HomeMy WebLinkAbout2002-093 Grant - Youth Symphony CITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Youth Symphony of So OR
20 E Main Street Address: P.O. Box 4291
Ashland OR 97520 Medford, OR 97501
(54'1) 488-5300 Telephone: 54'1-4824 674
FAX: (541) 488-5311
Date of this agreement: July 1, 2002
Amount of grant: $2,000.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance
upon Grantee's approved application, the City agrees to provide funds in the amount
specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the
grant application with modifications, if any, made by the budget subcommittee designated
above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose
for which the grant is awarded or this contract is terminated shall be returned to the City
within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and
records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers or
documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,345 or more, and if the
Grantee has ten or more employees, then Grantee is required to pay a living wage, as
defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who
spend 50% or more of their time within a month performing work under this contract.
Grantees required to pay a living wage are also required to post the attached notice
predominantly in areas where it will be seen by all employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
Grant Contract 2002-03 Page 1 of 3
agreements to expend the grant funds within twelve months of the date of this contract, the
City, by written notice of default to the Grantee, may terminate the whole or any part of this
contract and may pursue any remedies available at law or in equity. Such remedies may
include, but are not limited to, termination of the contract, stop payment on or return of the
grant funds, payment of interest earned on grant funds or declaration of ineligibility for the
receipt of future grant awards.
7. Amendments. The terms of this contract will not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by the
parties. Such written modification will be made a part of this contract and subject to all
other contract provisions.
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees
and agents harmless from any and all losses, claims, actions, costs, expenses, judgments,
subrogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this agreement by Grantee (including
but not limited to, Grantee's employees, agents, and others designated by Grantee to
perform work or services attendant to this agreement). Grantee shall not be held
responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy including
coverage for contractual liability for obligations assumed under this Contract, blanket
contractual liability, products and completed operations, and owner's and contractor's
protective insurance. The liability under each policy shall be a minimum of $500,000 per
occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability
coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its
officers, employees and agents shall be named as additional insureds. Certificates of
insurance acceptable to the City shall be filed with the City's Risk Manager or Finance
Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are
no understandings, agreements or representations, oral or written, not specified in this
contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees to be
bound by its terms and conditions.
GRANTEE
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Grant Contract 2002-03
CITY F SHLAND
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Account Number:
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Page 2 of 3
ACORD
CERTIFICATE OF LIABILITY INSURANCE CSR HH DATE(MMIDDIYY)
,.
UTH-1 .08/05/02
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFCRMATION
ONLY AND CONFERS NO RIGHTS UPON THE CLRTIFICATE
Security Insurance Agency, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
707 Murphy Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Medford OR 97504
Phone: 541-772-1111 INSURERS AFFORDING COVERAGE
INSURED INSURER A: American States Insurance
INSURER B:
Oregon
bony of So
Youth Sy INSURER C:
.
mq
P.O. BOX 4291 INSURER D:
Medford OR 97501
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFEC V
DATE MMIDD IYY
DATE POLICY MM/DD/YY EXPIRATION
LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
A X COMMERCIALGENERAL LIABILITY 01CE1445646 11/24/01 11/24/02 FIRE DAMAGE (Any one fire) $ 200,000
CLAIMS MADE OCCUR MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 11000,000
F-1 PO-
POLICY
JJE 1 LOC
AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT
$
ANY AUTO (Ea accident)
ALL OWNED AUTOS
BODILY INJURY
$
L SCHEDULED AUTOS (Per person)
I
HIRED AUTOS I
BODILY INJURY
$
NON-OWNED AUTOS (Per accident)
PROPERTY DAMAGE
$
r (Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS LIABILITY EACH OCCURRENCE $
OCCUR CLAIMS MADE AGGREGATE $
$
DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND j 1ATU
TORY LIMITS ER
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
$
r- .. DISEASE - EA EMPLOYE $
E.L. DISEASE - POLICY LIMIT $
OTHER
? I
II
DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
Certificate Holder is Additional Insured per form CG7635 attached.
Ur-K I II-IUA 1 t MULUtK Y ADDITIONAL INSURED; INSURER LETTER: A U141Vl.CLLA I IVIV
lAA ,AAA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
The City of Ashland, It's DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
Officers and Employees NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Attn : Lee Tuneberg IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
20 East Main Street
Ashland OR 97520 REPRESENTATIVES.
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