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HomeMy WebLinkAbout2002-085 Contract - Specialty Engineers ITY OF ASHLAND CnNTRA(-T FOR WORK I FS.q TNnnl ciz,:)F nnn CITY OF ASHLAND (CITY) CONTRACTOR: Specialty Engineering & Consulting Services 20 East Main Street Address: PO Box 5828, Vancouver, WA 98668 Ashland, Oregon 97520 Telephone: (541) 488-5350 FAX: (541) 488-5311 Telephone: 360-693-0588 FAX: 360-693-0592 DATE OF AGREEMENT: August 2, 2002 BEGINNING DATE FOR WORK: August 13, 2002 COMPENSATION: $5,644.80 COMPLETION DATE: 0, 2002 r _ f WORK TO BE PROVIDED: Service and maintenance of vacuum switches at the Nevada Street substation. ADDITIONAL TERMS: U1 I T AND uontractor t-xC7mCC: 1. All Costs by Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Reguirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Livinq Wage Reguirements: If the amount of this contract is $15,000 or more, and Contractor is not paying prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any work by Contractor under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to city. 12. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13 CONTRACTOR BY G / Its P? e g + DATE Fed. ID # OR Social Security # CITY OF ASHLAND WORK CONTRACT rector CONTENT REVIEW: I (City D pt. Head) DATE: Purchase Order Acct. No.: 690-11-18-00-602-400 (for City purposes only) <$25,000 (G:1legal\Paul\FORMSIcontract for work form 12-01.wpd)(rev'd 12/01) O9 05/02 10:59 FAX 360 992 7535 SCHENCK/RACA.NELL I'02 - 00/05/2002 This is orA an ir*ura xe pvlicy. This t likate is issued as a matter of informafion only and confers no figfitS upon the t5ertlicate lmllder. This cert#icm does = in any way amerW. exWW or alter e coverage pra++kW by aEte Poky 455 bellow. - - - Company Affording Coverage Poky. Wumber Eifecffwe Raaewal Mid-Century Wwrmce Co 02,0"91 0/1 In"I tt I L Marnsd lrustu . AklitWW houreds! Dee. Specialty Engitutering & Consulting City of Ashland 4901 NE 65th St 90 N Mouutaia Vancouver, WA 96666 l,OR 97520 The is to oat" hat life poly for hie above named ins mod has been issued to the insured named above for the pofiq period irrfta1 q nowthmnding any rmunmwvt, tarm or condition of any contract or other document with rasped to which this cwdeat?s may be blued or may part min. The insurance afforded by the policy descRied herein is subject to all the terms. excluskm and condaions of such policy. Limns shown may have been reduced by paid comma. Typo of tnsunmWe Coalbinod Lltnrt of L1abWy Auto LiabUtty Bodily Injury Each Person: S1,000,000 © Owned ` Bodily Injury Each Occurent e: $1,000,000 Ell-fired Property Damage Each Occureme: $1,000,000 Non Owned Employers Non-Owned Confingent Liability Single Umit LiabllW: Gwwrai Uabglty Bodily Injury Each Person: $1,000,000 M&C - OLT Bodily Injury Each Occuranc e- $1,000,000 ® Owners & Contactors Annual Aggregate Products: $2,000,000 Contrachial Elevators Properly Damage Each Oc curanes: Prop- Drng- Ann- Aggimplo Produds: Products and/or Completed Operations Single Limit Liability Each Occurence: Annual Aggnegate: Liquor Liability - Cargo Cargo Each Vehicle: Cargo Ewh Occuremx: ' Owned Aukmobdea, if covemd, are described on the attached but or vehicles unless the deacnpdon has been waived. " tndudes Goods or products Warranty, Written Lease of Promises. Easement AgmemeK fAinicip , Ordinance Agnm rent, Sidet 2d Agr9s+r*M, Elevator or Es vla w MMinlonarlse Agn-m rent orry, urtb'ieae accom crowd by specift ondormnenf proviti ft addillional Cionvaduel cove". Caruar?tJon: Should this policy be uncalled prior to the expiration date, the issuing company will andevor to mag 10 days wrilian notiea to the Go, holder named below, but failure to mail such nodoe shall impose no obligation or hablR of arty kind upon the coompany. its agents or represenletives. City of Ashland 90 N Mountain Ashland,OR 97520 oe J Racanelli 14602 NE Fourth PWn Rd Ste. C Vancouver. WA 9802 Office: 360.256-3787 Code W 794)6.303 Lisrnsa RACANJJ419PG ABS Agency Builder -12l Agency Business Systems DEPARTMENT OF LABOR & INDUofRIES EMPLOYER'S QUARTERLY REPORT INSURANCE SERVICES FOR INDUSTRIAL INSURANCE Che.