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HomeMy WebLinkAbout1971-0518 REG MIN.MINUTES FOR RIi(iUI,AR MEETING AStlLAND CITY COUNCIl, MAY 18, 1971 .The regular meeting of the City Council was held in the City Councfil Chambers, City Hall, on the above date. The meeting was called to order by Chairman Roberrs, as Mayor McKeen was still out of town. Councilmen present: Conklin, McCannon, Roberts, Willstatter and Roble. Councilwoman Soderberg arrived later. APPROVAL OF MINUFES: It was moved by Willstatter, seconded by McCannon, that the minutes of the May 4, 1971, regular meeting be accepted and placed on file. Carried unanimously. I)EPARTHI',NTAb REPORTS: It was moved by Conklin, seconded by McCannon that the departmental reports for the month of April be accepted and placed on file. On roll call carried unanimously. STANDING COMi,~.iTTEE REPORTS: a. Finance & Property Committee - None b. Public Service Committee - None Councilman Roble requested that a time for a study session be set aside on Juue 8th jn order to invite Mrs. Fitch and companion to explain the Jackson County Housing Authority agreement. (Mrs. Filch is the rcDresentatjve from the Jackson Country ttousjng Authority, and has requested the time to appear before the Conncil.) The subject under dis- cussion would be a progr~3m for low-cost housing. It was noted that on Hay 10, 1970, the Council tabled a letter re- quest~ug permission for the Jackson County Ilousing Anth6rity to operate in the City of Ashland. Councilman Conklin requested that someone also meet with the manager oF the Oak Knoll Golf Course to discuss the terms of his lease. Several com!-,]~t~nts regar~l:ing the very ruu-down conditions of the golf conrse were received, and Conk]in sug- gestc, d s review ~s to w]~ether he x.r~s living up to the ]erase. It ~'ss noted also that no financi~] reports had been received STANDING CONFIITTEE REPORTS (conI'd): b. on this lease. Don Cleaver backed up the suggestion and noted this matter had never been recommended to a commit- tee before but bad just "drifted" along. c. Streets & Traffic Committee -None COMMUNICATIONS (Oral from the Audience) Mr. T. J. Parker arose and told the Council there was not adequate tie-down or blocking of planes at the airport, and suggested a committee visit the airport and put this under the jurisdiction of the Public Service Committee. Councilman Rob]e was requested by Dr. Stewart Johnson and other aeronautical people to look into operational facilities for the airport. He suggested they be invited to the June 8th meeting. Mr. Parker added be would like to see the airport do some- thing for the community. George Jones questioned the status of collections from annexa- tions. Mr. Parker asked if annexation fees are a lien against the property (and therefore no clear title until fees paid). City Attorney Salter answered the questions in general, and Councilman Roble stated that the matter was not solved during his (Mr. Jones) regime and that the council has not yet acted on this item. Conklin assured Mr. Jones that fees would be investigated and collection taken if applicable. CO~g/[UNICAT]ONS (Written) It was moved by McCannon, seconded by Rob]e, that the minutes of the April 26, 1971, Planning ComuHssion meeting be accepted and placed on file. On roll call carried unanintously. It was moved by Willstattt:er, seconded by Roble, that the minutes of the AEDC meeting of April 14, 1971, be accepted and placed on file. On roll call carried unanimously. It was noted that a joint meeting with and the Development Committee has been 7:30 p.m. the Planning Commission set for May 2d, 1971, at lit was moved by Roble, seconded by Willstatter, that a letter received froin Leeda Bishop and Ve]ma Reiten relative to loose dogs ~n Lithja Park be received and referred to the Parks & Recreation Commi ssion. -3- COMMUNICATIONS: (Written) (cent ' d) Councilwoman Sealerberg reported attending a meeting of the Parks and Recreation Commission, where the issne had been discussed and several letters similar to the one received reviewed. A suggested solution to dogs running loose (that is, not ona leash as according to posted notices) and causing sanitary as well as public nuisance problems was to have a student hired, ~ uniform, to patrol the park. This student would be supported on a work-study basis and report directly to Chief IIays. SPEICAL AGENDA ITEMS: a. Unfinished Business: City Administrator Almquist read a letter for the original annexation request from }larry Flmore for 24 acres of property situated south of Hwy. 66 west of the 1-5 Freeway, to be used as a proposed devel- opment of 200-unit mobile ]tome park. Roble stated that the property was contiguous with the city limits of Ashland, and noted that the devel- opers had agreed to do several things. Mr. Ainsworth, attorney for Mr. Elmore, presented the case for appro- val of annexation. lie pointed out the added