HomeMy WebLinkAbout2001-008 Contract - BurlBrim Excavate" CITY OF ASHLAND
CONTRACT FOR PUBLIC WORKS CONSTRUCTION
Contract made this '~ldb day of
Ashland, ("City") and
, between the City of
"(Contractor").
City and Contractor agree:
1. Contract Documents: This contract is made as a result of an Advertisement for
Bid issued by City for the East Fork Ashland Creek Crossing 2000-03. Contractor was
awarded the bid as the lowest responsible bidder. In the event of any inconsistencies in
the terms of this contract, the contract documents defined in the Advertisement for Bid and
Contractor's bi'd, this contract shall take 2recedence over the contract documents which
shall take precedence over the bid.
2. Scope: Contractor shall begin and complete the project described in the
contract documents within the time prescribed in the contract documents. The following
exceptions, alterations, or modifications to the contract documents are incorporated into
this contract: ~]'/¢-/'/1~l~ ]~0,1 l'
3. Price & Payment: City shall pay Contractor amounts earned under the contract.
All payments will be made at the times and in the manner provided in the contract
documents.
4. Bond: Contractor shall, within five days after execution of the contract and prior to
doing any work under the contract, furnish bond to the City of Ashland in a form and with a
surety satisfactory to City in the penal sum of ¢.¢7~ conditioned upon the faithful
performance of this contract upon the part of the Contractor.
5. Default: A default shall occur under any of the following circumstances:
5.1 If the Contractor fails to begin the work under contract within the time
specified, or fails to perform the work with sufficient workers or equipment or with
sufficient materials to insure the prompt completion of the project, or shall neglect or
refuse to remove materials or perform anew such work as shall be rejected as defective
or unsuitable, or shall discontinue the prosecution of the work.
5.2 If the Contractor shall become insolvent or declared bankrupt, or commit any act of
bankruptcy or insolvency, or allow any final judgment to stand against the Contractor
unsatisfied for a period of forty-eight (48) hours, or shall make an assignment for the
benefit of creditors.
5.3From any other cause whatsoever, shall not carry on the work in an acceptable
manner.
6. Remedies: In addition to the rights and remedies to which the City may be entitlec
by law for the enforcement of its rights under this contract, City shall have full power and
authority, without violating this contract, to take prosecution of the work from the
Contractor, and appropriate or use any or all of the materials and equipment on the ground
that may be suitable and acceptable and may cause a contract for the completion of this
O 'C0-03~sn~and PW contract boilerplate doc 1 ! of 29
CITY OF ASHLAND
REQUISITION
Department: Public Works/Engineering
Vendor: Burl Brim Excavation
534 Crowson Road
Ashland OR 97520
NO.: PW 32
Date: February 1, 2001
Requested Delivery Date: ASAP
Deliver To: Site
Via:
Account No.:
See Below*
*(Note: Please allow approximately two (2) weeks for delive~ on items not generally carried
or stored, and approximately two (2) months on printed jobs.)
Item No. Quantity Unit Description Use of Purchasing Office Only
Unit Price Total Price PO No.
East Fork Ashland Creek Crossing 36056.42
Above Reeder Reservoi,~
* 670.08.19.00.602~3~ 10,800)670.08.19
.00.602400($10,000)670.08.18.00.602400
($15,2oo)
Job No. 2000-03 Unit No.
I hereby eertifythattheabove items areneeessaryforthe operation ofthis dapartmentandare
budgeted.
~rize~'ffPerson
Pieter Smeenk
Issued By
February 1, 2001
Date Received By
GSpub-wrks\eng\00-00\bid\COl Requisition.doc 1 of 3
MAR-09-2001 09:01 ASHLAND PUBLIC WORKS b4i 4~ bulb P'.Ul
PROPOSAL
Mayor & City Council
Ashland, Oregon
The undersigned bidder declares that the bidder has received, read and understood
all bid documents; received and understood all addenda; the bidder has taken no
exceptions other than these clearly stated in this proposal: the bidder will be liable for
increased costs (and attorney fees) for retaining a replacement bidder if the undersigned
bidder is awarded the contract but refuses to sign the contract; the bidder has examined
the plans and specifications, has visited the site, and made such investigation as is
necessary to determine the character of the materials and conditions to be encountered in
the work and that if this Proposal is accepted, the bidder will contract with the City of
Ashland, Oregon for the construction of the proposed improvement in a form of contract
contained in the bid documents, will provide the necessary equipment, materials, tools,
apparatus, and labor, in accordance with the plans and specifications on file at the City
Engineering Office, Ashland, Oregon, under the following conditions:
1. It is understood that all the work will be performed under a lump sum or unit price
basis and that for the lump sum or unit price all services, materials, labor, equipment, and
all work necessary to complete the project in accordance with the plans and specifications
shall be furnished for the said lump sum or unit price named. It is understood that the
quantities stated in connection with the price schedule for the contract are approximate
only and payment shall be made at the unit prices named for the actual quantities
incorporated in the completed work. If there shall be an increase in the amount of work
covered by the lump sum price, it shall be computed on a basis of "extra work" for which
an increase in payment will have been earned and if there be a decrease in the lump sum
payment, it shall be made only as a result of negotiation between the undersigned and the
Owner. Furthermore, it is understood that any estimate with respect to time, materials,
equipment, or service which may appear on the plans or in the specifications is for the sole
purpose of assisting the undersigned in checking the undersigned's own independent
calculations and that at no time shall the undersigned attempt to hold the Owner, the
Engineer, or any other person, firm or corporation responsible for any errors or omissions
that may appear in any estimate.
