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HomeMy WebLinkAbout1972-1205 REG MINMINUTES FOR THE REGULAR MEETING ASHLAND CITY COUNCIL December 5, 1972 ROLL CALL: APPROVAL OF MINUTES: STREETS & TRAFFIC~ Wimer Street: The regular meeting was called to order by Mayor McKeen in the Council Chambers, City Hall, on the above date at 7:30 p.m. Council man Roberts and Soderberg were noted absent; howeven Soderberg arrived minutes after roll call. All others present. McCannon requested that "appointed" be deleted and "considered for appointment" be inserted on Pg. 3, pp.1. Conklin moved that the minutes of the regular meeting of November 21, 1972, and the adjourned meeting of November 30, 1972 be approved as corrected and placed on file; Roble seconded. On voice vote, passed unanimously. Streets & Traffic: Conlkin substituted for Chairman Soderberg and requested that the audience be allowed to speak before any decision is made on the proposed parking prohibition on Wimer Street from North Main Street to Chestnut St. Perimeter Road S.O.C. Bikeway Funds: HOSPITAL MINUTES: RESOLUTION: Interfund loan Sewer Plant Expansion Engineering Carl Zeek of 128 Wimer protested the proposal on the grounds that to eliminate parking on the northeasterly side of Wimer would put all of the cars on the south side in jeopardy of sliding automobilei Ne also expressed concern that his front yard would become a parking lot and suggested that parking be banned on the south side of Wimer. Leon Tuttle of 487 Walnut St., agreed that the south side ban would be better for all concerned and especially for children going back and forth to school. Conklin recommended to Soderberg that we ask for "no parking" on the south side. Soderberg said she had no obj- ection to any particular side, Cathy Atkinson of 291 Wimer Street rain. Conklin moved that parking on the North side of Wimer between Scenic & Chestnut Sts., and on the south side between Scenic and North Main Sts.; Roble seconded. On roll call, passed unanimously. Chairman Soderberg recommended that a letter be sent to the Oregon State Board of Higher Education expressing dismay and disappoint- ment that the perimeter road was deleted from the budget. Soder~ berg and Conklan noted that the project had rated top priority by Dr. James K. Sours. buderberg moved that letter be sent to the Oregon State Board of Higher Education expressing disappointment that perimeter road was deleted from the budget; Roble seconded. Willstatter said "this has been a matter of much discussion and little action" Roble commended the Tidings for editorial comment on the matter. McCannon said he hoped the street closure was not just a lure to neglect the perimeter road. On roll call, passed unanimously. Soderberg discussed recommendation that State Bikeway Funds be applied for to complete bikeway on Siskiyou from Indiana to Park St. Soderberg said that when the application was made for Topics fund- ing, it was hoped that the Topics program would also cover this section. Soderberg moved that bikeway funds be applied for to com- plete path from Indiana to Park Street; Conklin seconded. On roll call, passed unanimously. Roble moved that minutes for the Hospital 17, 1972, be approved and placed on file; voice vote, passed unanimously. Board Meeting of November Willstatter seconded. On City Administrator Almquist read recommendation from Finance Direc- tor Nelson requesting a $40,000 interfund loan from the General Fund to the Capital Improvement Fund to be repaid not later than June 30, 1974 to be used to cover preliminary engineering fees on sewer plant expansion. Permission was also requested to transfer an appropriation of $40,000 within the Capital Improvement Fund from Lithia Park Extension to the Sewage Treatment Plant Expansion. City Administrator Almquist read "A Resolution authorizing an Interfund Loan from the General Fund to the Capital Improvement Fund, and transferring an appropriation within a fund." Conklin moved to adopt resolution; Soderber9 seconded. Willstatter asked City Admin- istrator Almquist if he had a formal commitment from the federal government on the 60% funding. The City Administrator replied "no". R._~_~ ~r Meeting Ashland City Council Page Sewage Treat-On Robl ment Plant happen Cont. e's question to City Administrator Almquist as to what would should the federal government fail to make the 60% funding available, he was advised that the project would have to be financed by the city in another way. Discussion ensued concerning the intent of the people in passing the sewer bond issue. Conklin and Soderberg agreed that the sewage treatment plant expansion would be necessary anyway and that the $40,000 preconstruction monies would not be wasted. On roll call, passed with Willstatter dissenting. Justice Center Interfund Loan RESOLUTION: Municipal Court Inter- fund