HomeMy WebLinkAbout1979-0102 REG MINMINUTES 'FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
January 2 , 1979
ROLL CALL
OATH OF OFFICE
APPROVAL OF MINUTES
ELECTION OF COUNCIL CHAIR-
MAN
PUBLIC HEARING
Elkader Street Imp.
MINUTES OF BOARDS ETC.
JUDGE PROTEM RESIGNATION
PAVEMENT CUT REQUEST
PAVEMENT CUT REQUEST
PUBLIC FORUM
After leading the Pledge of Allegiance, Mayor Prickerr called the
meeting to order at 7:30 P.M. Present were Council members Phelps,
Sims, Ragland, Medaris and Hamilton. Absent was Councilman Laws.
Mayor Prickerr swore the newly elected officials in as follows:
Council - James Sims, L. Gordon Medaris, Bonnie Hamilton
Recorder - Nan E. Franklin
Parks & Recreation CoEmissioners - Bernie Sears, Gary Nelson and
Jean Crawford
Sims requested minutes be corrected to show the name to be Dr. Dennis
Sweet on page five. Phelps moved to approve as amended and Medaris
seconded the motion. On voice vote motion passed unanimously.
Phelps moved Ragland be nominated Council Chairman; Sims seconded and
the motion passed unanimously on voice vote.
Mayor Prickett opened the public hearing and asked for comments from
the audience. John S. Collins of 970 Elkader Street said he would like
to know the cost before the work is done and was told it has been est-
imated at $21.25 and that should the work be bid over 10%' ~f the cost
estimated, it would be brought back for reconsideration. Since there
were no further comments, Mayor Prickerr closed the public hearing and
said there would be an ordinance later on the agenda.
Hamilton moved that minutes of Boards, Commissions and Conmittees
be accepted and placed on file. Phelps seconded and the motion passed
unanimously on voice vote.
A letter of resignation from Thomas C. Howset was read in which he
explained ~hat as a member of the Board of Governors of the Oregon
State Bar he could not retain his position of Judge Protem for the
City. Phelps moved to place appointment of a replacement on the
agenda. Ragland seconded and on voice vote, all YES. Mayor Prickett
appointed Ronald-Cue saying that Judge Drescher was in agreement.
Phelps moved for approval of appointment; seconded by Ragland and
passed unanimously on roll call vote.
A request by California Pacific Utilities to cut pavement near
1160 Prospect was considered and Phelps moved for approval. Hamilton
seconded and on roll call the motion passed unanimously.
A request to cut pavement at 597 Normal Street by Henry Friesen was
considered and Phelps moved to approve; Hamilton seconded and on
roll call passed unanimously.
There was no comment from the audience. City Administrator Almquist
notified Council that Oak Knoll Restaurant was closed for alterations.
1/~y79 Pg. 1
egular Meeting Ashland City Council 1/2/ ~ P. 2
PUBLIC FORUM cont.
Phelps recommended that requirement to install smoke detectors in new
and altered dwellings be considered for the building code and asked
Fire Chief Larry Drager his opinion of such a proposal. Drager said
that there is now a requirement to install the units in all new homes
(dwellings) and alterations up to a certain dollar figure. Sims
suggested that in the event the property owner is doing a lot of his.
own work and keeps the cost down that the dwelling may be in a higher
bracket which would call for installation. Drager said he would be
bringing a proposal to Council on the matter which he is now working
out. No action necessary.
WATER LINE
Mayor Prickett requested that Director of Public' Works prepare a
report on progress o£ inter-tie water line for next Council meeting.
STATE HIGHWAY WIDENING
AGREEMENT
A resolution to authorize the Mayor and Recorder to execute a Cons-
truction Agreement (No. 6797) with the Oregon State Highway Division
for ~he widening of Highway 66 was submitted and the matter opened
for discussion. The accompanying memo by Alsing noted that Councilman
Sims had suggested Section 2 of the resolution. Sims then explained
his rationale as being reluctant to go into a contract without such
assurances, should the State not perform in a satisfactory manner.
Sims explained the need for legal protection in this instance, where
individual property owners are concerned, and that renegotiation of
curb cuts might be possible should they not be satisfactory. Medaris
disagreed with Sims saying that these problems were not brought up at
the meeting on December 21st and added that he found the State to be
conciliatory relative to curb cuts, etc. Medaris said that Section 2
negates the whole resolution and agreement, which could mean the State
might abandon the whole project. Mayor said only the corner of Walker
and 66 has not been negotiated at this time, and feels this area is
the most important. Salter said if we amend the agreement, we have
no contract. Discussion ensued regarding a list of recitals to be
submitted to the State for consideration. Almquist cautioned that due
to critical timing of the call for bids in March, delays could result
in higher bids, or no bids, since prospective contractors will be
making commitments to other projects, and that this might require the
State to postpone or abandon the project. Sims moved that the last
paragraph on the attachment be dropped and include language as outline~
in Section 2 instead; Ragland seconded and on roll call, all YES with
exception of Medaris who based his opposition on opinion of the City
Attorney. Mayor called for an adjourned meeting on Thursday evening
(after a field trip to examine cuts and proposed cuts for curbs etc.)
to present amended resolution.
