HomeMy WebLinkAbout2002-101 Contract - Acorn DesignCITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25,000
CITY A
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise
specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work
required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and if
required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the
service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work
commences. invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made
within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted
to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,345 or more, Consultant is required to comply with chapter 3.12 of the
Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any
subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice
predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses,
claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in
death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by
Consultant ncluding but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to mis contract). Consultant shall not be held responsibie for any losses, expenses, claims, subrogations, actions, costs, judgments, or
other damages, directly, solely, and approximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant
should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the
complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch
656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017.
1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written
consent of City Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for
the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or
subcontract shall not create any contractual relation between the assignee or subcontractor and City.
CONSULTANT: CITY OF ASHLAND:
BY yl'?A o4 /C,aC7 BY
Title dwi-4-FQ OR City Administrator
Date
CITY OF ASHLAND, (CITY) CONSULTANT:Mark Mularz, Acorn Design
20 East Main Street Address: 463 Holly Street
Ashland, Oregon 97520 Ashland, OR 97520
Telephone: (541) 488-6002 Telephone: 541-601-0502
FAX: (541) 488-5311 FAX:
13. BEGINNING DATE: 7101/02 13. COMPLETION DATE: 6/30/03
14 COMPENSATION: see below
11 SERVICES TO BE PROVIDED: Design concepts for various city publications, including but not limited to the Water Quality Report and the
Budget in Brief. Includes initial design, mock-up, copy and oversees printing. City to be billed per project at rates and charges approved prior 1
each project. Total contract amount for all projects not to exceed $15,000.
ADDITIONAL TERMS: Section 10 omitted. This agreement can be extended for additional terms of one year each up to three years.
ND CONSULTANT AGREE:
e,
BY
Fed ID # Finance Director
Date /
OR Social Security # 57-1 CONTENT REVIEW: om (City
Dept. Head) Date:
Purchase Order #
DATE (Ll ?Z Acct. No.:?
(for City purposes only) 7 "
CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (1FORMSIcontract for personal
services)(rev'd 9/01)
City of Ashland
LIVING
per hour effective June 30, 2002
IL11 (Increases annually every June 30 by the
Consumer Price Index)
ror all nours worKea unaer a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,345 or more.
For all hours worked in a
month if the employee
spends 50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,345.
i- If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401 K and
IRS eligible cafeteria plans
(including childcare) benefits to
the amount of wages received by
the employee.
4
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashiand.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees.
CITY OF
ASHLAND
ASHLAND, OR 97520 07/19/2002 PO: 03433
(541) 488-5300
VENDOR: 000421 SHIP TO: City of Ashland
ACORN DESIGN (541) 488-6002
C/O MARK MULARZ 20 E MAIN STREET
463 HOLLY ST ASHLAND, OR 97520
ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net 15 days Dept,: FINANCE
Req. Del. Date: 07/01/2002 Contact: Ann Seltzer
Special Inst: Confirming? No
Quantity Unit Description Unitr Pricer Ext. Price '
BLANKET PURCHASE ORDER
Desiqn concepts for various City 15,000.00
publications, including but not
limited to, Water Quality Report $4000, and Budget in
Brief $3000.
PSK
Be.qinnin.q date: 07/01/2002
Completion date: 06~30~2003
Insurance not required
SUBTOTAL 15,000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 1 51000.00
ASHLAND, OR 97520
Account NUmber Amount Account Number Amount
E 670.08.18.00.603400 4,000.00
E 710.02.00.00.604100 8,000.00
E 710.03.08.00.604100 3,000.00
____________________________________________
Note: Graphic Design services
REQUISITION FORM
THIS REQUEST IS A:
? Change Order(existing PO # }
CITY OF
ASHLAND
Date of Request: '71i
Required Date of Delivery/Service:
Vendor Name:
Address:
City, State. Zip:
Phone:
Fax Number
Deliver Location
Services Only
Description
Total Cost Solicitation Process:
/4ti Exempt ? 3 Written Quotes
(copies attached)
i?d ?_ ??,?f
lG ) ? Sole Source ? Invitation to Bid
(copies on file)
9 `
a cg D ? Less than
$5000 ? Request for
Proposal (copies on file)
'Cw5 f "";, 4,,_
?Gt?6r.'1C?? 0 GC'C:v
Materials Only
Item #
71c,. 03.0. 00, 1
Account Number
___-__ _
G 7e' 0 03 L/c?D ? `Please attach the Original signed contract and Insurance certificate.
Account Number
*Please attach the quotes.
Employee Signatur Oat Supervisor/Dept. Head Signatur : NOTE: By lignin this re uisifion form ! c ve re uest meets the Cit of Ashland 9 4 q y Solicit
ahon Proce s ements and can be provided
when necessary.
G:Finance\ProcedureWPlFormsl8_Requisition form.doc Updated on:07/15/02