HomeMy WebLinkAbout1971-0518 REG MIN.MINUTES FOR RIi(iUI,AR MEETING
AStlLAND CITY COUNCIl,
MAY 18, 1971
.The regular meeting of the City Council was held in the
City Councfil Chambers, City Hall, on the above date. The
meeting was called to order by Chairman Roberrs, as Mayor
McKeen was still out of town. Councilmen present: Conklin,
McCannon, Roberts, Willstatter and Roble. Councilwoman
Soderberg arrived later.
APPROVAL OF MINUFES:
It was moved by Willstatter, seconded by McCannon, that
the minutes of the May 4, 1971, regular meeting be accepted
and placed on file. Carried unanimously.
I)EPARTHI',NTAb REPORTS:
It was moved by Conklin, seconded by McCannon that the
departmental reports for the month of April be accepted
and placed on file. On roll call carried unanimously.
STANDING COMi,~.iTTEE REPORTS:
a. Finance & Property Committee - None
b. Public Service Committee - None
Councilman Roble requested that a time for a study session
be set aside on Juue 8th jn order to invite Mrs. Fitch and
companion to explain the Jackson County Housing Authority
agreement. (Mrs. Filch is the rcDresentatjve from the
Jackson Country ttousjng Authority, and has requested the
time to appear before the Conncil.) The subject under dis-
cussion would be a progr~3m for low-cost housing. It was
noted that on Hay 10, 1970, the Council tabled a letter re-
quest~ug permission for the Jackson County Ilousing Anth6rity
to operate in the City of Ashland.
Councilman Conklin requested that someone also meet with the
manager oF the Oak Knoll Golf Course to discuss the terms of
his lease. Several com!-,]~t~nts regar~l:ing the very ruu-down
conditions of the golf conrse were received, and Conk]in sug-
gestc, d s review ~s to w]~ether he x.r~s living up to the ]erase.
It ~'ss noted also that no financi~] reports had been received
STANDING CONFIITTEE REPORTS (conI'd):
b. on this lease. Don Cleaver backed up the suggestion and
noted this matter had never been recommended to a commit-
tee before but bad just "drifted" along.
c. Streets & Traffic Committee -None
COMMUNICATIONS (Oral from the Audience)
Mr. T. J. Parker arose and told the Council there was not
adequate tie-down or blocking of planes at the airport, and
suggested a committee visit the airport and put this under
the jurisdiction of the Public Service Committee.
Councilman Rob]e was requested by Dr. Stewart Johnson and
other aeronautical people to look into operational facilities
for the airport. He suggested they be invited to the June 8th
meeting.
Mr. Parker added be would like to see the airport do some-
thing for the community.
George Jones questioned the status of collections from annexa-
tions. Mr. Parker asked if annexation fees are a lien against
the property (and therefore no clear title until fees paid).
City Attorney Salter answered the questions in general, and
Councilman Roble stated that the matter was not solved during
his (Mr. Jones) regime and that the council has not yet acted
on this item. Conklin assured Mr. Jones that fees would be
investigated and collection taken if applicable.
CO~g/[UNICAT]ONS (Written)
It was moved by McCannon, seconded by Rob]e, that the minutes
of the April 26, 1971, Planning ComuHssion meeting be accepted
and placed on file. On roll call carried unanintously.
It was moved by Willstattt:er, seconded by Roble, that the
minutes of the AEDC meeting of April 14, 1971, be accepted
and placed on file. On roll call carried unanimously.
It was noted that a joint meeting with
and the Development Committee has been
7:30 p.m.
the Planning Commission
set for May 2d, 1971, at
lit was moved by Roble, seconded by Willstatter, that a letter
received froin Leeda Bishop and Ve]ma Reiten relative to loose
dogs ~n Lithja Park be received and referred to the Parks &
Recreation Commi ssion.
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COMMUNICATIONS: (Written)
(cent ' d) Councilwoman Sealerberg reported attending
a meeting of the Parks and Recreation Commission,
where the issne had been discussed and several letters
similar to the one received reviewed. A suggested
solution to dogs running loose (that is, not ona leash
as according to posted notices) and causing sanitary as
well as public nuisance problems was to have a student
hired, ~ uniform, to patrol the park. This student
would be supported on a work-study basis and report directly
to Chief IIays.
SPEICAL AGENDA ITEMS:
a. Unfinished Business:
City Administrator Almquist read a letter for the
original annexation request from }larry Flmore for
24 acres of property situated south of Hwy. 66 west
of the 1-5 Freeway, to be used as a proposed devel-
opment of 200-unit mobile ]tome park.