Mayor Prickett explained that Council saw the plans for widening but
had not seen curb cuts, and asked for cooperation of property owners
for the sake of safety, and trusts the project will not be held up
because of renegotiations. Selby said money would definitely be a
consideration should his approach be cut down. Bob Tucker of Klamath
Federal said one of the factors of curb cuts is safety and if the
project is abandoned, the two-lane situation will only become w~rse,
saying thetneed for an extra lane to turn into is critical.
POLICE SELECTION COMMITTEE
Mayor Prickett appointed an interview panel for the selection process
to replace the late Chief of Police Hays. Sims moved to approve;
Hamilton seconded and on roll call, motion passed unanimously.
1/2/79 Pg. 2
ReSult- Meeting Ashland City Council 1/2/79 P~._
MUNICIPAL COURT
PARSONS PARKING
ORDINANCES, RESOLUTIONS
AND CONTRACTS
Comprehensive Amendment
#9
Special Assessments Ord.
Bldg. & Planning Morator-
ium
Elkader Street Imp. Ord.
Boundary Descriptions
A letter was submitted from Allen G. Drescher, newly etected muni-
cipal Judge, recommending change of personnel and requesting trans-
fer of funds to employ part-tIme bailiff to allow shift supervisor
of the Police Department to return to his duties there. Mayor
requested that the City Administrator bring back necessary resolution
to the next meeting.
A memorandum from the City Administrator was read outling configura-
tion of proposed parking for ~arsons Pine Products saying that such
plans violate certain sections of the Ashland Municipal Code and the
Planning Commission had designated back-in only to proposed spaces.
James Parsons was in the audience and showed a model of his plan for
Council consideration. Almquist said that should Council agree with
the plan as presented, an agreement should be drawn protecting the
City should it need to use the right-of-way (4') in question for
widening of Helman Street or any other reason and that the cost of
removing parking facility be absorbed by the applicant. ~t was dec-
ided that should no problem develop .in six months the plan would
remain - otherwise City could change options. Medaris so moved and
Ragland seconded the motion. Phelps opposed the motion saying that
the plan calls for inappropriate use of private land and it is too
much to ask of the public. Parsons said he will take the risk of
paving and landscaping and will put the first 6 or 8 spaces in con-
crete and the rest in asphalt. Alsing suggested agreement be drawn
as part of motion. Council agreed. On roll call, Ragland, Sims,
Medaris!voted in favor and Phelps opposed. Motion carried.
Councilwoman Hamilton left the meeting.
Second reading by title only was given an ordinance amending the
comprehensive plan, and making findings of fact in support thereof
(Amendment No. 9). Ragland moved for adoption; Phelps seconded and
on roll call the motion passed unanimously.
Second reading by title only was given an ordinance repealing certain
special license fees, repealing local provisions on deferral of specie
assessments, and amending certain fees and Ragland moved for adoption.
Phelps seconded the motion which passed unanimously on roll call vote.
Almquist gave second reading by title only of an ordinance establish-
ing a moratorium on the issuance of building and planning permits
and declaring and emergency. Ragland moved for adoption; Phelps
seconded and the motion passed unanimously on roll call vote.
First reading was given an ordinance authorizing and ordering improve-
ment of Elkader Street from Prospect Street to Ivy Lane and Phelps
moved to second reading; Ragland seconded and the motion passed with-
out opposition to second reading.
First reading was given of an ordinance adding a new section to the
Ashland Municipal Code relative to annexation boundary descriptions.
Phelps moved to second readihg. Ragland seconded and the motion
passed with all members voting YES.
1/2!79 Pg. 3
Re~ul~"Meeting Ashland City Council 1/2~79 P~. _
Audit Contract
ADJOURNMENT
Audit contract with Tischhauser, Cooper & Company for ~ 1978-79 was
presented for consideration and ~gland moved to authorize Mayor's
sig~ture to ~ecute the contract; seconded by Medaris. ~yor ~sked
that in t~ future the opportunity be g~en ot~r fims to su~it est
imted costs for audit as matter of practical business and added he
~s no quarell ~th present fim. On roll call, all YES with the
exception of S~s. Motion carried.
Mayor Prickerr adjourned the meeting at 9:50/to an adjourned meeting
on Thursday, January 4, 1979 at 7:30 in the Council Chambers.
1/2/79 Pg. 4