURCING METHOD ❑ Exempt from Competitive Biddinq ❑ Emergency ❑ Reason for exemption: ❑ Invitation to Bid 0 Form#13,Written findings and Authorization ❑ AMC 2.50 Date approved by Council: ❑ Written quote or proposal attached O Written quote or proposal attached (Attach copy of council communication) J_•(If council approval required,attach copy of CC) ❑ Small Procurement 0 Request for Proposal Cooperative Procurement plot exceeding$5,000 Date approved by Council: ❑ State of Oregon ❑ Direct Award (Attach copy of council communication) Contrail it O VerbalMillten bid(s)or proposal(s) ❑ Request for Qualifications(Public Works) 0 State of Washington Date approved by Council: Contract# (Attach copy of council communication) 0 Other government agency contract Intermediate Procurement ❑ Sole Source Agency , GOODS&SERVICES 0 Applicable Form(#5,6,7 or 8) Contract# Greater than$5,000 and less than$100,000 ❑ Written quote or proposal attached Intergovernmental Agreement ❑ (3)Written bids&solicitation attached 0 Form#4,Personal Services$5K to$75K Agency PERSONAL SERVICES ❑ Special Procurement 0 Annual cost to City does not exceed$25,000. Greater than$5,000 and less than$75,000 ❑ Form#9,Request for Approval Agreement approved by Legal end approvedlsigned by ❑ Less than$35,000,by direct appointment ❑ Written quote or proposal attached City Administrator.AMC 2.50.070(4) ❑■ (3)Written proposals&solicitation attached Date approved by Council: ❑ Annual cost to City exceeds$25,000,Council ❑ Form#4,Personal Services$51(to$75K Valid until: (Dale) approval required.(Attach copy of council communication) Description of SERVICES Total Cost Appraisal of City owned properties(B street) $ 3,950.00 Item# Quantity Unit Description of MATERIALS Unit Price Total Cost_ • Q Per attached quotelproposal TOTAL COST $ • Project Number • Account Number o 8 2 4 0 0.6 0 4 1 0 0 Account.Number - Account Number • - 'Expenditure must be charged to the appropriate account numbers for the financials to accurately reflect the actual expenditures. IT Director in collaboration with department to approve all hardware and software purchases: IT Director Date Support-Yes/No By signing this requisition form,I certify ilial the Crty's public contrasting requirements have been satisfied. • - it 4 2eaEmployee:kf) — . 1 Department Head: . r �,, or,realer than$5,000) Department Manager/Supervisor: City Adminis to : (Ef or greater than$25,000) i Funds appropriated for current fiscal year:: � :-.2i Fin nce Director-(Equalto or greater ra 5,000) Date Comments: Form 113-Requisition ' PERSONAL SERVICES AGREEMENT(LESS THAN $25,000.00) PROVIDER Cascade Charter Company,LLC CITY OF PROVIDER'S CONTACT: Gregory Schuler ASHLAND 20 East Main Street ADDRESS: 2800 Biddle Road Ashland,Oregon 97520 Medford,Oregon 97504 Telephone: 541/488-5587 Fax: 541/488-4006 PHONE: (541)776-7530. This Personal Services Agreement(hereinafter"Agreement")is entered into by and between the City of Ashland,an Oregon municipal corporation(hereinafter"City")AND Cascade Charter Company, LLC.(a foreign business corporation)("hereinafter"Provider"),for appraisal of City owned properties(B Street). NOW THEREFORE,in consideration of the mutual covenants contained herein,the City and Consultant hereby agree as follows: 1. Effective Date and Duration: This Agreement shall become effective on the date of execution on behalf of the City,as set forth below(the`Effective Date"),and unless sooner terminated as specifically provided herein,shall terminate upon the City's affirmative acceptance of Consultant's Work as complete and Consultant's acceptance of the City's final payment therefore, but not later than April 3,2021. 2. Scope of Work: Consultant will.provide appraisal of City owned properties as more fully set forth in the Consultant's Proposal dated November 30,2020,which is attached hereto as "Exhibit A"and incorporated herein by this reference. Consultant's services are collectively referred to in this Agreement as the"Work." 3. Supporting Documents/Conflicting Provisions: This Agreement and any exhibits or other supporting documents,shall be construed to be mutually complementary and supplementary wherever possible. In the event of a conflict which cannot be so resolved,the provisions of this Agreement itself shall control over any conflicting provisions in any of the exhibits or supporting documents. 4. All Costs Borne by Consultant: Consultant shall,at its own risk,perform the Work described above and,unless otherwise specified in this Agreement,furnish all labor,equipment,and materials required for the proper performance of such Work. Page 1 of 7: Personal Services Agreement with Cascade Charter Company,LLC. 5. Qualified Work: Consultant has represented,and by entering into this Agreement now represents,that all personnel assigned to the Work to be performed under this Agreement are fully qualified to perform the service to which they will be assigned in a skilled and worker-like manner and,if required to be registered,licensed or bonded by the State of Oregon,are so registered,licensed and bonded. 