HomeMy WebLinkAbout1999-62 Reimbursment PolicyRESOLUTION NO. 99-62
A RESOLUTION ESTABLISHING A TRAINING, TRAVEL
AND BUSINESS EXPENSES REIMBURSEMENT POLICY
FOR THE MAYOR AND CITY COUNCIL.
THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
It is beneficial for the City to provide the Mayor and City Council with training and
educational opportunities regarding municipal government matters. In addition,
the Mayor and City Council are often expected to represent the City in varying
capacities for which the City should reimburse them for their travel,
accommodation and other expenses.
SECTION 1. TRAINING: Annually, the Mayor and City Council shall develop and
authorize a training budget through the budgeting process. The Mayor and
Council shall not exceed the annual training budget in the fiscal year without
prior approval by the majority of the City Council.
1. The Mayor or Council may wish to seek training on specific issues related to
municipal government management such as Budget Law, Land Use Law,
telecommunications, public safety, leadership training etc. Generally, this
type of training should be budgeted for in the annual budget process.
However, this type of training may be approved by the City Administrator
provided the Mayor and City Council have sufficient funds in their training
budget to accommodate the expense. If the Mayor or City Council wish to
attend a training session that will exceed the annual budget, that requires the
approval of the majority of the City Council.
SECTION 2. BUSINESS EXPENSES: Annually, the Mayor and City Council shall
develop and authorize a budget to cover business expenses of the Council. The
Mayor and City Council shall be reimbursed for routine business expenses
related to representing the City.
1. The Mayor or Council may represent the City in any number of capacities for
which the City will pay for the participation. This may include such
organizations as the League of Oregon Cities or National League of Cities,
Bonneville Power Administration, etc. The Mayor or City Council may
participate in these types of activities and have their expenses reimbursed
without specific approval by the City Council. The City Administrator will
review all such reimbursements for the Mayor and Council to determine if it
meets City policy.
SECTION 3. REIMBURSEMENT: The City shall reimburse the Mayor and City
Council in accordance with adopted City policies and IRS regulations. Generally,
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the Mayor and Council shall receive reimbursement for: mileage, meals, business
phone calls, aidare, taxis, rental cars, registration costs and other business
expenses related to costs for approved training, or business expenses relating to
representation of the City.
This resolution was read by title only in accordance with Ashland Municipal Code
§2.04.090 duly PASSED and ADOPTED this 2 day of November, 1999.
Barbara Christensen, City Recorder
SIGNED and APPROVED this ~ day of//~/~r_,~, 1999.
Catherine M. Shaw, Mayor
R,~v~ to form:
Paul Nolte, City Attorney
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