tourist attraction for Ashland, as many persons coming to tILe Festival or traveling in Oregon could stop in the sec- tion of the mobile home park provided. TILe develop-- merit would also be beneficial for schools, as far as revenue was concerned. Also, most persons living in mobile homes were retired, so there was reduced need for police and fire protection and street maintenance (which would be taken care of privately). The controversy arose over parcels of annexation. Mr. Ainsworth pointed out that the State IIighway Dept. was planning on bringing the piece of property to access on East Main by road development, and that 200' of other property (six private owners not yet annexed to the City) would then be 5n the city limits. There would be no "island" left by being surrounded by prop- erty. Also, there was no problem to future residents of the mobile home park from the polJution from the blcGrew SawnHi}. Mr. ~IVil ~tatter pointed out that a and future action by the Environmental Qua1 ity Control Commj ss i on. -'4- a. 1. Mr. Ainsworth questioned the matter of cost to the City, brought up by Mr. Conklin, since the developers would put in their own streets; ser- vices (water, sewer, etc.) wore already at the city limits (at the edge of ~he property); and the developer would pay for services, pay for im- provements; a~d a mobile home park would be the least expensive to the City. McCannon ashed for a definition of a mobile home vs. a trailer park. Mr. Ainsworth replied that a trailer park (travel-trailer, correctly) was a place for persons to come for short-term durations (i .e., vacations), whereas a mobile home park was more established, maintained and stable to the commnn ~ ty. A discussion between City Administrator Almquist and B~r. Ainsworth took place regarding different methods and figures used to determine revenue for the City, or costs. Mr. Ainsworth pointed out that the amount of money brought into the community as a whole would be a gain. A discussion involving all Council members ensued regarding annexat]on in genera]. Sealerberg took the stand that annexation should not be done on a piece-meal basis, but rather under a master plan. If there are enough people who want to annex im t]~e area, then a section can be made and all done under one annexation cover procedure. Services could be provided more economically under a City plan. After more d~scussion and presentation of a map to the Council by Mr. Elmore of properties involved, Conklin moved that the an~exation be 0cnied. W'il]- stat?er seconded $he motion. On roll call, McCannon abstained. Rob]e-no; Sealerberg, Conk]~, P. oberts, Wi]]statter-yes. Annexation request denied. Annexation request by R. E. Van V]eet (for A. D. Myers, owner) for 5 acres of property situated north of fligbway 66 c:,st of the I-5 Freeway was moved to be denied by Conk]in and seconded by Willstalter. On roll, carried una~3imously to deny am~exation request. Rob]e justif]ed support i~ tlmt the request showed no devel- opment ind~c:~ted :for the i~roperty. SPECIAL a. 3. b. New AGENDA ITEMS (cont'd) An annexation request was presented from Oregon College of Art for three acres of property situated on the north side of Hwy.66 east of Tolman Creek Road (proposed development of Art School. with parking and dormitory facilities). City Administrator A]mquist pointed out that 1/3 of the property was already jn the city limits and 2/3 outsic]e. City Attorney Sa]tcr said fees of $400.00 per acre would bc taken care of over a period of about 9 years. Annexa- tion fee for water, sewer and electrical services was agreed to be pa~d ~ by ~Ir~ , representative. No action was taken. It w~s by Conk]in and seconded by HcCannon to refer the matter to the Planning Com- mission. Miscellaneous Business 8:00 p.m. Public Hearing: To consider the adoption of parking ~nf~FC'f~-~'[fYC~!'~h]'ai'[b][~jn the vicinity of S.O.C. to replace intermira regulations adopted by Ordinance No. 1668 on Febru- ary 16, 1971. Fred Whited from Garfield St. said new regulations were most satisfactory and he was happy about it. Mr. Parker from Ashland St. said he couldn't tell if it helped a lot except that it got driveways and alleys marked: before it had been a problem for mailmen, and some boxes were moved. A gentleman front the opposite side of the street said one-sided parking was not very fair at a]] : taxpayers on the south side of the street were not happy with the situation. Conkljn pointed out the primary factor was to get emer- gency vehicles through the street and to give the Streets and Traffic Committee time to study the s5tuatfion. A student pointed out that "i~arking lots" were to be paved, but no actjon has been taken at all by the college. W~]]stater statedthe responsibility of tber, City was to the residents of the st~eZ. ,~ ~' ~ The matter was referred to tbr~ Streets and Traffic Committee for review. -6- First reading of ordinance repealing