HomeMy WebLinkAbout1973-0306 REG MINMINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
March 6, 1973
ROLL CALL
APPROVAL OF
MINUTES
Hospital Board
Planning Comm.
COMMUNICATIONS
Fowler Request
(hook-up O/S City
S.P. Transp. Co.
PUBLIC FORUM
Oak Knoll
The regular meeting was called to order by Mayor Fries on the
above date at 7:30 p.m. All members present.
Mayor Fries requested two corrections in the minutes for the
February 20 meeting; on page l, last pp., it should read "would
be turned over to the TOPICS Committee."' On page 3 relative to
Subcommittees, the date should be March 6. Minutes approved as
corrected.
Roble moved that Hospital Board Minutes be accepted and placed
on file; on voice vote, passed unanimously.
Minutes for the meeting of February 12 were accepted on motion
of Conklin.
City Administrator Almquist read request from Mr. Harold Fowler
for sewer and water hook-up outside city limits. Soderberg
moved that Staff be directed to prepare a survey and cost estim-
ate on the economic impact of annexation to the city of the
area from East Main to Oak Knoll where sewer and water lines
are already in; that Fowler request be deferred pending survey
results; and to report findings at April 3, 1973, meeting. On
roll call, Prickett, McCannon, Allen, Soderberg and Roble, YES.
Conklin voted against the motion. Motion carried.
Letter from Southern Pacific Transportation Company dated
February 27, 1973, placed on file. No action necessary.
Mr. William Camp spoke relative to the pr~po~d rate changes
rate of $90.00 was raised to $200 at which time many senior cit-
izens were forced to give up golf for financial reasons. Since
that time the rate was reduced to $175.00. Mr. Camp said that
Roxy Ann Golf Course charges $12.50 per month or $110 per year.
He cited the need for mere recreation facilities and programs
for senior citizens and recommended that since the golf course
lands are owned by the city, that they consider strict control
of golf fees.
Prickett reported for Golf Course committee re~arding rates,
recommending approval of requested increase in daily rates to
$2.25 for 9 holes on week-days and $4.00 for eighteen holes on
week-days; and S3.00 for nine holes and $5.00 for eighteen holes
on week-ends and holidays, and also recommended that the operator
be required to submit a current operating statement of the golf
course by January 1st each year. The committee also recommended
continuation of annual green fees, but was not making recommend-
ation as to the fee, Cenklin moved that the daily fees be
authorized as recommended by committee, and that the annual fees
remain at $175.00 for individuals and $200.00 for families, and
that there be no charge for players to use their own carts.
Motion seconded by Roble. City Attorney Salter said the charqe
for use of an individual's cart may be construed as a green fee.
McCannon moved to amend motion by deleting the reference to
charge for golf carts. On roll call vote on the amendment,
Allen, McCannon, and Prickett voted YES; 5oderberg, Roble and
Conklin voted, NO. Mayor Fries broke the tie by voting YES. On
roll call on Conklin's motion on rates (as amended), passed
unanimously.
John Reid then asked the council to appoint an arbitrator
to settle the dispute relative to annual fees. Conklin moved
to deny a fee on the use ef a player's cart. Roble seconded.
Attorney Salter suggested a notice be sent to Mr. P~id asking
him to cease charging for cart use, (player owned).Roble with-
drew his second and Conklin withdrew his motion. The Mayor
ordered staff to send a letter to Mr. Reid. Soderberg moved
._~Rpqular Meeting
Knoll
cont.
Standing
Committees
PUBLIC HEARING
Drager Street
Ashland Ci,ty Council
Page 2
that Richard Cottle be appointed to represent the City in
arbitration and that City Attorney Salter notify Cottle of
the appointment. Passed unanimously on roll call vote.
City Attorney Salter defined a "Standing Committee,l as one
named to function throughout the year with responsibility to
further various departments or projects. In contrast, a Spec-
ial Committee is one appointed to perform a specific task and
which terminates upon completion of such task. Roble moved to
adopt the definitions; on roll call, passed unanimously.
