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HomeMy WebLinkAbout1970-0106 REG MINMINUTES FOR REGULAR F~ETING ASHLAND CITY COUNCIL JANUARY 6, 1970 The regular meeting of the City Council was held, in the Council Chambers of the City Hall on the above date. The meeting was called to order by Mayor McKeen. All Councilmen were present. At this time, Mayor McK~en read a letter from Councilman Robert O'Harra submitting his resignation from the City Council, effective January 1, 1970. The letter indicated that Mr. O'Harra would be entering into partnership with Mr. Robert Reinholdt of Wiley and Reinholdt Insurance Agency; and since the agency has contracts of insurance with the City of Ashland, his continuance as a council- man would create a conflict of interest. The Mayor pointed out he had requested that Mr. O'Harra serve on the Council through January 7, 1970, in order to finalize certain items of business with which he was involved. It was moved by Haines, seconded by Bailer that the Mayor's appointment of Mr. O'Harra as councilman to serve through January 7, 1970, be confirmed. On roll call, carried unanimously. Mayor McKeen announced he will make staff and committee appointments at this time; however, the list of appointments is not yet complete, pending receipt of some confirmation calls. It was moved by Haines, seconded by Willstatter that the appointments be deferred until the next regular Council meeting. Some discussion followed. City Administrator Boshears pointed out that staff appointments should be confirmed on the first regular meeting of the new year. Haines expressed a desire to study the list of appointments before taking any action. The Mayor indicated the appointments would be effective pending confirmation by the Council at the January 20, 1970, meeting. On roll call to defer action on the appointments, carried 5-1, with O'Harra dissenting. (A list of the appointments is attached) APPROVAL OF MINUTES: It was moved by Haines, seconded by Jones that the minutes of the December 16, 1969, regular meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAL REPORTS: None STANDING COMMITTEE REPORTS: a. Finance & Property - Chairman O'Harra reported that the Sign Review Committee's recommendations on the sign ordinance will be forthcoming. b. Public Service Co~nittee - Chairman Roberts reported that the committee had no recommendation as yet on the Housing Authority matter. City Administrator Boshears pointed out that Congressman Council Minutes December 16, 1969 Page 2 Dellenback announced just recently that $206,000 will be avail- able for funding for Jackson County Housing Authority. Roberts then moved that a resolution authorizing operation of the Housing Authority in Ashland be adopted. The motion was seconded by Haines. City Attorney Skerry read resolution approving application of the provisions of Section 23 of the United States Housing Act of 1937 as amended to the City of Ashland. Roberts withdrew his motion and Haines his second to the motion. Roberts then moved that the resolution be passed to second reading by title only. The motion was seconded by Haines.~ Coordinator Soderberg requested that action on the matter~_bejjdeferred pending review by the Development Commission. ~nn~'l call, carried unanimously. Chairman Roberrs reported that two members of the Public Service Committee, the City Administrator and Mr. John Reid met last week to discuss Mr. Reid's proposals regarding greens fee at Oak Knoll Golf Course. No conclusive determinations were made at that time. City Administrator Boshears read Mr. Reid's letter of January 5, 1970, in which he suggested the following proposed fees: (1) regular greens fee as now approved $2 for nine holes and $4 for 18 holes; (2) 400 nine-hole tickets on punch cards for $200. Additional nines to be available in 100 unit blocks at the same rate; (3) a student card for full time public school or college students under 25 years of age, costing $15 and entitling the holder to play for one-half regular daily greens fee. Mr. Reid requested that these rates be effective immediately. (Item continued following 8 p.m. public hearing.) SPECIAL AGENDA ITEMS: Unfinished Business: 1. 8:00 P.M. PUBLIC HEARING: (continued Curb, gutter and paving of Oak Court Subdivision - City Administrator Boshears reviewed the matter briefly with Council. Jones indicated that it is the recom- mendation of the Streets & Traffic Committee that the Council meet in a study session to review the matter thoroughly. Haines moved that the curb, gutter and paving be ordered in with the understanding that this d~esnItinclude access street for Oak Street. Following con- siderable discussion, Haines' motion died for lack of a second. It was moved by Haines, seconded by Roberts that the matter of curb, gutter and paving of Oak Court Subdivision be referred to a committee of the whole; the meeting to be held on Thursday, January 8, 1970, at 4 p.m. and the hearing continued to February 3, 1970, at 8 p.m. On roll call, carried unanimously. STANDING COb~ITTEE REPORTS: (continued) b. Public Service Committee - It was moved by Roberts, seconded by Willstatter that Mr. Reid's letter of January 5, 1970, be accepted and his proposal approved. Council Minutes January 6, 1970 Page 3 Mr. Ed Waymack appeared before Council requesting the annual greens'fee to remain. Mr. Donald Cleaver read a letter to Council in which he stated that he personally felt the present greens fee was too low. He suggested a $75 fee for six months of unlimited play to run from January to June 30 and ~rom July to December 30. More discussion followed. City Attorney Skerry reviewed applicable sections of the Oak Knoll lease. Mr. Sid Excell asked if a smaller ticket book could be made avail- able at a lesser price. (Matter continued following 8:30 public hearing. SPECIAL AGENDA ITEMS: (continued) Unfinished Business: 2. 