HomeMy WebLinkAbout2000-176 CONT AMND 9-13 - Carollo EngineersCITY OF ASHLAND
20 E MAIN ST.
~ ASI.'~LAND, OR 97520
~ (541) 488-5300
VENDOR: 000162
CAROLLO ENGINEERS
P O BOX 53511
PHOENIX, AZ 85072
7/1/00 I
SHIP TO: City of Ashland-Warehouse
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date:
Special Inst:
Req. No.:
Dept.: PUBLIC WORKS
Contact: Paula Brown
Confirming? No
I THIS IS A REVISED PURCHASE ORDER
Total of purchase order revised to
and payments~
SUBTOTAL 715,983.53
SILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL
ASHLAND, OR 97520
E 675.08.30,00.704200 715,983.53;
VENDOR COPY
CITY OF ASHLAND
REQUISITION
No. PW214C - 2001
Department PW - Engineering - Wastewater
Vendor Carollo Engineers
PO Box 53511
Phoenix, AZ 85072-3511
Account No. 675.08.30.00. 704200
Date August 1, 2000
Requested Delivery Date in progress
Deliver To
Via PAULA BROWN
(* Note: Please allow approximately two(2) weeks for d~[ive~ on items not
generally ended in stored, and approximately ~vo (2) months on printing jobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
1 Contract with Carollo
original contract (Nov 5, 1996) $ 836,849 o(d 00782
I Additional Project A Predesign $ 40,192 o
2 Project A Final Design / Project B Predesign $ 478,893 old
3* Final Design Project B (Lump Sum) $ 770,000 old,
4 Construction Management Services $1,810,000 oldl
5 Ashland Creek Pump Station Evaluation $ 11,680 old
6 Ashland Creek Pump Station Design $ 93,000 old
7* Interim Sludge and Misc Off-Site Extras $ 76,500 old
8 Irrigation, Biosolids, Poplar Review $ 50,000 new
9 Tertiary Pre-Design, Fac Plan Amend $ 340,000 new
$ 4,507,114
Job No. Unit No.
Issued By Date Received By
AMENDMENT NO. 9
TO
ENGINEERING SERVICES
FOR PHASE 1 OF THE CITY OF ASHLAND
WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT
The Engineering Services Contract (Agreement) between the City of Ashland (City) and
Carollo Engineers (Engineer), dated November 5, 1996 for Phase I of the Wastewater
Treatment Plant Upgrade Project is hereby amended as set forth herein.
INTRODUCTION
This amendment is limited to the development of an amended facility plan, pilot testing, and
preliminary design of additional treatment plant improvements needed in light of the Ashland
City Council's decision not to irrigate with reclaimed water. The work includes amending the
facilities plan, regulatory negotiations assistance, pilot testing of membrane treatment, and
development of preliminary design technical memoranda. It is anticipated that required final
design services will be incorporated in a subsequent amendment. These services are in
addition to those services identified in Exhibit 1 to the Agreement between the City of
Ashland and Carollo Engineers dated November 5, 1996 and Amendments No. 1 through
8.
SCOPE OF ENGINEERING SERVICES
Task 9.10 - Pilot Testing and Evaluation of Membrane Treatment Systems
A. Conduct a one-day workshop with City staff to discuss different membrane systems,
their advantages and disadvantages and to establish pilot testing objectives, methodology
and schedules.
B. Develop and implement a Pilot Testing and Sampling Plan. Submit the draft plan for
review by the City and DEQ and finalize in response to comments.
C. Arrange the delivery and installation of the pilot equipment to meet the objectives of the
pilot testing plan. Pay all rental charges for the pilot equipment. It is anticipated that the
equipment will be installed and removed by the construction contractor by directive from the
City of Ashland as coordinated by the Engineer. The cost of the work performed by the
construction contractor is not included within the estimated fee and will be negotiated as a
change order with the contractor and approved by the City.
D. Operate and maintain the pilot testing equipment at the Ashland VWVT'P for a period of
three months. Operate and maintain the pilot units and provide samples for analysis as
required to meet the objectives of the sampling plan.