S erber moved for study session rio to the ~
anc ' econd reading ' o der to dis s policy in tr t
and s division improvem ts. On ro ll vote, Sod berg,
and R .
o
Mayor Fries opened the public hearing for proposed improvements
of Drager Street. There being no response from the audience,
Administrator Almquist noted that t00% of the property owners
had signed the petition for improvements, and then read the
ordinance ordering improvements of Drager Stree.t from Otis St.
South to the end of the existing paving. Conklin moved that
ordinance be passed to a second reading. Passed unanimously
on roll call vote.
Soderberg moved for a study session prior to the above ordin-
ances' second reading in order to discuss policy in street and
subdivision improvements. On roll call vote, Soderberg, McCan-
non, and Prickerr, YES; Conktin, Allen and Roble, NO. Mayor
Fries voted "NO" to break the tie.
Ordinance 1544
S. Mountain Imp.
Utility Discount
Senior Citizens
Airport Grant
Downtown Imp.
(HUD Grant)
the'Parent property at 2205 Hwy 46. City Administrator Almquist
read ordinance annexing same. Conklin moved to pass ordinance to
second reading; on roll call, passed unanimous1X.
City Administrator Almquist gave reading of ordinance withdraw-
ing certain recently annexed real property situated at 2205 High-
way 66 from the Talent Rural Fire Protection District. McCannon
moved to second reading. On roll call, all YES.
City Administrator Almquist gave second reading, by title only,
of Ordinance amending Ordinance No. 1544 which pertained to the
rules of government of the City Council of Ashland, Oregon.
Roble moved for adoption. On roll call, passed unanimously.
City Administrator Almquist read ordinance authorizing and order-
ing the improvements of S. Mountain Avenue from Emma Street to
the South City Limits. Soderberg moved to pass to second reading.
On roll call, motion passed unanimously.
City Administrator Almquist gave first reading of an ordinance
to provide a program of utility discounts for senior citizens.
McCannon moved to second reading with definition of "dependent"
to be that used by Internal Revenue Service. On roll call, allYES
City Administrator Almquist read Resolution accepting Grant
Offer through the Federal Aviation Administration in the maximum
amount of $13,174 to be used under the Airport Development Aid
Program Project No. 7-41-0002-01 in the development of Ashland
Municipal Airport. Soderberg moved for adoption. Motion passed
unanimously. on roll call vote.
City Administrator Almquist read a resolution accepting H.U.D.
Grant Offer for downtown improvement project. Conklin moved that
resolution be adopted; motion passed unanimously on roll call
vote.
!ar Meeting
Fencing at Water
and N. Main St.
Justice Center
Advisory Comm.
Final Report
Ashland City Council
Page 5
Roble brought up matter of plywood fence around the Walt Young
property. After considerable discussion of probable methods
of improving the fence, it was consensus of council to urge
Jim Ragland, Planning Commissioner, to speed negotiations with
Young.
A1 Aktns, Chairman of Justice Center Citizens Advisory Committee
gave final report (copy attached). McCannon moved that plan
in general be accepted and that Staff prepare application for
filing with the State Law Enforcement Assistance Administration.
On roll call, all YES.
Comprehensive
Plan
Salary
Increase
Adjournment
Conklin asked about the status of the Comprehensive Plan.
City Attorney Salter reported that it had been delayed pending
the outcome of certain court cases, but felt we could now pro-
ceed. Soderberg suggested that Comprehensive Plan be put on
agenda to familiarize new members of the Council with the con-
eept. Mayor Fries requested that the subject be placed on the
March 20th agenda.
Conklin moved that the City Attorney's salary be increased by
$100 per month to $650, that the Municipal Judge's salary
be increased by $100 per month to $550, and that the City
Administrator's salary be raised by 5% to approximately $1625.
On roll call, Prickett, Conklin, Allen, Soderberg, and McCannon
YES; Roble NO.