2. The undersigned will furnish the bonds required by the specifications and comply
with all the laws of the Federal Government, State of Oregon, and the City of Ashland,
which are pertinent to construction contracts of this nature even though such laws or
municipal ordinances may not have been quoted or referred to in these specifications.
3, All items for the contract for which forms are provided in the bid documents have
been completed in fuji by the showing of a lump sum price or prices for each and every
item and by the showing of other information indicated by the proposal form. The
undersigned submits the unit prices set forth as those at which the bidder will perform the
work involved. The extensions in the column headed "Total" are made up for the sole
purpose of facilitating comparison of bids and if there are any discrepancies between the
unit prices and the totals shown, the unit prices shall govern.
4. The undersigned agrees that the "Time of Completion" shall be as defined in the
specifications and that the bidder will complete the work within the number of consecutive
calendar days stated for each schedule after "Notice to Proceed" has been issued by the
Owner.
Bidder furthermore agrees to pay as liquidated damages, for each calendar day
thereafter, the sum of $750 per day for each day the project remains incomplete.
5. The undersigned, as bidder, acknowledges that addenda(s) numbered O
through O have been received by the bidder and have been examined as part of
the contract documents.
6. The undersigned, as bidder, acknowledges that provisions of Oregon Revised
Statute (O.R.S.) 279.350 relating to workers on public works to be paid not less than
prevailing rate of wage shall be included in the contract.
7,1
7.2
7.3
Instructions for First-Tier Subcontractors Disclosure. Bidders are required to
disclose information about certain first-tier subcontractors (those subcontractors
contracting directly with the bidder) when the contract price exceeds $75,000 (see
ORS 279,027). Specifically, when the contract amount of a first-tier subcontractor is
greater than or equal to: (I) 5% of the project bid, but at least $15,000, or (ii)
$500,000 regardless of the percentage, you must disclose the following information
about that subcontract.within four hours of bid closing:
The subcontractor's name and address;
The subcontractor's Construction Contractor Board registration number, if one is
required, and;
The subcontract dollar value.
If you will not be using any subcontractors that are subject to the above disclosure
requirements, you are required to indicate "NONE" on the form.
THE CITY MAY REJECT A BID IF THE BIDDER FAILS TO SUBMIT THE DISCLOSURE
FORM WITH THIS INFORMATION WITHIN FOUR HOURS OF BIB CLOSING.
To determine disclosure requirements, the City recommends that you disclose subcontract
information for any subcontractor as follows:
1) Determine the lowest possible contract price. That price will be the base bid
amount less all alternate deductive bid amounts (exclusive of any options that can
only be exercised after contract award).
2) Pro~;ide the required disclosure information for any first-tier subcontractor whose
potential contract so,ices (i.e., subcontractor's base bid amount plus all alternate
additive bid amounts, exclusive of any options that can only be exercised after
contract award) are greater than or equal to: (I) 5% of the lowest contract price, but
at least $15,000, or (ii) $500,000 regardless of the percentage. Total all possible
work for each subcontractor in making this determination (e.g., if a subcontractor
will provide $15,000 worth of services on the base bid and $40,000 on an additive
alternate, than the potential amount of subcontractor's services is $55,000.
Assuming that $55,000 exceeds 5% of the lowest contract price, provide the
disclosure for both the $15,000 services and the ($40,000 services).
The disclosure should be submitted on the appended form titled First-Tier Subcontractor
Disclosure Form,
The City reserves the right to reject any and all bids, waive formalities, or accept any bid,
which appears to serve the best interests of the City.
East Fork Ashland Creek Crossing, Project No. 2000-03
CONSTRUCTION PROJECT
Additive-Alternate Bid #1
[NO ITEM No UNIT UNIT PRICE AMOUNT
(FIGURES)
Erosion Con[roi & Stream Protection
...... m A ;~. ii"~A F~'6'}~ ;Tn g ........................................
~ ~ ~qqO. 59 s 2q~,59
127
Place Precas! Modular Block Substructure
12~
1,230
Bed
Place 24" mi~us Aggre~ate Base
Slurry Aggregate Base
4
Place Class 2000 Rip Rap
10
$ $
ALTERNATE #1 BID TOTAL $
East Fork Ashland Creek Crossing, Project No, 2000-03
CONSTRUCTION PROJECT
BID SCHEDULE-Base Bid
UNIT PRICE AMOUNT
! INO ITEM No UNIT (FIGURES]
Install Geotextile Fabric
Place Abutment ~urr¥ Bed
Place, 24" minus
Place Class 200~ Rip Rap
· $ :$
BASE BID TOTAL
D \o0-03~e, shlend ~ contre~ boilarpiate,doc 7 of 29
City of Ashland, Department of Public Works
First-Tier Subcontractor Disclosure Form
(As Required by ORS 279,027 and OAR 137.040-0017)
East Fork Ashland Creek Crossing, Project Number 2000-03,
i"~M~ & A°D"Ess °r susc°"TRAcT°" I
CCB REGISTRATION
SUBCONTRACT AMOUNT
2
3
4
5
6
7
9
Attach additional pages if needed.