6. Compensation: City shall pay Consultant the sum of$3,950.00(three thousand nine-hundred fifty dollars)as full compensation for Consultant's performance of all Work under this Agreement. In no event shall Consultant's total of all compensation and reimbursement under this Agreement exceed the sum of$3,950.00(three thousand nine-hundred fifty dollars) without the express,written approval from the City official whose signature appears below,or such official's successor in office. Payments shall be made within thirty(30)days of the date of receipt by the City of Consultant's invoice. Should this Agreement be terminated prior to completion of all Work,payments will be made for any phase of the Work completed and accepted as of the date of termination. '7. Ownership of Work/Documents: All Work,work product,or other documents produced in furtherance of this Agreement belong to the City,and any copyright,patent,trademark proprietary or any other protected intellectual property right shall vest in and is hereby assigned to the City. . 8. Statutory Requirements: The following laws of the State of Oregon are hereby incorporated by reference into this Agreement: ORS 279B.220,279B.230 and 279B.235. 9. Living Wage Requirements: If the amount of this Agreement is$22,002,43 or more, Consultant is required to comply with Chapter 3.12 of the Ashland Municipal Code by paying a living wage,as defined in that chapter,to all employees performing Work under this Agreement and to any Subcontractor who performs 50%or more of the Work.under this Agreement. Consultant is also required to post the notice attached hereto as"Exhibit B"predominantly in areas where it will be seen by all employees. 10. Indemnification:Consultant hereby agrees to defend,indemnify,save, and hold City,its officers, employees,and agents harmless from any and all losses,claims,actions,costs, expenses,judgments,subrogations,or other damages resulting from injury to any person- (including injury resulting in.death),or damage(including loss or destruction)to property,of whatsoever nature to the extent arising.out of or incident to the negligent acts,or errors or omissions in the performance of this Agreement by Consultant(including but not limited to, Consultant's employees,agents,and others designated by Consultant to perform Work or services attendant to this Agreement).However,Consultant shall not be held responsible for any losses,expenses, claims,subrogation, actions,costs,judgments,or other damages,caused solely by the negligence of City. ii. Termination: a. Mutual Consent. This Agreement may be terminated at any time by the mutual consent of both parties. . Page 2 of 7: Personal Services Agreement with Cascade Charter Company,LLC. b. ms's Convenience. This Agreement may be terminated by City at any time upon not less than thirty(30)days'prior written notice delivered by certified mail or in person. c. For Cause: City may terminate or modify this Agreement,in whole or in part,effective upon delivery of written notice to Consultant,or at such later date as may be established by City under any of the following conditions: i. If City funding from federal,state,county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified,changed,or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this Agreement or are no longer eligible for the funding proposed for payments authorized by this Agreement;or iii. If any license or certificate required by law or regulation to be held by Consultant to provide the services required by this Agreement is for any reason denied,revoked, suspended,or not renewed. d. For Default or Breach. i. Either City or Consultant may terminate this Agreement in the event of a breach of the Agreement by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and its intent to terminate. If the party committing the breach has not entirely cured the breach within fifteen(15) days of the date of the notice,or within such other period as the party giving the notice may authorize in writing,then the Agreement may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Consultant's performance of each and every obligation and duty under this Agreement. City,by written notice to Consultant of default or breach, may at any time terminate the whole or any part of this Agreement if Consultant fails to provide the Work called for by this Agreement within the time specified herein or within any extension thereof. iii. The rights and remedies of City provided in this subsection(d)are not exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. e. .Oblination2iat ility of Parties. Termination or modification of this Agreement pursuant to subsections a,b,or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However,upon receiving a notice of termination(regardless whether such notice is given pursuant to Subsection a,b,c,or d of this section,Consultant shall immediately cease all activities under this Agreement,unless expressly directed otherwise by City in the notice of termination.Further,upon termination,Consultant shall deliver to City all documents, information,works-in-progress and other property that are or would be deliverables had the Agreement been completed. City shall pay Consultant for Work performed prior to Page 3 of 7: Personal Services Agreement with Cascade Charter Company,LLC. 1 , the termination date if such Work was performed in accordance with this Agreement. 12. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City for any purpose. Consultant shall have the complete responsibility for the performance of this Agreement. Consultant shall provide workers'compensation coverage as required in ORS Chapter 656 for all persons employed to perform Work pursuant to this Agreement. Consultant is a subject employer that will comply with ORS 656.017. 13. Assignment: Consultant shall not assign this Agreement or subcontract any portion of the Work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them,and the approval by City of any assignment or subcontract of the Work shall not create any contractual relation between the assignee or subcontractor and City. 14. Default. The Consultant shall be in default of this Agreement if Consultant: commits any material breach or default of any covenant,warranty,certification,or obligation under the Agreement;institutes an action for relief in bankruptcy or has instituted against it an action for insolvency;makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Agreement;or attempts to assign rights in,or delegate duties under,this Agreement. 15. Insurance. Consultant shall,at its own expense,maintain the following insurance: a. Worker's-Compensation insurance in compliance with ORS 656.017,which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. Professional Liability,insurance with a combined single limit,or the equivalent,of $2,000,000(two million dollars)per occurrence. This is to cover any damages caused by error,omission or negligent acts related to,the Work to be provided under this Agreement. c. -General.Liability insurance with a combined single limit,or the equivalent,of$2,000,000 (two million dollars)per occurrence for Bodily Injury,Death,and Property Damage. d. Automobile Liability insurance with a combined single limit,or the equivalent,of $1,000,000(one million dollars)for each accident for Bodily Injury and Property Damage, including coverage for owned,hired or non-owned vehicles,as applicable. e. Notice of cancellation or Chan ee. There shall be no cancellation,material change,reduction of limits or intent not to renew-the insurance coverage(s)without thirty(30)days'prior written notice from the Consultant or its insurer(s)to the City. F. Additional Insured/Certificates of Insurance. Consultant shall name the City of Ashland, Oregon,and iti elected officials,officers and employees as Additional Insureds on any insurance policies,excluding Professional Liability and Workers' Compensation,required herein,but only with respect to Consultant's services to be provided under this Agreement. The consultant's insurance is primary and non-contributory,excluding Professional Liability and Workers Compensation.As evidence of the insurance coverages required by this Agreement,the Consultant shall furnish acceptable insurance certificates prior to commencing the Work Page 4 of 7: Personal ServicesAgreement with Cascade Charter Company.LLC. • • under this Agreement. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete redacted copies of insurance policies;trust agreements,etc. shall be provided to the City. The Consultant shall be financially responsible for all pertinent deductibles, self- insured retentions,and/or self-insurance. 15. Standard of Care: The standard of care applicable to CONSULTANT's Services will be the degree of skill and diligence normally employed by professional engineers or consultants performing the same or similar services during the time said services are performed. CONSULTANT will reperform any services not meeting this standard without additional compensation. 16. Nondiscrimination: Consultant agrees that no person shall,onthe grounds of race,color, religion,creed,sex,marital status,familial status or domestic partnership,national origin,age, mental or physical disability,sexual orientation,gender identity or source of income,suffer discrimination in the performance of any Work under this Agreement when employed by Consultant. Consultant agrees to comply with all applicable requirements of federal and state civil rights and rehabilitation statutes,rules and regulations. Further,Consultant agrees not to discriminate against a disadvantaged business enterprise,minority-owned business,woman- owned omanowned business,a business that a service-disabled veteran owns or an emerging small business enterprise certified under ORS 200,055,in awarding subcontracts as required by ORS 279A.110. 