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Home My WebLink About2002-106 Proposal - Bergeson Boese Bergeson-Bowe & Associates, Inc. Compre Ten i\ e (,.n% ironmental Sen ices 65 Centennial Loop Eugene. Oregor 97401 (5.11) 484-9484 f=ax: (541) 484-4188 J.tne 26, 2002 Mr. Jim Olson City of Ashland City Hall 20 East Main Street Ashland, Oregon 97520 RE: PROPOSAL FOR EXPANDED SITE INVESTIGATION FOR: ASHLAND SERVICE CENTER 90 N. MOUNTAIN AVENUE ASHLAND, OREGON USTC # 15-98-0013 Dear Mr. Olson: 29791 SW Kinsman Road Wilsonville. Oregor 97070 (503) 570-9484 Fax: (503) S 70-038-1 www.bergcson-hocse.com As you may recall, following the completion of the cleanup activities at the above reference site, a "UST Decommissioning and Soil Matrix Cleanup Report" was prepared and submitted to the Department of Environmental Quality (DEQ) on August 31, 1999. Following a complete review of the report, the DEQ "determined that the clean up has been completed in accordance with OAR 340-1 22-205 through 360." However, in a letter dated September 8, 1999, the DEQ request additional information prior to site closure and issuance of a "no f(rfther action" by the DEQ. In response to the DEQ's request, Bergeson-Boese & Associates, Inc. (BB&A) prepared and submitted a proposed work plan to the DEQ on October 13, 1999. The DEQ approved the work plan in October 1999. Recently Claudia Johansen, with the DEQ Western Region Medford Office, contacted both the City of Ashland and BB&A in order to determine when the proposed work would be completed. In response, the following scope of work and cost proposal is submitted for your approval: 1 Due to the presence of shallow groundwater in the former tank pits, groundwater samples will be collected from outside the confines of the tank pits to determine the extent of groundwater impact as a result of the releases from the former underground storage tank (UST) systems. , c i,- . c industrial. remdennid and 1,Ahlic ? kcritele throughout Oregon. southwest Washington, and northern California since 1989. 2) A 1991 DEQ file documents a release possibly associated with the former waste oil UST system in question. The file indicates the presence of 1 ,1 ,1-trichlorethane in the soil and groundwater adjacent to the tank pit. 3) The 1991 DEQ file, documenting the release and cleanup associated with the former waster oil UST system, indicated that, due to the location of the former UST, a "pocket" of contamination with total petroleum hydrocarbon (TPH) concentrations of 1,700 mg/kg (ppm) was left in-place between the former UST and the adjacent building. Groundwater Investigation Based on a review of the U.S. Geological Survey Map for the Ashland area, the regional groundwater flow in the area of the subject property is inferred to be to the north/northeast towards Bear Creek. Four (4) subsurface soil probes (i.e., P-1 through P-4) will be installed in presumed downgradient positions outside the confines of the former gasoline, diesel, and waste oil UST excavations for the collection of groundwater samples for laboratory analysis. The locations of the proposed soil probes are indicated on the attached site plans. The soil probes will be completed to between 12 and 16 feet below land surface (BLS) using a truck mounted Geoprobe,? Model 5400 hydraulic probe. Upon completion of groundwater sample collection activities, the soil probes will be backfill with bentonite. Groundwater samples collected from the soil probes located outside the confines of the former gasoline UST excavations (i.e., P-1 and P-2) will be analyzed for contaminants of potential concern (COPC) associated with the release of gasoline-range TPH using Environmental Protection Agency (EPA) Method 826013and for dissolved lead using EPA Method 3020/7421. The groundwater sample collected from the soil probe located outside the confines of the former diesel UST excavation (i.e., P-3) will be analyzed for benzene, toluene, ethylbenzene, aria xylenes (BTEX) by EPA Method 8021 B and for polynuclear aromatic hydrocarbon (PAH) compounds by DEQ Method GC/MS SIM (modified EPA Method 8270C). The groundwater sample collected from the soil probe located outside the confines of the former waste oil UST excavtion (i.e., P-4) will be analyzed for the complete list of volatile organic compounds NOCs), including BTEX and chlorinated solvents, by EPA Method 8260B and for PAH compounds by DEQ Method GC/MS SIM (modified EPA Method 8270C). Subsurface Soil Investigation One (1) subsurface soil probe (i.e., P-5) will be installed between the former waste oil