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HomeMy WebLinkAbout1970-0721 REG MINMINUTES FOR REGULAR MEETING ASHLAND CiTY COUNCIL JULY 21, 1970 The regular meeting of tile City Council was held in the City Council Chambers, City Hall, on the above date. The meeting was called to order by Mayor McKeen. All Councilmen. were present. APPROVAL OF MINUTES: ~t was moved by Bailer, seconded by Dodge that the minutes of the July 7, 19'70, regular meeting and July 13, 1970, special meeting be accepted and placed on file. ~!otlon carried unanimously. DEPARTMENTAl_ REPORTS: It was moved by Bailer, seconded by Willstarter that the departmental reports for the month of June .be accepted and placed on file. Motion carried unanimously. STANDING COMMITTEE REPORTS: a. Finance & Property Committee Chairman Roberts indicated that the committee recommended exchange of property with Coastal Dynamics Corporation far property located in fhe Industrial Park area. There was some discussion regarding use of ~he subjec~ property, etc. It was moved by Robarts, seconded by Jones that the exchange of property be made. On roll call, carried 5-1, with Bailer absta!ning. Chairman Roberts reported that it was ~he commlttee's recom- mendation that payment of fee for legal services in connection with the recall be made to Harry A. Skerr¥, Jr. in the amount of $400. It was moved by Roberts that the ccmmittee~s recommenJation be adopted. There was brief discussion concerning whether or not the duties performed by fhe City Attorney in connection wi'ih the recall were over and above what might be considered a retaining fee. City Attorney Scannell indicared thaf he felt the $400 to be an extraordinary fee. The motion was seconded by Roble. Jones Tndicatad his opposition to paymen~ of ~be fee, stating that he felt the Council bad to hire additional attorneys because the City Attorney, Harry Skerry, then ~elt that he could not bandie the matter, due to his personal involvement with ~-he concerned sJeff members. Foliov. lng more discussiol~, o~: roll ca[i, carried 4-2, with Jones and Willstatter dissenting. Council Minutes -2- July 2I, 1970 b. Public Service Committee Chairman Roble reported that he and Jones attempted to investigate the condition at 415 Wightman Street; however they received no answer to their knocks, at both front and back doors. The committee recommended that the matter be referred to the City Attorney for seltlement. Considerable discussion followed. City ATtorney Scannel suggested that the property be posted as a nuisance and the propert'y owner advised to take care of the matter within a specified length of time. If this is not done by the property owner, the City will take care of the matter at the expense of the property owner. Acting Administrator Biegel also recommended posting the property as outlined by fhe City Attorney. It was moved by Roble, seconded by Bailer that staff's recommendation be adopted. On roll call, ca~'ried unanimously. Chairman Roble reported that he and Jones went to see Mrs. Balog concernigg her complaint of motorcycle noise at Lithia Springs ~rack. Mrs. Balog informed ~hem that she had worked out an agreement with the Lancer Motorcycle Club and, until something happens which conflicts wi~h ihe agreement, she is satisfied with the arrangement. Chairman Roble reported that he and Acting Administrator Biegel me~ witk Mr. John Williams from t~e Oregon insurance Rating Bureau and Mr. Franzen, Deputy Fire Marshal concerning covering of the rear of the buildings on the Plaza. The agencies agreed that anything the City might do to remove the present conditions would be to our advantage. They indicated tl~at any sort of combustible covering would not af~ec~ ~he City's insurance rating and suggested that the City utilize an alternate pattern of flammable, noncombustible~ flammable, etc. They felt that the proposed plans which call for a street from Winburn Way ~o and through North Main would be advantageous to the City as far as police and ~ire vehicle accessibility is concerned. It was moved by Wii!statter, seconded by Bailer that the Public Service Committee report be accepted, with the exception tha~ '~he title for #3 on the agenda be eliminated (Zoning Change for Plaza Project). Mc~icn carried unanimously. SPECIAL COMMITTEE REFIORTS: None COMMUNICATIONS: I. Memo dated July 13, 1970, from Developmen~ Coordinator Soderberg requesting formal approval of design development plans submitted by Mitchell and McAr~hur ~t was moved by Dodge, seconded by Willstat~er that the plans be accepted as outlined. On roll call, carried unanimously. 