17. Consultant's Compliance With Tax Laws: 17.1 Consultant represents and warrants to the City that: 17.1.1 Consultant shall,throughout the term of this Agreement,including any extensions hereof,comply with: (i)All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant; and (iii) Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 17.1.2 Consultant,for a period of no fewer than six(6)calendar years preceding the Effective Date of this Agreement,has faithfully complied with: (i) All tax laws of the State of Oregon,including but not limited to ORS 305.620 and ORS Chapters 316,317,and 318; (ii) Any tax provisions imposed by a political subdivision of the State of Oregon applicable to Consultant;and (iii)Any rules,regulations,charter provisions,or ordinances that implement or enforce any of the foregoing tax laws or provisions. 18. Notice. Whenever notice is required or permitted to be given under this Agreement,such notice shall be given in writing to the other party by personal delivery,by sending via a reputable Page 5 of 7; Personal Services Agreement with Cascade Charter Company,LLC. commercial overnight courier,by mailing using registered or certified United States mail,return receipt requested,postage prepaid,or by electronically confirmed at the address or facsimile number set forth below: If to the City: Public Works Department Attn: Contract Administrator 20 East Main Street Ashland,Oregon 97520 With a copy to: City of Ashland—Legal Department 20 E.Main Street Ashland,Oregon 97520 Phone: (541)488-5350 If to Consultant: Cascade Charter Company,LLC. 2800 Biddle Road Medford, Oregon 97504 19. Governing Law. This Agreement shall be governed by the laws of the State of Oregon without regard to conflict of laws principles. Exclusive venue for litigation of any action arising under this Agreement shall be in the Circuit Court of the State of Oregon for Jackson County unless exclusive jurisdiction is in federal court,in which case exclusive venue shall be in the federal district court for the district of Oregon. Each party expressly waives any and all rights to maintain an action under this Agreement in any other venue, and expressly consents that,upon motion of the other party,any case may be dismissed or its venue transferred,as appropriate, so as to effectuate this choice of venue. 20. Amendments. This Agreement may be amended only by written instrument executed by both parties with the same formalities as this Agreement. 21. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this Agreement within the City's fiscal year budget. Consultant understands and agrees that City's payment of amounts under this Agreement attributable to Work performed after the last day of the current fiscal year is contingent on City appropriations,or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion,to continue to make payments under this Agreement. In the event City has insufficient appropriations,limitations or other expenditure authority,City may terminate this Agreement without penalty or liability to City,effective upon the delivery of written notice to Consultant,with no further liability to Consultant. 22. THIS AGREEMENT AND THE ATTACHED EXHIBITS CONSTITUTE THE ENTIRE UNDERSTANDING AND AGREEMENT BETWEEN THE PARTIES. NO WAIVER, Page 6 of 7: Personal Services Agreement with Cascade Charter Company,LLC. CONSENT,MODIFICATION OR CHANGE OF TERMS OF THIS AGREEMENT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER,CONSENT,MODIFICATION OR CHANGE,IF MADE,SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO.UNDERSTANDINGS,AGREEMENTS,OR REPRESENTATIONS,ORAL OR WRITTEN,NOT SPECIFIED HEREIN REGARDING THIS AGREEMENT. CONSULTANT,BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE,HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS AGREEMENT,UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. • 23. Certification. Consultant shall sign the certification attached hereto as"Exhibit C"and incorporated herein by this reference. CITY OF ASHLAND: CASCADE CHARTER COMPANY,LLC (CONSULTANT): By: By: ` C.__.. tee. �,i�:i;�• Signature P NA. s Car..