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Home My WebLink About2000-171 CONT AMND - Berry ArchitectsApril 19, 2001 City of Ashland, Oregon Architectural Services for Hillah Building Renovations and Additions AMENDMENT g2 TO THE AIA-B 141 CONTRACT Between the Owner: The City of Ashland, Oregon 20 East Main Street Ashland, OR 97520 For: Civic Center and City Hall Facilities Modify Amendment (gl) dated October 3, 2000 as follows: And the Architect: BERRY ARCHITECTS, PC 460 East Second Avenue Eugene, OR 97401 Delay from December 30, 2000 to April 30, 2001; a period of 5 months. Change in Consumer Price Index: 2.9% for latest 1 year period. Adjustment of Lump Sum Fee for Basic Services: Fee from Amendment (gl) Increase for delay: 2.9% X 5 months X $166,868.00 12 months Adjusted Fee: $166,868.00 2,016.00 $168,884.00 Fee Breakdown: Schematic Design Phase Design Development Phase Construction Documents Phase Bidding Phase Construction Administration Phase Total Not To Exceed Lump Fee 15%~35%X$168,884 $59,109.00 20%-J 40% 67,554.00 5% 8,444.00 20% 33,777.00 $168,884.00 The parties agree to this amendment. Owner City of Ashland 20 East Main Street Ashland, OR 97520 Date Architect BERRY ARCHITECTS, PC 460 East Second Avenue Eugene, OR 97401 Date 11.2.1 and 11.2.2 of Amendment (gl) Adjust Total Lump Sum Fee for Basic Services and Fee Breakdown for delay in notice to proceed in accordance with 11.2.2 of Amendment (gl). October 3, 2000 City of Ashland, Oregon Architectural Services for Hillah Building Renovations and Additions AM'ENDMENT TO THE AIA.BI41 CONTRACT Bctwccn the Owner: The City of Ashland, Oregon 20 East Main Street Ashland, OR 97520 And the Architect: BERRY ARCHITECTS, PC 460 East Second Avenue Eugene, OR 97401 For: Civic' Center and City Hall Facilities Note: The Contract is undated, however the signed copy in BERRY's file is stamped November 25, 1998 as date of receipt. PROPOSAL Scope of Architects Basic Services Services shall be as described ia the AIA -B141 Contract, referenced above, Article 2. except as follow~: 2.1.1 2.2.4 2.2.5 2.3.1 2.3.2 Add civil engineering services to the list of "normal" engineering services included. Change to read: Based on the space needs assessment dated August 5, 1999 (cover date) and revised on April 7, 2000, and the drawings, including site plan, floor plan, and elevations dated July 14, 2000, the Architect shall continue to prepare for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. Remaining documents include structural, mechanical, electrical, and civil. Architectural documents axe complete. Delete paragraph. Add the following. Architectural documents are in progress; document.~ remaining to be started include structural, mechanical, clcctrical, and civil. Change to read: The Axchltect shall submit to the Owner a preliminary estimate of Construction Cost based on current area, volume or other unit costs. Basis of Compensation 11.2.1 Part2 Add the following: For the Hillah Building Renovations and Additions, the fcc for Basic Services will be the lump sum amount as determined by using a percentage of the estimated x ~4/2000 WED 08:32 FAX ~ GRE6 $COLES ~003/004 construction cost,ct forth below. Thc percentage is based on contract Exhibit "E" guidelines. ~ Estimated Construction Cost The project was originally estimated in the presentation of 6/28/99. Scheme "B" using $115/s.f. for new construction; $70/s.f. for remodel, and $3.25/s.f. for site work. A demolition cost of $6.00/s.f. was included in Scheme "A", but inadvertently omitted from Scheme "B'. Applying these costs to the areas of the plans dated July 14, 2000 results in the following revised estimate: New Construction Addition - 7,983 s.f. @ 115 -- $918,045 Demolition Existing Interior - 6,500 s.f. @ 6 -- $ 39,030 Renovation - 6,500 s.f. @ 70 = $455,000 Site Improvements Allowance - 9,000 s.f. @ 3.25 -- $ 29~250 Total Revised Estimated Cost for 6/28/99 $1,414,295 Adjustment for Inflation Axsume restart of design occurs before November 15, 2000. Time from original date of estimate 6/28/99 to 11115/00 is approximately 16 V2 months, or 1.375 years. Adjust cost for inflation: Estimated construction cost at restart of design (11/15100) $1,414,295.00 X 1.375 years @ 3 % compounded = $59,485.00. Estimate adjusted for inflation $1,414,295.00 + $59,485.00 -- $1,473,780. Fee % for services described in original contract: 10.8% x $1,473,780.00 = Add for Civil Engineering Services (not included in original services) $159,168.03 $7,700.03 Lump Sum Fee for Basic Services $166,868.00 11.2.2 Fee Breakdown: Schematic Design Phase 15%~e Design Development Phase 20%J Construction Documents Phase 40% Bidding Phase 5% Construction Administration Phase 20% Total Not To Exceed Lump Sum Fee 35% x 166,868 = 58,404 66,747 8,343 33,374 $166,868 The fee for Basic Services is otherwise fixed unless the scope of the project