HomeMy WebLinkAbout2000-155 Agrmt - OURCA IGA 0~/30/00 IS:Z4 ~'$032245092 CABLE HUSTO~ ~00~/0~6
CABLE HUSTON BENEDICT HAAGENSEN & LLOYD LL?
ATTOIt~I~YS AT LAW
S~T~ 2000
1001 sw ;IF~H
t'OX~i. At~r~, O{CeOON 97204-1136
~L~HO~,~8 (503) 22~3092
~Ac~ (503) 22&3176
I FACSIMILE COVER LETTER {
Augu~ 30,2000
PLEASE DELIVER THE FOLLOWING PAGE(S) TO:
Name:
Heather Klimah
Firm: CITY OF ASHLAND
Faceimile No.: 541/488-5320
From: Tamara Townsend
Re: ~'~ OURCA IGA A~mement
TOTAL NUMBER OF PAGES INCLUDING COVER(S): 14
If transmission is incomplete, please call Rhonda at (503) 224-3092.
An Original of this Fax: ~ Will Follow [] Will not follow
Message:
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INTERGOVERNMENTAL AGREEMEblT CREATING
TI~ OREGON UTILITY RESOURCE COORDINATION ASSOCIATION
INTERGOVERNMENTAL AGENCY
THIS INTERGOVERNMENTAL AGREEMENT CKEATING THE OREGON
UTILITY RESOURCE COORDINATION ASSOCIATION INTERGOVERNMENTAL
AGENCY (AgreomenQ is entered into by amd between the following parties: the City of
Ashland, a municipal corporation of the State of Oregon (Ashland); Clatskarfie People's Utility
District, an Oregon people's utility fliswict (PUD) formed under ORS Chapter 261 (Clatskanie
PUD); Emerald People's Utility District, aa Oregon PUD formed under ORS Chapter 261
(Emerald PUD); Eugene Water & Electric Board, a municipal utihty of the State of Oregon
(EWEB); the City of McMinnvill¢, a municipal co~poration of the State of Oregon, acting by and
through the McMirmville Water and Light Commission (MW&L); Northern Wasco County
People's Utility District, an Oregon PUD formed under ORS Chapter 261 (Northern Wasco
PUD); and Tillamook People's Utility District, an Oregon PUD formed under ORS Chapter 261
(Tillamook PUD) (each of which is referred to herein individually as a "Patty" and collectively
as the "Parties"):
· ' RECITALS:
. ~
A. WHEREAS, the Parties hereto are authorized to enter i~to this Agrceraent creating thc
Oregon Utility ]Resource Coordination Association Intergovemm~atal Agency (OD'RCA IGA)
pursuant to their respective principal acts, charters, and ORS 190.003 to 190.265;
B. WHEREAS, each of the Part/es operates a consumer-owned electric utility in the State of
Oregon and is authorized to purchase, generate, lransmit, distribute, sell and interchange electric
energy within and without their individual boundaries;
C. WHEREAS, the Parties intend to further thc economy and efficiency of their respective
consumer-owned electric utilities by forming the OURCA IGA;
D. WHEREAS, pursuaut to ORS 190.010, the OURCA IGA may perform any or all functions
and activities that a Party to this Agreement, its officers or agencies, has the authority to perform;
E. WHERtiAS, the Parties intend by this Agreement to set forth thc parameters, terms, and
conditions pursuant to which the OURCA IGA will act;
F. WHEREAS, the Parties intend to use any authority vasted in the OURCA IOA to further thc
economy and efficiency of each Party by thc purchase, sale, generation, transmission,
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distribution, interchange or pooling of electrical energy and capacity among thc Panics or with
others;
G. WI-IB~, each of the Parties has tak~ all actions required under applicable acts, cha~ters
and law ~o author/ze the axecution and performance of this Agreement;
NOW, THEREFORE, THE Pa, RTl]iS agree as follows:
ARTICLE I
OURCA IGA
1.10URCA IGA. There is hereby created the Oregon Utility Resource Coordination
Association Intergovernmental Agency, referred to herein as the OURCA IGA. The parties to
the OURCA IGA are Ashland, Clatskanie PUD, Emerald PUD, EWEB, IvlW&L, Northern
Wasco PUD, and Tillamook PUD.