loan City Administrator Almquist read memo requesting authorization for transfer of $6,000 from the General Fun~ Operating Contingency to Capital Improvement Fund to cover the estimated costs of architectural and site selection for proposed justice center, City Administrator Almquist recommended that architects be hired this month in order to meet the April 1973 deadline for application of funds. Conklin moved to have appropriation transferred from General FundsOperating Contin- gency to Capital Improvement Fund; McCannon seconded. Discussion ensued regarding possible use of Revenue Sharing funds for the Justice Center, and Willstatter raised the question of permissible uses of revenue sharing money according to Public Law 92-512. Roble asked Staff to furnish Council with copies of the Public Law. On roll call on the proposed $6,000 transfer, passed unanimously. City Administrator Almquist read recommendation of Finance Director Nelson to transfer $822 from General Fund Operating Contingency to Municipal Court Office Services to bring court clerk position to full- time. City Administrator Almquist then read the resolution for trans- fer of appropriations within a fund. Soderberg moved for adoption of the resolution; Roble seconded. On roll call, passed unanimously. Justice Cen- f~ Inter- fund loan City Administrator Almquist read resolution transferring $6,000 from General Fund,Operating Contingency to General Fund, Budgetary Trans- fers, and $6,000 from Capital Improvement Fund, Property Acquisition to Capital Impr~v~m~,~L Fu,,~, Justic~ C~-t~ MnCannon moved for adoption; COnklin seconded. On roll call, passed unanimous)y. 'STREET PAV- ING EQUIP. Public Works Director Alsing reported on paver costing $37,500 with trade-in and said it would have 25 plus years life; and proposed pur- chase of two 10 cu. yd. trucks ~ $13,000 each and with trade-in of 6 cu. yd. truck ~ $600.00 would brin cost to $25,400. A backhoe would cost $17,800 with trade-in of ~5,000 of bringing the total cost equipment to an estimated $75,700. Conklin moved to purchase equip- ment and that Staff be instructed to prepare plans and specifications and call for bids. Roble seconded. Soderberg moved to allocate $125,000 for paving and earmark it for supplemental budget. Motion died for lack of a second. Soderberg pointed out it would be senseless to buy equipment when we have no money to spend on paving. Conklin said he was not prepared to limit monies to $125,00 and explained this to be his reason for not seconding the motion. Willstatter remarked that he felt queasy about allocating funds and that "we have the cart before the horse" referring to Revenue Sharing funds. McCannon moved to amend the motion to read "as soon as Revenue Sharing Funds are received". Conklin seconded. Mayor McKeen called the amend- ment out of order advising Council that you have to get funds before allocating same. Conklin moved that we earmark funds to buy this equipment. Mayor McKeen said he had no objection to the wording. Willstatter said he feels that the majority of this money should be destined for streets but not sold on the fact that purchase of the equipment is the answer. Conklin withdrew motion. Roble withdrew second. Conklin moved that Staff be authorized to draw up specific- ations, call for bids, and show that intent is to use certain amount of money for street paving equipment; Roble seconded. Conklin moved to the original motion. Roble seconded. On roll call, Conklin, Roble and McCannon, YES; Soderberg and Willstatter, NO, On roll call on the original motion, Conklin, McCannon and Roble, YES. Soderberg and Willstatter, NO. ~' lar Meeting Ashland City Council Page 3 ~ O~DINANCE: Purchasing Agent ORDINANCE: Building Code ORDINANCE: Electrical Manual ORDINANCE Assessment Water & East Main ORDINANCE: Improvement District #38 RESOLUTION: National Guard RESOLUTION: Justice Center City Administrator Almquist gave first reading of Ordinance prescrib- ing the authority and responsibilities of the purchasing agent; establishing general procedures for procuring equipment, materials and services; and repealing Ordinance No. 1309. Conklin moved that Ordinance be passed to second reading; McCannon seconded. On roll call, passed with Willstatter dissenting. City Administrator Almquist read memo outlining changes in building code and noting that necessary publication was made of this proposed ordinance, gave first reading by title only of ordinance adopting a building code; repealing Ordinance No. 1389, 1570 and 1582; and declaring an emergency, Soderberg questioned contents of Sec. 26 which allows untreated handrails and asked if that part of the code could be deleted. City Administrator Almquist said that it could be deleted. Soderberg moved that handrails be of treated wood; Roble seconded. On voice vote, passed unanimously. Conklin