HomeMy WebLinkAbout1972-1121 REG MINMINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
November 21, 1972
ROLL CALL:
APPROVAL OF
MINUTES:
STANDING COM-
MITTEE REPORTS:
PARENT REQUEST
SEWER & WATER
O/S CITY LIMITS:
VAN VLEET PRO-
POSED ANNEX.
5 AC HWY 66-I5;
The regular meeting was called to order by Mayor McKeen in the
Council Chambers, City Hall, on the above date at 7:30 p.m.
All members present.
Willstatter requested change in minutes of the regular meeting
of October 17, 1972; On Pg. 1, Sec. VI, pp3, he wished to add
"until we dispatch our moral obligation to the 75 people in need
of sewer connects within the city limits." Soderberg requested
change on last line on Pg. 4, pp5 to state "Soderberg then re-
quested the matter be put on the next Council agenda. Conklin
moved that the minutes of the Regular Meeting of October 17,
Adjourned Meetings of October 27 and October 31, and Special Meet-
ing of November 6 be approved as corrected and placed on file;
Willstatter seconded. On voice vote, passed unanimously.
Dr. Robert Bennett introduced Enrique Ariola and Gabriel Vasquez,
resident students at Southern Oregon College fromGuanajuato, Mex.
Streets & Traffic: Soderberg showed map and illustrated plan to
change the Plaza exit to Oak Street by having "no left turn" onto
Oak Street which would provide a greater distance for merging at
First Street, lessen pedestrian hazards and avail two additional
spaces for parking. Soderberg moved that letter be written to
State Highway Division requesting permission to allow for three
lane traffic with temporary island barrier and marking the street,
and upon authorization, that Staff be instructed to implement imp-
unanimously.
Public Service: McCannon reported difficulty in reaching decis-
ions when one committee member is absent and suggested that
another Council member be called so that a committee of three
can be assured. Mayor McKeen granted authority for Chairman of
committee to call on other Council members to fill vacancy.
City Administrator Almquist read letter from the Eugene Parents
requesting sewer and water connect outside city limits. He then
read Public Works Director Alsing's recommendation against such
connect because it would be setting a precedent. McCannon moved
that Council deny conndct on recommendation of Public Works Dir-
ector Alsing. Roberts seconded. Soderberg supported Parents'
request and stated she felt it was an obligation of the city to
allow connect now with the understanding that the Parents agree
to annexation if and when the Council deems such action necessary.
Willstatter disagreed on granting request to property o/s city
limits stating that we have ordinance regarding connects to exist-
ing dwellings outside City and that the first obligation of the
City is to those 75 people within the City who are not connected.
On question of Conklin, Mrs. Parent stated that they are agreeable
to annexation. Roberts withdrew his second of McCannon's motion
to deny. McCannon moved to deny request but suggest they (Parents)
consider steps toward annexation; Willstatter seconded. On roll
call, passed unanimously.
City Administrator Almquist read letter from Van Vleet & Assoc.,
requesting annexation of 5 acres of property situated on north
side of Hwy 66, east of I-5 Freeway. Applicant stated that since
request was made, he has a deposit on property for a motel complex.
Mrs. Charles Gettling spoke from the audience recommending long-
range planning for the entire area instead of by the parcel. Con-
lin voiced opposition to annexation without specific planning. On
McCannon's question of effectiveness of the zoning, City Attorney
Salter stated that property can be annexed for specific use in
advance. McCannon suggested Council go through 1st Reading of the
P~qDLAR MEETING
VAN VLEET
ANNEX. cont.:
PUBLIC HEARING:
PROPOSED CONST.
CURBS, GUTTERS
ETC. TERRACE ST.