1.2 Effective Date. The effective date of this Agreement is September 9, 1999.
1.3 General Power, The OURCA IGA shall have the following powers, in addition to those
specified in ORS 19{I.003 to ORS 190.265:
1.3.1 To arrange scheduling and dispatching of power, energy, capacity or transmission
for the account of a Party, Parties or the OURCA IGA;
1.3.2 To purchase power, energy, capacity, assets, generation facilities, transmission or
ancillary services for the account of aParty, Parties or the OURCA IGA;
1.3.3 To sell power, energy, capacity, assets, generation facilities, transmission, or
ancillary services for the account of a Party, Panics or the OURCA IGA which is not needed to
meet the loads of the Party, Pa~ies or the OURCA IGA;
1.3.4 To negotiate or advocate for power, energy, capacity, assets, generation facilities,
transmission or ancillary services for the account of a Pan'y, Parties or the OURCA IGA,
including ~dmlnistrative and legal proceedings related thereto;
1.3.5 To study the most economic and efficient procur~nent of power, energy, capacity,
assets, generation facilities, transmission or ancillary services for the account of a Party, Parties
or the OURCA IGA;
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1.3.6 TO perform the administration and accounting of all payments and receipts related
to thc purchase and sale of power, eriergy, capacity, assets, generation facilities, transmission, or
services for the account of a Party, Parties orthe OURCA IGA;
1.3.? To adopt such bylaws, rules, regulations, and policies as thc Panics deem Ilecessary
to further the purposes of this Aireement;
1.3,8 To issue, sell or otherwise dispose of bonds, securities, or other forms of
indebtedness, including the power to issue revenue bonds under ORS 288.805 to ORS 288.945;
1.3.9 To exercise all powers pm~usut to the applicable acts, char~ers orlaw of thc
individual Par~ies which a~e necessary or de. sirable to economically and efficiently develop and
operate the OU~CA IGA.
1.4. Meetings. Meetings of thc OUP, CA IOA shall be conducted in accordance with the
provisions o£thc Oregon Public Meelings Law, ORS 192.610 to 192.?10,
1.5 Offices. The principal offices of the OURCA IGA shall be located at 1001 S.W. Fifth
Avenue, Suite 2000, Portland OR, 9?204, c/o Cable Huston Benedict Haagensen & Lloyd, LLP.
1.6 Budgeting. ~ Board shall provide for an annual work plan and an estimate of expenses
for the next fiscal year. Each Pa~ shall provide in-kind services to further the purposes of the
OUP, CA IGA as each Party de~ns necessary or desirable. Such in-kind services shall not be
reimbursed Dom the OUI~CA IGA or other Parties, urlless otherwise agreed.
1.7 Several LlabiUty, Unless as otherwise ~'pressly agreed in writing, there shall be no joint
and several liability of the Panics either in conlract or tort and aU obligations of the OD'RCA
IGA or the Parges shall be several only. Without limiting the foregoing, no Party to the OURCA
IGA shall be liable for dan~ages, debts or clsims caused solely by the negligent act, omission or
other wrongful act by thc OURCA IGA or other Parties. The Party causing damage by its sole
negligent act, omission or wrongful act shall be individually liable.
ARTICLE H
GOVRRNANC~ ~u~lD MEMBERSHIP
2.1 Board of Directors. The OURCA IGA shall be governed by a Board of Directors (Board).
The governing body of each Party shall appoint one (1) representative to thc Board alld one (1)
alternate representative. An alternative representative shall a~t in a Board capacity only duriug
the absencc of that Party's rep. resentaUve. Representatives and alternato r~presentatives shall
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sca'ye at the plcasm~ of thek ~capective governing bodies. In the event of a vacancy, the
governing body of the Party shall appoint a successor.
2.2 Officers. After thc effcclive date of this Agreement, the Board shall elect f~m its
membership a President, a Vice President, and a Secretary/Treasurer (collectively, the "Officers")
who shall serve a term consisting of the remainder of 1999 and the following calendar year.
