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HomeMy WebLinkAbout1972-1121 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL November 21, 1972 ROLL CALL: APPROVAL OF MINUTES: STANDING COM- MITTEE REPORTS: PARENT REQUEST SEWER & WATER O/S CITY LIMITS: VAN VLEET PRO- POSED ANNEX. 5 AC HWY 66-I5; The regular meeting was called to order by Mayor McKeen in the Council Chambers, City Hall, on the above date at 7:30 p.m. All members present. Willstatter requested change in minutes of the regular meeting of October 17, 1972; On Pg. 1, Sec. VI, pp3, he wished to add "until we dispatch our moral obligation to the 75 people in need of sewer connects within the city limits." Soderberg requested change on last line on Pg. 4, pp5 to state "Soderberg then re- quested the matter be put on the next Council agenda. Conklin moved that the minutes of the Regular Meeting of October 17, Adjourned Meetings of October 27 and October 31, and Special Meet- ing of November 6 be approved as corrected and placed on file; Willstatter seconded. On voice vote, passed unanimously. Dr. Robert Bennett introduced Enrique Ariola and Gabriel Vasquez, resident students at Southern Oregon College fromGuanajuato, Mex. Streets & Traffic: Soderberg showed map and illustrated plan to change the Plaza exit to Oak Street by having "no left turn" onto Oak Street which would provide a greater distance for merging at First Street, lessen pedestrian hazards and avail two additional spaces for parking. Soderberg moved that letter be written to State Highway Division requesting permission to allow for three lane traffic with temporary island barrier and marking the street, and upon authorization, that Staff be instructed to implement imp- unanimously. Public Service: McCannon reported difficulty in reaching decis- ions when one committee member is absent and suggested that another Council member be called so that a committee of three can be assured. Mayor McKeen granted authority for Chairman of committee to call on other Council members to fill vacancy. City Administrator Almquist read letter from the Eugene Parents requesting sewer and water connect outside city limits. He then read Public Works Director Alsing's recommendation against such connect because it would be setting a precedent. McCannon moved that Council deny conndct on recommendation of Public Works Dir- ector Alsing. Roberts seconded. Soderberg supported Parents' request and stated she felt it was an obligation of the city to allow connect now with the understanding that the Parents agree to annexation if and when the Council deems such action necessary. Willstatter disagreed on granting request to property o/s city limits stating that we have ordinance regarding connects to exist- ing dwellings outside City and that the first obligation of the City is to those 75 people within the City who are not connected. On question of Conklin, Mrs. Parent stated that they are agreeable to annexation. Roberts withdrew his second of McCannon's motion to deny. McCannon moved to deny request but suggest they (Parents) consider steps toward annexation; Willstatter seconded. On roll call, passed unanimously. City Administrator Almquist read letter from Van Vleet & Assoc., requesting annexation of 5 acres of property situated on north side of Hwy 66, east of I-5 Freeway. Applicant stated that since request was made, he has a deposit on property for a motel complex. Mrs. Charles Gettling spoke from the audience recommending long- range planning for the entire area instead of by the parcel. Con- lin voiced opposition to annexation without specific planning. On McCannon's question of effectiveness of the zoning, City Attorney Salter stated that property can be annexed for specific use in advance. McCannon suggested Council go through 1st Reading of the P~qDLAR MEETING VAN VLEET ANNEX. cont.: PUBLIC HEARING: PROPOSED CONST. CURBS, GUTTERS ETC. TERRACE ST. "DIAL-A-BUS" APPLICATION: "911" EMERGENCY PHONE COMMUNIC- ATION: AMERICAN LEGION LEASE: ASHLAND CITY COUNCIL Page 2 Ordinance tonight and then hold it up until applicant has use agreement with City. City Attorney Salter stated that little time would be saved