"DIAL-A-BUS"
APPLICATION:
"911" EMERGENCY
PHONE COMMUNIC-
ATION:
AMERICAN LEGION
LEASE:
ASHLAND CITY COUNCIL
Page 2
Ordinance tonight and then hold it up until applicant has use
agreement with City. City Attorney Salter stated that little
time would be saved by having 1st Reading at this time. Soder-
berg cited problem of slow procedure and difficulty experienced
by applicants in developing while they wait for Council approval
and now that sewers can be provided, it'is no longer reasonable
to deny requests. Conklin stated there is a need for motels as
tourism is one of City's industries. Soderberg moved that Ordin-
ance be prepared to provide for annexation and to take care of
retirement of Talent Rural Fire Department bonds. McCannon sec-
onded for further discussion. Roberts stated that all facts
should be brought before Council on development and not simply
on basis of deposit on land, therefore was'not ready to approve
tonight. On roll call vote, Roberrs, Roble, McCannon, Conklin
and Willstatter, NO. Soderberg voted YES. City Attorney Salter
said that the City has recorded agreement with Stan Adkins and
that City should remove cloud by releasing agreement. Conklin
moved that City remove cloud by releasing agreement; Roble
seconded. On roll call vote, passed unanimously.
City Administrator Almquist read proposal for construction of
improvements on Terrace Street from Summit to Iowa Sts., and
showed map. Dr. William Sammons stated that he owns 144 ft. of
property on street and opposes improvements. Letter from
Mr. & Mrs. F. Hartley, Walnut Creek, Ca., owners of 184 Terrace
was read in favor of the project. On question from Roble, Public
Works Director Alsing stated that improvements would help solve
water and maintenance problems in the area. Roble cited need
to send registered letters to absentee owners for opinions and
noted that 49% of property owners expressed approval. Roble
moved to deny request for improvements; Willstatter seconded.
On roll call, Conklin, Roberts, Willstatter and Roble, YES.
Soderberg and McCannon, NO.
file. Soderberg seconded. Willstatter questioned City Adminis-
trator Almquist as to whether the Parks Department would be
adequately billed by the Engineering Department. Almquist stated
they would. On voice vote, passed unanimously.
McCannon read request from Dial-a-bus to operate on two additional
alternate fixed routes on call only for service. McCannon exp-
lained that their meeting on the subject comprised of only two
members and they were unable to come up with a recommendation.
McCannon questioned Mr. Bob Voris, owner of the Ashland Cab Co.,
as to rates for senior citizens. Mr. Voris explained he allows
a reduced rate of 50¢ per person for three or more people and
this has been a help to senior citizens. Conklin pointed out
that the City has an obligation to protect the franchise granted
to Ashland Cab Company. Willstatter objected to moving off a
fixed route. Conklin moved to deny the permit; Roble seconded.
On roll call, Conklin, Willstatter, Roble, Roberts, YES; Soder-
berg and McCannon, NO. Permit denied.
McCannon read recommendation that Police & Fire Departments work
with Law Enforcement Assistance Administration (LEAA) toward
cooperative agreement to establish "911" emergency telephone
communications systems in Rogue Valley. McCannon moved that
recommendation be followed; Willstatter seconded. On roll call,
passed unanimously
McCannon read recommendation relative to renewal of lease to
~nerican Legion for a five year term as opposed to the previous
term of 20 years. McCannon moved that City renew lease for
period Of five years. Soderberg seconded. It was decided the
five year term should be submitted to American Legion leaving the
matter open to change of terms should such change be indicated.
City Administrator Almquist stated that short term leases are
more practical. On roll call, passed unanimously.
REGULAR MEETING ASHLAND CITY COUNCIL Page 3
JUSTICE BLDG. McCannon read recommendation that Citizens' Advisory Committee
RECOMMENDATION: be appointed to advise City Council on establishment of Justice
Center for the City of Ashland; and moved that Staff be instructed
to draw up resolution to that effect. Conklin seconded. McCannon
~ested that Leigh Johnson, A1 Akins and a member of A.D.C.
C!OF~/D~D ~oint~d to work with City Administrator Almquist and Police
/~ Chief Hays. Willstatter suggested appointments wait until the
end of the year as Mayor-elect Fries would be working with the
Committee. On roll call, passed unanimously.
HOSPITAL BOARD
MINUTES:
PLANNING COMM.
MINUTES:
Roble moved that minutes of Hospital Board meeting of October 20,
be approved and placed on file; Willstatter seconded. On voice
vote, passed unanimously.
McCannon moved to approve minutes of Planning Commission meeting
of October 9, 1972; Roberts seconded. On voice vote, passed
unanimously.
PARKS & REC.