Thereafter, annu~ly, at thc beginning of each calendar year, the Board shall elect ~ its
membership Officers who shall ser~e a te~ of one (I) year. Officem shall serve at the pleasure
of the Bo~l or until their successors shall be appointed and take offico.
2.2,1 Duties of President. The President shall preside at all meetings of the OUI~CA
IGA a~d shall submit such recommendations and infc~mation as she or he may det~u~ne
appropriate to discuss at the OD'P, CA I(3A meeting. The President shall perform the duties and
responm'bilities of the OLTI~CA I(~A in accordance with the oblisations and limitations set forth
in this Agreement. The President shall otheiwise not hold herself or btm-~elf out to have thc
authority to bind the members of the OI.TP, CA IGA to any financial or other obligations.
2.2.2 Duties of Vice President. The Vice President shall perform the duties of the
President in thc absence or thc incapacity of the President. In the case of the resignation or the
death of the Presidcl~t, the Vice President shall perform thc duties et'thc President until such time
as the Board shall e~ct a new President.
2.2.3 Secretary/Treasurer. The Secretary/Treasurer shall keep thc minutes and the
official records of the OUI~CA IGA and perform such other duties requir~ of a
Secretary/Treasurer. The Secretary/Treasurer shall be responsible for tho fiscal administration of
all funds of the OUP-CA IGA. The Secretary/Treasurer and either the President or the Vice
President shall act as co-signers of checks drawn upon the accounts of thc OUKCA IGA. The
Secretawfrrcasurer may delegate the ad~inlstrative functions of her or his office to another
person or persons who need not be on the Board.
2.2.4 Additional Duties. Thc Officers of the OUi~CA IGA shall perform such other
duties and fhnctions as may from time to time be required by the OUF, CA IGA bylaws, or other
rules and regulations.
2.3 Executive Committee, The Board may establish an Executive COmmittee that will bc
comprised of the three Officers and two additional Board members. Thc EXeCUtive Committee
shall have the duties, responsibihties and a term all as determined by the Board ~om time to
time.
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2.4 Voting Rights. Except as otherwise expressly provided in this Agreement, the Board shall
exercise its voting rights in the following manner:
2.4.1 Quorum. A majority of the Board shall constitute a quorum for the Wansaction of
business.
2.4.2 General Administrative Obligations. Bxcept as provided in Sections 2.4.3 and
2.4.4, general adxn~nlstrative obligations or activities required to meet legal requirements or
policies related to thc existence of the OIJ'P, CA IOA or its operations may bc acted upon by a
majority vote of the Board. General administrative obligations or activities include, but arc not
limited to, thc election of officers, compliance with the Oregon Public ]vieetings Law, ORS
192.610 to ORS 192.?10 and preparation of an annual work plan. F. ach Par~s apportioned share
of the general acLmlnlstrativo obligations or activit/es shall be dct~, ',~ted in accordance with the
following Cost Allocation Methodology. Fii~y percent (50%) ofcost~ arc sh~red equally among
all Parties. Twenty-five percent (25%) of costs shall be based on the ratio of a Party's retail
electricity sales in terms ofmcgawatt hours as compared to the total OURCA IGA Parties' retail
electricity sales in terms ofmegawatt hours. The remaining twenty-five percent (25%) of costs
shall be based on the ratio of a Party's retail electricity revenues as compared to thc total OURCA
IGA Parties' retail electricity revenues. The Board will update the application of the Cost
Allocation Methodology upon the entry or exit of any Party from the OUI~CA IGA or at least
annually. The initlaJ/Cnst Allocation Methodology, and the resulting percentage allocated to each
Party, is attached as Exhibit A.
2.4.3 ]Employment of Staffor Consultants. Except as provided in Sections 2.4.2 and
2.4.4, thc employment of staff or consultants, including the hiring and terminat/n~ of any staff,
employees or conmfltants, shall require the authorization of the Board pursuant to thc following
two voting mechanisms: (1) A majority vote of the Board; and (2) A majority vote of the Board,
with each Board representative's vote equal to the percentage allocated to each Party as specified
in the Cost Allocation Mcthodolog~ attached in Exhibit A. Each Party's apportioned share of
employment related expenses shall be dete,~u~ned in accordance with the Cost Allocation
Methodology. The Board may delegate thc employment of stsffor consultants, including the
hiring and terminating of any staff, employees or consultants, to another person or persons, upon
a majority vote of the Board, with ~ach Board representativc*s vote equal to the pereentagc
allocated to each Party as specified in the Cost Allocation Methodology attached as Exhibit A.