UST excavation and the adjacent building for the collection of soil samples for laboratory analysis. The location of the proposed soil probe is indicated on the attached site plans. The soil probe will be completed to approximately 12 feet BLS using a truck mounted Geoprobe® Model 5400 hydraulic probe advancing a macro core sampler. Upon completion of soil sample collection activities, the soil probe will be backfill with bentonite. The soil materials collected will be inspected for visual and/or olfactory indications of soil impact. Soil samples will be collected from the most contaminated soil and from the lower point of vertical extent of impact based on field conditions. HI[ II 'ON-BOESE & ASSOCIATES. INC f.Ti ENDED SITE INVESTIGATION Atik -UND SERVICE CENTER S102U PROPOSAL Page L: "1 26. 2002 Both soil samples collected from the soil probe adjacent to the former waste oil UST excavation (i.e., P-5) will be analyzed for diesel/lube oil-range TPH by Northwest Method NWTPH-Dx. The soil sample containing the maximum TPH concentration will also be analyzed for the complete list of VCCs, including BTEX and chlorinated solvents, by EPA Method 8260E and for PAH compounds by DEQ Method GC/MS SIM (modified EPA Method 8270C). Reporting A brief letter report, signed by a registered professional geologist or engineer, will be prepared documenting the findings of the investigation. The analytical results of the groundwater samples collected will be evaluated using the Risk-Based Concentrations (RBCs) in accordance with Appendix A of the DEQ Guidance Document Risk-Based Decision Making for the Remediation of Petroleum Contaminated Sites dated September 29, 1999 (RBDM Guidance Document) and/or maximum contaminant levels (MCLs) established by the EPA in the Drinking Water Regulations and Health Advisories. Based on the expected results of the expanded site investigation, site closure and issuance of a "no further action" letter will be requested. Additional Work If contaminated soil and/or contaminated groundwater is encountered, additional site investigation and/or laboratory analyses may be required. Additional site investigation and laboratory analysis will not be completed without the approval of the client. BE8-4SON-BOESE & ASSOCIATES, INC. EXPANDED SITE INVESTIGATION ASFI.AND SERVICE CENTER COi.O SI 02U PROPOSAL Page 3 Ul',r ?6. 2002 COST ESTIMATE Project Administration and Oversight Installation of Push Probes Site Investigation and Sample Collection (includes all mobilization costs) Engineer Laboratory Analysis: Soil Samples 2 - NWTPH-Dx 1 VOCs by EPA Method 8260B 1 PAHs by DEQ GC/MS SIM Groundwater Samples 1 - BTEX by EPA Method 8021 B 3 - VOCs by EPA Method 8260B 2 - PAHs by GC/MS SIM 2 - Lead by EPA Method 3020/7421 Reporting and Review Total Proposal Cost: $ 100.00 $ 2,625.00 $ 600.00 $ 190.00 $ 190.00 $ 200.00 $ 90.00 $ 570.00 $ 380.00 $ 80.00 $ 1,100.00 $ 6,125.00 Should you have any questions regarding the scope of work and cost proposal, please feel free to contact me at your convenience (541-484-9484 ext. 120). If the proposal is acceptable, please sign and return the acceptance of proposal and your project will be scheduled as soon as possible. Thank you for the opportunity to be of service. Sincerely, Berge§on-Boese & Associates, Inc. r r - A. Kooimary; P.E. icipal/Project Manager * * * * * * * * * * * * * * ** * ** * * * * * * ** * * ** * * * * * * * * * * ** * * * * * * >E* * * * ** * * * ACCEPTANCE OF PROPOSAL Yot. are hereby authorized to furnish all materials and labor, consulting, and analytical services as described above, for which the undersigned agrees to pay the quoted price as stated in this Agreement in accordance with the following terms and conditions as outlined on page 5. By signing this work plan and agreement, as the representative of the property owner, I authorize BB&A, its employees, and authorized subcontractors to enter the property to complete the subsurface assessment activities and understand and accept full financial responsibility for any and all consequential damages resulting from probes that strike or damage a utility, UST, or other subsurface feature. D?ite: Il U?+?{. 