Roble stated that the property was contiguous with
the city limits of Ashland, and noted that the devel-
opers had agreed to do several things. Mr. Ainsworth,
attorney for Mr. Elmore, presented the case for appro-
val of annexation. lie pointed out the added tourist
attraction for Ashland, as many persons coming to tILe
Festival or traveling in Oregon could stop in the sec-
tion of the mobile home park provided. TILe develop--
merit would also be beneficial for schools, as far as
revenue was concerned. Also, most persons living in
mobile homes were retired, so there was reduced need
for police and fire protection and street maintenance
(which would be taken care of privately).
The controversy arose over parcels of annexation. Mr.
Ainsworth pointed out that the State IIighway Dept. was
planning on bringing the piece of property to access
on East Main by road development, and that 200' of
other property (six private owners not yet annexed to
the City) would then be 5n the city limits. There
would be no "island" left by being surrounded by prop-
erty. Also, there was no problem to future residents
of the mobile home park from the polJution from the
blcGrew SawnHi}. Mr. ~IVil ~tatter pointed out that a
and future action by the Environmental Qua1 ity Control
Commj ss i on.
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a. 1.
Mr. Ainsworth questioned the matter of cost to
the City, brought up by Mr. Conklin, since the
developers would put in their own streets; ser-
vices (water, sewer, etc.) wore already at the
city limits (at the edge of ~he property); and
the developer would pay for services, pay for im-
provements; a~d a mobile home park would be the
least expensive to the City.
McCannon ashed for a definition of a mobile home
vs. a trailer park. Mr. Ainsworth replied that
a trailer park (travel-trailer, correctly) was a
place for persons to come for short-term durations
(i .e., vacations), whereas a mobile home park was
more established, maintained and stable to the
commnn ~ ty.
A discussion between City Administrator Almquist
and B~r. Ainsworth took place regarding different
methods and figures used to determine revenue for
the City, or costs. Mr. Ainsworth pointed out that
the amount of money brought into the community as
a whole would be a gain.
A discussion involving all Council members ensued
regarding annexat]on in genera]. Sealerberg took
the stand that annexation should not be done on a
piece-meal basis, but rather under a master plan.
If there are enough people who want to annex im t]~e
area, then a section can be made and all done under
one annexation cover procedure. Services could be
provided more economically under a City plan.
After more d~scussion and presentation of a map to
the Council by Mr. Elmore of properties involved,
Conklin moved that the an~exation be 0cnied. W'il]-
stat?er seconded $he motion. On roll call, McCannon
abstained. Rob]e-no; Sealerberg, Conk]~, P. oberts,
Wi]]statter-yes. Annexation request denied.
Annexation request by R. E. Van V]eet (for A. D. Myers,
owner) for 5 acres of property situated north of
fligbway 66 c:,st of the I-5 Freeway was moved to be
denied by Conk]in and seconded by Willstalter. On roll,
carried una~3imously to deny am~exation request. Rob]e
justif]ed support i~ tlmt the request showed no devel-
opment ind~c:~ted :for the i~roperty.
SPECIAL
a. 3.
b. New
AGENDA ITEMS (cont'd)
An annexation request was presented from Oregon
College of Art for three acres of property situated
on the north side of Hwy.66 east of Tolman Creek
Road (proposed development of Art School. with parking
and dormitory facilities).
City Administrator A]mquist pointed out that 1/3 of the
property was already jn the city limits and 2/3 outsic]e.
City Attorney Sa]tcr said fees of $400.00 per acre would bc
taken care of over a period of about 9 years. Annexa-
tion fee for water, sewer and electrical services was
agreed to be pa~d ~
by ~Ir~ , representative. No
action was taken. It w~s by Conk]in and seconded
by HcCannon to refer the matter to the Planning Com-
mission.
Miscellaneous Business
8:00 p.m. Public Hearing: To consider the adoption of parking
~nf~FC'f~-~'[fYC~!'~h]'ai'[b][~jn the vicinity of S.O.C. to replace
intermira regulations adopted by Ordinance No. 1668 on Febru-
ary 16, 1971.
Fred Whited from Garfield St. said new regulations were
most satisfactory and he was happy about it. Mr. Parker
from Ashland St. said he couldn't tell if it helped a lot
except that it got driveways and alleys marked: before
it had been a problem for mailmen, and some boxes were
moved.
A gentleman front the opposite side of the street said
one-sided parking was not very fair at a]] : taxpayers
on the south side of the street were not happy with the
situation.
Conkljn pointed out the primary factor was to get emer-
gency vehicles through the street and to give the Streets
and Traffic Committee time to study the s5tuatfion.
A student pointed out that "i~arking lots" were to be
paved, but no actjon has been taken at all by the
college. W~]]stater statedthe responsibility of tber,
City was to the residents of the st~eZ. ,~ ~' ~
The matter was referred to tbr~ Streets and Traffic
Committee for review.
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First reading of ordinance repealing Ordinance No. ]267
relating to juries in Municiapl Court pursuant to Arti-
cle 15, Section 3, of the Ash]and City Charter of 1970.