2.4.4 Procurement of Goods and Services and the Issuance or Sale of Bonds,
Securities or Other Forms of]Indebtedness. Except as provided in Sections 2.4.2 and 2.4.3,
the procurement of goods and servicas, including but not limited to thc purchase of generation
facilities and power supply contracts, and the isst~,~ce or sale of bonds, securities or other forms
of indebtedness, including but not limited to the issuance of revenue bonds under OI~,S 255,805
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to ORS 288.945, requires the affirmative authorization of each individual Party to be bound, such
anthorizmion to be expressed by resolution, ordinance or other binding commitment of thc
Party's governing body. Parties not affirmatively authorizing such actions shall in no instances
bc liable. The procurement of goods and ser,'ices shall be perform~cl by resolution or separa~
agreement which specifies (I) the apportionment of f~es, costs, or revenue derived fi'om the
functions and activities; and (2) the manner in which such revenue shall be accounted for. Such
resolution or separate agreement may or may not involve thc participation of the OUKCA IGA,
however, such participation of the OURCA IGA shall not create liability for a Party that has not
af~rmafively authorized such action.
2.4.5 Voting By Pro,ry. Any Board r~presentative may vote by proxy, provided that thc
proxy power is granted to thc proxy voter in wr/ting a~d the e/Fcctive proxy period is specified.
2.4.6 Voting In Abseutia. Any Board representative may vote in absentia by telephone
or in writing, including by facsimile. Any written vote in abscnfia must be received pr/or to the
meeting at which the vote is to occur and must bc signed by the Board replesentativc.
2.5 New Parties. The Board may authorize a new Party to join the OURCA IGA if approved by
2/3 vote of the Board.
2.6 Insurance. Th~ OURCA I(]A shall provide for adequate insurance to cover the directors,
officers, employees, staff, agents and actiyities undertaken by the OD'RCA IOA.
2.7 Conflicts. The OURCA IGA shall not take an advocacy position in administrative or
legal proceedings which position conflicts with the position taken by any individual Party.
Parties shall notify the OURCA IGA of any such potential conflict.
ARTICLE
TERM AND TERIVHNATION
3,1 Term. Bxcept as expressly Provided, the toiih of this Agreement shall bc perpctual, unless
by a un.~nimous vote the Board acts to dissolve the OURCA IGA.
3.1.1 Dissolution. Upon dissolution, each Party to the OURCA IGA on the date of
dissohition shall remain liable solely for its individual shar~ of any OURCA IGA expenditure
that has bean specifically recurred by the Party in accordance with the terms of this Agreement or
by other resolutions or separate aErcemcnts of the Party. Upon dissolution, the assets of the
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OURCA IGA shall be distributed to the members on thc basis of the rights and obligations of
each Party to the assets held as o£tlie date of the dissolution.
3.2 Voluntary, Withdrawal by a Party. Any Party may elect to tm-minate their participation in
this A~reement and withdraw firom the.OURCA IGA by giving written notice to the President
and each member of the OURCA IGA. Withdrawal shall be effective forty-five (45) days from
thc date of notlce. Thc withdrawing Party shall continue to pay its apportioned share of, or be
responsible for, any debt attributable to that Party incurred prior to the Party's writlen notice of
withdrawal, and shall hold harmless the remaining Par~es and the OURCA IGA for those
financial responsibilities and obligations attributable solely to the withdrawing Party.
3.3 Involuntary Withdrawal of a Party. By a 2/3 vote of the Board, any Party may bc
requested to withdraw from the OURCA IGA and relinquish their powers and duties under this
Agr~mant. Thc Presidant of the OURCA IGA shall noti~ such Party by written notice
addressed to that Party. Unless a~ otherwise agreed by a 2/3 vote of the Board, termination of the
Party is effective forty-five (45) days from the date of notice. The withdraw~g Pm~y shall
continue to pay its apportioned share of, or be responsible for, any previously incurred debt
pursuent to Sections 2.4.2 and 2.4.3 that is att~butable to that Par~y as of the effecvive date of thc
withdrawal, and shall hold harmless the ~emsi~n~ Parties for those financial responsibilities and
obligations attribu~, ,lc solely to the withdrawing Party.