-K here if changes are made on reverse of white copy. ENTER DEPT. OF REVENUE TAX # IF UBI BOX IS BLANK Please note -- you MUST submit a Quarterly Team # T7 Report even if you had no workers. 1_U BI Number 600 422 024 000 Account ID 599,364-00 7 SPECIALTY ENGINEERING & This Report is for CONSULTING SERVICES, INC. 20022 Quarter Ending. 06/30/2002 P. 0. BOX 5828 TO AVOID PENALTY --This Report VANCOUVER, WA 98668-5828 MUST be POSTMARKED and mailed with payment NO LATER THAN: 07/31/2002 ti P Q C P E J N A U E 1. _z,- 3: 4 AOSSPAYPOU 5..WoRKER 6tOMPOSJTE 7. CLASS SUB C NATURt, OP WORK 1`400 AS/ BATE PtR PREMIUM A73) ;(N Af3f~5T C? I X _ ____? « UNITS NOURtUN1T 50i 07 LECMACH AUX APPARATUS I 2041 I _ 4904 00 CLERICAL OFFICE NOC & DR 367 5205 79 CONTRACTORS PERM YARD OR 341 I i I I 1 certify that this report is true and correct to the best of my knowledge 1. TOTAL OF Sign here X PREMIUMS (COL. 7) $ Flirt name here N Check t 2. ype of organization CorPLLC PENALTY FOR LATE R T P L JACK NUGENT Individual Partnership her E OR ING (SEE INSTRUCTIONS) $ "Official position Employer's telephone number ?PRESIDENT 360-693-0588 3. INTEREST--1% $ Prepare-'S telephone no. Date Report prepared by 4. AMOUNT DUE ?10?737159 07 31 02 Tim A. Myers FOR THIS QUARTER $ 5. PREVIOUS BALANCE DEPARTMENT OF LABOR & INDUSTRIES 44 (DUE OR CREDIT) $ O BOX 24688 6. GRAND TOTAL TO BE EATTLE WA 9 812 3 - 0 6 8 8 This Address SUBMITTED WITH THIS REPORT $ , M113+ Rhnw Through Return Envelope Window Cau?icr -- Fold to ensure only address shows through window of enclosed envelope. Return this copy with fees. Keep a copy for your records ?_055-111 OR 1-01 For Dept. use only Remit # PD (Cut Here) 1 WAF2121 NTF 35222A Copyright 2001 Greatland/Nelco LP- Forms Software Only Specialty Engineering Power System Protection Specialists May 3, 2002 Scott Johnson City of Ashland 90 N. Mountain Avenue Ashland, OR 97520 Dear Scott: Here is a proposal for maintenance costs on your 4 VWVE reclosers. You told me that the work could not be done until after July 1 st as money would not be available until then. We would be happy to schedule this as soon as you have money available. If you have any questions on this proposal, don't hesitate to call. Thanks again Scott, for your request for the services of Specialty Engineering. I hope that we may to be at your service. Sincerely, Julie Geary-Flores Enclosure: Maintenance proposal P.O. Box 5828 • Vancouver, WA 98668 • Phone: 360/693-0588 • Fax: 36011693-0592 Specialty Engineering & Consulting Services Inc. PO Box 5828 Vancouver, WA 98668 360-693-0588 fax 360-693-0592 customer Name City of Ashland Address 90 N. Mountain Avenue City Ashland State OR ZIP 97520 Phone 541-488-5357 Estimate 2002-12 Proposal Date 5/3/2002 Job # _ Contact Scott Johnson Unit Description Unit Price TOTAL Proposal for maintaining 4 VWVE reclosers at your facility. 36 Manhours Labor $65.00 $2,340.00 608 Miles Vehicle Mileage $0.60 $364.80 28 Manhours Travel $65.00 $1,820.00 4 Units Per Diem $100.00 $400.00 2 Days Test Equipment Rental $360.00 $720.00 I New Oil or arts will be at an additional charge. SubTotal $5,644.50 Shipping & Handling $ - Taxes TOTAL $5,644.80 Specialty Engineering, your partners in power reliability Thank you for the opportunity to be at your service. ........ ............... CITY RECORDER'S COPY Page1 1 ~~, CITY OF ASHLAND -, 20 E MAIN ST.  ASHLAND, OR 97520 08/14/2002 l 03535 '-- '~ (541) 488-5300 VENDOR: 006023 SHIP TO: Ashland Electric Department SPECIALTY ENGINEERING (541) 488-5354 PO BOX 5828 90 N MOUNTAIN VANCOUVER, WA 98668 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: ELECTRIC Req. Del. Date: Contact: Scott Johnson Special Inst: Confirming? NO Service and maintenance of vacuum switches at the Nevada Street substation $ 5,644.80 Contractor Services Completion date August 30, 2002 SUBTOTAL 5,644.80 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 5,644.80 ASHLAND, OR 97520 E 690.11.18.00.602400 5,644.80  v- - Authorized Signature VENDOR COPY