2. Development Commission Minu~es of May 22 and 29, 1970 Bailer asked if anything had been done regarding Tommy Parker's offer of use o~ h!s equipment-. Acting Administrator Biege! Council Minutes July 21, 1970 explained that, if the contractor will a owsuch use, Mr. Parker's equipment will be used when the project is underway. It was moved by Bailer, seconded by Willstatter that the Development Commission Minutes of May 22 and 29, 1970, be accepted and placed on file. Motion carried unanimously. 3. Planning Commission Minutes of june 8, 1970 - Willstatter maoe reference to Item #! under Committee Reports which indicates that Jim Busch would discuss the matter of fence location on City right-of-way with Council on June 16, 1970. Willsta~ter pointed out that Mr. Busch did no~ discuss the matter on that date with Council and emphasized that Council is still awaiting guidance and direction from the Planning Commission on the matter. Public Works Director Alsing indicated that this was discussed at the last Planning Commission meeting and a recommendation on the matter would be forthcoming. It was moved by Bailer, seconded by Dodge that the Planning Commission minute~ of June 8, 1970, be accepted and placed on file. Motion carried unanimously. 4. Acting Administrator Biegel requested that staff be authorized to call for bids for a transformer for the student union building at the college. it pointed out that it usually takes from six to eight months for delivery. E~timated cost is $5,000, $4,500 will be reimbursed by the contractor. It was moved by Willstatter, seconded by Bailer that staff be instructed to advertise for bids ~or the transformer. On roll call, carried unanimously. 5. Acting Administrator Biegel indicated that a petition had been received for curb, gutter and paving of Glendower. It was moved by Bai er, seconded by Willstatter that a resolution be presented at the Auguet 4, !970, meeting setting a hearing oB the matter. Mot on carried unanimously. 6. Acting Administrator Biegel indicated that a petition had been received requesting vacatilon o~ a portion of Union Stree~ between Auburn and iowa Streets. The petition was signed by Ed B. Hendricks, 534 Auburn Street. Following brief discussion, it was moved by Bailer that the matter be referred to the Streets & Traffic Committee. it was pointed out that the matter has already been to the Streets & Traffic Committee and the recommei~dstion at that time was to pave part of the street (Auburn] rather than not paving the entire street at all. Bailer withdrew his motion at thi~ time. Public Works Director Alsing explained that he wouid rather have Auburn Street paved before Union is vacated; he explained that a tra~Pic hazard does ex~s~ on Union at the present lime. Wi!lstatter moved, and Bailer seconded that staff's recom~iendation be adopted (that Union not be vacated until Auburn is paved). On roll call, carried unanimously. Council Minutes -4- July 21, 1970 SPECIAL AGENDA ITEMS: Unfinished Business: 1. Award of bid on cast iron pipe, valves and fittings - A memo dated July 20, 1970, from Finance Director Nelson recommended that the following be approved by Council: pipe U.S. Pipe & Foundry, $25,550.60; fittings Hinds Supply, $2,286.09; valves - Water Works Supply, $3,126.21. It was moved bv Bailer, seconded by Willstatter that the apparent low b ds be approved. On roll call, carried unanimously. New & Miscel aneous Business: I. Salary of Recorder/Treasurer - Staff recommended that if present Recorder continues in office and assumes duties of Treasurer, annual salary would be $11,100; if new Recorder is elected, salary would be $860 per month for first six months; following thaf time, $925 per month for an annual Salary of $11,100. It was moved by Bailer, seconded by Jones that staff's recommendaff~on be accepted. On rol~ call, carried urlanimously. Ord nancos, Resolutions & Contracts: I. C ty Aftorney Scannell read resolution setting August 4, 1970, at 8 p.m. 'for hearing regarding curb, gutter and pa~ing of Perk Street from Talent irrigation Ditch south to c~ty limits. Following some discussion, two minor corrections were made fo the resolution; changing Crestview Street to Crestview Drive and amending the curb, gutter and paving from Parl{ Street "from existing paving," It was moved by Bailer, seconded by Willstatter that' the rules be suspended and resolutioi': passed to second reading by title only. On roll call, carried unanimously. Follcwing second reading by title only, it was moved by Willstatter, seconded by Dodge that the resciution be adopted. On roll call, carried unanimously. There Doing no further business, the meeting was adjourned subject to the call of the Mayor. C i Ty RecS]~ r "'