-t=LFV Ry 6"'." oc:cr, $' Sc LeA,t.w• Printed Nance Printed Name Date Title 1 3 it�—1 Date Purchase Order No. s° is to be submitted with this signed Agreement) Page 7 of 7: Personal Services Agreement with Cascade Charter Company,LLC, EXHIBIT B CITY OF ASHLAND, OREGON City of Ashland _ -_ - ALL employers described below must comply with City of Ashland laws regulating •a ment of a livins wase, _ $115.741per hour, effective June 30, 2020. The Living Wage:Is adjusted annually every1,41111. June 30 by the Consumer Price. Index. Employees must be paid a portion of business of their 401K and IRS eligible i v i ng wage: employer,if the employer has cafeteria plans(including ten or more employees,and childcare)benefits to the has received financial amount of wages received by For all hours worked under a assistance for the project or the employee. business from the City of service contract between their Ashland in excess of ➢ Note: For temporary and employer and the.City of ! $22,002.43. part-time employees,the Ashland if the contract Living Wage does not apply exceeds$22,002.43 or more. ➢ If their employer Is the City of to the first 1040 hours worked 9 For all hours worked in a Ashland,Including the Parks in any calendar year. For and Recreation Department. more details,please see month if the employee spends Ashland Municipal Code 50%or more of the > In calculating the living wage, Section 3.12.020. employee's time In that month employers may add the value working on a projector of health care,retirement, - For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall,20 East Main Street,Ashland,OR 97520,or visit the City's website at www.ashldnd.or.us, Notice to Employers: This notice must be posted predominantly In areas where it can be seen by all employees. CITY O F AS LAN Page 1 of 1 EXHIBIT B EXHIBIT C CERTIFICATIONS/REPRESENTATIONS: Consultant,by and through its authorized representative,under penalty of perjury,certifies that(a)the number shown on the attached W-9 form is its correct taxpayer ID(or is waiting for the number to be issued to it and(b)Consultant is not subject to backup withholding because: (i)it is exempt from backup withholding,or(ii)it has not been notified by the Internal Revenue Service(IRS)that it is subject to backup withholding as a result of a failure to report all interest or dividends,or(iii)the IRS has notified it that it is no longer subject to backup withholding. Consultant further represents and warrants to City that: (a)it has the power and authority to enter into this Agreement and perform the Work,(b)the Agreement,when executed and delivered,shall be a valid and binding obligation of Consultant enforceable in accordance with its terms,(c)the work under the Agreement shall be performed in accordance with the degree of skill and diligence normally employed by professional engineer standards,and(d)Consultant is qualified,professionally competent,and duly licensed(if applicable)to perform the Work. Consultant also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws,it is an independent contractor as defined in the Agreement,it is authorized to do business in the State of Oregon,and Consultant has checked four or more of the following criteria that apply to its business. ✓ _ (1)Consultant carries out the work or services at a location separate from a private residence or is in a specific portion of a private residence, set aside as the location of the business. ✓ (2)Commercial advertising or business cards or a trade association membership are purchased for the business. / (3)Telephone listing is used for the business separate from the personal residence listing. ,/ (4)Labor or services are performed only pursuant to written contracts. ./ (5)Labor or services are performed for two or more different persons within a period of one year. ✓ (6)Consultant assumes financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties,errors and omission(professional liability)insurance or liability insurance relating to the Work or services to be provided. • Consultant's Signal re 3 fat Date Page 1 of 1 EXHIBIT C Tami Campos From: Brooke Levison <levison@cascadecharter.com> Sent Monday,November 30,2020 10:50 AM To: Tami Campos Subject: RE:Appraisal needed for City of Ashland Public Works department [EXTERNAL SENDER] Tami, Our bld for this,based on the Information from Scott,is$3,950 with delivery on February 1,2021. Brooke From:Tami Campos<tami.campos@ashiand.or.us> Sent:Monday,November 30,2020 7:32 AM To:Brooke Levison<levlson@cascadecharter.com> Cc:Scott Fleury<scott.fleury@ashland.or.us> Subject:FW:Appraisal needed for City of Ashland Public Works department Good morning Brooke, Please see Scott's email below.Let us know if you have any further questions in order to give us a proposal for the appraisal. Thank you, rowel De'Mfuer-Counpos, Administrative Analyst • City of Ashland,Public Works Department 20 East Main Street,Ashland,OR 97520 541-552-2420 Fax:541-488-6006,TTY:1-800-735-2900 IIRILike Public Works on Facebook for updates and information! 1'ie'4 Ashland Wai,�r nriaer:vatIon anFacebook for updates and informationI • This email transmission Is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message In error,please contact me at 541-552-2420.Thank you. From:Scott Fleury<scott.fleurutashiand.or.us> Sent:Monday,November 30,2020 7:22 AM To:Tami Campos<taml.camoos@ashiand.or.us> Subject:RE:Appraisal needed for City of Ashland Public Works department Tam), The appraisal should include all portions of City owned for the B Street yard property which Includes TL#2100,2500, 2700, 1900 and 2600.They will all be sold together as a complete package.It should be appraised as E-1;but we would be Interested in development of an opinion of R-3 value as we believe this would be the highest and best use for the property considering the other adjacent zoning and use. -x44 NN r a- `A ~Vtia/, ::_,,,„,--,....,, I �JJ//'^JJ///"^' ro :'Lye ,,� `a,6 iij: d_ 1 ,. a , 1 1 RI 1 , "f fi a ::7::::: � =1J '<�F�.7Y ;- ,, '4,''i ~ i .