E. Perform required laboratory analyses at an independent laboratory. A listing of required
laboratory analyses is attached as Attachment A.
F. Prepare a final report summarizing the results of the pilot testing and recommendations
on the best approach to implementing membrane filtration at the Ashland WWTP.
G. Arrange and conduct a site visit for City staff members to visit existing membrane
treatment systems in the Los Angeles/Orange County, CA area.
Task 9.20 - Permit Negotiations Assistance and Regulatory Coordination
A. Meet with DEQ to review project progress and to discuss permitting issues for permit
modification. Four meetings in Medford are anticipated during the course of the permit
negotiations.
B. Review existing reports developed by DEQ which summarize water quality data, flow
data, water quality modeling and the development of proposed permit limits.
C. Collect and analyze data and model water quality constituents of concern. Dissolved
oxygen, phosphorus, ammonia and suspended solids limits will be evaluated and modeled,
as needed.
D. Prepare report which summarizes the data and modeling and that recommends permit
limits that are protective of water quality. Submit draft report to City and DEQ for comment.
E. Review and comment on draft permit language.
Task 9.30 - Amended Facility Plan
Prepare a supplement to the Facilities Plan that presents the City's preferred alternative for
wastewater and biosolids handling. The supplement will be intended to replace Chapter 10
Recommended Plan in the Wastewater Facilities Plan - October 1995 and the Amended
Facility P/an - July 1997. The amended facility plan will be submitted to the City and DEQ for
comments and the comments incorporated as needed for approval by DEQ. The amended
facility plan will be presented to the City Council at a study session for their conceptual
approval.
Task 9.40 - Membrane Systems Procurement Assistance
A. Meet with City to discuss results of the pilot testing, to develop proposal evaluation
criteria, and to refine process for membrane system procurement. One meeting is
anticipated.
B. Develop a draft Request for Proposals (RFP) for selection of the membrane system. The
draft RFP will be submitted to the City for review and finalization. The selected membrane
system will be the basis for the preliminary and final design of the tertiary treatment facilities.
The final RFP will be issued by the City to selected membrane system manufacturers.
C. Evaluate the proposals received using the evaluation criteria. Provide the City with a
recommendation to award the membrane treatment systems supply contract.
Task 9.50 - Preliminary Design
A. Prepare a preliminary design technical memorandum outlining the design for
modifications to the biosolids handling. The memorandum will include equipment selection,
layout drawings, schematics, P&IDs and construction cost estimates.
B. Incorporate methods for generating and handling Class A biosolids into the existing Draft
Biosolids Management Plan. Submit draft plan to the City and to DEQ for review and
comment. Incorporate DEQ comments as needed for approval.
H:~FinaRAshland_POR\4411 IO0\amendgrbe.wpd 2 of 4
C. Prepare a' preliminary design technical memorandum for the tertiary treatment facilities.
The preliminary design will be based upon the selected membrane filter system. The
memorandum will include equipment requirements and selection, layout drawings,
schematics, P&IDs and construction cost estimates. The technical memorandum will be the
basis for the final design of the tertiary treatment facilities. The draft technical memorandum
will be submitted to the City and DEQ for review and comment and finalized in response to
comments.
D. Prepare a short summary technical memorandum showing site layouts for the proposed
improvements, layouts for future improvements to accommodate growth, schematics, and
construction cost estimates for the project. This summary memorandum will be the basis for
final design of the necessary improvements.
Task 9.60 - Land Use Approval Assistance
Provide up to 40 hours of technical assistance to facilitate the City's application and
approval for use of the off-site property for biosolids storage and application.
Task 9.70 - Meetings and Project Management
A. Prepare for and attend three City Council meetings and/or study sessions to discuss and
present the proposed project.
B. Prepare for and attend four meetings with City staff to discuss the project and to present
and review the technical documents and reports.