by having 1st Reading at this time. Soder- berg cited problem of slow procedure and difficulty experienced by applicants in developing while they wait for Council approval and now that sewers can be provided, it'is no longer reasonable to deny requests. Conklin stated there is a need for motels as tourism is one of City's industries. Soderberg moved that Ordin- ance be prepared to provide for annexation and to take care of retirement of Talent Rural Fire Department bonds. McCannon sec- onded for further discussion. Roberts stated that all facts should be brought before Council on development and not simply on basis of deposit on land, therefore was'not ready to approve tonight. On roll call vote, Roberrs, Roble, McCannon, Conklin and Willstatter, NO. Soderberg voted YES. City Attorney Salter said that the City has recorded agreement with Stan Adkins and that City should remove cloud by releasing agreement. Conklin moved that City remove cloud by releasing agreement; Roble seconded. On roll call vote, passed unanimously. City Administrator Almquist read proposal for construction of improvements on Terrace Street from Summit to Iowa Sts., and showed map. Dr. William Sammons stated that he owns 144 ft. of property on street and opposes improvements. Letter from Mr. & Mrs. F. Hartley, Walnut Creek, Ca., owners of 184 Terrace was read in favor of the project. On question from Roble, Public Works Director Alsing stated that improvements would help solve water and maintenance problems in the area. Roble cited need to send registered letters to absentee owners for opinions and noted that 49% of property owners expressed approval. Roble moved to deny request for improvements; Willstatter seconded. On roll call, Conklin, Roberts, Willstatter and Roble, YES. Soderberg and McCannon, NO. file. Soderberg seconded. Willstatter questioned City Adminis- trator Almquist as to whether the Parks Department would be adequately billed by the Engineering Department. Almquist stated they would. On voice vote, passed unanimously. McCannon read request from Dial-a-bus to operate on two additional alternate fixed routes on call only for service. McCannon exp- lained that their meeting on the subject comprised of only two members and they were unable to come up with a recommendation. McCannon questioned Mr. Bob Voris, owner of the Ashland Cab Co., as to rates for senior citizens. Mr. Voris explained he allows a reduced rate of 50¢ per person for three or more people and this has been a help to senior citizens. Conklin pointed out that the City has an obligation to protect the franchise granted to Ashland Cab Company. Willstatter objected to moving off a fixed route. Conklin moved to deny the permit; Roble seconded. On roll call, Conklin, Willstatter, Roble, Roberts, YES; Soder- berg and McCannon, NO. Permit denied. McCannon read recommendation that Police & Fire Departments work with Law Enforcement Assistance Administration (LEAA) toward cooperative agreement to establish "911" emergency telephone communications systems in Rogue Valley. McCannon moved that recommendation be followed; Willstatter seconded. On roll call, passed unanimously McCannon read recommendation relative to renewal of lease to ~nerican Legion for a five year term as opposed to the previous term of 20 years. McCannon moved that City renew lease for period Of five years. Soderberg seconded. It was decided the five year term should be submitted to American Legion leaving the matter open to change of terms should such change be indicated. City Administrator Almquist stated that short term leases are more practical. On roll call, passed unanimously. REGULAR MEETING ASHLAND CITY COUNCIL Page 3 JUSTICE BLDG. McCannon read recommendation that Citizens' Advisory Committee RECOMMENDATION: be appointed to advise City Council on establishment of Justice Center for the City of Ashland; and moved that Staff be instructed to draw up resolution to that effect. Conklin seconded. McCannon ~ested that Leigh Johnson, A1 Akins and a member of A.D.C. C!OF~/D~D ~oint~d to work with City Administrator Almquist and Police /~ Chief Hays. Willstatter suggested appointments wait until the end of the