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HomeMy WebLinkAbout1972-0418 REG MINMINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL APRIL 18, 1972 II. III . IV. V. VI. I. ROLL CALL: Dtle IX. The regular meeting of the Ashland City Council was called to order at 7:30 p.m. in the Council Chambers, Ashland City Hall, by Mayor Charles McKeen. On roll call, all Council members present. APPROVAL OF MINUTES: Soderberg wished to make corrections to the minutes of the regular meeting of April 4, 1972. On Page 2, Item 3 (regarding the Patterson Phelps tract), she noted that sewers were being put in to service existing houses, but would also be in a position to serve future houses (since they were being laid along unopened streets to serve other s~reets). Also on Page 2, Item 4, she noted that Mrs. Newcomb was not representing the League of Women Voters in the survey, even though she was a member. Councilman Conklin wanted the S0% in Item 7 on Page 2 to be changed to S1%. McCannon moved that the minutes, as amended, be accepted and placed on file; Willstatter seconded. On voice vote, passed unanimously. DEPARTMENTAL REPORTS: Conklin moved that the departmental reports for the month of March, 1972, be accepted and placed on file; Soderberg seconded. On voice vote, passed unanimously. STANDING COMMITTEE REPORTS: None COMMUNICATIONS: Oral from the Audience Concerning Business Not Included on the Agenda Although there was nothing presented by the audience, Bill Roble asked the City Administrator to read an article from the paper on recent honors awarded to Ashland High School math students. Some discussion on the form of Council recognition ensued. Roble moved that a letter of congratulations be sent, and the City Recorder be directed to maintain a record of those students in order that the Council might meet with them prior to the end of the school year; Soderberg seconded; on voice vote, passed unanimously. COMMUNICATIONS: Written 1. Roble moved that the minutes of the Hospital Board meeting of March 17, 1972 be accepted and placed on file; Conklin seconded. On voice vote, passed unanimously. 2. McCannon moved that the minutes of the Planning Commission meeting of March 13, 1972 be accepted and placed on file; Soderberg seconded; on voice vote, passed unanimously. to the timing of the public hearing, order of the agenda was changed. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. City Administrator Almquist gave the second reading of an Ordinance creating a Planning Commission, establishing sub-committees, -1- pc ~r Meeting Ashland City Council April 18, 1[ IX. 1. (continued) providing for the appointment of members, fixing their term of office, establishing powers and duties of the commission and its sub-committees; and repealing Ordinance Nos. 1051, 1237, 1532 and all other ordinances in conflict herewith. McCannon moved for adoption; Soderberg seconded. There was some discussion about organization of the new Commission. Almquist noted that the proposed Ordinance was in harmony with State laws (which were very specific about number, duties, etc.) On roll call, passed with Willstatter dissenting because he felt the Ordinance was not specific enough. VII. UNFINISHED BUSINESS: VIII. In the few minutes remaining before the Public Hearing, City Attorney Salter informed the Council that the Board of County Commissioners was not interested in deeding the Lithia Mill property to the City or School District, and there was no point in the City pursuing its plans for the property. The County intended to sellthe land and divide the proceeds, with about 22-25% going to the City (Salter noted that the City's utility bills were not considered a "proper lien" against the property. The Mayor thanked him for the report. NEW 1. & MISCELLANEOUS BUSINESS: Public Hearing 8:00 p.m. concerning the adoption of revised parking and loading standards in the Zoning Ordinance. The City Administrator read a memorandum from the Planning Commission recommending the ordinance, as well as a letter from Ronald Lamb of 288 Harrison Street and Judson Hyatt of 287 Harrison, also supporting the proposed revisions. Almquist then reviewed the major points of the proposed ordinance: increase number of parking spaces in residential zones; minor revision to commercial, industrial and public serviee type uses; more flexibility on parking locations; no change in size and access requirements, but some changes in standards for driveways and turn-arounds; requirements for vertical clearance for emergency vehicles; visual clearance exit requirements; land- scaping requirements; and loading standards more closely related to gross floor area. The Mayor then opened the public hearing. Mrs. John Purcell, President of the League of Women Voters, read a statement that" .... the League position is generally in agreement with the proposed amendment to the Zoning Ordinance relative to off-street parking, especially as it pertains to required land- scaping and a percentage of non-paved open space." Mr. Gilbert Wagner of 920 Mary Jane pointed out to the Council that "this is the day of two-car families", regardless of the number of rooms in a house. He felt that two spaces per unit should be required for all apartments. Mr. Wagner was opposed to parking areas situated away from developments, since persons did tend to not use them as much. Mrs. Ruth, an apartment owner, felt there was sufficient arking provided for the tenants,but noted that many chose to par~ on the street rather than using the off-street parking provided. -2- F~ ~r Meeting Ashland City Council April 18, 1E VIII. 1. Public Hearing (continued) Mr. Stuart Atkinson of 291 Wimer felt there was a definite need for off-street parking, and was particularly concerned about sidewalks being provided for school children. Mr. Gay of 931 Mary Jane agreed. Betty Cross of 760 Clay Street had independently taken a survey of apartment dwellers and neighboring residents and found that, in general, the majority of persons living in and around apartment complexes did not feel there was sufficient parking and even that some were improperly designed (and forced street parking). Don VanCurler of 921 Mary Jane felt that apartment owners should be required the same things as homeowners--two spaces for each apartment, at least. After comments were received, the Mayor closed the public hearing, noting that most