0Z Signat re G MY vF A 5 WLA,-&l ? Representative of Property Owner (Printed or Typed) FAuL 4 C Vgf owrJ2 _pe 4t,(, (-31 LI G L,Vd4G6 9l c t"p?'L- Property Owner (Printed or Typed) f :SON-BOESE & ASSOCIATES. INC. E ,LADED SITE INVESTIGATION ?NE SERVICE CENTER SI.?QO PROPOSAL P Page 4 CONDITIONS AND LIMITATIONS: 1 . The professional and construction services of Bergeson-Boese & Associates, Inc. will be rendered using the degree of care and skill ordinarily exercised under similar circumstances by reputable engineering and construction firms practicing in this or similar locations. No other warranty expressed or implied is made. 2. The conclusions and recommendations reached from this investigation will be based only on the data provided by others, analytical laboratory results, and observations made during field investigations. The accuracy of these findings should not be considered as scientific certainties, but rather as professional opinion based upon selected and limited data. 3. The services to be performed consist solely of those describe within the Scope of Work outlined above. Other services may be provided as an expansion of the Scope of Work outlined above or as an additional phase of the investigation. 4. This proposal is based upon performing the assessment under Level D or less health and safety protection. If unsafe physical or chemical conditions are encountered at the site, all work will be temporarily halted, the client notified, and a new scope of work negotiated. 5. Bergeson-Boese & Associates, Inc. does not assume the responsibility for reporting to any local, state, or federal public agencies any conditions at the site that may present a potential danger to public health, safety, or the environment. Notification to appropriate agencies as required by law is the responsibility of the client. 6. If the subject property and facilities are not owned by the client, the client warrants that all necessary permissions for Bergeson-Boese & Associates, Inc. to enter onto the site for the purpose of performing the Scope of Work outlined above has been obtained. 7 Bergeson-Boese & Associates, Inc. will call Utilities Notification Service (UNS) for mark out of public subsurface utilities (e.g., water, electric, gas, petroleum, cable, etc.) in the area of the UST. The client or property owner will be responsible for identifying the location of the UST and related piping (e.g., fuel, return, vent) and other subsurface utilities (e.g., storm, sewer, etc.) not identified by UNS. The client or property owner is responsible for any and all consequential damages to a utility, UST, or other subsurface feature that has not been properly identified by UNS or the property owner and agrees to indemnify and hold harmless Bergeson-Boese & Associates, Inc. from any such damage, or consequences resulting from that damage. Monthly invoices will include all services performed through the end of the month and all payments received through the end of the month. Terms will be net 15 days from the date of invoice. Late charge of 1.5%. Payment options include personal checks, money orders, Visa, and MasterCard. If a dispute arises between the parties pertaining to this Agreement, the dispute shall be determined by arbitration in accordance with the arbitration provisions of Oregon Revised Statutes. Each party shall choose an arbitrator, and the two arbitrators shall choose a third. If the choice of the seconc or third arbitrator is not made within ten (10) days of the choosing of the prior arbitrator, either party may apply to the presiding judge of the Lane County Circuit Court to appoint the required arbitrator. The parties shall be entitled to conduct discovery in accordance with the Oregon Rules of Civil Procedure, subject to limitation by the arbitrator to secure just and efficient resolution of the dispute. If the amount in controversy exceeds $10,000.00, the arbitrator's decision shal' include a statement specifying in reasonable detail the basis for and computation of the amount of the award, if any. The arbitration shall take place in Lane County, Oregon, and the award of the arbitrator shall have the effect provided in Oregon Revised Statutes governing arbitration. Cost of the arbitration shall be shared equally by the parties, and each party shall pay its own attorney fees; incurred in connection with the arbitration. 3L 1 V! SON-BOESE & ASSOCIATES, INC C XP .LADED ° TE INVESTIGATION AS, I .N[' -,VICE CENTER -SIPROPOSAL zF _ Page Ei 0 20 0 (FEET) N DR-7' G3-N-9' G3-N-11' G2/G3-S[--E-5' G3-S-1 1' G3-S-9' NOTE: SOIL/WATER INTERFACE AT 7' BELOW LAND SURFACE IN EXCAVATION G1 SOIL/WATER INTERFACE AT 6' BELOW LAND SURFACE IN EXCAVATION G2 LEGEND SOIL/WATER INTERFACE AT 9' BELOW LAND SURFACE IN EXCAVATION G3 FIGURE G2-N-1Soil Sample Location and CITY OF ASHLAND, 20 E. Main Street, Ashland, Oregon Identification Number CHARACTERIZATION/CONFIRMATION SOIL SAMPLING-GASOLINE UST EXCAVATIONS Bergeson-Boese & Associates, Inc. Job Code:C0A01I`-)C.99U h- i , fro a Z File: COAOICON.98C -,?c_.?y Environmental Engineering CADD Scale: I' = 20' 65 Centennial Loop Drown: ROBERT ROBINSON Eugene, Oregon 97401 Checked: DANIEL MUMFORO (541) 484-9484 Date: 8/26/99 P- I I?1 -A1-7• 4 0 1 N coH ?vu (FEET) D.T. WEST WALL-8' NORTH WALL-8' 2ASPHALT 2 LEGEND NOTE: SOIL/WATER INTERFACE AT 8' BELOW LAND SURFACE. FIGURE 2 .T. NORTH WALL-8' Soil Sample Location and Identification Li(541) HLAND, 20 E. Main Street, Ashland, Oregon Number ON SOIL SAMPLING-DIESEL UST EXCAVATION e- COAQ Bergeson-8oese & Associates, Inc. Job Code: IIaC .990 ?