City Attorney Sa]ter said this concerns the method and
payment of jurors: involves full-time services of an
office for a jury trial and does not affect the process.
The proposed method was m3re modern, and would also do
away with the services of a policeman going around to
select jurors. The expenses involved formerly, the
jurors were paid $2 apiece; therefore a trial cost
$12. Before a person was entitled to a jury trial, he
had to post bond of $].2, being returned if he was found
"Not guilty". This was fonnd to be unconstitutional by
the Oregon State Court.
The court usually sl~m~nons 1S personsto come to a jury
trial. Each one is entitled to a payment of $7.50, whe~
ther they are selected to serve or not (cost under the
new system). It is very difficult to determine the fre-
quency of trials (in 1969-1970, there were only t-we jury
trials; there are already three done and three scheduled
for this year.)
Willstatter asked how many cou]d be cited into the dis-
trict court. Salter replied that all except ordinunce
and traffic violations could be done, except procedure
makes it too difficult. Also, there would be a division
of fees (only 1/2 of the revenue would go to Ashland if
cited jute the district court, plus having the expense of
an officergo]rig to Mealford).
tinder suspension of rules, Conkljn moved to pass to a
second reading. Motion seconded by Willsrarer. On roll
call carried unanimously.
Second reading of ordinance reclassjfying property situated
at Ilwy. 66 and Clay St. from R-l: B-8 Residentja]-Sing]e
Family to R-3:2.4 Residential-Mult~ple Family (Zone
Change No. 02S).
Proposed ordinance given second reading by City Adminis-
trator A]mquist. Sodcrbcrg moved for adoption of ordi-
nance ; McCannon seconded. On roll call carried unan~-
IllOilS ] y.
Second reading of ordinance cb, angjng the name of Peachy
Road between Walker and Pinecrest Terrace from Peachy
Road to Pinecrest Terrace.
SPEC1AL AGENFIA ITEMS (cent 'd)
Second reading given by City Administrator Almqujst. It
was moved by ~!cCaDnon and seconded by Roble that the pro-
posed ordinal~ce be adopted. On roll call carried unani-
mously.
Resolution setting a hearing for street improvements on
Willow Street between Orange and Oljs pursuant to a peti-
tion from abuttjng property owners, for J~ne ], 1971, at
8:00 p.m.
Resolution read by C~ty Administrator A]mqujst. It was
noted that 58% of the property owners signed the petition
for curb, gutter and asphalt cement street jmprovenients.
Under suspension of the rules, Conk]jn moved to pass to
a second reading by t~tle only. Wj]lstatter seconded the
motion. On roll call carried unanjnN~nsly. McCannon
noted the interest rate was down to 4 1/2% from 5% on the
bond. Wi] lstatter moved for adoption of the resolution
to set the hearing for June 1, 1971, at 8:00 p.m. Rob]e
secouded the motion, and resolution was passed unanimously.
At this time, Councilman P, oble brought up a point about Public
Service Coming tree Reports, and asked City Administrator A]mquist
to contact Hrs. Chester Fitch regarding appearance on June 8th for
the Jackson County llousing Authority. Ile also requested Dr.
Stewart Johnson be contacted regarding his request for an estab-
lisbmcnl' of sn airport commission.
City Attorney Sa]ter brou. ght up a matter of the Planning Commis-
sion. Ile asked the opinion of the Council as to whether an ordi-
nance should be drawn up requjring landscaping approval and cer-
tain requ~rcrTents for all buj!dings (commcrcjal, professional or
mnJti~unit). It would require submission of p]nns before appro-
val gjven for undergrounding of utilities, a certain percentage
of the area would be landscaped, a comm4ttment for landscaping to
be majntained, and the property l~nc to be landscaped and approved
by the Planning Commission. Refuse containers and air condition-
ing units were to be enclosed or screenor] from the ptlbljc view.
Councilman Roble pointed otlt seine of those items might be subject
to the Unifori;i Bui]djng Code. Wjl]statter brought up the point
of old houses being divSded into apartments not having enough
parking space.
Soderbcrg moved to refer the nlatter to a study sess~on jointly
with the Planninl,' Co!nmjss~on :uad fnl] Cotu~c'l]. Conklin seconded
the molio~, and jt ~,.~,s passed t~nnjmousqy.
City Attorney S~lter then asked t!~e Council ~vLetlter an
ordinance should be preparecl to permit use of a trailer
for arl office or office space after' payment of fees and
only for a six-mont]~ periodCthen renewal~ i.e., for
co~struction, etc.). Soderberg moved to dra~..: up a
proposed ordin~nce. ~Iotion seconded by Conklin. On
ro]] c~]]~ carried unanimously.
As there was no furtlfer business, the meeting was
adjour~ed subject to the call of the Hayor.
I~est3ecgfu].ly submi tted,
~'~.tL. Bartc]t
Recorder
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