HomeMy WebLinkAbout2000-095 Contract - Moss AdamsCONTRACT FOR AUDIT SERVICES
Audit Services Contract in acco[dance with the requirements of ORS 297.405
through 297.555 and dated ~ ~.a~g~gP , between Moss Adams LLP
Certified Public Accountants ("Auditor') and the City of Ashland, Oregon,
including Ashland Parks and Recreation commission ("City").
City and Auditor agree:
1. Auditor shall conduct an audit of the accounts and fiscal affairs of the City of
Ashland and the Ashland Parks and Recreation Commission as of and for the
fiscal years ending June 30, 2000, and 2001. The audit will be made in
accordance with the Minimum Standards for Audits of Oregon Municipal
Corporations as prescribed by law. The audit shall be undertaken in order to
express an unqualified opinion that the financial statements of the City are fairly
presented in conformity with generally accepted accounting principals consistently
applied, and to determine if the City has complied substantially with appropriate
legal provisions. If the Auditor's opinion is other than unqualified, Auditor will fully
discuss the reasons with City in Advance of issuing the opinion.
2. Auditor agrees that the services Auditor has contracted to perform under
this contract shall be rendered by Gerald W. Bums, CPA, or under his personal
supervision and that the work will be faithfully performed with care and diligence.
3. Starting and completing the audit:
a. The audit shall be started within 75 days following July 1 of each year.
The audit shall be completed and wdtten reports submitted by
November 15 of each year for consideration and review by the Audit
Committee. The Audit Committee shall meet no sooner than two weeks
from time of submission of Auditor's report.
After review and acceptance by the Audit Committee, f'n'~y copies of the
final City report and fifteen copies of the final Parks and Recreation
Commission report shall be delivered to the City. The form and content
of the reports shall be in accordance with, and not less than, that
required by the Minimum Standards for Audits of Oregon Municipal
Corporations.
4. City is responsible for such financial statements as may be necessary to
fully disclose and fairly present the resuits of operations for the periods under audit
and the financial condition at the end of those periods. Although it is City's
responsibility, the reports are to be drafted and prepared by the Auditor. The cost
Contract for Audit Services 1
of preparing such financial statements shall be included in the fee for conducting
the audit as set forth in paragraph 6.
5. Either party may cancel this contract by giving notice in wdting to the other
party at least 90 days prior to July 1 of any year.
6. Audit fees to be paid:
City agrees to pay the Auditor for the 1999-2000 audit, including up to
four meetings of the City's Audit committee, $40,000 plus $900 printing
costs for the City of Ashland portion of the audit, and $10,000 plus $400
printing costs for Ashland Parks and Recreation Commission portion of
the audit.
bo
The City agrees to pay the Auditor for the 2000-01 audit, including up to
four meetings of the City's Audit Committee, $42,000 plus $1,000
printing cost for the City of Ashland portion of the audit and $10,500 plus
$500 printing costs for the Ashland Parks and Recreation Commission
portion of the audit.
The City affirms that proper provision for the payment of such fee has
been or will be duly made and that funds for the payment are or will be
made legally available.
do
City agrees to pay for work performed by Auditor on a work-in-progress
basis when billed, based on an average hourly rate of $80 per hour for
work done on the City of Ashland portion of the audit, and $71 per hour
for work done on the Ashland Parks and Recreation Commission portion
of the audit.
e. Payment will be made within thirty (30) days of billing.
7. Unusual conditions:
Should unusual conditions adse or be encountered dudng the course of
the audit whereby the services of the Auditor are necessary beyond the
extent of the work contemplated to the extent that the fee for such
services shall exceed 10% of the audit fees described in paragraph 6 for
the City of Ashland or Ashland' Parks and Recreation Commission,
wdtten notification of such unusual conditions shall be delivered to the
City, who shall instruct in writing the Auditor concerning such additional
services.
Contract for Audit Services 2
b. Unusual conditions include, but are not limited to, whether federal or
state grant compliance audits are required, determination of the impact
on the audit of organizational changes, undertaking of new City
services, changes in computer software, organizational restructuring, or
if the City's records are not in a condition for audit.
c. The 10% limitation referred to in this paragraph shall be applied to each
unusual condition and not in aggregate for all unusual conditions.
MOSS ADAMS LLP CITY OF ASHLAND
CPA, Partner Catherine Shaw, Mayor
Barbara Christensen, City Recorder
City of Ashland
Contnact forAudit Services 3
~ -CITY OF ASHLAND
.I ~ I 20 E. MAIN ST.
", ~,/ A SHLAN D, OR 97520
VENDOR: 000197
NOSS-ADAH$
P 0 00X 879
MEDFORD, OR 97501
SHIP TO:
07/01/00
Ashland Finance Deartment
(541) 488-5300
20 E MAIN STREET
ASHLAND, OR 97520
PAGE ]
oI~52
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Special Inst:
Audi~s for 1999~2000 & 2000-2001
Req. No,:
Dept.: FINANCE
Contact: Patrick Caldwell
Confirming? N
· . · ~9~:-2~o. A~:i~ l:~i~.!.~.~i:.u~?~' f~ir .: :~' :.. i.i.' .'. '.'
meetings of the City's Audit Committee
".~ '. · :.:: F~r:]~o.~;t'.~aC:~i da~d .~i/~:.~}~'2~):':'.~ ::' · :::'.'~ "': ... '.'.. ....... "~ ·-" ' ' ' '
Printing costs for 1999-2000 900,00
meetings of the City"s Au'dit Committee
:' · Per C.eh~r2~c~ dated'.0~)6~.~'o.Q;~) ' . i . .: · ' :: :
Printing costs for 2000-2001 1,000100
SUBTOTAL 8 3,9 0 0.0 (
BiLL TO: Account Pa~abl e TAX ,0(
20 EAST MAIN ST FREIGHT
541-552-201D TOTAL 83.gDO.ODI
ASHLAND. OR 97520
E 710 03 08 00,604120 83,90'b'.'00 ........... -1
VENDOR COPY