DELIVERABLES AND COMPLETION DATES
A schedule for the services to be performed is as follows:
Pilot Testing and Sampling Plan:
Pilot Testing Final Report:
Final Amended Facility Plan:
Final Biosolids Tech Memorandum:
Water Quality Impacts Assessment Report
Revised Biosolids Management Plan
Final Tertiary Treatment Facilities Tech Memorandum:
Summary Predesign Memorandum
July 11,2000
August 11, 2000
July 31,2000
August 30, 2000
September 1,2000
September 30, 2000
August 30, 2000
August 30, 2000
COMPENSATION
Compensation for the tasks included in this Amendment is based upon the estimate of labor
hours and the estimate of the cost of services as shown in Attachment B. Compensation
shall be on a time and materials basis with labor hours invoiced in accordance with the fee
schedule as shown in Attachment C. Subconsultants shall be invoiced at the Engineer's
cost plus ten (10) percent. All other direct costs, including analytical costs, shall be invoiced
at the Engineer's actual cost.
Total compensation for labor, direct costs, and subconsultant fees associated with the
services to be provided within this amendment shall not exceed a limit of $340,000 without
written approval from the City.
H:~Final~Ashland_POR\441 ll0O\amendgrbe.wpd 3 of 4
CAROLLO ENGINEERS, P.C.
F'/ncipal /"
CITY OF ASHLAND
REVIEWED AS TO CONTENT:
CODING:
(For City use only)
H:\Final~Ashland_POR\4411100~mendgrbe.wpd 4 of 4
· · ATTACHMENT C
CAROLLO ENGINEERS, P.C.
PORTLAND FEE SCHEDULE
As of March 1, 2000
Portland Oregon
Hourly Rate
Engineers/Scientists (E/S)
E/S I $78.OO
E/S II 84.00
E/S III 96.00
E/S IV 112.00
E/S V 125.00
E/S VI 139.00
E/S VII 151.00
E/S VIII 168.00
Principal 169.00
Engineering Aides (EA)
EA I 33.00
EA II 62.00
EA III 73.00
EA IV 85.00
EA V 95.00
EA VI 106.00
EA VII 119.00
Engineering Technicians (ET)
ET I 42.00
ET II 50.00
ET III 54.00
ET IV 60.00
ET V 72.00
ET VI 86.00
ET VII 96.00
ET VIII 117.00
Support Staff
Office Aides 39.00
Clerical 53.00
Word Processor 55.00
Computer
Computer Equipment (PC) 12.00
Word Processor (Processing Time) 12.00
CAD (Processing Time) 18.00
Travel and Subsistence at cost
Mileage .35/mile
Subconsultant Cost + 10%
Other Direct Costs Cost + 10%
This fee schedule is subject to annual revisions due to labor adjustments.
H :\Fin al~Ashland_P OR\441 ll00~AmendrnentC_Fee Schedule.wpd 1
L~, ::':. CITY OF ASHLAND
20 E MAIN ST,
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 000162
CAROLLO ENGINEERS
P O BOX 53511
PHOENIX, AZ 85072
. / ~, /,,, ¢'~ ~'¢ PAGE 1 / 1
7/1/00 00782
SHIP TO: City of Ashland-Warehouse
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net 30 days
Req. Del. Date: 11/1/96
Special Inst:
Req. No.:
Dept.: PUBLIC WORKS
contact: Paula Brown
Confirming? NO
Quantity Unit Description Unit Price Ext. Price
............................ :~'HIS i~; A REVISED PURCHASE ORDER
Wastewater PrOject NoV. 5 1996~ · . - ~ 715,983.53
Total of purchase order revised to
reflect cbrrect aniount of charige orders. ' i, -
and payments~
Change order processed 10-19-2000 . . ,' . · - ~
Change Order #10~ 284,000.00
.Fna DesgnTertia[yTreatment~ ~' ,.. .' .~"' ~ ':
Facilities (LS)
SUBTOTAL 999,983.53
BILL TO: Account Payable TAX 0,00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 999,983.53
ASHLAND, OR 97520
E 675.08.30.00.704200 999,983.53
~ A~horJzed ~51gnature
VENDOR COPY
REQUISITION
CITY OF
SHLAND
Department PW - Engineering - Wastewater
Vendor Carollo Engineers
PO Box 53511
Phoenix, AZ 85072-3511
Account No. 675.08.30.00. 704200
No. PW092A - 2001
Date April 2, 2001
Requested Delivery Date in progress
Deliver To
Via PAULA BROWN
(* Note: Please allow approximately two(2) weeks for delivery on items not
generally carled in stored, and approximately two (2) months on printing jobs.)