Roble moved for adjournment to Tuesday, March 13, 1973 for
public hearing on Cable Television. Meeting adjourned at
10:35 p.m.
March 1, 1973
Honorable Mayor ~ City Council
Z. rurn:
Citizen's Justice Center Advisory Committee
, uhi:ed: ri al eport
The Citizen's Justice Center Advisory Committee is pleased to present
its findings and recommendations to the City Council in accordance
with the charge given to the committee on December 5, 1972 by Council
Resolution No. 72-51.
INTRODUCTION
Following the appointment of the committee by Mayor Charles H. McKeen
on December 5, 1972, a series of weekly meetings were established,
ginning on December 14, 1972, and concluding with a final meeting on
February 19, 1973 when the recommendations contained in this report
were formally adopted.
The committee, headed by Chairman A1 Akins, was then divided into four
subcommittees including Frogram, Site Selection, Financing and Facilities.
PROGRA~fS TO BE INCLUDED
The committee began its work by reviewing in detail the findings and
recommendations of the three reports completed as a part of Phase I of
the LEAA Distric~ VIII Correctional Feasibility Study. This review was
undertaken on the premise that neither the planning process nor the
funding process should be undertaken piecemeal. Federal agencies are
interested in seeing a community combat problems from many different
'approaches and levels, assuring maximum use of their resources. Federal
funds are also very much in demand, making competition keen, and only
those cities that demonstrate superior justification will receive
consideration.
Based on this review, the committee recommends that this facility in-
clude the following functions, which address specific problems identi-
fied in Phase I of the study;
Ashtand Police Department - Adequate facilities to house all
u~Eii~'~ ~f~hb city police department to the year 199S, in-
cluding four two-man holding cells.
Municipal/District Court - A courtroom facility to accom-
modate 50-60 persons, with jury room, judges quarters and
space for three court clerks, anticipating the eventual
merging of the Municipal and District Court functions.
3. S.O.C. Practicum Program - Incorporation of an innovative
program with the Department of Social S~iences (Law Enforce-
ment and Social Services degree programs) wherein up to
four students at a time could work with law enforcement
and counseling personnel in the facility.
4. Jackson County Juvenile Department - Provisions for inter-
View rooms for future use as a satellite juvenile counsel-
ing center. These facilities could also be used immediately
for police interview rooms, temporary detention quarters for
juveniles or quarters for a Deputy District Attorney.
5. ~eputy District Attorney - Provisions for office space for
a Deputy District Attorney, anticipating the consolidation
of Municipal and District Courts, and the eventual need for
a full time Deputy for District Court.
6. Jackson County Sheriff's Deputy - Provisions for office
space for one or two deputies assigned to the southern
Jackson County area, with joint use of space with our
part time Civil Defense Officer.
7. Civil Defense Office - Desk space only for part time Civil
D'~e Officer in coniunction with office space assigned
tO ~^ Jackscn Count" b~_:~
It was also the recommendation of the committee that the facility be
designed first to fit the needs of the City of Ashland, and secondarily
with the capability of meeting future County service needs as County
budgetary resources permit. Representatives of Southern Oregon College
and all of the above County agencies expressed support for the project,
and could foresee the utilization of the facility if it were made avail-
able to them, but indicated that actual use would depend upon the allo-
cation of funds .for new personnel by the County Budget Committee.
It should be stressed that the elimination of all of the above satellite
programs would not significantly reduce the size of the proposed facility,
since many areas are designed for dual purposes.
SITE SELECTION
The committee considered three alternate sites which would provide ade-
quate space for the proposed Justice Center, with expansion possibilities
for the future integration of a municipal civic center. In evaluating
these sites, project architect Oredson was requested to rate each prop-
erty using a rating scale of 1 to 10. The results of ~ir. 0redson's
ratings are attached to this report and marked "Exhibit A." The sites
were assigned the following priorities:
Priority 1. The Boyden site located at the southeast corner
of Pioneer and ':C" Streets was the leading site by 2 to 1.