REQUEST REVENUE
SHARING FUNDS:
City Administrator Almquist read letter from Parks & Recreation
requesting Federal Revenue-sharing funds for specific projects
totaling $29,500. Roberts moved that request be placed on file;
McCannon seconded. On voice vote, passed unanimously.
WIMER STREET
PARKING:
RESOLUTION FOR
NATIONAL GUARD:
City Administrator read petition requesting parking prohibition
on one side of Wimer Street between Chestnut & Main Streets. The
petition was referred to Streets & Traffic Committee by Mayor
McKeen.
Willstatter requested staff to draw up Resolution to commend
National Guard for community service; Roble seconded. On voice
vote, passed unanimously.
EQUIPMENT PRO-
POSAL (Revenue-
BROCK QUITCLAIM
DEED:
Conklin cited need for new equipment and suggested something be
planned regarding Revenue-sharing to purchase a hot-mix paver,
take steps to write up specifications on equipment and call for
time h ~o ~h~ n~ed and that there is
no time for emergency action. Willstatter questioned the need
to purchase equipment rather than leasing it. Soderberg suggested
the entire matter be taken up at a study session. Roberts sup-
ported the idea of accelerated street program but agreed the pro-
blem need not be resolved tonight. McCannon withdrew his second.
Conklin withdrew his motion. Roble moved that study session be
held November 30, 1972 at 7:30 p.m.; Conklin seconded. On roll
call, passed unanimously.
Public Works Director Alsing explained that authorization for
Quitclaim Deed to Woodrow L. & Marilyn L. Brock is in order on
portions of property where City does not have irrigation and pipe
lines. Soderberg moved to authorize Mayor and City Recorder to
execute Quitclaim Deed; Conklin seconded. On roll call, passed
unanimously.
CLARK QUITCLAIM
DEED:
PUBLIC WORKS
BID AWARD (Van
and two sedans):
Public Works Director Alsing explained that authorization for
Quitclaim Deed to Oren M. & Fay Virginia Clark is in order on
portions of property where City does not have irrigation and pipe
lines. McCannon moved to authorize Mayor and City Recorder to
execute Quitclaim Deed; Roberts seconded. On roll call,
passed unanimously.
Almquist read recommendation that award of bids be made for repla-
cement of two Dodge Dart sedans and for one van to be used for
electric meter installation, testing and repair. Three bids
were solicited, two submitted. Lithia Dodge bid $4,953.50 on
two sedans wit]] trade-in and Selby bid $5,907.50. $6,000 had been
budgeted. Lithia bid $3,046.15 on the van while Selby bid
$3,244.05. Conklin moved that award go to Lithid for both the
sedans and van; Soderberg seconded. Willstatter suggested that
bids be voted on separately as he felt there was a need for the
.EGULAR MEETING ASHLAND CITY COUNCIL Page 4
BID AWARD:
(cont.)
STREET IMPROVE-
F~ENT, DIST. 38:
ORDINANCE AMEND-
ING 0RD. NO. 957
OBSCENITY:
PROCLAMATION OF
CANVASS OF VOTE
OF GENERAL ELEC-
TION, NOV. 7:
PTVTn ATR PAT-
ROL LEASE:
LICENSE TRANS-
FER REQUEST
LOG CABIN BAR:
AUDIT REPORT
PURCHASE PUMP
FOR HWY 66 &
FAITH:
RVCG LAND-USE
PLAN:
ADJOURNMENT:
van but was not sure the sedans were necessary at this time.
Willstatter amended the motion by moving that bid award be
separate entities. Conklin seconded. On roll call vote, amend-
ment passed unanimously. Roll call vote.on sedans: Soderberg,
Conklin, McCannon, Roble and Roberrs, YES. Willstatter, NO.
Roll call vote on van: All YES.
City Administrator Almquist gave first reading of an Ordinance
levying special benefit assessments in the amount of $68,087.95
in the matter of construction of curbs and paving in Street Imo-
provement District No. 38, and declaring an emergency. Will-
statter moved to second reading by title only; Roberts seconded.
On roll call, passed unanimously.
