HomeMy WebLinkAbout2002-128 Grant - SO Film SocietyCITY OF ASHLAND
FINANCIAL ASSISTANCE AWARD CONTRACT
CITY: CITY OF ASHLAND GRANTEE: Southern Oregon Film Society
20 E Main Street Address: P.O. Box 218
Ashland OR 97520 Ashland, OR 97520
(541) 488-5300 Telephone: 541-488-3823
FAX: (541) 488-5311
Date of this agreement: July 1, 2002
Amount of grant: $3,000.00
Budget subcommittee: Economic and Cultural Development
Contract made the date specified above between the City of Ashland and Grantee named
above.
RECITAL: City has reviewed Grantee's application for a grant and has determined that the
request merits funding and the purpose for which the grant is awarded serves a public
purpose.
City and Grantee agree:
1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance
upon Grantee's approved application, the City agrees to provide funds in the amount
specified above.
2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the
grant application with modifications, if any, made by the budget subcommittee designated
above.
3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose
for which the grant is awarded or this contract is terminated shall be returned to the City
within 30 days of completion or termination.
4. Financial Records and Inspection. Grantee shall maintain a complete set of books and
records relating to the purpose for which the grant was awarded in accordance with
generally accepted accounting principles. Grantee gives the City and any authorized
representative of the City access to and the right to examine all books, records, papers or
documents relating to the use of grant funds.
5. Living Wage Requirements. If the amount of this contract is $15,345 or more, and if the
Grantee has ten or more employees, then Grantee is required to pay a living wage, as
defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who
spend 50% or more of their time within a month performing work under this contract.
Grantees required to pay a living wage are also required to post the attached notice
predominantly in areas where it will be seen by all employees.
6. Default. If Grantee fails to perform or observe any of the covenants or agreements
contained in this contract or fails to expend the grant funds or enter into binding legal
Grant Contract 2002-03 Page 1 of 3
agreements to expend the grant funds within twelve months of the date of this contract, the
City, by written notice of default to the Grantee, may terminate the whole or any part of this
contract and may pursue any remedies available at law or in equity. Such remedies may
include, but are not limited to, termination of the contract, stop payment on or return of the
grant funds, payment of interest earned on grant funds or declaration of ineligibility for the
receipt of future grant awards.
7. Amendments. The terms of
supplemented, or amended in any
parties. Such written modification
other contract provisions.
this contract will not be
manner except by written
will be made a part of this
waived, altered, modified,
instrument signed by the
contract and subject to all
8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees
and agents harmless from any and all losses, claims, actions, costs, expenses, judgments,
subrogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this agreement by Grantee (including
but not limited to, Grantee's employees, agents, and others designated by Grantee to
perform work or services attendant to this agreement). Grantee shall not be held
responsible for damages caused by the negligence of City.
9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the
date of this agreement, maintain in force a comprehensive general liability policy including
coverage for contractual liability for obligations assumed under this Contract, blanket
contractual liability, products and completed operations, and owner's and contractor's
protective insurance. The liability under each policy shall be a minimum of $500,000 per
occurrence (combined single limit for bodily injury and property damage claims) or $500,000
per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability
coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its
officers, employees and agents shall be named as additional insureds. Certificates of
insurance acceptable to the City shall be filed with the City's Risk Manager or Finance
Director prior to the expenditure of any grant funds.
10. Merger. This contract constitutes the entire agreement between the parties. There are
no understandings, agreements or representations, oral or written, not specified in this
contract regarding this contract. Grantee, by the signature below of its authorized
representative, acknowledges that it has read this contract, understands it, and agrees to be
bound by its terms and conditions.
GRANTEE
By
By
Title
CITY OF ASHLAND
By
Finance Director
Account Number:
(for City use only)
Grant Contract 2002-03 Page 2 of 3
09/04/02 15:00 To:Kirsten From: Rienholdt & O'Harra Page 212
OP ID C?
ACORD CERTIFICATE OF LIABILITY INSURANCE
DATE (M
/
L
-1
OFI
12
0
12/12/01
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Reinholdt 6 O' Harra Insurance HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
383 East Main Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Ashland OR 97520-1896
Phone: 541-482-1921 INSURERS AFFORDING COVERAGE
INSURED INSURERA Zurich Small Business
Southern Oregon Film Society INSURERS
Dba: Ashland Independent Film
Festival INSURER C
P O Sox 218
hl
d OR 97520
A INSURER D -.
s
an
INSURER E'.
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
POLICY NUMBER POLICY EFFECTIVE
DATE MMIDDMY POLICY EXPIRATION
DATE MMIDD9
LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
A X COMMERCIAL GENERAL LIABILITY PPS37551992 01/01/02 01/01/03 FIRE DAMAGE (Any one fire) $ 1,000,000
CLAIMS MADE F
1 OCCUR MED EXP (Any one person) $ 10,000
- PERSONAL R ADV INJURY $ 1,000,000
GENERAL AGGREGATE s2,000,000
GEN'L AGGRE9ATE LIMIT APPLIES PER PRODUCTS - COMP/OP AGG $2,000,000
POLICY PRO- LOG
AUT OMOBILE LIABILITY
CUMBINEU SINGLE LIMIT
$
ANY AUTO (Ea a-id.rt)
ALL OWNED AUTOS BODILY INJURY
.1. HEDULED AUTOS (Per person)
H! RED AUTO::-
-
BODILY INJURY
$
NoN-OWNED AUTOS (Per accident)
PROPERTY UAMAGE
(Per accident) $
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO UTHLR THAN EA ACC $
AUTO ONLY. AGG $
EXCESS LIABILITY EACH OCCURRENCE $
OCCUR CLAIMS MADE AGGREGATE $
DEDUCTIBLE $
RETENTION $ I $
A H-
WC
WORKERS COMPENSATION AND TORY LIMITS ER
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE $
EL DISEASE - POLICY LIMIT $
OTHER
DESCRIPTION OF OPERATIONSA.OCATIONSIVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
Cultural Clubs
CERTIFICATE HOLDER I Y I ADDITIONAL INSURED; INSURER LETTER: CANCELLATION
CITYOFA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL -1-0-_ DAYS WRITTEN
City of Ashland NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT YA@D29iHALL
Attn : Kirs ten
20 E. Main IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR
Ashland OR 97520 REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
Russ W. Schweikert
ACORD 25-3 (7/97) OACORD CORPORATION 1988