—... ........ \- " 1j r B ST Scott A. Fleury, P.E. Public Works Director City of Ashland, Public Works 20 East Main Street, Ashland OR 97520 (541) 552-2412, TTY 800-735-2900 Fax: (541) 488-6006 This email transmission is official business of the City of Ashland, and it is subject to. Oregon Public Records Law for disclosure and retention. If you have received this message in error, please contact me (541) 552-2412. Thank you. From:Tam)Campos<taml.camoostashiand.or.us> Sent:Tuesday,November 24,20201:56 PM To:Scott Fleury<scott.fleury@ashiand.or.us> Subject:Fwd:Appraisal needed for City of Ashland Public Works department Hey!Could you please help me with Brooke's questions?Thank youl Begin forwarded message: From:Brooke Levison<levisonccascadecharter.com> Date:Nov 24,2020 at 1:39 PM_ 2 To:Tami Campos ctami.camiaosiashland.or.us> Subject:RE:Appraisal needed for City of Ashland Public Works department [EXTERNAL SENDER] Tami, We appraised this property in 2018 for the city. At that time,we had two value scenarios,one was"as is"with the zoning of Employment(E-1)as well as a hypothetical value with the zoning changed to Residential(R-3). We also appraised the five tax lots. Before we bid,I want to verify that it Is only the one tax lot(1900)you want valued. It appears that the property is zoned E-1 but the flag lot portion is zoned R-1-5. Do you know which zoning will need to be valued? Thank you, Brooke From:Tami Campos<tami.camposoashiand.or.us> Sent:Tuesday,November 24,2020 9:06 AM - i To:Tauri Campos ctami.camposaashiand.or.us> Cc:Scott Fleury<scott.fieuN ashland.or.us> Subject:Appraisal needed for City of Ashland Public Works department • Good morning, I The City of Ashland Public Works department Is in need of an appraisal for one property.There is no address for this lot, but It is the highlighted tax lot shown below which is otherwise known to us as the`B Street Yard'.The purpose of this appraisal is for surplus property sale.Could you please get back to me with your proposal and timeline? 1. B Street,391E09AA T.L. 1900(Building on property) 3 • N• '2'., "--•‘,,, -th ' .4.'...".'''.,_ .... —- -- .----!:!-- - - --•- -- ------- -',...1..t. 4 -- 4. ''- ', .... • , ..,,,. ..... „‹.._ ..,, lit• . rt!7.1 .;,...„., ..,.....,--,;:...i..z.i.-; -......4„,_ .......144,4-;„I....2, , Ile'. Tax Lahr.B STREET A ''''',- ' -.1441..* '`,..i-'''-"r1- ---..., ' Tod=1,906 391E09AA -"''',- -' -7'44 4..„:-'-`!:-;':,-,,,,, 3.511109AAT64013 STREET , ‘k t f:. ' . ... .‘ d 1 i F , 1 z'-'3,1 ORCAT Repans '---.,) 1. ., Actount()melte \ Overfay Report Dead Card ill Premium Services( ,11 _ 1 Clerk Inquiry ri i 1 ' J73 L f 1 - i, \s., : Amount 10,061,231 l I ! Owner AS 4'y4i- HLAND CRY OF 49,77 ' ,41 OwnerAddiressc t)iii --,. 1..'' 20 E MAIN ST IS ST 1 ASHLAND,OR 97,520 , .1/4.ta4.4•7..,.... ..--., , — -- - --- -- -- i Acreage:1.68 , .7- - .4.. .it 7--',•,.. -r IV' -;',,,- "4.7*`• • `;',.. 3 Improved Value:95,250 •i , cr—Imr' 1-—air-L.--Jean Aro '',-- •.• N, ' "•:, Zoom re , 1 H--1-77 01 0 t:- Itri6Y '. 1 il •, f ---1 `'.4 !f .....j 1-!---;--/ l'‘ _,----"4"''-' LtiliflEr— rl &!-1 1 1 6iti 4. :4: 1,1 ,,L.,,,i .. . — oL., pEp--,,,,...., In _ in c....r,2 4. '1 FL.2,. ; _..,ipo \ — 1-71, 1—;"L"--, 1 \ , % 164 MI E--1:611 ri, ,,,,:. .......„ ;A ST 1 t 1 - - r-7.;'?7-: ' L , ) i ; _ - .,.,..__. B,,...,...-, " Please let me know If you need any additional information. . Thank you, TA414i/De/Malei-Couttpas, i Administrative Analyst City of Ashland,Public Works Department 20 East Main Street.Ashland,OR 97520 541-552-2420 Fax:541-488-6006,TN:1-800-735-2900 1E3 galCom Public Works on Facebook for updates and information! • in : ,•-••11A 1.iti ..43111@nd Water Conservation on Facebook for updates and information! This email transmission Is official business of the City of Ashland,and it Is subject to Oregon Public Records law for disclosure and ,s retention. If you have received this message in error,please contact me at 541-552-2420..Thank you. 4 AIATE(MMIDD/YYYY) C ® D CERTIFICATE OF LIABILITY INSURANCE 11/20/2020' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the pollcy(Ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCERCONTACT Russell P Brown Ins Agcy Inc NAME: Russell P Brown 2581 W Main St PHONE Ext):541-776-8466 FAX No):541-776 8473 E-MAIL StateFarm Medford,Or 97501 ADDRESS:russelltrusselibrown.biz , INSURER(S)AFFORDING COVERAGE NAIL II INSURER A:State Farm Fire and Casualty Company 25143 INSURED Cascade Charter Company LLC INSURER B:State