The URL can be used to link to this page

Home My WebLink About2000-243 Grant - SO Historical CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Southern Oregon Historical Society Address: 106 N. Central Avenue Medford, OR 97501 Telephone: 541-773-6536 Date of this agreement: July 1,2000 ¶. Amount of grant: $3,600 ¶. Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. contract.doc 6. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 7. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 8. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 9. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. BY~ Its CITY OF ASHLAND (,,~/~'~ D~for of-Finance Conten~ review by:. Department Head Form review by: ~ (City Attorney) Coding: (for City use only) PAGE 2-GRANT AGREEMENT contract,doc ACO, D. CERTIFICATE OF LIABILITY INSURANCE CoS,"i i DATE,MM,DD' 08/17/00 PRODUCER Security Insurance Agency, Inc 707 Murphy Road Medford OR 97504 Phone:541-772-1111 INSURED Southern Oregon Historical ~ocie=y~. I~c. and ~ou~n~n uregon ,is~orical ~ocie~y Foundation_ Inc. 106 North Central Avenue Medford OR 97501 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A: Vigilant Insurance Co. INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFFECTIVE POLICY EXPIRATION ! LTR TYPE OF INSURANCE POUCY NUMBER DATE (MMIDD/YY) DATE (MM/DD/YY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $1,000,000 A X COMMERCIAL GENERAL UABILFi'Y 3532--29--95 08/01/00 08/01/01 FIRE DAMAGE (Any one fire) $ J ! CLAIMS MADE IXl OCCUR MEDEXP (Anyone person) $ 10,000 PERSONAL & ADV INJURY $ lt000~000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE UMIT APPLIES PER: PRODUCTS - COMPIOP AGG $ 2,000,000 I POLICY [--~ PRO' JECT [~ LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO 'Ea accident) $ ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE (Per accident) GARAGE LiABiLiTY AUTO ONLY. EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE IOCCUR ~] CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE $ RETENTION $ $ E.L. EACH ACCIDENT $ E.L DISEASE ~ EA EMPLOYEE $ OTHER DESCRIPTION OF OPER ATIONS/LOCATIO NSNEHIC LES/EXCLUSIONS ADDED SY ENDORSEMENT/SPECIAL PROVISIONS Certificate Holder is Additional Insured as respects ~nsured~s operations on their behalf. CERTIFICATE HOLDER I Y I ADDmONALINSURED; INSURER L~ii~R: CANCELLATION City of Ashland, its officers a~d ~-~loyees Attn: Greg Scoles 20 E. Main Street Ashland, OR 97520 ACORD 25-S (7/97) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY K~ND U~N THE ~NSURER. ~.m~AT~V~__C~ John N. Kinq ~ / ~! - '~ ~/' "ACORD CORPO~J~3N 1988 ACORD. CERTIFICATE OF LIABILITY INSURANCe=cs. ........ SOHIS-1 i PRODUCER 07/07/00 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Security Insurance Agency, Inc 707 Murphy Road Medford OR 97504 Phone:541-772-1111 INSURED Southern Oregon Historical Society,_ Inc. and Southern Oregon Historical Society Foundation Inc. 106 North ~entral Avenue Medford OR 97501 ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE INSURER A: Vigilant Insurance Co. INSURER B: INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR POLICY EFFECTIVE POLICY EXPIRATION EACH OCCURRENCE LTR TYPE OF INSURANCE POLICY NUMBER DATE (MM/DD/Y~ DATE (MM/DD/YY} LIMITS GENERAL LIABILITY $ 1 t 000 ~ 000 A X COMMERCIAL GENERAL LIABILITY 3532--29--95 08/01/99 09/01/00 FIREDAMAGE{Anyonefire) $ J CLAIMS MADE [~ OCCUR MED EXP (Anyone person) $ 10 ~, 000 PERSONAL & ADV INJURY $ It000/000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGA'~ LIMIT APPLIES PER; PRODUCTS - COMP/DP AGO $ 2,000,000 I POLICY ~]PRO' AUTOMOBILE LIABILri'Y COMBINED SINGLE LIMIT ANY AUTO {EM accident) $ ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC AUTO ONLY: AGG EXCESS LIABILITY EACH OCCURRENCE $ I CCCUR ~'~ CLAIMS MADE AGGREGATE $ $ DEDUCTIBLE RETENTION $ $ WORKERS COMPENSATION AND I TORY LIMITS I [ ER EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEr $ E.L. DISEASE. POMCY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSiONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate Holder is Additional Insured as respects insured's operations on their behalf. CERTIFICATE HOLDER I Y I ADDITIONAL INSURED;INSURER LETTER: CANCELLATION City of Ashland, its officers and en~loyees Attn: Greg Sooles 20 E. Main Street Ashland, OR 97520 ACORD 25-S (7/97) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. John N. -- ~ ,~O"-R0'~ORATION 1988 City of Ashland Department of Finance Greg Scoles, Acting Director City Hall 20 East main Street Ashland, Oregon 97520 Phone (541) 488-5300 Fax (541) 488-5311 June 26, 2000 Southern Oregon Historical Society 106 N. Central Avenue Medford, OR 97501 Dear: Mr. Linder The City of Ashland Budget for the 2000-2001 fiscal year was adopted by the City Council on June 6. Your annual grant of $3,600 is included in this budget. The City requires grant recipients to provide a certificate of insurance indicating liability coverage of not less than $500,000 per occurrence. The City of Ashland, its officers, and employees should be named as additional insureds. Please sign the enclosed contract and return it to the City as soon as possible. Once the contract and current certificate of insurance are on file, the payment schedule can be implemented. Sincerely, Scoles Director of Finance pc Enclosure F:\USER'~BUDGET~CON & CULTURAL DEV~APPLICATION~GRANT AWARD LETTER.DOC