year as Mayor-elect Fries would be working with the Committee. On roll call, passed unanimously. HOSPITAL BOARD MINUTES: PLANNING COMM. MINUTES: Roble moved that minutes of Hospital Board meeting of October 20, be approved and placed on file; Willstatter seconded. On voice vote, passed unanimously. McCannon moved to approve minutes of Planning Commission meeting of October 9, 1972; Roberts seconded. On voice vote, passed unanimously. PARKS & REC. REQUEST REVENUE SHARING FUNDS: City Administrator Almquist read letter from Parks & Recreation requesting Federal Revenue-sharing funds for specific projects totaling $29,500. Roberts moved that request be placed on file; McCannon seconded. On voice vote, passed unanimously. WIMER STREET PARKING: RESOLUTION FOR NATIONAL GUARD: City Administrator read petition requesting parking prohibition on one side of Wimer Street between Chestnut & Main Streets. The petition was referred to Streets & Traffic Committee by Mayor McKeen. Willstatter requested staff to draw up Resolution to commend National Guard for community service; Roble seconded. On voice vote, passed unanimously. EQUIPMENT PRO- POSAL (Revenue- BROCK QUITCLAIM DEED: Conklin cited need for new equipment and suggested something be planned regarding Revenue-sharing to purchase a hot-mix paver, take steps to write up specifications on equipment and call for time h ~o ~h~ n~ed and that there is no time for emergency action. Willstatter questioned the need to purchase equipment rather than leasing it. Soderberg suggested the entire matter be taken up at a study session. Roberts sup- ported the idea of accelerated street program but agreed the pro- blem need not be resolved tonight. McCannon withdrew his second. Conklin withdrew his motion. Roble moved that study session be held November 30, 1972 at 7:30 p.m.; Conklin seconded. On roll call, passed unanimously. Public Works Director Alsing explained that authorization for Quitclaim Deed to Woodrow L. & Marilyn L. Brock is in order on portions of property where City does not have irrigation and pipe lines. Soderberg moved to authorize Mayor and City Recorder to execute Quitclaim Deed; Conklin seconded. On roll call, passed unanimously. CLARK QUITCLAIM DEED: PUBLIC WORKS BID AWARD (Van and two sedans): Public Works Director Alsing explained that authorization for Quitclaim Deed to Oren M. & Fay Virginia Clark is in order on portions of property where City does not have irrigation and pipe lines. McCannon moved to authorize Mayor and City Recorder to execute Quitclaim Deed; Roberts seconded. On roll call, passed unanimously. Almquist read recommendation that award of bids be made for repla- cement of two Dodge Dart sedans and for one van to be used for electric meter installation, testing and repair. Three bids were solicited, two submitted. Lithia Dodge bid $4,953.50 on two sedans wit]] trade-in and Selby bid $5,907.50. $6,000 had been budgeted. Lithia bid $3,046.15 on the van while Selby bid $3,244.05. Conklin moved that award go to Lithid for both the sedans and van; Soderberg seconded. Willstatter suggested that bids be voted on separately as he felt there was a need for the .EGULAR MEETING ASHLAND CITY COUNCIL Page 4 BID AWARD: (cont.) STREET IMPROVE- F~ENT, DIST. 38: ORDINANCE AMEND- ING 0RD. NO. 957 OBSCENITY: PROCLAMATION OF CANVASS OF VOTE OF GENERAL ELEC- TION, NOV. 7: PTVTn ATR PAT- ROL LEASE: LICENSE TRANS- FER REQUEST LOG CABIN BAR: AUDIT REPORT PURCHASE PUMP FOR HWY 66 & FAITH: RVCG LAND-USE PLAN: ADJOURNMENT: van but was not sure the sedans were necessary at this time. Willstatter amended the motion by moving that bid award be separate entities. Conklin seconded. On roll call vote, amend- ment passed unanimously. Roll call vote.on sedans: Soderberg, Conklin, McCannon, Roble and Roberrs, YES. Willstatter, NO. Roll call vote on van: All YES. City Administrator Almquist gave first reading of an Ordinance levying special benefit assessments in the amount of $68,087.95 in the matter of construction of curbs and paving in Street Imo- provement District No. 38, and declaring an emergency. Will- statter moved to second reading by title only; Roberts seconded. On roll