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Home My WebLink About2000-033 Contract - Communications GroupCITY OF ASHLAND PERSONAL SERVICES CONTRAC:I' FOR SERVICES CITY OF A~;HLAND, (CITY) 20 East Main Street Ashland, Oregon 97520 i Telephone: (541) 488-6002 FAX: (541) 488-5311 ¶3. BEGINNING DATE: January 1, 2000 ¶4. COMPENSATION: not to exceed $143,000 CONSULTANT: communications group, inc. Address: 340 'A' Street P.O. Box 1329, Ashland, OR 97520 Telephone: 541-482-7899 FAX: 541-482-2553 ¶3. COMPLETION DATE: June 30, 2001 ¶1. SERVICES TO BE PROVIDED: See sections I and II of the attached unsigned "Marketing and Public Relations Services Agreement.", attached 8/11/99 estimate of work and attached staff report of 12/7/99 for exemption of competitive bidding. ADDITIONAL TERMS: Terms and conditions contained within the attached agreement are incorporated into this personal services contract. In the event of any inconsistencies in this contract and the attached agreement, the terms and conditions of this contract shall take precedence over the attached agreement. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3, Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5, Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314,279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultanrs employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 10. Assiqnmentand Subcontracts: Consultant shall notassign thiscontractorsubcontractanyportionoftheworkwithoutthe written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. DATE CITY OF ASHLAND: BY Director of Finance teD:.~,~.~ CONTENT REVIEW: ~ I/~ 1~' (City Dept. Head) Da Purchase Order # /,?,(~ ~'~"~ C~ing: ~ ~/;~;~;~[~ ~ (for City purposes only) CITY OF ASHLAND PERSONAL SERVICES CONTRACT (F:\USER\PAUL~AGREE\Cgi k.wpd) the communications group, inc. 340 'A' Street, Building One · Post Office Box 1329, Ashland, Oregon 97520 Office: 541-482-7899 - Fax: 541-482 2553 ESTIMATE DATE CLIENT PROJECT NOTES TEAM January1,2000 Ashland, Oregon Ashland Fiber Network 20 East Main Street Ashland, OR 97520 Ashland Fiber Network Estimated budget for planning and execution of marketing communications for the remainder of fiscal year 1999-2000 and all of fiscal year 2000-2001. These figures are estimates only. Project Management Jim Beaver, Project Manager Responsibilities include: Reseamh, marketing plan, media plan, issues management, public relations, consulting and account management. Design Services Eric Bradford Warren, Creative Director Responsibilities include: Graphic design, production of artwork, design consulting. Photography Susan Parker, Photographer Responsibilities include: Model coordination, photo styling, photography, processing and printing Copywriting Lisa Niebuhr, Writer Responsibilities include: Copywriting, news releases, news letters, website content. Project Coordination Nancy Beaver, Office Manager Responsibilities include: Project coordination, media buying and account service. ACTIVITIES PLANNING AND PROJECT MANAGEMENT Marketing Communication Planning Includes updating of goals, objectives, strategies, tactics, key messages, audiences, challenges, opportunities, creative platform, timelines and budget. Media Planning Includes selection and planning of advertising media to reach targeted market segments. Consulting, meetings and project management Meetings, reports, public relations consulting, issues management, hiring and supervision of sub-consultants. 16 hours / month @ $ 90/hour X 18 months Subtotal Planning, Consulting and Management CREATIVE, DESIGN AND PRODUCTION All design estimates include one full-color comprehensive and one round of revision, unless otherwise noted. Additional revisions will be billed at hourly rates. Production fees cover preparation of the materials for the printer and pdnting supervision. All copy writing estimates include one draft and one round of revision. 20 hours / month @ $75/hour X 18 months Subtotal Creative, Design and Production PRINTING Capabilltiea Folder/Contents Guts: 4/4-CMYK, Vintage Velvet 80# text 8 pages 9xl 2' Q10,000: City Vehicles 4-PMS, 2 signs per vehicle Estimate from Hale Signs: Q10 vehicles: $265.00/vehicle Statement Stuffers 2/2-PMS, Environment 80# text, 4x9" Estimate from Mustard Press, Q9,000 $522.35/issue 6 issues: 8,000 2,650 3,135 $25,920 $27,000 MEDIA BUY Direct Mail Promotions Various sign-up promotions Point of Purchase Rack brochures Q5,000: Display cards: Subtotal Priming Print Advertising Ashland Daily Tidings Medford Mail Tribune Sneak Preview Lithiagraph Chamber of Commerce newsletter Rogue News The Siskiyou Living & Doing Business in Ashland OSF Program Ashland Schools Foundation Ashland Directory Web site banners Radio Advertising Jefferson Public Radio Table Rock Sports Subtotal Media Buy 4,000 1,500 50O 24,000 12,800 2,106 2,646 1,050 1,260 1,500 5,882 1,483 200 883 1,800 4,535 2,950 $19,785 $63,095 ACCOUNT ADMINISTRATION Scheduling and coordination of activities, Media buying, administrative assistance. t 0 hours / month @ $40/hour X 18 months Subtotal Account Administration $7,200 TOTAL $143,000