Farm Mutual Automobile Insurance Company 25178 2800 Biddle Road INSURER C: Medford, Or 97504-4115 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY-EFF POLICY EXP LIMITS INSR WVD POLICY NUMBER IMMIDDIYYYYI IMMIDD/YYYYI A GENERAL LIABILITY n ri 97-CC-Z774-8 04/01/2020 04/01/2021 EACH OCCURRENCE $ 2,000,000 DAMAGE TO HEN rED X COMMERCIAL GENERAL LIABILITY PREMISES(Ee occurrence) S CLAIMS-MADE a OCCUR MED EXP(Any one person) $ 10,000 — PERSONAL&ADV INJURY $ GENERAL AGGREGATE. $ 2,000,000 GLEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO_$ 2,000,000 —X1 POLICY n JEC I- Ti LOC $ B AUTOMOBILE LIABILITY 367 0444-F11-37D 06111/2020 06/11/2021- (Ea accidentSINGLE LIMIT S ANY AUTO BODILY INJURY(Per person) $ 250,000_ —ALL OWNED X SCHEDULED BODILY INJURY(Per AUTOS ) $ 500,000 HIRED AUTOS NON-OWNED PROPERTY DAMAGE 100,000 _ _AUTOS (Per accident) $ S UMBRELLA UAB _ OCCUR EACH OCCURRENCE $ ._ EXCESS UAB CLAIMS-MADE • AGGREGATE $ _ DED RETENTIONS _ $ WORKERS COMPENSATION WC STATU 0TH- AND EMPLOYERS'LIABILITYTORY LIMITS ER ANY PROPRIETORIPARTNERIEXECUTIVE Y/N EACH ACCIDENT $ OFFICE/MEMBER EXCLUDED? U E.L.NIA n (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under - -- - DESCRIPTION OF OPERATIONS below - E.L.DISEASE-POLICY LIMIT 5 El DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,If mare space Is required) Additional Insured: City of Ashland 20 East Main St Ashland,Or 97520 CERTIFICATE HOLDER CANCELLA ON • Additional Insured: SHOULD AN OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPI TION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Ashland ACCORDAICE WITH T E POLICY ()VISIONS. 20 East Main St ff AUTHORIZE 1EPRE TIVE / `�- Ashland,Or 97520 Age,L1 r or J ©1988-2010 ACORD C••PORATION. All rights reserved. ACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD 1001486 132849.8 01-23-2013 itic,...,cri---ZICERTIFICATE OF LIABILITY INSURANCE , DAIE(mwootrom 6/6/2020. THIS CERTIFICATE IS ISSUED A8 A MATTER OF INFORMATION ONLY ANb CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(8), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Ii an ADDITIONAL INSURED,the pollcy(lea)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require en endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement/i). PRODUCER -. • - CO TN;I Themes Wat9on Protectors Insurance,LLC p , FAX . r P.O.BOX 4889 _ a.Exij.541-7735368 �r.—.. . I faVQ o):841-772-1908 Medford OR 87504 neoaELss; Thereea CAProtsctorelne.cam_ __ ,...,w • IN8URENIBAFFORDIN000VERAGE I NAICO T., r1SURERA:CNA ContinentaI Casually CO j C138C9d8 Charter Company,LLC x"10 INaunaaa:SAIF Cor);orailon-,,„ — I 524113 2800 Biddle Rd INSURERC I ___-_,_r ..= f Medford OR 97504 INMURMRD: INSURERE:: INSURER P: COVERAGES CERTIFICATE NUMBER:1877418011 . . ' ' REVISION NUMBER: . THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTEDBELOW.HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS: NERI _ A�riLl OUTr POLICY EPP i POLICY ENV —_ . T,li^ TYPE OF INSURANCE °Is0 min I POLICY NUMBERatim/YYY f JMmJo01YYirri UNITS . _ . COMMERCIAL GENERAL LUA31LI Y EACH OCCURRENCE I S 'D ALI t,•O`c WS HENTi Li CLAIMS-MADE 0 OCCUR PREMISES IEa oaourrstlal $ -- MED P'(A'maim L u nom 5 __ PERSONAL&ADV INJURY I GENT.AGGREGATE LIMIT APPUEBPER: I GENERAL AGGREGATE $ __, POLICY 0 ijilei n LOC 1 PRODUCTS • -COMPIOPAGO I S OTHER: I 15 . AUTOMOBILE LIABILSW'' • - 1TE= ND ELI41IT I$ • ANYAUTO BODILY INJURY(Per person) s S . OWNED ^ SCHEDULED - AUTOS ONLY 1. AUTOSBODILY INJURY(Paras lant)j 5 HIRED NN ED AUTOS ONLY I.-_. AUTOS ONLY i PAOPERdY RAMAOB I$ I . I5 - 1_.7.. UMBRELLALIAB Occ ? EACH OCCURRENCE S • �EI(CaOeLIAB I CLAIMS MADE AGGREGATE _.._ 3 DED I RETENnONS: i . . . $ B WORMS COMPENSATION 13i nrrl- AND EMPLOYERS'LIABILITY YI'N 745211 8/7/2020 8/112021 X I STATUTE I I ER ANYPROPRIETORIPARTNERIEXECUTNE Ei EL.EACH ACCIDENT 0 500,000 OFFICERIMEMOEREXCLUDED? N/A . (Mandatory InNH) EL.DISEASE-EA EMPLOYEE 5500,000 Hrea,daPnON Daorlhe urldar DECR1F OPERATIONS balm _E.L.DISEASE-POLICY LIMIT 1500.000 A Pmlattlanaluebirty - RFB28786860220 011312020 0/13/2021 Each Clam $1,000,000 ' AIT0i5Hais 81,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached H mon space Is inquired) - CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE • THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. ' AU ORIIFdHEPRESENTATIVE • @ 1988.2015 ACORD CORPORATION. All righter reserved. ACORD 25(2018103) The ACORD name and logo are registered marks of ACORD I _ t Appraisals needed for City of Ashland Public Works department Tami{amposEP. '.D Rept' �j Reply All i.- Forward• I••• . Ta'0 Tami Campos ]don 111Z120?D 11:1:AA9 L. Cc 5cett Fleury 'Ecc 01 cnGcacadechartercem;C.acsopcOgmaOsem;0 appra'eel.gtoupOcharter.net `®You replied to this message on 11/2)202011>18 AM. ?cod morning. • he City of Ashland Public Works department has four properties that we need appraisals done on,they are as follows 1. 380 Clay Street,391E11CT.L 2500.