lU:m No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
1 1 Contract with Carollo
original contract (Nov 5, 1996) $ 836,849 old (.00782
l Additional Project A Predesign $ 40,192 old
2 Project A Final Design / Project B Predesign $ 478,893 old
3* Final Design Project B (Lump Sum) $ 770,000 old
4 Construction Management Services $1,810,000 old
5 Ashland Creek Pump Station Evaluation $ 11,680 old
6 Ashland Creek Pump Station Design $ 93,000 old
7* Interim Sludge and Mist Off-Site Extras $ 76,500 old
8 Irrigation, Binsotids, Poplar Review $ 50,000 old
9 Tertiary Pre-Design, Fac Plan Amend $ 340,000 old
10 Final Design Tertiary Treatment Facilities (LS) $ 284,000 new
$ 4,507,114
Job No. Unit No.
I hereby ceffify that the above items are necessary for the operation
of this depattmant and are budgeted
EL-partment Head or Authorized person
Issued By Date
Bm / QUOTES / RFP / EXEMPT: Change Order
Con~/Start Date: = · · .' '." .:Nov-96.
contra~ C~mpieti0n Date . · ':'May~03 :..
Insurance on File'/: Yes / No ;/:Not Rquired
Project No: n/a . ..
Received By
AMENDMENT NO. 10
TO
ENGINEERING SERVICES
FOR PHASE 1 OF THE CITY OF ASHLAND
WASTEWATER TREATMENT PLANT IMPROVEMENTS PROJECT
The Engineering Services Contract (Agreement) between the City of Ashland (City) and Carollo
Engineers (Engineer), dated November 5, 1996 for Phase I of the Wastewater Treatment Plant
Upgrade Project is hereby amended as set forth herein.
Introduction
This amendment is limited to the final design of the tertiary treatment facility. The final design of
additional treatment plant improvements are needed in light of the Ashland City Council's
decision not to utilize the city-owned property for agricultural effluent. The work includes
regulatory approval assistance, development of plans and specifications for the facilities,
generation of an operation and maintenance manual, provision of operational training classes,
and coordination with the SRF program. These services are in addition to those services
identified in Exhibit 1 to the Engineering Services Contract (Agreement) between the City of
Ashland (City) and Carollo Engineers dated November 5, 1996 and Amendments No. 1 through
9.
Scope of Engineering Services
Task 10.10 - Regulatory Approval
Meet with DEQ to review project progress and to obtain regulatory approval of the design,
project performance standards, and operations and maintenance manual. Four meetings in
Medford have been included in the scope.
Task 10.20 - Final Design of the Tertiary Treatment Processes
Prepare and coordinate a change order to the current construction contract for final design of
the tertiary treatment processes. The design will include general, yard, typical, architectural,
structural, mechanical, electrical, and instrumentation sheets. The change order will include the
design of a Zenon membrane treatment plant, chemical handling facilities, and associated
building structure. The existing reclaimed water pump station will be re-designed to allow
pumping to the new facility. The facility will be housed in a building located on the project site,
south of the operations building. The building architecture will match the existing architectural
themes on site. The landscaping will be modified as necessary to integrate the new facilities with
the existing plant. The tertiary treatment processes will be integrated into and controlled by the
existing treatment plant's SCADA system. A list of the estimated design sheets is attached in
Exhibit A.
Task 10.40 - Engineer's Cost Estimates
Prepare an independent estimate of construction cost and the cost of sole-sourced equipment to
ensure that the City is getting competitive and fair prices. A separate consultant will be utilized
to develop an independent detailed estimate.
