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HomeMy WebLinkAbout1970-0616 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL JUNE 16, 1.970 The regular meeting of the City Council was held in ~he City Council Chambers, City Hall, on the above date. The meeting was called to order by Mayor McKeen. All Councilmen were present. APPROVAL OF MINUTES: It was moved by Bailer, seconded by Dodge that the minutes of the June 2, 1970, regular meeting and June 4, 1970, adjourned meeting be accepted and placed on file. Motion carried unani- mously. DEPARTMENTAL' REPORTS: Following brief discussion, it was moved by Bailer, seconded by Willstatter that the departmental reports for the month of May De accepted and placed on file. Motion carried unanimously. STANDING COivlMITTEE REPORTS: a. Finance & Property Committee - No Report b. Public Service Committee - No Report c. Streets & Traffic Committee Chairman Willstatter indicated that the committee has recommendations to Council on the following three matters: a. Stop signs at Iowa and Wightman Streets - committee recommended that stop signs be installed on Wightman Street. It was pointed out that staff and the Poliqe D~partment are in agreement with this recommendation. It was moved by Bailer, seconded by Dodge that stop signs be placed on Wightman Street. On roll call, carried unanimously. b. Request for installation of street light on Bush Street between Almond and l!igh Streets - Following investigation by the Police Department, the committee recommended that the request b~ denied since street lights are needed to a greater extent in other areas of the city. It was moved by Bailer, seconded by Dodge that the request be denied. On roll call, carried unani- mously. c. Vista Street too narrow for cars to pass from alley extension of First Street to Hillcrest Drive - committee recom- mended that no parking be allowed on north side of Vista. Chairman Willstatter pointed out that the committee was mainly concerned with adequate fire vehicle access. Council Minutes -2- June 16, 1970 Mr. Lupton, 215 Vista Street expressed concern that, if no parking is allowed in front on the Vista Al~artments, the tenants will have to park in front of the Lupton's residence Mr. Lupton, therefore, suggested that parkiting also be prohibited ~rrr the first alley east of Fork Street ~_.~,~.,!~--~-Glenview Drive. Public Works Director Alsing ancl Dolice Chief Hays indicated they had no objections to this reonest. Chairman Willstatter indicated that the committee' s reco.~m3~dgtion would be amended to include the subject alley. It was moved by Jones, seconded by Bailer that the committee's recommendation, as amended, be accepted. On roll call, carried unanimously. SPECIAL CO~,5~ITTEE REPORTS: 1. Planning, Commission Meeting of June 8, 1970 Following brief discussion, it was moved by Willstatter, seconded by Bailer that the Planning Commission minutes of June 8, 1970, be accepted and placed on File. Motion carried unanimously. 2. Appointment of nex~ Councilman - Bailer nominated Bill Roble for the Council position. It was moved by Roberts, seconded by Dodge that the nominatxons be closed. Motion carried unanimous]y. On roll call to appoint Mr. Roble, carried unanimously. Baile~' recommended that Mr. Roble be sworn in as soon after July 1, 1970, as possible. At this time, ~i~yor .~.[cKeen appointed Dr. James K. Sours to fill the vacancy left by Mr. Loy Prickett on the Economic Develop- ment Commission. It was moved by Willstatter, seconded by Jones that the appointment be confirmed. On roll call, carried unanimous ly. CAT ! ON S: 1. Acting City Administrator Biegel read letter dated June 3, 1970~ from Dx. Ja~nes K. Sours, President, Southern Oregon College, expressing his appreciation for the very fine assistance SOC has received from the Aslxland Police Department. The letter stated in part that "the facnlty and the overwhelmi~g majority of our students, of whatovcr persuasion. thank you." 2. Acti~g City Administrator Biegel read letter dated June 9, 1970, (tom ~Ir. R. W. Voris requesting that attention be drawn to open ir~'igation ditch along Randy Street and suggesting that the balance of the open ditch be completed by the City of Ashlax~d, inc]udi~!g the crossing under Randy Street and the section along Randy Street. The ~Iayor referred the matter to t~e Strec'ts & Traffic Committee for recommendation to Council. Council Minutes -3- June 16, 1970 3. Acting City Administrator Biegel read letter dated June 9, 1970, from Representative John Dellenback transmitting preliminary population figures for Ashland: 1960 9,119 and 1970 - 12,280. No Council action taken. ~. Committee of 50 Meeting - Held June ]5, 1970, in the City Council Chambers. 5. Acting City Administrator Biegel read letter dated June 10, 1970, from Stanley C. Jones and Daniel F. Kellington, Attorneys, concerning properties adjacent to public alley adjacent to Shakespearean Festival Association grounds. The letter indicated that Mr. Jones had been retained bythe property owners who m~n buildings west of Pioneer Street which front on Main Street and abut the public alley at the rear of the buildings. The letter requested that the Council appoint authorized representatives to meet with'Mr. Jones and Mr. Mark Boyden to negotiate the matter. It was moved by Roberts, seconded by Willstatter that Acting City Administrator Biegel and the City Attorney be delegated to meet with Mr. Jones and Mr. Boyden on behalf of the City. On roll call, carried unanimously. 6. Acting City Administrator Biegel presented a letter to Council dated June 16, 1970, from Marvin A. Kocks, Chaixman, Guanajuato Committee informing the Council of plans to have a delegation fron, Guanajuato to psrticipate in the City's Fourth of July celebrations. b~rs. Grace Tapp was present at the meeting and distributed copies of the schedule of events for this celebration to Council and requested that the Council attend a reception honoring the Mexican delegation on July 3, ]970. The subject letter also requested that the Council authorize the $100 budgeted for the Friendship Cities use. It was moved by Bailer, seconded by Jones that the $100 be transmitted to the Friendship Ciries~Commi~tee'for their=use. On roll call, carried unanimously. 