The foregoing prices shall include all labor, materials, equipment, overhead, profit,
insurance, and all other incidental expenses to cover the finished work of the several kinds
called for, Unit prices are to be shown in both words and figures. In case of discrepancy,
the amounts shown in words will govern.
Upon receipt of written notice of the acceptance of this bid, Bidder shall execute the formal
contract attached within ten days and deliver surety bond or bonds as required. The bid
security attached in the sum of five percent of the total price for the bid or combination of
bids is to become the property of the Owner in the event the contract and bond are not
executed within the time above set forth as liquidated damages for the delay and additional
expense to the Owner caused thereby.
The Bidderis /~ oris not__ a resident/B~der as de, finCh OR.S. 279.029.
Firm Name of Bidder S-~nature of
Printed N~lme of Bidder
O~ciafTitle
State of I~¢erperadon CCB Number
Dated this J ~,~. Day
Address
Telephone No. -- ~ ~ O~ '
~ 0 of ~9
TOTAL P.06
ASHLAND PUBLIC WORKS
CITY OF ASHLAND
PUBLIC WORKS DEPARTMENT
27 1/2 East Main Street, Upstairs 97520
(541) 488--n347
541 488 ~006 P.01
ENGINEERING
DIVISION
cna.ashland.or, us
(fa~)
NOTICE OF TR.4NS3 TT/ L
PROJECT: East Fork Creek Crossing JOB
SUBJECT: Bid Documents DATE:
FROM: Pictor Smeenk PE TO:
City of Ashland
20 East Main St
Ashland, OR 97520
(541) $S2-2413
(541) 552.2430 (fax)
Pie~er~ Ashland,OR. US
2OOO-O3
Januar~ S, 2001
Rachel
Medford Builder~ Exchange
305 N Bartlett
Med~ord OR 97501
(541) 773-5327
(541) 773-7021 (fax)
THE FOLLOWING ITEMS ARE BEING SENT TO YOU HEREWITH VIA MAIL :
Dated Description Filename ages
Bid Documents PW contract...Do¢ (29) 8.5Xll
REMARKS:
Please post and call me if you have any questions,
CC: .
Steve Lawrence ~ Adroit Construction linc.
Scott Kcene ~ Burl Brhn Excavation
Zach fi~est (~ $1ayden Construetiou
LeeRoy Totten (~ Totten/Meza Co~struefioli
G:\pub-wr~eng\00-O0\tmnsmittal.doc
TOTAL P,01
CITY
OF
ASHLAND
CITY HALL
ASHLAND, OREGON 97520
NOTICE OF TRANSMITTAL
TO:
KARI OLSON
SHARLENE STEPHENS
DATE:
PROJECT:
JOB NO.:
SUBJECT:
FEBRUARY 22, 2001
EAST FORK ASHLAND CREEK BRIDGE
2000-03
CONTRACT DOCUMENTS
THE FOLLOWING ITEMS ARE BEING SENT TO YOU:
Karl ~ Please find enclosed a fully executed duplicate original copy of the conlxact and a
requisition for this project. Please expedite a purchase order number for this project as payment
is pending.
Sharlene - One copy of the contract for insurance purposes.
ENCLOSED
UNDER SEPARATE COVER
COPIES TO:
Department of Public Works
Engineering Department
By: Dawn C~
Title: Administrative Secretary
G:\pub-wrks~eng\dcpt -admin~ENOINEER~PROSECT~2000~2000~03 Distribution NOT.doc
PAGE 1 / 1
CITY OF ASHLAND y
20 E MAIN ST, i DATE PONUMBER
ASHLAND, OR 97520 l ~ 01879
VENDOR: 002659
BURL BRIM EXCAVATION INC
534 CROWSON ROAD
ASHLAND, OR 97520
SHIPTO: City of Ashland-Warehouse
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms; Net
Req Del Date:
Special Inst:
Req, No.:
Dept.: PUBLIC WQRKS
Contact: HUCKINS, KAREN
Confirming? NO
THIS IS A REVISED PURCHASE ORDER
East ~ork ~sh and Creek Cross n AISove
g ;10800100
Reeder Reservoir-
; Per Contra~[ ~l::Pub c:Works GonstructP'~;
Contract dated Februaw 2, 2001
East Fork 15,256.42
SUBTOTAL 3~, 056.42
BILLTO; Account Payable TAX 0,00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 36,056.42
ASHLAND, OR 97520
E 670.08.18.00.602400 15,256.42
E 670.08.19.00.602353 10,800.00
E 670.08.19.00.602400 10,000.00
...... ~A'iJthor~gh~ture
;/, .'/
VENDOR COPY