favored the ordinance and perhaps felt it might not be restrictive enough. Conklin recommended immediate action. Soderberg noted the ordinance could be amended later. The City Administrator said that standards in the proposed ordinance were those common in other cities (with space based on the number of bedrooms in the unit). He did not feel it would be wise to require more parking than necessary, which would consume open clear space. Almquist then gave the first reading of the ordinance. Soderberg moved to pass to a second reading; McCannon seconded. There was some discussion regarding various provisions of the ordinance, with suggestions for referring it to a study session or back to the Planning Commission or a moratorium on building. McCannon then requested that, on Page 4, the sentence in Item 1 should be deleted ("Driveways shall not be considered as providing space for off-street parking"). In answer to a question from the audience regarding effective date of the ordinance, it was noted that building permits already issued under the old provisions would not be required to change their building plans. On roll call, passed with Roble and Willstatter dissenting. IX. ORDINANCES, RESOLUTIONS & CONTRACTS (continued) Almquist read the resolution providing for an interfund transfer relative to certain real property located on Homes Avenue, and repealing Resolution No. 71-40; he then gave background information on the resolution. Roble moved that, since the figure of $2,500 had been suggested in the proposed budget and the budget was balanced within the 6% limitation, this be inserted in Section 2. Soderberg seconded. Willstatter objected to use of the land for a park, since the Little League was already operating there at no cost to the City. Roble noted that the resolution provided for paying back the Cemetery Fund, and asked the City Attorney whether this was a legal debt to the City. Salter pointed out 'that it was all City money and within itself. He further stated that a Title Report doesn't always answer all things and that the Operating Fund would not have to be legally paid back. -3- R? r Meeting Ashland City Council April 18, 19 IX. 2. (continued) Some discussion ensued regarding the various funds. The Mayor felt it was necessary to put the money back in the proper account; Almquist pointed out it was simply reciprocating. Willstatter questioned whether any matching funds for the proposed park ~ould now be received; the City Administrator said they would not, since the City was legal owner. On roll call, passed with Willstatter dissenting. Roble moved that the total of $8,050 be inserted in Section 3; McCannon seconded. On roll call, passed with Willstatter dissenting. Under suspension of the rules, Conklin moved to pass to a second reading by title only; McCannon seconded; on roll call, passed with Willstatter dissenting. Almquist read by title; Conklin moved for adoption; McCannon seconded; on roll call, passed with Willstatter dissenting. The City Administrator read a resolution authorizing the Mayor and Recorder to execute an agreement with the Oregon State Highway Commission relative to the construction of the Park Street-Pacific Highway section of the Greensprings Highway (State Primary Highway No. 21), lying entirely within the corporate limits of the City of Ashland. Under suspension of the rules, McCannon moved to pass to a second reading by title only; Willstatter seconded; on roll call, passed unanimously. Almquist read by title; Willstatter moved for adoption; Soderberg seconded; on roll call, passed unanimously. City Administrator Almquist read a resolution requesting the Jackson County Board of Commissioners to remove the dedication of certain cemetery property needed for the widening of Highway 06, pursuant to O.R.S. 97.440. Under suspension of the rules, Roberts moved that the resolution be passed to second reading by title only; Willstatter seconded; on roll call, passed unanimously. Almquist read by title; Conklin moved for adoption; Soderberg seconded; on roll call, passed unanimously. The City Administrator informed the Council that formal bid invitations had been sent out to the two contractors in the valley for guniting of the TID channel and the roof on Crowson Reservoir, and that only one had been received. He recommended that the Mayor and Recorder be authorized to execute an agreement with Tru-Mix Construction Company for application of pneumatically- applied mortar dtich lining (for $5,758.75) and reservoir cover repair (for $6,068,75). Soderberg questioned budgeting of funds for this, to which Alsing stated they were included in the current years budget. Roble moved that the bid be awarded as recommended; Roberts seconded; on roll call, passed unanimously. Other Business: City Administrator Almquist read a memorandum recommending that the low bid by Lithia Motors Dodge be accepted for four patrol cars and that the staff be authorized to retain one of the present vehicles for use as an unmarked radar vehicle and for surveillance. Almquist noted the low mileage car would be re~ained; which would bring the total bid price to $11,761.80. Conklin moved to accept the bid from Lithia Dodge and accept the staff recommendation to retain one vehicle. -4- R~ .r Meeting Ashland Eity Council April 18, 19 Other Business: (continued) Soderberg seconded. There was some discussion regarding the warranty; the Dodge representative agreed that it would cover any factory defects, not normal wear and tear on a car, for a straight 12-month period. Soderberg questioned how the specifications were developed. Chief of Police ttays noted that a great deal of the requirements were through experience, and some from other specifica- tions (such as Multnomah County). On roll call, passed unanimously. An application for a liquor license transferring ownership for the Mark Antony restaurant and bar from the Sutton Investment Company to Leigh Johnson was presented for Council action. The Police Department had made the necessary investigations. Conklin moved that the application be approved to the Oregon Liquor Control Commission; Soderberg seconded; on roll call, passed unanimously. McCannon moved for adjournment; business, the meeting was the Mayor. Roble seconded. There being no further adjourned at 9:S0 p.m., subject to the call of Respectfully submitted, l/Joseph M. Butler City Recorder /nck -S-