7. Acting City A&,~inistrator Biegel presented a letter to Council addressed to Gerald J. Scannell, Jr. from James A. Redden, The letter requested that Council adopt a resolution concerning a buildj~ng permit for Sibarco on conditional use of property on the corner of Siskiyou Boulevard and Beach Street. (A copy of the letter is on file in the CityAdministrator's Office.) It was indicated by the City Attorney that the subject resolution would be presented later in the meeting. SPECIAl, AGENDA ITEMS: Unfinished Business: 1. Award of paving bid to Rogue River Paving - Acting City Administrator Biegel indicated that, st the last Council meeting, staff was directed to go b~ck to the property owners Council Minutes -4- June 16, 1970 and inform them that the bid received was higher than previously estimated. It was pointed out that very few complaints were received from the property owners and, therefore, staff would recommend that the paving contract be awarded to Rogue River Paving ~low bidder). It was moved by Bailer, seconded by Roberts that bid be awarded to Rogue River Paving, On roll call, carried unanimously. 2. Acting City A~ministrator Biegel indicated that the City's Water Department had received a safety award from the American Water Works Association. Bailer commended the Water Department for their excellent record. New & Miscellaneous Business: 1. Mayor McKeen appointed Mr. William R. "Bill" Reed as the new Fire'Chief to fill the vacancy created by the resignation of William Roble, effective July l, 1970. It was moved by Bailer~ seconded by Willstatter that the appointment.be confirmed. On roll call, carried unanimously. 2. Acting City Administrator Biege] reported that the Insurance Engineer and Fire Marshal have recommended that a fire escape be constructed from the west window of the Council Chamber.s. Approximate cost of materials would be $500; labor would be supplied by City crews. It was moved by Bailer, seconded by Willstatter that staff be instructed to proceed with the project. On roll call, carried unanimously. 3. It was moved by Bailer, seconded by Jones that staff be authorized to set poles at the high school ball fieldat an estimated cost of $1,425.60. The school will pay the cost. On roll call, carried unanimously. 4. It ~vas moved by Bailer, seconded by D~dge that staff be authorized to set poles and. string wire at Lithia Springs cycle trail at an estimated cost of $400. The Lancers will pay tl~e cost. On roll call, carried unanimously Ordinances, Resolutions & Contracts: 1. Acting City Administrator Biegel read resolution designating standard specifications for public works construction projects. Following brief discussion, it ~as moved by ~ailer, seconde~i by Willstatter that the rules be suspended and resolution passeC to second reading by title only. On roll call, carried unani- mously. Following second reading by title only, it was moved by Bailer, seconded by Willstatter that the resolution be adopted. On roll call, carried nnanimous]y. 2. Approval of lease on part of Lithis Sprlngs property betwt. en Public Recreation Commission and Lancers Motorcycle Club, Inc. and to autl~orize ~Iayor and City Recorder to sign agreement - Item removed from agenda Council Minutes -5- June 16, 1970 3. Acting City Administrator Biegel read resolntion concerning an agreement with the Southern Pacific Trans- portation Company concerning installation of an 8-inch water line beneath the Southern Pacific Transportation Company's railroad tracks at Clay Street in the City of Ashland. It was moved by Bailer, seconded by Dodge that the rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Bailer, seconded by Jones that the resolution be adopted. On roll call, carried unanimously. 4. Acting City Administrator Biegel read ordinance directing the City Recorder to certify to the County Assessor of Jackson County delinquent benefit assessments for collection. It was moved by Roberts, seconded by Willstatter that the rules be suspended and ordinance passed to second reading by title only.. On roll call, carried unanimously. Following second reading by title only~ it was moved by Roberts, seconded by Jones that Ordinance No. 1654 be adopted. On roll call, carried unanimously. 5. Acting City Administrator Biegel read resolution concerning a building permit for Sibarco on conditional nse of property on the corner of Siskiyou Boulevard and Beach Street, It was moved by Bailer, seconded by Dodge that ~He rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by W~llstatter, seconded by Bailer .that the resolution be adopted. On roll call, carried unani~ mously. 6. Acting City Administrator Biegel read resolution expressing the gratitude of the Common Council to Francis D. Haines, Jr. for his dedicated service as City Councilman. It was moved by Bailer, seconded by Jones that the rules be suspended and resolution passed to second reading by title only. On roll call carried unanimously. Following second reading by title only, it was moved by Willstatter, seconded b~ Dodge that the resolution be adopted. On roll call, carried unanimously. 7. AcHng City Administrator Biegel read resolntion expressing the gratitude of the Comlnon Council to ttarry A. Skerry, Jr. for his many years of dedicated service as City Attorney. It was moved by Willstatter, secohded by Bailer that the rules be suspended and resolution passed to second reading by title only. On roll-call, carried unanimo,~s]y. Follm~ing second re~ding by title only, it was moved by Willstatter, seconded by Dodge that the resolution be adopted. On roll call, carried unanimously. Council Minutes -6- June 16, 1970 At this time, Thursday, June 18, for the study session to discuss constructifon matter. There being no further business, subject to the call of the Mayor. 1970, at 7:30 p.m. was set the Shakespeare fence the meeting was adjourned lcr City Recorder