Ordinance No. ]267 relating to juries in Municiapl Court pursuant to Arti- cle 15, Section 3, of the Ash]and City Charter of 1970. City Attorney Sa]ter said this concerns the method and payment of jurors: involves full-time services of an office for a jury trial and does not affect the process. The proposed method was m3re modern, and would also do away with the services of a policeman going around to select jurors. The expenses involved formerly, the jurors were paid $2 apiece; therefore a trial cost $12. Before a person was entitled to a jury trial, he had to post bond of $].2, being returned if he was found "Not guilty". This was fonnd to be unconstitutional by the Oregon State Court. The court usually sl~m~nons 1S personsto come to a jury trial. Each one is entitled to a payment of $7.50, whe~ ther they are selected to serve or not (cost under the new system). It is very difficult to determine the fre- quency of trials (in 1969-1970, there were only t-we jury trials; there are already three done and three scheduled for this year.) Willstatter asked how many cou]d be cited into the dis- trict court. Salter replied that all except ordinunce and traffic violations could be done, except procedure makes it too difficult. Also, there would be a division of fees (only 1/2 of the revenue would go to Ashland if cited jute the district court, plus having the expense of an officergo]rig to Mealford). tinder suspension of rules, Conkljn moved to pass to a second reading. Motion seconded by Willsrarer. On roll call carried unanimously. Second reading of ordinance reclassjfying property situated at Ilwy. 66 and Clay St. from R-l: B-8 Residentja]-Sing]e Family to R-3:2.4 Residential-Mult~ple Family (Zone Change No. 02S). Proposed ordinance given second reading by City Adminis- trator A]mquist. Sodcrbcrg moved for adoption of ordi- nance ; McCannon seconded. On roll call carried unan~- IllOilS ] y. Second reading of ordinance cb, angjng the name of Peachy Road between Walker and Pinecrest Terrace from Peachy Road to Pinecrest Terrace. SPEC1AL AGENFIA ITEMS (cent 'd) Second reading given by City Administrator Almqujst. It was moved by ~!cCaDnon and seconded by Roble that the pro- posed ordinal~ce be adopted. On roll call carried unani- mously. Resolution setting a hearing for street improvements on Willow Street between Orange and Oljs pursuant to a peti- tion from abuttjng property owners, for J~ne ], 1971, at 8:00 p.m. Resolution read by C~ty Administrator A]mqujst. It was noted that 58% of the property owners signed the petition for curb, gutter and asphalt cement street jmprovenients. Under suspension of the rules, Conk]jn moved to pass to a second reading by t~tle only. Wj]lstatter seconded the motion. On roll call carried unanjnN~nsly. McCannon noted the interest rate was down to 4 1/2% from 5% on the bond. Wi] lstatter moved for adoption of the resolution to set the hearing for June 1, 1971, at 8:00 p.m. Rob]e secouded the motion, and resolution was passed unanimously. At this time, Councilman P, oble brought up a point about Public Service Coming tree Reports, and asked City Administrator A]mquist to contact Hrs. Chester Fitch regarding appearance on June 8th for the Jackson County llousing Authority. Ile also requested Dr. Stewart Johnson be contacted regarding his request for an estab- lisbmcnl' of sn airport commission. City Attorney Sa]ter brou. ght up a matter of the Planning Commis- sion. Ile asked the opinion of the Council as to whether an ordi- nance should be drawn up requjring landscaping approval and cer- tain requ~rcrTents for all buj!dings (commcrcjal, professional or mnJti~unit). It would require submission of p]nns before appro- val gjven for undergrounding of utilities, a certain percentage of the area would be landscaped, a comm4ttment for landscaping to be majntained, and the property l~nc to be landscaped and approved by the Planning Commission. Refuse containers and air condition- ing units were to be enclosed or screenor] from the ptlbljc view. Councilman Roble pointed otlt seine of those items might be subject to the Unifori;i Bui]djng Code. Wjl]statter brought up the point of old houses being divSded into apartments not having enough parking space. Soderbcrg moved to refer the nlatter to a study sess~on jointly with the Planninl,' Co!nmjss~on :uad fnl] Cotu~c'l]. Conklin seconded the molio~, and jt ~,.~,s passed t~nnjmousqy. City Attorney S~lter then asked t!~e Council ~vLetlter an ordinance should be preparecl to permit use of a trailer for arl office or office space after' payment of fees and only for a six-mont]~ periodCthen renewal~ i.e., for co~struction, etc.). Soderberg moved to dra~..: up a proposed ordin~nce. ~Iotion seconded by Conklin. On ro]] c~]]~ carried unanimously. As there was no furtlfer business, the meeting was adjour~ed subject to the call of the Hayor. I~est3ecgfu].ly submi tted, ~'~.tL. Bartc]t Recorder ks