Loading...
HomeMy WebLinkAbout2000-240 Grant - Chamber CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Ashland Chamber of Commerce Address: P.O. Box 1360 Ashland, OR 97520 Telephone: 482-3486 Date of this agreement: July 1,2000 ¶. Amount of grant:19.98% of total Hotel\Motel Tax collections for the period July 1, 2000 through June 30, 2001 ¶. Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter int~) binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment contract.doc on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE CITY? BY Conter~ Its Form review by: "/~/~ rtment Head- (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT contract.doc ,'~' ...... THIS CERTIFICATS IS ISSUED AS A MA~ER OF INFORMATION As~oc~e~ ~ce ~e~ ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ~ O ~o~ 68 HOLDER. THIS CERTIFICATE DOES NOT ~END, EXTEND OR ALTE~ THE COVERAGE AFFORDED BY THE POLICIES BELOW, 400 W He~sey Ashl and OR 97520 COMP~IES AFFORDING COVE~GE Associated Insurance Agency A ~er~can States Insurance Co C F~an ~er~ea~ P O ~ox 1360 Ashlan~ O~ 97520 D GO ~ OF INSU~NCE POLICY NUMBER DATE (MM~D~ DATE (M~DD~ -- GENE~L AGGEE~TE $ [, 000. 000 GENE~L L~IL~ A X COMMERCIALG~E~LLIAglLITY 01AP02201370 02/03/00 0~/0]/01 PROD~TS-COMP~P~Ge OWNER*S & CONT~CTO~S PROT ~ACH ~CU~NCE ~ S S 00 / 000 Ft~ D~GE (~ny one ~re) i MEp~ {~nyo~e ~rs~) $ 10, O0O AUTOMOBILE L~ILI~ COMBINED SINGLE LIMIT ANy A~O 0[~0~30~3~0 02/03/00 02/03/0~ _~ ALL O~ AUTOS ~QDILY I~URY -- (Per ~H~ULED ~UTOS ~ HI. AUTOS ~DILY INJU~Y ~ NON~WNED AUTOS PEOPER~ D~AGE G~GE L~BILI~ A~O ONLY- ~ A~IDENT ~CH ACCIDENT A ~UMBR~FORM 01~05546320 02/03/00 0~/03/01 AGGREGATE S 2,000,000 OTHE~ DE~IPTION OF OPE~T~N~TION~HICLES/SPEC~L ~he City of Ashl~d, its officers, e~loyees an~ ag~=~s are a~itionaZ =s~r~ds with r~spec~ to the ~ove n~d ins=re~s l~ts.of lz~ility. This CITYOFA SHOULD ANY OF ~E Ag0VE DESCRIBED FOLLIES BE ~NCELL~D Ci ~y O ~ A~ hl sn~ ~{~oN DATE ~EREOF, ~ ~SUING COMPLY ~LL END~VOR TO ~IL ~ax {88-S311 3~ DAYS WR~N NO~CE TO TH~ CERTIFICA~ HOLDER N~ED TO ~E LEFT. Fr~ ~ ~=~ B~ FAILURE TO MAIL SUCH NO~CE S~L IMPOSE NO OBLIGATION ~ L~BILI~ 20 E as t M~in S tree t 0F A~ KIND U~N ~E COMPLY. iTS AGENTS OR A~e~ Insurance [/[ 'd gggS'°N RYL§:6 OOO~ 'gg'~o0 ........................................ 06/29/00 PRODUCER THiS CERTIFICATE IS IbSUED AS A MATTER OF INFORMATION Associated Insurance Agency ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE P O BOX 68 HOLDER. THIS CERTIFICATE DOES NOTAMEND, EXTEND OR 400 W Hersey ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Ashland OR 97520 COMPANIES AFFORDING COVERAGE Associated Insurance Agency COMPANY Ph0neN0. 541-482-2725 Fa×No. 541-488-0086 A American States Insurance Co ~NSURED COMPANY B Ashland Chamber of Commerce COMPANY Sandra Slattery C P O Box 1360 COMPANY Ashland OR 97520 D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAiD CLAIMS, LCTOR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION DATE (MM/DD/YY) DATE (MM/DD/YY) LIMITS GENERAL LIABILITY GENERAL AGGREGATE $1,000,000 A X COMMERCIAL GENERAL LIABILiTY 01AP02201370 02/03/00 02/03/01 PRODUCTS-COMPIOPAGG $ 1, 000, 000 ] CLAIMSMADE I~l OCCUR PERSONAL&ADVlNJURY $ 500, 000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 500 · 000 FIRE DAMAGE (Any one fire) $ 200, 000 MEDEXP(Anyoneperson) $10,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ l, 000, 000 ANY AUTO 01AP02201370 02/03/00 02/03/01 ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ X HIRED AUTOS BQDILYINJURY X NON-OWNEDAUTOS (Per accident) $ PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: '.'