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HomeMy WebLinkAbout1970-1020 REG MINMINUTES FOR REGULAR MEETING ASHLAND CITY COUNCIL OCTOBER 20, 1970 The regular meeting cf the City Council was held in the City Council Chambers, City [{all, on the above date. The meeting was called to order by Mayor ~{cKeen. All Councilmen were present. APPROVAL OF MINUTES: It was moved by Bailer, seconded by Willstatter that the minutes of the October 6, 1970, regular meeting and October 13, 1970, special meeting be accepted and placed on file. Motion carried unanimously. DEPARTMENTAl. REPORTS: It was moved by Bailer, seconded by Dodge thst the departmental reports for the month of September be accepted and placed on file. Motion carried unanimously. STANDING COB~%~ITTEE REPORTS: a. Finance & Property Committee - No Report b. Public Service Committee Report and recommendation on request by Ashland Ssnitary Service for rate increase and 10-year extension of franchise Chairman Roble reported that the committee would like more time to study the matter. It was moved by Roble, seconded by Jones that a public hearing be set for the regular meeting of November 17, 1970, at 8:30 p.m. On roll call, carried unanimously. c. Streets & Traffic Committee Request for loading zone at 25 East Main Street by John E. Connors - Chairman Willstatter reported that it was staff's and committee's recommendation that the request be granted to change the zone ,from no parking to loading. It was moved by Bailer~ seconded by Jones that the recommendation be accepted.~ On roll call, carried unanimously. Request for parking restrictions on Roca Street by Dr. Christian P. Hald - Chairman Willstatter reported that it was staff's and committee's recommendation that no parking be allowed on Fern Street north, as Council Minutes -2- October 20, 1970 well as 12 feet on the upper side of Dr. Hald's drive- way. It was moved by Roble, seconded by Bailer that the recommendation be accepted. On roll call, carried unanimously. Petition for parking restrictions at Ashland Street and Mountain Avenue - Chairma~.Willstatter reported that it was staff's and co~ittee's recommendation 0 to declare the east sideof Mountain Avenue no parking, as well as painting the curbs yelle~'on Ashland Street to the intersecting corners' in order to increase visibility. Willstatter. also suggested that the Council get together with SOC officials to discuss future street plans, since the current parking situation on streets surrounding the college is not satisfactory. Following some discussion, it was moved by Bailer, seconded by Jones that the recommendation of the committee be accepted. On roll call, carried unani- mously. Request for parking restrictions on Henry Street at Mountain Avenue Chairman Willstatter reported that it was staff's and committee's recommendation to have parking on one side of Henry Street. It was moved by Roble, seconded by Roberts that the recommendation be accepted. On roll call, carried unanimously. W~listatter agai~ stressed the importance of the Council and SOC officials meeting to discuss the parking problem around ~he college. SPECIAL CO~\~ITTEE REPORTS: 1. City Administrator's report on Development and Acquisition Program Phase I City Administrator Almquist reported that the City has received a check from EDA in the amount of $141,000, which represents the second progress payment on the project. He indicated that these funds have already been applied to retire the $36,000 in outstanding warrants which provided interim financing. Steps are underway to settle the balance due to Morrow. A portion of the work ($6,600) must be completed before the project can be accepted by the City and the 5. percent retainage paid to the contractor ($9,000). 'Phase 1I City Administrator Almquist reported that City staff has been having several meetings with the contractor and Festival officials. He reported that the work for Phase II is progressing satisfactorily. He indicated that the work is being divided into the follm~ing three units: Council Minutes -3- October 20, 1970 1. Work on Pioneer and Hargadine Streets 2. Major portion of work in parking area 3. Work on remodeling the scene shop and the Festival office facility At this time, City Administrator Almquist read a letter dated October 20, 1970, from Mr. William Palton~General Manager, OSFA, concerning work on the proposed walkway from the.new parking lot to Pioneer Street. The letter requeste~J_.Council permission to proceed with the subject change prder immediately in order to hold costs down and provide the access in time for the influx of tourists during the Spring season. The letter indicated that the Festival will pay the $2,831.10 necessary to cover the cost of Add Alternate "A" in full. Foll6wing some discussion, City Administrator Almquist requested Council authorization to proceed with the change order on Add Alternate "A" with the understanding that this does not change the Festival's committment regarding the other 11 deductive alternates. It was moved by Bailer, seconded by Dodge that Council authorization be given as requested. On roll call, carried unanimously. Lithia Park Extension Project City Administrator Almquist reported that all properties have been acquired on the project and the deeds recorded except (1) the Masonic Lodge (deed has been signed by the local lodge, but must also be approved by Grand Lodge; and (2) Wardrobe Cleaners (Item continued following 8 p.m. public hearing) SPECIAL AGENDA ITEMS: Unfinished Business: 1. 