8:30 P.M. PUBLIC HEARING: Curb, gutter and paving of section of Laurel Street south of Nevada - City Attorney Skerry read ordinance providing for curb, gutter and paving of that particular section of Laurel Street. It was moved by Haines, seconded by Roberts that the rules be suspended and ordinance passed to second reading by title only. On roll call, carried unanimously. Following second reading, it was moved by Willstatter, seconded by Haines that Ordinance No. 1635 be adopted. On roll call, carried unanimously. STANDING COMMITTEE REPORTS: (continued) b. Public Service Committee - Mr. Walt Ross spoke on behalf of the men's and women's golf clubs at Oak Knoll. He indicated that the majority of the members agreed they would be willing to pay a little higher annual greens fee if necessary. Haines indicated he felt people should pay on the basis of usage. Mr. Ray Brackman pointed out that Oak Knoll Golf Course is unique in that it brings income to businessmen in town and provides the opportunity for a men's and women's club, without being a country club. Mr. Ted Karau pointed out that he ~ a new resident of the golf course area and is willing to pay an increased greens fee . but would like to pay as a member, not as a greens fee payer. Mr. Don Cleaver indicated that the increase from $90 to $200 is going to drive many people to the Rogue Valley Country Club. Mr. Robert Voris emphasized the necessity in having a men's club and suggested several alternatives. Considerable discussion followed. On roll call on Roberts' motion to accept Mr. Reid's letter and approve his proposals, 3-3, with ~uncil Minutes January 6, 1970 Page 4 Roberts, Haines and Willstatter voting in favor of the motion; Bailer, Jones and O'Harra dissenting. MotiOn carried4-3, with Mayor McKeen voting in favor. SPECIAL AGENDA ITEMS: (continued) Unfinished Business: 3. 9:00 P.M. PUBLIC HEARING: Zone Change No. 022 by Marion G. Krebs from R-3-1.2 to C-1 for proposed shopping center - City Attorney Skerry read ordinance amending Ordinance 1361, the Zoning Ordinance of the City of Ashland, to rezone certain property from R-3-1.2 Or residential to C-1 or commercial retail district. It was moved by Haines, seconded by Bailer that the rules be suspended and ordinance passed to second reading by title only. At this time, City Administrator Boshears presented a letter from Mr. Edwin L. Mowat dated December 29, 1969, objecting to the rezoning in that area. He owns property at 625 Lit Way, which is adjacent to the area to be rezoned. At this time, Mr. Richard Cottle, representing Mr. Krebs, presented a map of the subject area of Council, in addition to supplying detailed background information on the rezoning matter. Following considerable discussion, on roll call on Haines' motion to pass ordinance to second reading, carried unanimously. Following second reading by title only, it was moved by Haines, seconded by Willstatter that Ordinance No. 1636 be adopted. On roll call, carried unanimously. c. Streets & Traffic Committee - No report SPECIAL COMMITTEE REPORTS: Councilman O'Harra reported he had attended the meeting of the Hospital Board. He gave a brief meeting's business. last regular report on the Councilman Haines reported he had attended the last regular meeting of the Park Commission. COMMUNICATIONS: 1. City Administrator Boshears reported letters had been received from the Oregon State Highway Department concerning public hearings to be held in connection with the proposed redevelopment of Highway 66 between Siskiyou Boulevard and Interstate 5. He reported the letters indicated the previously scheduled public hearings for January 28 and 29, 1970, had been postponed until mid-February. Brief discussion followed. (Communications continued following 9:30 p.m. public hearing.) .Council Minutes January 6, 1970 Page 5 SPECIAL AGENDA ITEMS: Unfinished Business: 4. 9:30 P.M. PUBLIC HEARING: Appeal of Planning Commission's decision of November 10, 1969, regarding Variance No. 085 - City Administrator Boshears gave some background information to Council on the'matter. He reported that Council had previously discussed the matter at the December 16, 1969, public hearing; however, it was pointed out that both minority and majority reports from the Planning Commission were required before Council could act on the matter. City Administrator Boshears then read a letter from Mr. Christlieb dated December 29, 1969, again requesting that the variance be granted. It was moved by Haines, seconded by Willstatter that the appeal of the Planning Commission's decision of November 10, 1969, regarding Variance No. 085 be upheld and the variance denied. Following some discussion of the motion, Willstatter withdrew his second. Haines motion died for lack of a