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HomeMy WebLinkAbout2001-003 Contract - Rogue Design ©MMEN% 1] CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) 20 E. Main St. Ashland, Oregon 97520 (541) 488-6002 FAX: (541) 488-5311 AGREEMENT DATE: 11/15/00 CONSULTANT: Eric Warren, Rogue Design Group Address: 208 Oak Street, Suite 302, Ashland OR 97520 Telephone: 541-482-6004 FAX: same ¶3. BEGINNING DATE: 11115100 ¶4. COMPENSATION: see below I[3. COMPLETION DATE: 11/15/01 ¶1. SERVICES TO BE PROVIDED: Final design concepts for City of Ashland logo and standards manual plus layout and design for various City needs, including but not limited to signage, brochures, web page creative look, business stationary etc. Includes initial design, mock-ups, copy and implementation. City to be billed per project at rates and charges approved prior to each project. Total contract amount for all projects not to exceed $10,000. ADDITIONAL TERMS: Section 10 omitted. CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnity and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. [COMMENT2]Consultant is a subject employer that will comply with ORS 656.017.[COMMENT3] 10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, professional errors and omissions, products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONS U LT~'I:~--~ Fed. ID# CITY OF ASHLAND: Director of Fin,a~e~ CONTENT REVIEW: ~;~b,' (City Dept. Head) Date: FORM REVIEW: ~. _ (City Attorney) Date: Purchase Order # f '~/~P ~.~_ Coding: ~/? ~.~-~- ~ ~ ~/~ ~' ~"-~/?(-~ City purposes only) Erl~ Bradford Warren 208 Oak Street, Suite 302 ~hland. Oregon 97520 USA Phone-Fax 541 4826004 ww~ro~uedes~gngroup com PROPOSAL DATE INVOICE NO. 1100 1 ASHLAND NOTES CLIENT PROJECT ESTIMATE City of Ashland Ann Seltzer 20 East Main Street Ashland, Oregon 97520 City Of Ashland Logo and Standards Manual Design and production Creative Total: Estimate does not include printing or materials $3500.00 By signing below I agree to pay Eric Bradford Warren dba Rogue Design Group according to the terms of this estimate. Aut ho¢ized Signature Department Vendor REQUISITION ~ Date 1~?~_..~/~ / Requested Delivery Date*. 714 Deliver To Via (*Note: Please allow approximately two (2) weeks for deliver-/on Iteme not Account. No.. generally carried In stores, and approximately t~o (2) months on printing )a{3~ Item Quantl~ Unit Delcrlptlon U~e of Pumhamln~l Office Only NO. Unit PHcI Total PHCe P.O. No. JOB NO. UNIT NO. I hereby certi~ that the abow items are necessar3/ for the operatic of this dept. and are~dgete~., Issued By Date Received By N° VENDOR: 003686 ERIC WARREN, ROGUE DESIGN GROUP 208 OAK STREET SUITE 302 ASHLAND, OR 97520 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541 ) 488 -5300 PAGE 1 / 1 DATE PO NUMBER ~ 1/18/01 01789 SHIP TO: City of Ashland (541) 488-6002 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Special Inst: Req. No.: Dept.: ADMINISTRATIVE SERVICES Contact: Ann Seltzer Confirming? No Quantity Unit Desc~ipt on Unit Price Ext. Price Final design concepts for the City of- 10,000.00 Ashland logo and standards manual- plus layout and design for various- City needs, including but not limited~ to signage, brochures, web page- creative took, business stationary, etc. Includes initial design, mock-ups, copy- and implementation, City to be billed project at rates and charges approved prior to each project. Tota contract n~ to exceed $10,000.00.~ Agreement date: 11/15/00- Beginning date: 11/15/00~ Completion date: 11/15/01 SUBTOTAL 10,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 10,000.00 ASHLAND, OR 97520 AccOunt Number ;Amount Account NUmber Amount E 710.02.00.00.604100 10,000.00 '~¢~'~a 3~gnature VENDOR COPY