8:00 P.M. PUBLIC FlEARING: Petition for street improvements on Randy Street from the"east line of the Cedar Homes subdivision west 5?6.33 feet to the east line of Elizabeth Street - City Administrator A!mqu]st presented a letter dated October 15, 1970, from Mr. Thomas J. Reeder, representing Mrs. Aili Eggeft, requesting a continuance of the public hearing to November 17, 1970. It was moved by Willstatter, seconded by Bailer that the public hearing be continued to November 17, 1970, at 8 p.m. in accordance with Mrs. Eggert's request. On roll call, carried unanimously. SPECIAL CO~I~IITTEE REPORTS: (continued) City Administrator Almquist read a report prepared by him regarding the purchase of Parcels 2-6 and 2-11 in connection with DHUD Lithia Park Extension Project. In the report, he summarized the three real estate options received on the pro- perty. Mr. Almqu~st then read a resolution establishing fair market value and exercising real estate purchase options on Parcels 2-6 and 2-11 of the DHUD Lithia Park Extension Project. Roble requested that a letter from the City Administrator ~ Mr. Fred Lang, DHUD~ concerning land acquisition on Block 2, Council Minutes -4- October'20, 1970 Parcels 6-11 be read. Following reading of the letter by Mr. Almquist, it ~as moved by Roberts, seconded by Dodge that the rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Willstatter, seconded by Jones that the resolution be adopted. 'On roll call, carried unanimously. City Administrator Almquist reportej that the a~chitects for the project will be arriving in Ashland tomorrow to complete plans and specifications. He then requested Council authorization to advertise for bids upon complption of the plans. It was moved by Bailer, seconded by Dodge that Council authorization be given in accordance with the request. On roll call, carried unanimously. Mr. Almquist pointed out that this action will provide for the bid opening in late November, with awarding of the bid taking place within the December 6 deadline. COMMUNI CAT IONS: 1. Report from Planning Commission on Zone Change No. 24 submitted by William ttarnden, requesting change from R-1B-8 to R-3 on property situated on south side of Clay Street, east of Siskiyou Boulevard - City Administrator Almquist referred to a portion of the Planning Commission minutes of October 12, 1970, on the matter. Following some discussion, it was moved by Bailer, seconded by Willstatter that a public hearing on the matter be set for December i, 1970, at 8:15 p.m. On roll call, carried unanimously. 2. Planning Commission minutes of September 14, 1970 - It was moved by Bailer, seconded by Roble that the Planning Commission minutes of September ld, 1970, be accepted and placed on file. Motion carried unanimously. 3. Development Commission minutes ef September 3, 1970 - It was moved by Bailer, seconded by Jones that the Development Commission minutes of September 3, 1970, be accepted and placed on file. Motion carried unanimously. City Administrator Almquist presented three liquor renewal appli- cations: (1) Safeway SDores; (2) Lithia Grocery; (3) Log Cabia Bar. It was moved by Roble, seconded by Dodge that the applications' be approved as recommended by the Police Department. On roll call, carried unanimously. City Administrator Almquist presented a letter from Mr. Clifford Moran, expressing his appreciation for the efficient manner in which the Theatre Expansion Project has been handled recently by the new Administrator, under the leadership of Councilmen Jones, Dodge, Willstatter and Bailer and donating a check for $1S0 toward the theatre project. It was moved by Robl~, seconded by Dodge that the Council recognize the generous donation and express in Council Minutes -5- October 20, 1970 a letter the appreciation of the unanimously. The Mayor directed for Council's signatures. Council. Motion carried staff to prepare the letter SPECIAL AGENDA ITEMS: (continued) 2. Recommendation on award of'~ids for four (4) patrol cars (continued from October 6, 1970, meeting) - City Administrator Almquist reported that bid~ were received from Jim Busch Ford Sales and Selby Chevrolet. He recommended that bid be awarded to the apparent low bidder, Selby Chevrolet, in the amount of $8,525. It wa~ moved by Willsta~ter, seconded by Dodge that the recommendation be accepted. On roll call, carried unanimously. New & Miscellaneous Business: 1. Request for Council authorization to call for bids for a sewer rodder as provided in the 1970-71 budget - It was moved by Willstatter, seconded by Bailer that staff be authorized to call for bids for the sewer rodder. On roll call, carried una~imously. 2. Request for authorization to expend funds from Operating Contingency Fund for costs of City Administrator applicants' travel expenses - City Administrator Almquist read a resolution authorizing expenditure of a portion of the Operating Contingency Fund of the General Fund. It was moved by Bailer, seconded by Jones that the rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only, it was moved by Willstatter, seconded by Dodge that the resolution be adopted.. On roll call, carried unanimously. 3. Request for Council authorization to call for bids on a dump truck for Street Department as provided in 1970-71 budget - It was moved by Bailer, seconded by Willstatter that staff be authorized to call for bids as requested. On roll call, carried unanimously. Ordinances, Resolutions & Contracts: 1. Resolution expressing appreciation to ~r. Richard Reynen for contribution to beautify Plaza area - City Administrator Almquist read resolution acknowledging and expressing the gratitude of the Common Council to the Reynens for their extremely generous contri- bution to the City of Ashland and its improvement projects I} was moved by Bailer, seconded by Willstutter that the rules be suspended and resolution passed to second reading by title only. On roll call, carried unanimously. Following second reading by title only~ it was moved by Roble, seconded by Dodge that the resolution be adopted, On ro]l call, carried