Task 10.50 .- Meetings, Management, and Quality Review
A. Attend up to two city council meetings and three staff meetings to review project progress,
update the council and staff, and discuss project alternatives.
\~POR~DATA~DATA\CLIENT~ASHLAND_POR~,4END 10B OBCOMBINED.WPD 1
B. Organize and manage project subconsultants, invoices, and conduct quality control
procedures.
C. Conduct quality review workshops at the 50 percent and 90 design completion phases in
conjunction with City staff and the construction contractor. The reviews will focus on the
technical aspects of the design, coordination between the new facilities and the existing facilities,
cost savings, and constructability of the new facilities.
Deliverables and Completion Dates
A schedule for the services to be performed is as follows:
Tertiary Treatment Process Change Order
April 1,2001
Compensation
Compensation for Engineer's services as identified within this Amendment shall be on a lump
sum basis. Compensation for labor, direct costs, and subconsultant fees shall not exceed a
lump sum of $284,000.00. Monthly invoices shaft be submitted based on Engineer's estimate of
the percentage of completion for the work within this Amendment. The City will retain 10
percent of the invoiced amount. Retained monies will be released to the Engineer upon
completion of the work.
CAROLLO ENGINEER~, P.~
. j~cipal /
CITY OF ASHLAND
REVIEWED AS TO CONTENT:
By
(For City use only)
\kPOR~JDATAkDATA\CLIENT~SHLAND_PORLa. MEND ]0BOBCOMBINED.WPD 2
Exhibit A
Sheet Count
Tertiary Treatment Facilities - As a Change Order
SHEET DWG DESCRIPTION
1 G-1
2 G-2
3 G-3
4 T-1
5 T-2
6 T-3
7 C-1
8 C-2
9 C-3
10 C-4
11 A-1
12 A-2
13 A-3
14 A-4
15 S-1
16 S-2
17 S-3
18 S-4
19 S-5
20 S- 6
21 S- 7
22 S- 8
23 M- 1
24 M- 2
25 M- 3
26 M- 4
27 M- 5
28 M- 6
29 M- 7
30 M- 8
31 M- 9
32 E- 1
33 E- 2
34 E- 3
35 E- 4
36 E- 5
37 E- 6
38 E~ 7
39 E- 8
40 E- 9
41 N- 1
42 N- 2
43 N- 3
44 N- 4
45 N- 5
46 N- 6
47 N- 7
48 N- 8
49 N- 9
50 N- 10
51 N- 11
52 N- 12
Site Plan
Facility Schematic
Design Criteria
Typical Details
Typical Details
Typical Details
Site Paving
Site Paving
Yard Piping
Yard Piping
Architectural
Architectural
Architectural
Architectural
Treatment Building Plan
Treatment Building Plan
Treatment Building Sections
Treatment Building Sections
Treatment Building Sections
Treatment Building Details
Treatment Building Details
Misc St~uct Mods
Chemical Handling Facilities
Chemical Handling Facilities
Chemical Handling Facilities
Membrane Plant
Membrane Plant
Membrane Plant
Membrane Plant
Reclaimed Water PS
Reclaimed Water PS
Site Plan
Main Single Line
MCC Single Lines
Schematic Diagrams
Membrane Plant- Power Plan
Membrane Plant- Power Plan
Membrane Plant- Electrical Room Plans
Membrane Plant- Lighting Plans
Chemical Facility - Plans
Instrumentation - P&ID
Instrumentation - Chemical Facility P&ID
Instrumentation - SCADA System Block Diagram
Instrumentation - Tertiary (mods to Zenon P&IDs)
Instrumentation - Tertiary (mods to Zenon P&IDs)
Instrumentation - Tertiary (mods to Zenon P&IDs)
Instrumentation - Te~ary (mods to Zenon P&IDs)
Instrumentation - Tertiary (mods to Zenon P&IDs)
Instrumentation - Tertiary (mods to Zenon P&IDs)
Instrumentation - Tertiary (mods to Zenon P&IDs)
Instrumentation - Te~ary (mods to Zenon P&IDs)
Instrumentation - Te~ary (mods to Zenon P&IDs)