or the Architect's services are modified and agreed upon previously in writing. Given that the fee is based on the estimated construction value at the restart of design. Owner and Architect agree that the Lump Sum Fee shall be renegotiated if Amtdtect is not notified to proceed prior to December 30, 2000. The basis tbr the renegotiated fee shall be an adjustment commensurate with any change in the Consumer Price I~dex (CPI), All Urban Consumers (CP]J.J), West. 04/2000 W~D OS:3Z FA~ ww~ GF~G 5CUL~5 ~uuq, uu4 (The Schematic and Design Development Phases have been combined because the architectural porUon of the Schematac Design has been completed, and the Design Development portion was virtually completed when the project was delayed; whereas other elements of the Schematic Design and Design Devalopment, including Structural, Mechanical Electrical and Civil, have not been completed.) 11.3-2 Additiona/Services Add: The following Additional Services are a part of the contract as of October 2, 2000. Item Not to Exceed Fee Revised Needs Assessment Reduced Footprint Employee "Breakroom" . Landscape Design Total $ 322.98 $1,500,00 $ 402.00 $ 3,800.00 $ 6,024.98 Note: Although the Owner will coordinate the submittal of the required planning application, Architect agrees that the above services include providing sufficient design drawings for submittal of the required planning application for the project. These drawings have been provided. Minor revisions to the drawings required during the planning process shall also be provided. Major modifications to the plans (i.e., change in design intent or number of stories in the structure) shall be billed on a time and materials basis. The above services also include attendance at up to two (2) public hearings related to the planning process. Total Basic and Additional Services $172,892.98 to date. The parties agree to this Amendment. Owner City of Ashland 20 East Main Street Ashland, OR 97520 Date/ / Architect BERRY ARCHITECTS, PC 460 East 2ad Avenue Eugene, OR 97401 Date t~-~'~resident 4/" ~I'E R R Y A R C H I T E C T S 460 EAST SECOND AVENUE EUGENE, OREGON 97401 TELEPHONE (541) 485-3970 EAX (541) 485 3402 April 19, 2001 City of Ashland Greg Scoles, City Administrator 20 East Main Street Ashland, OR 97520 Re: Hillah Building Dear Greg: Marshall Balfe informs me that you have indicated we should proceed with the completion of the Hillah design. I would appreciate your sending us a notice to proceed. Enclosed are two copies of a proposed amendment (4/2) to our contract to adjust the fee for re- starting the work after December 30, 2000, as described in the first amendment of October 3, 2000. In making the adjustment I assumed we would restart by May 1, 2001. If the amendment is satisfactory, please sign and return a copy. We are looking forward to seeing this project get underway again. Sincerely, IA JRB/sh A PROFESSIONAL CORPORATION ARCHITECTURE PLANNING INTRR~ORS VENDOR: 000934 BERRY ARCHITECTS 460 EAST SECOND AVE EUGENE, OR 97401 CITY OF ASHLAND 2o E MA~N ST. ASHLAND, OR 97520 (541) 488-5300 NUMBER SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Req, No.: Terms: Net Dept.: FINANCE Req. Del. Date: Contact: Oreg Scoles Special Inst: Confirming? NO THIS ISA REVISED PURCHASE ORDER Civic Center and Ci~ Hall Facilites~ Letter dated 10/03/2000 Modi~ Amendment (¢1)~ Dated April 2001 SUBTOTAL 174,908.98 ~ILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00~ 541-552-2010 TOTAL 174,908.98~ E 410.03.42.00.702100 174,908.98 (.~13~norlzed ~51gnature VENDOR COPY 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000934 BERRY ARCHITECTS 460 EAST SECOND AVE EUGENE, OR 97401 I 10/5/00 I/ 01491 shin TO= City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Req, No.; Terms: Net Dept.: FINANCE Req. Del. Date: Contact: Greg Scoles Special Inst: Confirming? NO THIS IS a REVISED PURCHASE ORDER Civic Center and City Hall Facilites~ Letter dated 10/03/2000 'Modi~ Amendment (¢1)- Bated April 2001 "~"*"'~' ..... SUbTOTaL 174,908.98 BILL TO: Account Payable fxx 0.00i 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 174,908.98 ,, OR 97520 E 410.03.42.00.702100 174,908.98 1 VENDOR COPY ................. ' '~ CITY OF ASHLAND ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000934 BERRY ARCHITECTS 460 EAST SECOND AVE EUGENE, OR 97401 '10/5/00 ' '1 PONUMBER01491 SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Reel. Del. Date: Special Inst: Req. No,: Dept.: FINANCE Contact: Greg ScoJes Confirming? NO I Quantity, Unit, THIS IS A REVISED PURCHASE ORDER Ar~htte~ ~J~e ~ ~ ~[ ~,I, · ~4~ ~t~: ~,,-'- 172,892.98 Civic Center and Ci~ Hall Facilites~ I Letter dated 10/03/2000 SUBTOTAL 172,892.98 8ILL TO: Account Payable TAX 0,00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 172,892.98 ASHLAND, OR 97520 ~,~ ~ i~ ~ilt NUmbe~: Amount E 410.03.42.00.702100 172,892.98 VENDOR COPY