City Attorney Salter gave first reading of proposed Ordinance
to amend Ordinance No. 957, and recommended that Council consult
with Police Chief regarding appropriate license fee. After dis-
cussion with Police Chief Hays, Roble moved that a $5,000 fee
be set to partially reimburse the City for additional police
surveillance activities. McCannon seconded for discussion. After
discussion, motion passed unanimously. Roble then moved that the
proposed Ordinance be passed to second reading. Conklin seconded,
and asked City Attorney Salter if there was any way to regulate
the sale of materials from under the counter. City Attorney
Salter explained that the "art vs. obscenity" concept has never
really been defined by law and interpretations vary, On roll
call, motion passed unanimously. Roble then asked that an
adjourned meeting be considered for November 30, for second
reading of the proposed ordinance.
Mayor McKeen read Proclamation of votes prepared from Abstract
of Election of November 7, 1972. (see attachment "A")
c~v Aam]n~strator Almauist reauested authorization for Mayor
and Recorder to execute lease with Civil Air Patrol for property
situated at City of Ashland Airport. Conklin moved to approve
authorization; Roble seconded. On roll call vote, passed unan-
imously. Soderberg thanked Mr. Cady On behalf of the Council for
the good work. Mr. Cady thanked City Administrator Almquist and
Public Works Director Alsing for their cooperation. Mayor McKeen
echoed his appreciation to Mr. Cady.
City Administrator Almquist read request for approval of transfer
of ownership on liquor license for Log Cabin Bar. Roble moved to
approve; Willstatter seconded. On roll call, passed unanimously.
City Administrator Almquist presented the audit report for
the Fiscal Year 1971-72, prepared by Tischhauser & Bubb CPAs
to the Council. Soderberg suggested discussion at a future
study session to consider audit report.
City Administrator Almquist explained need for sewage pump
at Hwy 66 and Faith Avenue to serve as back-up capacity at
cost Of $4,200, of which $3,500 would be provided by property
owners. City Administrator Almquist requested authorization to
purchase without obtaining bids because only one manufacturer
makes the model necessary. Conklin moved for authorization.
Roble seconded. On roll call, passed unanimously.
Mayor McKeen congratulated and welcomed Mayor-elect Archie Fries.
City Administrator Almquist showed comprehensive plan of land-use
from RVCG which has requested comments by November 20th. The
RVCG staff has stated no changes from the map approved last year.
Conklin stated there was not time enough to do study. Soderberg
felt that RVCG could wait until next month, and agreed to request
more time.
Roble moved to adjourn meeting until Thursday, November 30 at
7:30 p.m. in the Council Chambers. Willstatter seconded. On
voice vote, passed unanimously. Adjourned at 11:15 p.m.
~. Bu~tler~'
Attachment "A"
MAYOR'S PROCLAMATION
I, Charles Ho McKeen, Mayor of the City of Ashland, do hereby
~roclaim that at the General Election held in the City of Ashland,
OreSon, on the 7th day of November, 1972, there was submitted to
the el.actors the election of persons to fill certain offices of the
City of Ashland hereinafter named. That as a result of the canvass
of said votes by the Mayor and Common Councilm the results thereof
were.as follows:
~OR MAYOR. Four-Year Term
No. of Valid
Votes Cast
130, Archie C- Fries 2714
131. James F. Hays 65__4
132. Charles H. McKeen ~866
133. Charles Felix Pineell . 319
~OR COUNCILMAN, FOSITION N0. 1 Four-Year Term
134. Gerald R. Allen .4160
YOR EODNCILMAN, POSITION
135. Gerald S. Inslay
136. William P. Roble
1777
3044
1934
·
710
446
1227
;OR COUNCILMAN, POSITION NO. 5 Four-Year Term
137. Frank O. Hrantley
138. Craig R. Greenleaf
139. Donald A. Monsour
140. David W. Pinsky
~1. Alfred Willstatter
FOR RECORDER-TREASURER Two-Year Term
142. Kent Leon Brostad
143. Joseph M. Butler
3574
FOR PARK &RECREATION COMMISSIONER Four-Year Term
144. Grant J. Coster
145. David L. D'Olivo
146. GeorBe P. Findlay
1343
2891
!855
4243
~OR PARK & RECREATION COMMISSIONER Two-Year Term
Donald N. Dadrick, St.