call, passed unanimously. City Attorney Salter gave first reading of proposed Ordinance to amend Ordinance No. 957, and recommended that Council consult with Police Chief regarding appropriate license fee. After dis- cussion with Police Chief Hays, Roble moved that a $5,000 fee be set to partially reimburse the City for additional police surveillance activities. McCannon seconded for discussion. After discussion, motion passed unanimously. Roble then moved that the proposed Ordinance be passed to second reading. Conklin seconded, and asked City Attorney Salter if there was any way to regulate the sale of materials from under the counter. City Attorney Salter explained that the "art vs. obscenity" concept has never really been defined by law and interpretations vary, On roll call, motion passed unanimously. Roble then asked that an adjourned meeting be considered for November 30, for second reading of the proposed ordinance. Mayor McKeen read Proclamation of votes prepared from Abstract of Election of November 7, 1972. (see attachment "A") c~v Aam]n~strator Almauist reauested authorization for Mayor and Recorder to execute lease with Civil Air Patrol for property situated at City of Ashland Airport. Conklin moved to approve authorization; Roble seconded. On roll call vote, passed unan- imously. Soderberg thanked Mr. Cady On behalf of the Council for the good work. Mr. Cady thanked City Administrator Almquist and Public Works Director Alsing for their cooperation. Mayor McKeen echoed his appreciation to Mr. Cady. City Administrator Almquist read request for approval of transfer of ownership on liquor license for Log Cabin Bar. Roble moved to approve; Willstatter seconded. On roll call, passed unanimously. City Administrator Almquist presented the audit report for the Fiscal Year 1971-72, prepared by Tischhauser & Bubb CPAs to the Council. Soderberg suggested discussion at a future study session to consider audit report. City Administrator Almquist explained need for sewage pump at Hwy 66 and Faith Avenue to serve as back-up capacity at cost Of $4,200, of which $3,500 would be provided by property owners. City Administrator Almquist requested authorization to purchase without obtaining bids because only one manufacturer makes the model necessary. Conklin moved for authorization. Roble seconded. On roll call, passed unanimously. Mayor McKeen congratulated and welcomed Mayor-elect Archie Fries. City Administrator Almquist showed comprehensive plan of land-use from RVCG which has requested comments by November 20th. The RVCG staff has stated no changes from the map approved last year. Conklin stated there was not time enough to do study. Soderberg felt that RVCG could wait until next month, and agreed to request more time. Roble moved to adjourn meeting until Thursday, November 30 at 7:30 p.m. in the Council Chambers. Willstatter seconded. On voice vote, passed unanimously. Adjourned at 11:15 p.m. ~. Bu~tler~' Attachment "A" MAYOR'S PROCLAMATION I, Charles Ho McKeen, Mayor of the City of Ashland, do hereby ~roclaim that at the General Election held in the City of Ashland, OreSon, on the 7th day of November, 1972, there was submitted to the el.actors the election of persons to fill certain offices of the City of Ashland hereinafter named. That as a result of the canvass of said votes by the Mayor and Common Councilm the results thereof were.as follows: ~OR MAYOR. Four-Year Term No. of Valid Votes Cast 130, Archie C- Fries 2714 131. James F. Hays 65__4 132. Charles H. McKeen ~866 133. Charles Felix Pineell . 319 ~OR COUNCILMAN, FOSITION N0. 1 Four-Year Term 134. Gerald R. Allen .4160 YOR EODNCILMAN, POSITION 135. Gerald S. Inslay 136. William P. Roble 1777 3044 1934 · 710 446 1227 ;OR COUNCILMAN, POSITION NO. 5 Four-Year Term 137. Frank O. Hrantley 138. Craig R. Greenleaf 139. Donald A. Monsour 140. David W. Pinsky ~1. Alfred Willstatter FOR RECORDER-TREASURER Two-Year Term 142. Kent Leon Brostad 143. Joseph M. Butler 3574 FOR PARK &RECREATION COMMISSIONER Four-Year Term 144. Grant J. Coster 145. David L. D'Olivo 146. GeorBe P. Findlay 1343 2891 !855 4243 ~OR PARK & RECREATION COMMISSIONER Two-Year Term Donald N. Dadrick, St.