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HomeMy WebLinkAbout1979-0102 REG MINMINUTES 'FOR THE REGULAR MEETING ASHLAND CITY COUNCIL January 2 , 1979 ROLL CALL OATH OF OFFICE APPROVAL OF MINUTES ELECTION OF COUNCIL CHAIR- MAN PUBLIC HEARING Elkader Street Imp. MINUTES OF BOARDS ETC. JUDGE PROTEM RESIGNATION PAVEMENT CUT REQUEST PAVEMENT CUT REQUEST PUBLIC FORUM After leading the Pledge of Allegiance, Mayor Prickerr called the meeting to order at 7:30 P.M. Present were Council members Phelps, Sims, Ragland, Medaris and Hamilton. Absent was Councilman Laws. Mayor Prickerr swore the newly elected officials in as follows: Council - James Sims, L. Gordon Medaris, Bonnie Hamilton Recorder - Nan E. Franklin Parks & Recreation CoEmissioners - Bernie Sears, Gary Nelson and Jean Crawford Sims requested minutes be corrected to show the name to be Dr. Dennis Sweet on page five. Phelps moved to approve as amended and Medaris seconded the motion. On voice vote motion passed unanimously. Phelps moved Ragland be nominated Council Chairman; Sims seconded and the motion passed unanimously on voice vote. Mayor Prickett opened the public hearing and asked for comments from the audience. John S. Collins of 970 Elkader Street said he would like to know the cost before the work is done and was told it has been est- imated at $21.25 and that should the work be bid over 10%' ~f the cost estimated, it would be brought back for reconsideration. Since there were no further comments, Mayor Prickerr closed the public hearing and said there would be an ordinance later on the agenda. Hamilton moved that minutes of Boards, Commissions and Conmittees be accepted and placed on file. Phelps seconded and the motion passed unanimously on voice vote. A letter of resignation from Thomas C. Howset was read in which he explained ~hat as a member of the Board of Governors of the Oregon State Bar he could not retain his position of Judge Protem for the City. Phelps moved to place appointment of a replacement on the agenda. Ragland seconded and on voice vote, all YES. Mayor Prickett appointed Ronald-Cue saying that Judge Drescher was in agreement. Phelps moved for approval of appointment; seconded by Ragland and passed unanimously on roll call vote. A request by California Pacific Utilities to cut pavement near 1160 Prospect was considered and Phelps moved for approval. Hamilton seconded and on roll call the motion passed unanimously. A request to cut pavement at 597 Normal Street by Henry Friesen was considered and Phelps moved to approve; Hamilton seconded and on roll call passed unanimously. There was no comment from the audience. City Administrator Almquist notified Council that Oak Knoll Restaurant was closed for alterations. 1/~y79 Pg. 1 egular Meeting Ashland City Council 1/2/ ~ P. 2 PUBLIC FORUM cont. Phelps recommended that requirement to install smoke detectors in new and altered dwellings be considered for the building code and asked Fire Chief Larry Drager his opinion of such a proposal. Drager said that there is now a requirement to install the units in all new homes (dwellings) and alterations up to a certain dollar figure. Sims suggested that in the event the property owner is doing a lot of his. own work and keeps the cost down that the dwelling may be in a higher bracket which would call for installation. Drager said he would be bringing a proposal to Council on the matter which he is now working out. No action necessary. WATER LINE Mayor Prickett requested that Director of Public' Works prepare a report on progress o£ inter-tie water line for next Council meeting. STATE HIGHWAY WIDENING AGREEMENT A resolution to authorize the Mayor and Recorder to execute a Cons- truction Agreement (No. 6797) with the Oregon State Highway Division for ~he widening of Highway 66 was submitted and the matter opened for discussion. The accompanying memo by Alsing noted that Councilman Sims had suggested Section 2 of the resolution. Sims then explained his rationale as being reluctant to go into a contract without such assurances, should the State not perform in a satisfactory manner. Sims explained the need for legal protection in this instance, where individual property owners are concerned, and that renegotiation of curb cuts might be possible should they not be satisfactory. Medaris disagreed with Sims saying that these problems were not brought up at the meeting on December 21st and added that he found the State to be conciliatory relative to curb cuts, etc. Medaris said that Section 2 negates the whole resolution and agreement, which could mean the State might abandon the whole project. Mayor said only the corner of Walker and 66 has not been negotiated at this time, and feels this area is the most important. Salter said if we amend the agreement, we have no contract. Discussion ensued regarding a list of recitals to be submitted to the State for consideration. Almquist cautioned that due to critical timing of the call for bids in March, delays could result in higher bids, or no bids, since prospective contractors will be making commitments