thanked the Staff and Councilman Roble for their efforts in working out amend- ments to the building code. Roble thanked the Staff and Building Appeals Board for all of the time they spent in digging for necessary information. McCannon moved to pass ordinance to the second reading; Conklin seconded. Roble suggested that in Sec. 4, Pg. 2 that "electrical inspection" be stricken since we do not have an electric- al engineer. Roble moved to amend to delete "electrical inspection"; On roll call, motion passed unanimously. On roll call original mot- 1on passed unanimously. City Administrator Almquist read memo outlining changes in electrical manual and noting that necessary publication was made of this pro- posed ordinance, gave first reading by title only of an ordinance amending Article III of Ordinance No. 1184, as amended, establishing rules and regulations for electric service. Conklin moved ordinance be passed to second reading; McCannon seconded. Willstatter moved that second "reasonably" be stricken on Pg. 6, pp 8; Soderberg sec- onded. On v ice vote,passed unanimously. On roll call original City Administrator Almquist gave first reading of an Ordinance dec- laring the assessment of property for sidewalk improvement and re- pairs at Water & East Main Sts., in the amount of $2,375.45. Conklin moved to pass to second reading; Willstatter seconded. On roll call passed unanimously. City Administrator Almquist gave a second reading by title only of an ordinance levying special benefit assessments in the amount of $68,089.95 in the matter of construction of curbs and paving in Street Improvement District No. 38. Willstatter moved for adoption of the Ordinance; Roble seconded. On roll call, passed unanimously by the four Councilmen voting, Conklin having left the room moment- arily. City Administrator Almquist read Resolution on National Guard which commends unit for efforts in solid waste materials (hulks of auto- mobiles). McCannon moved for adoption; Roble seconded. Willstatter said they should be commended for all public services they have per- formed. Mayor McKeen advised that he had artended a presentation of awards at the Armory on the previous Saturday and mentioned that this Resolution is before the Council. On roll call, passed unan- imously. City Administrator Almquist read resolution creating Justice Center Citizens Advisory Committee; providing for the appointment of mem- bers; and setting forth the goals and objectives of said committee. Soderberg moved for adoption; McCannon seconded. On roll call, passed unanimously. Mayor McKeen submitted five names for consider- ation to make up the committee: Rep. Leigh Johnson, Lt. Col. Christ- ian Hald, A1 Akins, Edd Rountree and Gerald Jordan. Willstatter wanted to know if Mayor had worked with the new Mayor an the rec- ommendations. Mayor McKeen answered that he had not as this is an appointmentment and he still had these responsibilities. Will- statter requested to be excused from voting. On roll call, all YES; Willstatter excused. Roble suggested the name of Ken Green as ex- officio non-voting member, Mayor McKeen appointed Ken Green, con- firmed by voice vote. }lar Meeting Ashland City Council Page 4 RESOLUTION: Downtown Imp. Main to Church Conklin opened discussion of a public hearing for downtown street improvements by suggesting that merchants who are renting their business places should also be given a voice in the matter. Soder- berg said it has always been a Council procedure to hear only from the affected property owners. Willstatter expressed concern over probable federal funding in part of the project and didn't want to see the general public pay the bill. There was discussion of the time element prior to the Council meeting on December 19, 1972; Roble moved to change the hearing date to January 2, 1973 at 8:00 pm and that all out of town owners be notified by certified mail, and all occupants of buildings be notified; Conklin seconded. On voice vote, passed unanimously. City Administrator Almquist then read the Improvement Resolution setting a public hearing relative to the proposed installation of sidewalks, curbs, street trees, and related improvements on Main Street from Church Street to Third Street. McCannon moved for adoption of the Resolution; Soderberg seconded. City Attorney Salter suggested that tenants could be notified so they may have an opportunity to discuss the matter with their landlord before the public hearing but that only property owners could have a voice during the public hearing. Motion by Roble passed unanimously on roll call vote. Mayor McKeen requested that Staff send "get well" card to Council- man-elect Frank Brantley at Rogue Valley Memorial Hospital. Roble moved to adjourn; McCannon seconded. On voice vote, passed unanimously. Adjourned at 10:25 p.m. Respectfully submitted, ~ep~ M. Butler ih