.'.'.' ·' '.-.'..'. EACH ACCIDENT AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ 2, 000,000 A XOTHERUMBRELLA FORMTHAN UMBRELLA FORM 01SU05546320 02/03/00 02/03/01 AGGREGATE $$2'000'000 wc ST^TU- OTH- EMP[OYERS' I lABILITY EL EACH ACCIDENT THE PROPRIETOR/ ~ INCL EL DISEASE - POLICY LIMIT PARTNERS/EXECUTIVE OFFICERS ARE: EXCL EL DISEASE- EA EMPLOYEE $ OTHER DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESlSPECIAL ITEMS The Cit. y of Ashland, its officers, employees and agents are additional insureas with respect to the above named insureds limits of liability. This certificate replaces any prior certificates as proof of insurance. CITYOFA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, City of Ashland BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 20 East Main Street Ashland OR 97520 OFANYKINDUPONTHECOMPANY,~TSAGENTSORREPRESENTATIVES, AUTHORIZED REPRESENTATIVE ~ ~//~/~.//.~j ASS~Cia.ted ins~urance Agency ACORD. CERTIFICATE OF LIABILITY INSURANCF= s_.2Ec I pRODUC~ Associated Insurance Agency P O Box 68 400 W Hersey Ashland OR 97520 Phone=541-482-2725 Fax=541-488-0086 Ashland Ch-m~er of Commerce Fran Berteau P 0 Box 1360 Ashland OR 97520 THIS CERTIFICATE IS ISSUED AS A MA'FI'ER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURERA: American States Insurance Co INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WiTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. lINeR POUCY EFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/YY) DATE (MM/DD/YY) UMITS GENERAL UABIMTY EACH OCCURRENCE $ 500 · 000 A X COMMERCIAL GENERAL LIABILITY 01SO055463-4 02/03/01 02/03/02 FIRE DAMAGE (Any one flre) $ 200,000 ! CLAIMS MADE IX] OCCUR MEDEXP (Any~-~epe~on) S 10,000 PERSONAL & ADV INJURY $ 500,000 GENERAL AGGREGATE $1,000,000 GEN'L AGGREGATE MMIT APPLIES PER: PRODUCTS-COMP/OPAGG $ 1· 000,000 I POLICY ~ pRO- JECT ~] LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANYAUTO 01SU055463-4 02/03/01 02/03/02 (Eaa~dent) $ 1, 000,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) X HIRED AUTOS BODILY INJURY $ X NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per acc4dent) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS UABIMTY EACH OCCURRENCE $ 2, 000,000 A I OCCUR I--'-1 CLAIMS MADE 01SU05546320 02/03/01 02/03/02 AGGREGATE $2,000,000 $ DEDUCTIBLE $ RETENTION $ S WC: ~TATU' OTH- WORKERE COMPENSATION AND I TORY LiMiTSI IER EMPLOYERS' LIABIETY E.L EACH ACCIDENT E.L DISEASE - EA EMPLOYEE $ E.L DISEASE - POLICy LIMIT $ OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The City of Ashland· its officers, em[~loyees and agents are additional insureds with respect to the above named insureds limits of liability. This certificate replaces any prior certificates as proof of insurance. CERTIFICATE HOLDER I Y I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION City of Ashland fax 488-5311 Kirsten Bakke 20 East Main Street Ashland OR 97520 ACORD 25-S (7/97) CITYOFA SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATIOI~ DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN REPRESENTATIVES. © ACORD CORPORATION t 988