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Home My WebLink About2002-066 Grant - RV Symphony CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: Rogue Valley Symphony 20 E Main Street Address: 1250 Siskiyou Blvd. Ashland OR 97520 Ashland, OR 97520 (541) 488-5300 Telephone: 541-552-6354 FAX: (541) 488-5311 Date of this agreement: July 1, 2002 Amount of grant: $3,500.00 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,345 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2002-03 Page I of 3 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Cl, By Title kx,-z-c47 ? By Title Account Number: (for City use only) Grant Contract 2002-03 Page 2 of 3 FILE No.185 09/12 °01 16:20 ID:PROTECTORS INSURANCE FAX:541 772 1906 AC ML CERTIFICA71 E OF LIABILITY INSU Protectors Insurance, LLP 510 Crater Lake Ave. wedford OR 97504 phone:541-773-5358 Fax:541-772-1906 INSURED po?ue va.}1e Symphony Aslsoa S12 SC S s??yo ?1 vd Ashlan 97d,%2 ONLY C INSURERS AFFORDING COVEIRAGIC PACE 1/ 1 DATE(MMMWYY) I OR INSURER A: American States Insurance - INSURER B. INSURER C: INSURER P' COVERAGES THE POLICIES of MISURANOE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NO ANY RECUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT To WHICH THIS cERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC05 DESOR11190 HEREIN 18 SUNJECT To ALL THE TERMS, (_XCLUSIONS AND cONPITIONs OF SUCH POLICIES. AGGREGATE LUTS SHOWN MAY HAVE BEEN REDUCIO BY PAID CLAIMS. r IM17s TYPE OF INSURANCE POLICY NUMBER oA M FJ?CHOCCURRENCE S1000000 OPICRAL LIABILITY A X COMMERCIALGENERALLIABILITY 01CE641830 09/O1/Q1 09/01/02 FlR£DAMAGE(Anyomfile) 5200000 CLAIMS MADE - OCCUR MED Fr (Al1Y one person) i 10000 PERSONAL A AOV INJURY $ 1000000 GENERAL AGGREGATE $ 1000000 II PRODUCTS-COMPIOPAGG i 1000000 ,3614E AGGREGATE LIME APPLIES PER; POLICY T=-& LOG COMBINED SINGLE LIM AUTOMOBILE LIABILITY wwdn0 ANY AUTO T BODILY INJURY :: ALL OWNED AUTOS (Pea pe+. 5CH6DUI.9D AUTOS BODILY INJURY g _ HIRED AUTOS (Peraacgenq NON-OWNED AUTOS pRoPGRTY DAMAGE (Pe AUTO ONLY - EA ACCIDENT i GARAGE LIABILITY EA ACC S OTHER THAN -- Y AUTO AN AUTO ONLY, AGG ; EACH OCCURRENCE i EICCESSLIABIUTY AGGREGATE i - OCCUR ,- ] CLAAMIS MADE ; _ s . DFDUCTIBL£ M $ RUW"ON i Y LIM ER --• WORKERS COMPENSATION AND E.L. EACH ACCIDENT S .. £MPLoYERS' LUMLITY >=.L. DISEASE • EA EMPLOYE $ £ L.. DISEASE. POLICY LIMIT $ )EWRIPTION y oPBR?TIONsA ATION67 PMU6KWr,"4-w°""'?---' •--^ as The City of Ashland, its officers, avloyeez, and agents are mooed additional insureds as respects to the operations of the named insured. cERTIFICATE HOLDER Y ADDITIONAL INSURED; INSURER LETTm; - CANCELLATION CI TYA92 s"DULD ANY OF THE ABOVE DESCRIBED POI.ICIEB ae CANCELLED NVORE THE UPIRA71 DATE THEREOF. THE ISSUING 1NSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE To THE CERTIFICATE NOLD£R NAMED TD THE LEFT, BUT FAILURE To DO aA SHALL City of Ashland IMROSE No OBLIGATION OR LIABIuTY OF ANY KIND U" THE INSURER, ITS AGENTS OR 20 Mast Detain Street REPRMNTATW0S. Ashland CIt 97520 r- -7 S ROGUE VALLEY 1250 SISKIYOU BLVD ASHLAND, OREGON 97520 Julia Lester PRESIDENT BOARD OF DIRECTORS Arthur E. Shaw MUSIC DIRECTOR CONDUCTOR Francis Van Ausdal EXECUTIVE DIRECTOR BUSINESS OFFICE (541) 552-6354 TICKET OFFICE (541) 552-6398 FAX (541) 552-6353 EMAI L officeOwsymphony org WEBSITE www.rvsymphony.org July 22, 2002 City of Ashland Lee Tuneberg, Finance Director City Hall Ashland, OR 97520 Dear Mr. Tuneberg: Please express the gratitude of the Rogue Valley Symphony Association and the Board of Directors to the City Council and the Mayor for the grant you have awarded us. Ashland's support of the arts during difficult budget times makes us all very proud to residents of this lovely city. Funding from the City of Ashland is very important to our total fundraising effort. Local support indicates to all our other funders the value residents place on our programs. This grant will be very significant as we approach foundations and corporations. I will have my insurance company forward the appropriate insurance documents to you. Thank you again for your vote of confidence. Sincerely, Francis Van Ausdal Executive Director