unanimously. Council Minutes October 20, 1970 City Administrator Almquist presented a letter from Miss Diane Jensen and Mr. Jerry Scannell from Ashland Senior High School requesting permission to hold a street dance as part of the high school's Homecoming activities on November 5,'1970, from 7 10 p.m. It was indicate'd that Chief of Police Hays recommended approval of the request. It was moved bX Bailer, seconded by Jones that the request be granted. On rolT call, carried unanimously. City Administrator Almquis~presented a letter ~ated October 20, 1970, from Mr. Jack Williams requesting appeal of Planning Commission decision of October 12, 1970, regarding three parcels of land lying between Helman Street and proposed Vois Avenue, bordering on West Nevada'Street. It was moved by Dodge, seconded by Bailer that a public hearing be set on the matter for November 17, 1970, at 8:15 p.m. On roll call,-carried unanimously. Ordinances, Resolutions & Contracts: (continued) 2. Ordinance amending Sign Ordinance No. 1657 by deleting Sections (d) and ~e) under "Information Required in Application" City Administrator Almquist read ordinance amending Ordinance No. 1657 concerning the Sign Ordinance of the City of Ashland. It was moved by Bailer, seconded by Willstatter that the ordinance be passed to second reading on November 17, 1970. On rol] call~ carried unanimously. 3. Ordinance levying assessments for street improvements in conjunction with Street Improvement District No. 36 - Following reading of the ordinance by City Administrator A]mquist, it was moved by Bailer, seconded by Willstatter that the ordinance be passed to second reading on November 17, 1970. On roll call, carried unanimously.' 4. Council consideration of Mayor's disapproval of resolutions relative to Charter amendments passed at special Council meeting on October 13, 1970 There was some discussion regarding the Mayor's decision not to sign the resolutions or veto them. City Attorney Scannell pointed out that this action by the Mayor camlot be considered a pocket veto. tie then quoted Section 3 of Article IV of the present City charter which refers to the Mayor's obligations concerning measures adopted by the Council. Roble requested that the measures be deferred until January, in order to give the voters ample time to consider them, as well as preventing confusion regarding the measures. It was moved b~ Roble, seconded by Roberts that the placing of the ballot titles on the ballot be postponed until after January 1, 1970, to give the public enough time to consider the measures. Roberrs expressed conccr~ that the measures do not adequately describe what amendments are actually taking place. He pointed out that the voters will not know what they are voting on. He then pleaded with Council'to heed Roble's request for a postponcment. Council Minutes -7- October 20, 1970 Following some discussion, Mayor McKeen indicated that he did not sign the resolutions because he wanted to give the Council some time to consider the ballot titles. He also indicated that the resolutions presented at the last meeting were not exactly the same resolutions which he reviewed previous to the meeting. Mayor McKeen stated that if Council felt these ballot titles were as they wanted the~, he would sign the resolutions as part of his duty as Mayor. Considerable discussion follo~ed. On roll call on Roble's motion for a pos~ponement, defe~ted 4-2, with Roble an~ Roberts voting in the affirmative. It was moved b~ Bailer, seconded by Jones that the ~[ayor be asked to sign the resolutions as presented at the last meeting of Council. Mrs. Audrey Hawk asked if there were any chance that the ballot titles could be changed to more adequately describe the actual amendments. Some discussion followed. Willstatter replied that he had faith in the voters' intelligence. Mr. Cliff Moran spoke in favor of the amendment prohibiting disposal of the City utilities. Mr. James Conklin requested that the resolution regarding prohibiting the disposal of the City utilities be read in its entirity. City Administrator Alm~uist read the resolution at this time. Mr. Conklin indicated that he did not understand the portion regarding the establishment of a utility district. Several Councilmen members explained that the resolution merely provides for the possibility of a utility board by the vote of the people. Mrs. AGdrey Hawk pointed out that under ORS, Chapter 261, provisions for a utility board could be established within 10 days. On roll call on Bailer's motion to ask the Mayor to sign the resolutions, carried 4-2, with Roble and Roberrs dissenting. City Administrator Almquist read a resolution authorizing contri- bution by the City of Ashland to the cost of the Lithia'Park Expansion Project. It was moved by Bailer, seconded by Dodge that the rules be suspended and resolution passed to second reading by title only. On rolJ call, carried unanimously. Following second reading by title only, it was moved by Bailer, seconded by Willstatter that the resolution be adopted. On roll call, carx'ied unanimously. City Administrator Almquist read a letter dated October 20, 1970, from Mrs. Julian Battaile, President, League of Women Voters re,tuesting Council permission ~.o utilize the Council Chambers to sponsor candidate hours (12:30 1:30 and 4:30 - S:30 beginning this Friday at 4:30 and co~tinuing all next week.) Council ~Hnutes -8- October 20, 1970 Following some discussion, it was moved by Roble, seconded by Bailer that permission be granted for use of the Council Chambers subject to City use. Dodge comm~ended the League of Women Voters for making this opportunity available. On roll call, carried unanimous ly. There being no further business, the meeting was adjourned subject to the call of the ~ayor. lcr City Recorder