ARTICLE IV
DISPUTE RESOLUTION
4.1 Dispute Resolution. Ifa dispute arises between the Parties or betwesn the OURCA IGA
and the Parties regarding breach of this Agreement or interpretation of any term of this
A~reemant, the Part/es shall fi~st attempt to resolve the dispute by negotiation, followed by
bind/nE arbitration if negotiation falls to resolve the disputc~
4.1.1 Negotiation. The Board Member or other persons dcsigna~cd by each of the
disputing Parties will negotiate on behalf of the Parties they represent. The x~ature of thc dispute
shall be reduced to va/ting and shall be presented to each of the disputing Parties who shall the~
· meet and at, erupt to resolve the issue. If thc dispute is resolved at this step, there shall be a
written determination of such resolution, signed by each disputing Party and ratified by the
OURCA IGA which shall be binding upon the Psi'ties.
4.1.2 Bindiu§ Arbitration. If the dispute c~r~et be resolved by neEotiation within
forty-five (45) days. thc part/es shall submit the matter to bi, ding arbitratiom The Part/es shall
attempt to agree on an arbitrator. If they cannot agree upon an arbitrator within ten (10) days. the
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Par~ies shall submit the matter of determining an arbitrator to the Presidin§ fudge of the Marion
County C/rcuit Court. The common cosis of the arbitrefion shall be borne equally by the Parties.
Each Party must bear ils individual costs and fees.
5.1 This Agreeanent, other than Sections 1.7, 2.4, 2.5, 3.2, 3.3, arat 5.1 may be amended upon a
majority vote of the Board and shall be prepared by mutual written agreement of the Parties.
signed by all of the Parties. Sections 1.7, 2.4, 2.5, 3.2, 3.3, and 5.1 of this Agreement may be
amended only upon the affirmative authorization of each Party.
ARTICLE VI
GENERAL PROVISIONS
6.1 Merger. This Agreement embodies the entire agreement and undetsta~din~ between the
Pan%s relaling to the formation of the OURCA IGA hereto and supersedes all prior a~'ecmen~
and understandin~s~lating to the subject matter hereof.
6.2 Severabfli~y. In case any one or more of the prov/sions contained in this Atre~ment should
be invalid, illegal, or mlenforceable in any respect, the validity, legality, and enforceability of the
remaining provisions contained herein shall not in any way be affected or impaired thereby.
6.3 Notice. Any not/cc herein required or permitted to be giwn shall be given in writing, shall
be effective when actually received, and may be given by hand delivezy or by certified mail, first
class postage prepaid, addressed to the Parties as follows:
General Manager
City of Ashland
Depa~.,,ent ofl~.lectric Utilities
City Hall, 20 East Main
Ashland, OR 97520
Gen=ral Menate~
ClaLskenie People's Utility District
P. O. Box 216
Clatskanie, OR 97016
General Manager
Eugene Water & Electri~ Board
500 East I~ourth Avenue
Eugene, OR 97440
General Manager
Emerald Penpl~'s Utility District
33733 Seavey Loop Road
Eugene, C)R, 9?405
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CABLE HUSTON
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McMimwille Water & Light
8~5 M~rsh L~ne
McM~nnville, OK 97128
General Manager
Northern Waste People's
Utility District
P. O. Box 1521
The Dalles, OR 97058
G,n~ral Manager
Tillamook People's Utility District
P. O. Box 433
Tillamook, OR. 97141
6.4
Counterparts. This Agreement may be executed in any number of counterparts and by
the parties on separate counte~par[s, my one of which shall constitute an ag~cment
betwe~ and nmong the Pa~ies.