to other projects, and that this might require the State to postpone or abandon the project. Sims moved that the last paragraph on the attachment be dropped and include language as outline~ in Section 2 instead; Ragland seconded and on roll call, all YES with exception of Medaris who based his opposition on opinion of the City Attorney. Mayor called for an adjourned meeting on Thursday evening (after a field trip to examine cuts and proposed cuts for curbs etc.) to present amended resolution. Mayor Prickett explained that Council saw the plans for widening but had not seen curb cuts, and asked for cooperation of property owners for the sake of safety, and trusts the project will not be held up because of renegotiations. Selby said money would definitely be a consideration should his approach be cut down. Bob Tucker of Klamath Federal said one of the factors of curb cuts is safety and if the project is abandoned, the two-lane situation will only become w~rse, saying thetneed for an extra lane to turn into is critical. POLICE SELECTION COMMITTEE Mayor Prickett appointed an interview panel for the selection process to replace the late Chief of Police Hays. Sims moved to approve; Hamilton seconded and on roll call, motion passed unanimously. 1/2/79 Pg. 2 ReSult- Meeting Ashland City Council 1/2/79 P~._ MUNICIPAL COURT PARSONS PARKING ORDINANCES, RESOLUTIONS AND CONTRACTS Comprehensive Amendment #9 Special Assessments Ord. Bldg. & Planning Morator- ium Elkader Street Imp. Ord. Boundary Descriptions A letter was submitted from Allen G. Drescher, newly etected muni- cipal Judge, recommending change of personnel and requesting trans- fer of funds to employ part-tIme bailiff to allow shift supervisor of the Police Department to return to his duties there. Mayor requested that the City Administrator bring back necessary resolution to the next meeting. A memorandum from the City Administrator was read outling configura- tion of proposed parking for ~arsons Pine Products saying that such plans violate certain sections of the Ashland Municipal Code and the Planning Commission had designated back-in only to proposed spaces. James Parsons was in the audience and showed a model of his plan for Council consideration. Almquist said that should Council agree with the plan as presented, an agreement should be drawn protecting the City should it need to use the right-of-way (4') in question for widening of Helman Street or any other reason and that the cost of removing parking facility be absorbed by the applicant. ~t was dec- ided that should no problem develop .in six months the plan would remain - otherwise City could change options. Medaris so moved and Ragland seconded the motion. Phelps opposed the motion saying that the plan calls for inappropriate use of private land and it is too much to ask of the public. Parsons said he will take the risk of paving and landscaping and will put the first 6 or 8 spaces in con- crete and the rest in asphalt. Alsing suggested agreement be drawn as part of motion. Council agreed. On roll call, Ragland, Sims, Medaris!voted in favor and Phelps opposed. Motion carried. Councilwoman Hamilton left the meeting. Second reading by title only was given an ordinance amending the comprehensive plan, and making findings of fact in support thereof (Amendment No. 9). Ragland moved for adoption; Phelps seconded and on roll call the motion passed unanimously. Second reading by title only was given an ordinance repealing certain special license fees, repealing local provisions on deferral of specie assessments, and amending certain fees and Ragland moved for adoption. Phelps seconded the motion which passed unanimously on roll call vote. Almquist gave second reading by title only of an ordinance establish- ing a moratorium on the issuance of building and planning permits and declaring and emergency. Ragland moved for adoption; Phelps seconded and the motion passed unanimously on roll call vote. First reading was given an ordinance authorizing and ordering improve- ment of Elkader Street from Prospect Street to Ivy Lane and Phelps moved to second reading; Ragland seconded and the motion passed with- out opposition to second reading. First reading was given of an ordinance adding a new section to the Ashland Municipal Code relative to annexation boundary descriptions. Phelps moved to second readihg. Ragland seconded and the motion passed with all members voting YES. 1/2!79 Pg. 3 Re~ul~"Meeting Ashland City Council 1/2~79 P~. _ Audit Contract ADJOURNMENT Audit contract with Tischhauser, Cooper & Company for ~ 1978-79 was presented for consideration and ~gland moved to authorize Mayor's sig~ture to ~ecute the contract; seconded by Medaris. ~yor ~sked that in t~ future the opportunity be g~en ot~r fims to su~it est imted costs for audit as matter of practical business and added he ~s no quarell ~th present fim. On roll call, all YES with the exception of S~s. Motion carried. Mayor Prickerr adjourned the meeting at 9:50/to an adjourned meeting on Thursday, January 4, 1979 at 7:30 in the Council Chambers. 1/2/79 Pg. 4