second. At this time, Mr. Donald Pinnock, representing Mr. Robert Travis, gave a detailed presentation to Council concerning Mr. Travis' objections to the tool shed, Mr. Pinnock presented a picture of the shed in question and gave a detailed explanation of why construction of the shed would be objectionable to Mr. Travis. There was considerable discussion fat this time. Mrs. Christlieb pointed out that the structure was not a tool shed, but was intended as a storage structure for patio furniture. It was moved by O'Harra that the majority report from the Planning Commission, granting Variance No. 085, be adopted. The motion died for lack of a second. It was moved by Willstatter, seconded by Haines that Variance No. 085 be denied. On roll call, carried 5-1, with O'Harra dissenting. COMMUNICATIONS: (continued) 2. City Recorder Bartelt presented a new liquor license application from Clark E. and Velma M. Rutledge, Lithia Grocery, 47 North Main Street. He indicated that the Police Department recommends approval of the application. It was moved by Haines, seconded by R0berts that the application be approved. On roll call, carried unani- mously. New Business: 1. Award of bids for 1 dump truck - City Administrator Boshears reported that the City bid through the State Purchasing Division and local dealers. Local bids were opened January 6, 1970, with four dealers bidding~ It was staff recommendation that bid be awarded to apparent low bidder - 99 Motors at $5,264.17, with trade- in. City Administrator Boshears pointed out the advantage of bidding non-fleet type vehicles locally, rather than through the State. It was moved by Bailer, seconded by Haines that staff's recommendation be accepted. On roll call, carried unanimously. Council Minutes January 6, 1970 Page 6 3. Adopt specifications and call for bids for heavy-duty trailer Following brief discussion, it was moved by Roberts, seconded by Willstatter that staff be authorized to adopt specifications and call for bids for a heavy-duty trailer for the vehicle motor pool. On roll call, carried unanimously. 2. Adopt specification~ and call for bids for petroleum products - It was movedby Willstatter, seconded by Bailer that staff be authorized to adopt specifications and call for bids for petroleum products. On roll call, carried unanimously. Councilman Haines moved that the Finance DireCtor be instructed to auction off the station wagon given to the City by the Hospital and receipt be applied to planning of the DHUD Project. Motion was seconded by Willstatter. Some discussion followed. It was pointed out that the detective in the Police Department is currently utilizing the vehicle. Police Chief Hays reported that this particular vehicle is needed for transporting prisoners to Jackson County Jail, in addition to use by the detective. Following more discussion, on roll call, defeated 4-2, with Haines and Willstatter votir~ in favor of the motion. Ordinances, Resolutions & Contracts: 1. Ordinance establishing Paving Assessment District #35 - City Attorney Skerry read ordinance establishing the 1969 Paving Assessment District which includes portions of the following streets: Terrace, Beswick Way, Emma, Pinecrest Terrace, Mohawk, Mary Jane, Linda, Terra and Helman. Considerable discussion followed. Jones pointed out that the people living on these streets were under the impression that they would be charged for the improvement on a street by street (individual petition) basis; not on the averaging basis, which was the policy in affect until April 8, 1969. City Administrator Boshears pointed out that any petitions received after April 8, 1969, would be done on a petition- to-petition basis. However, th~ particular petitions were received before April 8, 1969, and would, therefore, be under the previous policy of averaging. Mr. Herb Hanson pointed out that a petition was presented to Council in the latter part of 1968 requesting that Beswick Way be improved on an individual basis. City Administrator Boshears explained that, at that time, the petitioners were given the option to wait until the following year to have their street paved on an individual petition basis Or to proceed with the paving under the averaging policy. They elected to proceed with the street improvement. Mr. Gerald Scannel, a property owner on Terrace Street, explained that he was left with the opinion that Terrace Street would be paved on an individual basis. He expressed concern that too many decisions are currently made by staff members, rather than by elected officials. Council Minutes January 6, 1970 Page 7 Mrs. Grace McCullough raised several questions concerning the price she is being charged for paving of Terrace Street. She also pointed out that a certain portion of Terrace Street is not owned by the City. She explained that, if necessary, she will take legal action on the matter of being charged on an averaging basis for improvement on Terrace Street. Public Works Director Alsing indicated that Mr. Scannell had brought the matter of ownership to his attention and the City had subse- quently secured deeds for that portion abutting Mr. Scannell's property. It was moved by Haines, seconded by Roberts that the meeting adjourn. There being no further business, the meeting was adjourned subject to the call of the Mayor. 1cr City Recorder