The primary advantages of this site were its harmony with
the Central Area Plan; its location at the signalized inter-
section of two arterial streets; its proximity to the Central
Business District and present City Hall; and the possibility
of adding additional property making the site accessible to
three public streets. The assessed value of this property is
$50,880.
Priority 2. The Newbry site, located at the southeast corner
of Helman and North ~Iain Streets was selected as a district
second to the above site. Its principle advantages are its
proximity to Asitland Creek, providing a park-like setting, and
its availability. Its principle disadvantages are tile exten-
sive demolition costs for the existing structures; the extreme
differentials in grade; and the shape or configuration of the
property ~vhich renders much of the land of little utility. The
assessed value of this property is $134,100.
Priority 3. The Zarka site, located on the south side of Hersey
Street, ~dway between Oak and ~buntain Streets, was rated third.
Its primary advantages are minimal costs; its unlimited expansion
possibilities; and the fact that it is vacant. It was rated as
totally unsatisfactory as to vehicular access; its relationship
to the Central Business District; and its lack of pedestrian
access. The assessed value of this land is $13,750.
It wES the gen~ h~l~ nf the ~,~hrnmmittee On ~ite selection that
the cost of the land should be incidental to the project, since this
facility must be located in an accessible location for maximum effi-
ciency, a~he fact that it should be in harmony with the future Civic
Center depicted on the Ashland Central Area Plan.
FACILITIES
After reviewing tile reports of the subcommittees on Program, Site
Selection and Financing, the Facilities subcommittee held a series
of meetings with project architect Oredson to attempt to provide
project guidelines in the development of a schematic floor plan for
the proposed facility. Data was gathered from the Police Department
and Municipal Judge relative to anticipated space needs, personnel,
and how each area would relate to other areas and to the overall
facility.-
A preliminary schematic was then prepared by the project architect.
The data supplied by the staff would have yielded a building of 13,087
square feet, but after reviewing each of the proposed areas, the archi-
tect was able to initially reduce the gross floor area to 11,303 square
feet. Following a detailed review of the first schematic, a second
schematic was then prepared totalling 9,928 square feet, which reflected
the consolidation and refinement of a number of areas.
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On February 19, 1973 this second plan was again reviewed, and spaces
were reassigned, resulting in the recommended plan attached to this
report, which totals 9,928 square feet. This plan represents the
absolute minimum area necessary to adequately carry out the functions
of police work and the administration of justice through 199S. Addi-
tional spaces may not be deleted without elimination of vital police
functions, or dropping the innovative program incorporated into the
plan, which substantially enhance the possibilities for Federal
assistance.
FINANCING
The committee was also charged with investigating alternative means
of financing through maximizing the use of Federal funds through the
Law Enforcement Assistance Administration. The subcommittee on finance
originally recommended that the cost of the facility not exceed $360,000,
including land acquisition, based on a construction cost of $35 per
square foot. However, after reviewing the state standards for jail con-
struction and building code standards for this type of public assembly
building, our architect recommends that $40 per square foot be used.
Our District VIII Coordinator indicates that for a community the size
of Ashland, it would be desirable to not request over $200,000 in
Federal funds, given the limited funds currently available to cities
in the Northwest.
The committee therefore recommends the following funding plan:
Land Acquisition ~ City $ 120,000
Development - City Share 198,560
Development - Federal Share 198,560
Total Project Cost $ 517,120
It is recommended that the city share of $318,560 be provided through
a General Obligation Bond Issue to be submitted to the voters of the
City of Ashland, following the receipt of a committment for the necessary
Federal funds, which would not be available prior to 1975.
RECO~B'IENDATION
It is the recommendation of the Citizen's Justice Center Advisory Com-
mittee that an application for Federal funds in the amount of $198,560
be submitted to the State Law Enforcement Assistance Administration under
Part E of the Omnibus Crime Control Bill, and that the application speci-
fically include tke facilities and programs recommended in the body of
this report.
Respectfully submitted,
A1 Akins, Chairman
Citizen's Justice Center Advisory Committee
slk
Attactunent
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