-? Apo ° a Environmental Engineering CADD Fle: COAOICON.98C Scale: 1' _ 10. 65 Centennial LOO Drawn: ROBERT ROBINSON Eugene, Oregon 9401 Checked: DANIEL MUMFORD 484-9484 Date: 8/74/99 N 0 10 5 (FEET) C BOUNDARY, LEGEND NOTE: SOIL/WATER INTERFACE AT 8' BELOW LAND SURFACE. FIGURE ]j W.O. WEST WAIL-8' Soil Sample Location and LCITY OF ASHLAND, 20 E. Main Street, Ashland, Oregon Identification Number CONFIRMATION SOIL SAMPLING-WASTE OIL UST EXCAVATION A- Bergeson-Boese & Associates, Inc. Job Code: A 11 r vr?q ?° '? Y`? ?• Rile:COA01CON.98C Environmental Engineering CADD - Scale: 1' = 10' 65 Centennial Loop Drawn: ROBERT R081NS6N Eugene, Oregon 97401 Checked: DANIEL YUMFORI (541) 484-9484 Date: 8/24/99 [0712512002I PO: 03456 ~ (541) 488-5300 VENDOR: 000038 SHIP TO: Ashland Public Works BERGESON-BOESE & ASSOC INC (541) 488-5587 65 CENTENNIAL LOOP 27-1/2 N MAIN STREET EUGENE, OR 97401 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net 30 days Dept.: PUBLIC WORKS Req. Del. Date: 07/12/2002 Contact: Paula Brown Special Inst: Confirming? No I u,~t : .?. BLANKET PURCHASE ORDER groundwater investigation at the Ashland Service Center 90 N. Mountain Avenue Start date: July 12, 2002 Insurance required/On file SUBTOTAL 6,125.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 · TOTAL 6,125.00 ASHLAND, OR 97520 - E 710.08.24.00.602320 6,125.00 ------------------------------- Note: Soil and groundwater investigation and test CITY OF ASHLAND NOTICE OF TRANSMITTAL TO: KARI OLSON DATE: 7/2//02 PROJECT: SOIL REMEDIATION AT THE SERVICE CENTER JOB NO.: 01-20 SUBJECT: PROPOSAL THE FOLLOWING ITEMS ARE BEING SENT TO YOU: 1 Original signed proposal to conduct an expanded site investigation by Bergeson/Boese & Associates Inc. of the Service Center Requisition for prof expense ENCLOSED I ENDER SEPARATE COVER REMARKS: COPIES TO: Paula Brown, Dan Nicholson Department of Public Works Engineering Department By: James H. Olson Title: City Surveyor/ Project Manager PUBLIC WORKS Tel: 541488-5587 20 E. Main Street Fax: 541-488-6006 Ashland, 0 on 97520 TTY: 800-735-2900 www.as1 and.or.us G \pub-wrks\eng\dept-adminlENGINEER\PROJECTl2001\01-20 Bergeson Requisition NOT.doc IMANS11 CITY OF ASHLAND REQUISITION No. PW 128 - FY 2002 Department Public Works Department Vendor Bergeson-Boese and Associates Inc 65 Centennial Loop Eugene OR 97401 Account No. 7io. OB. DO. (00 Z320 Date July 12, 2002 Requested Delivery Date ASAP Deliver To Jim Olson Via Paula Brown (* Note: Please allow approximately two(2) weeks for delivery on items not generally caried in stored, and approximately two (2) months on printingjobs.) Item No. QUantih Unit Dcscription Use of Purchasing Office Only Unit Price Total Price PO No. Conduct subsurface soil and groundwater investigation at the Ashland Service Center $ 6,125.00 at 90 N. Mountain Av. (see attached proposal) TOTAL $ - for Kari: BID /RFP /EXEMPT: BID Contract Start Date: July 12, 2002 Contract Completion Date June 30, 2003 Insurance on file: YES NO Project No: 2001-20 Job No. Unit NO. I hereby certify that the above items are necessary for the operation of this department and are budgeted Department Head or Authorized Person Issued By Date Received By F 113 CITY OF ASHLAND NOTICE OF TRANSMITTAL Mr- Jim Kooiman PF DATE: July 12, 2002 Ber,-,eson-Bowe & Assoc.. Inc. PROJECT: Ashland Service Center h'? Centennial Loop JOB NO.: tJSTC # 15-98-0013 l u-ene OR 97401 SUBJECT: Proposal I I IF FOLLOWING I hEMS ARE BEING SENT TO YOU: signed proposal indicating the City's acceptance of your proposal to complete the ?u?>>urface soil and "round water investigation at the Ashland Service Center at 90 N. Mountain I ? ] (>S[--D X 1 `,F)ER SEPARATE COVER RI ?1.\RKS: I'l_;isc proceed Nvith this work as soon as possible. ( t IP11.S TO: Paula Brown Department of Public WO -s By: James H. Olson Title: City Surveyor / Proje ager PUPLIC WORKS Tel 541-188-5587 r:' E Aain S'reet =ax: 5-11-488-6006 rsh a, !d. Oregon 97520 TTY 800-735-2900 www.ashland.or.us