(House,on property) 2. 400 Mistletoe,3918144C T.L 1800(House on property) 3. 1291 Oak Street,381E33 T.L 402(Parcel 02-with House) 4. 391E0440 T.L 100(land only) ire you able to give mea cost and timeline for this work?Please let me know If you need any additional Information. hank you, ra ilnLve/Male^Carttpo9- .dminitrative Analyst Sty of Ashland.Public works Department :0 East Main Street.Ashland.OR 97520 :41-552-2920 'ex:541--388.60o6,1TY:1-500-735.2900 Doke Public Worl'on Focebook for uhdete-•and information] ©like Ashland Water Conservation an Facebeokfor updates and information! -his email transmission r official business of the Cay of)shtaod.and it is subject to Oregon PubtcRecords taw far de.clasure and retention.0.f you have received this message in error,please contactmr oral-SS2-2420.Thank you. • • r Tauri Campos From: Tauri Campos Sent: Monday, November 02,2020 11:33 AM To: Heather Martin Cc: Scott Fleury Subject: Re:Appraisals needed for City of Ashland Public Works department Thank you very much Heather! I appreciate the feedback. On Nov 2,2020 at 11:30 AM,<Heather Martin>wrote: [EXTERNAL SENDER] Actually I am sorry but you will likely need a commercial appraisal for these based on prior transfers and types of use. The appraisals will demand certain types of expertise that isn't typical for residential appraisers to have. Thank you for the inquiry, I think you would be better served with an appraiser that does both commercial and residential with a higher license at a certified general level. Regards Heather Martin On Mon, Nov 2,2020 at 11:19 AM Tami Campos<tamlcampos@ashland.or.us>wrote: Good morning, The City of Ashland Public Works department has four properties that we need appraisals done on,they are as follows: 1. 380 Clay Street,391E11C T.L.2500(House on property) 2. 400 Mistletoe,391E14AC T.L. 1800(House on property) 3. 1291 Oak Street,381E33 T.L.402(Parcel#2 with House) 4. 391E04AD T.L.100(land only) Are you able to give me a cost and timeline for this work?Please let me know if you need any additional information. Thank you, row141/cve.Matei-CMITCpOle 1 Administrative Analyst City of Ashland,Public Works Department 20 East Main Street,Ashland;OR 97520 541=552-2420 Fax:541.488-6006,TTY:17800-795-2900 gigLike Public Works on Facebook for updates and information! L-} Like Ashland Water Conservation on Facebook for updates and information! This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error,please contact me at 541-552-2420. Thank you. Heather Martin Real Value Review LLC 541-282-3688 2 • • Tami Campos From: Tami Campos Sent: Wednesday, November 04,2020 9:08 AM To: ACSO PC Cc: Scott Fleury Subject: RE:Appraisals needed for City of Ashland Public Works department Thank you for taking the time to get back to us.Should we decide to hire you for number 1 I will let you know. Tcwwi.e,Plater-cc mpok Administrative Analyst City of Ashland,Public Works Department 20 East Main Street,Ashland,OR 97520 541-552-2420 Fax:541-488-6006,TTY:1-800-735-2900 ItiLike Public Works on Facebook for updates and information! Like Ashland Water Conservation on Facebook for updates and information! This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error,please contact me at 541-552-2420. Thank you. From:ACSO PC<acsopc@gmail.com> Sent:Wednesday, November 04,2020 9:06 AM To:Tami Campos<tami.campos@ashland.or.us> Subject: Re:Appraisals needed for City of Ashland Public Works department [EXTERNAL SENDER] bids are below. can have all reports back by 12/24 On Mon, Nov 2,2020 at 11:13 AM Tami Campos<tamIcampos@ashland.or.us>wrote: Good morning, The City of Ashland Public Works department has four properties that we need appraisals done on,they are as follows: 1. 380 Clay Street,391E11C T.L. 2500(House on property)-$650 2. 400 Mistletoe,391E14AC T.L. 1800(House on property)-cannot complete based on zoning and location,you will need Certifed General for this one. 3. 1291 Oak Street,381E33 T.L.402(Parcel#2 with House)-need more info,what is the front buidling used for? 1 tic 4. 391E04AD T.L. 100(land only)-cannot complete based on zoning and location,you will need Certifed General for this one. Are you able to give me a cost and timeline for this work? Please let me know if you need anyadditional information. Thank you, n atei-Ca444pdli mpo Administrative Analyst City of Ashland,Public Works Department 20 East Main Street,Ashland,OR 97520 541-552-2420 Fax:541-488-6006,TTY:1-800-735-2900 CLike Public Works on Facebook for updates and information! tLike Ashland Water Conservation on Facebook for updates and information! This email transmission is official business of the City of Ashland,and it is subject to Oregon Public Records law for disclosure and retention. If you have received this message in error,please contact me at 541-552-2420. Thank you. Garrett W.Pottmeyer,SRA Appraisal Company of Southern Oregon,PC PO Box 2005 Grants Pass,OR 97528 541-479-0783 2