the Parties have executed this Agreement by the da~e set forth
Gre8 Booth, General Manager
Clatskariie People's Utility District
Jeff Shields, General Manager
Emerald People's Utility District
Date:
Eugene Water & Electric Boa~d
Date:
Hdwald $. Gonrdcy,
Mayor and Ex-Officio Member of the
McMinnville Water & Light Commission
Date:_
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General Manager
McMinnvillc Water & Light
855 Marsh Lane
McMirmville, OR 97128
Ganeral Manager
Northern Wasco People's
Utility District
P. O. Box 621
The Dalles, OR 97058
General Manager
Tillamook Peoples Utility District
P. O, Box 433
Tillamook, OR 97141
6.4
Counterpart~, This Agream~nt may bc executed in any numb. e~ of counterparts and by
the parties on separate co~nt~patts, any one of which shall constitute an agreement
between and among the Pardes,
6.5 IN WITNESS WHEREOF, the Parties have executed this Agreement by the dale set forth
opposite their names below.
Date:
City of Ashland
m an ger
Em~ral~d People's Utility District
Date;~
Eug~efie Water & Lr[eotric Board
Bdward I. Oonnley,
Mayor and Ex-Officio Member of thc
McMinuville Wat~ & Light Commission
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Gcneral Manager
McMinnville Water & Light
855 Marsh Lane
McMinnville, OR 97128
G~n~ral Manager
Northern Wasco People's
Utilit~ District
P. O. Box 621
The Dalles, OK 97058
Gancral Manager
Tillamook People's Utility District
P. O. Box 433
Tillamook, OR 9'/141
6.4
Counterparts. This Agreement may bc executed in any number of countmparts and by
thc pat'tics on separate countc,~rparts, any one of which shall constitute an agre~mant
between and among the Parties.
6.5 IN WITNESS WHEREOF, the Panics have executed this Agreement by th~ dale set forth
opposite their names b~low,
_ Date:.
Pete L~vrovic , Ge~ ral Manager
City of Ashland
Department of BlOc Utilities
Gr~g Booth, G~neral Manager
Clatskanie People's Utility District
Date; _
Date:
Jeff Shields, General Managm
Emerald P~ople's Utility District
McMi~viUe Water & Lig~ Commission
Date;
Dat~:
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~'$032243092
CABLE
~013/016
STATE OF OREGON )
County of )
SIGNED OK ATTESTED before me on this ~S~''~' day of ~-
Edw~d ~. GoOey.
.1999, by
Dwight Lanier, G=ncral Manag=r
Northern Wasco People's Utility District
My Commission Expires:_ ,,
Date:
Patrick Ashby, Oe~al Manager
Tillamook People'S Utility District
Dat~:,_
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-. 05/30/00_..._. 15:19 ~'5032243092 CABLI~ HUSToN ~014/016
STATE OF OR.EGON )
County of )
SIGNED OR ATTESTED before me on this
Edward J. C~tmley.
day of __
,1999, by
~wight Langer, General Manager
Northern Wasco People's Utility District
Tillamook People's Utility Digtltict
Maryann Nolan
Title:
Commis n
Date:
~ 10-
STATE OF OKEGON
) ,ss.
County of )
SIGNED OR A'I'rESTED before me on this .
Edward J. Gormley.
_ day of
: ,1999, by
Mary~m~ Nohn
Title: _
My Commission Expires:,_
NoRhcm Wasco People's Utility District
Patrick Ashby, General M~uager
Tillamook People's Utilily Dis~r/ct
Date:
- 10-
VENDOR: 000398
EUGENE WATER & ELECTRIC BOARD
P O BOX 10148
EUGENE, OR 97440
C~TY OF ASHLAND
20 E MAIN ST,
ASHLAND, OR 97520
(541) 488-5300
PAGE 1 / 1
01408
SHIP TO: City of Ashland-Warehouse
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Special Inst:
Req. No.:
Dept.: OLSON, KARl
Contact: OLSON, KARl
Confirming? Yes
THIS IS A REVISED PURCHASE ORDER
........... ,~.;7.;.;; ;'; c
.......... at .... pto~--. 9, 10__, ~ ~~
4.00 qtr Membership Dues- 2,500.00 10,000.00
Oregon U~lities Resource Coordinabon-
SUBTOTAL 10,000.00
HLL TO: A~ount Payable TAX 0.0(
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 10,000.00
ASHLAND, OR 97520
E 690.11.18.00.606500 12,652.40
VENDOR COPY