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HomeMy WebLinkAbout2002-131 Contract-PO Revision -Trinity Excavation PO # 03587 VENDOR: 004346 SHIP TO: Ashland Public Works TRINITY EXCAVATION (541) 488-5587 897 OAK KNOLL DRIVE 27-1/2 N MAIN STREET ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net Dept.: PUBLIC WORKS Req. Del. Date: 08/29/2002 Contact: Paula Brown Special Inst: Confirming? NO BLANKET PURCHASE ORDER Bridge Street Storm Drain construction SUBTOTAl. 55.885.00 BILL TO: Account Payable TAX 0.00 ~0 EAST MAIN ST FRr:IOHT 0.00 541-552-~010 TOTAL 5,5,885.00 ASHLAND, OR 07520 E 260.08.17.00.704200 55~865.00 ~~horlzed Signature VENDOR COPY ! C I T Y OF ASHLAND REQUISITION No. PW 240 - FY 2002 Department Public Works Vendor Trinity Excavation 897 Oak Knoll Drive Ashland OR 97520 Account No. 260.08.17.00.704200 Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. Bridge Street Storm Drain Construction Proejct No. 02-12 $ 55,865.00 TOTAL $ 55,865.00 for Kari: BID /RFP /EXEMPT: Bid Contract Start Date: August 29, 2002 Contract Completion Date: 01/01/03 Insurance on file: YES NO Project No: 02-12 Date August 29, 2002 Requested Delivery Date ASAP Deliver To Pieter Smeenk Via Paula Brown (' Note: Please allow approximately two(2) weeks for delivery on items not generally caried in stored, and approximately two (2) months on printing jobs.) Issued By Date Received By P140 Irriam G:Pubwrks\eng\deptadmin\engineer\project\02-12 Trinity Requisition.xls Job No. Unit No. I hereby certify that the above items are necessary for the operation of this department and are budgeted CITY OF ASHLAND CONTRACT FOR PUBLIC WORKS CONSTRUCTION Contract made this 2~)'r~ day of A.u6 u~,~' , .?.,,o, = -z_ , between the City of Ashland, ("City") and Trinity Excavation "(Contractor ). City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Advertisement for Bid issued by City for the Bridge Street Storm Drain Project No. 02-12. Contractor was awarded the bid as the lowest responsible bidder. In the event of any inconsistencies in the terms of this contract, the contract documents defined in the Advertisement for Bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall begin and complete the project described in the contract documents within the time prescribed in the contract documents. The following exceptions, alterations, or modifications to the contract documents are incorporated into this contract: 3. Price & Payment: City shall pay Contractor amounts earned under the contract. All payments will be made at the times and in the manner provided in the contract documents. 4. Bond: Contractor shall, within five days after execution of the contract and prior to doing any work under the contract, furnish bond to the City of Ashland in a form and with a surety satisfactory to City in the penal sum of $55,865.00 conditioned upon the faithful performance of this contract upon the part of the Contractor. 5. Default: ^ default shall occur under any of the following circumstances: 5.1 If the Contractor fails to begin the work under contract within the time specified, or fails to perform the work with sufficient workers or equipment or with sufficient materials to insure the prompt completion of the project, or shall neglect or refuse to remove materials or perform anew such work as shall be rejected as defective or unsuitable, or shall discontinue the prosecution of the work. 5.2 If the Contractor shall become insolvent or declared bankrupt, or commit any act of bankruptcy or insolvency, or allow any final judgment to stand against the Contractor unsatisfied for a period of forty-eight (48) hours, or shall make an assignment for the benefit of creditors. 5.3From any other cause whatsoever, shall not carry on the work in an acceptable manner. 6. Remedies: In addition to the rights and remedies to which the City may be entitled by law for the enforcement of its rights under this contract, City shall have full power and authority, without violating this contract, to take prosecution of the work from the Contractor, and appropriate or use any or all of the materials and equipment on the G:\pub-wrks~eng\dept-admin~ENGINEER~PROJECT~2002\02-12 Contract Documents.doc ground that may be suitable and acceptable and may cause a contract for the completion of this contract according to its terms and provisions, or use such methods as required for the completion of the contract, in any acceptable manner. All costs and charges incurred by the City together with the costs of completing the work under the contract, shall be deducted from any money due or which shall become due the Contractor. In case the expense so incurred by the City shall be less than the sum which would have been payable under the contract if it had been completed by the Contractor, then the Contractor shall be entitled to received the difference less any damages for delay to which the City may be entitled. In case such expense shall exceed the sum which would have been payable under the contract, the Contractor and the surety shall be liable and agree to and shall pay the City the amount of the excess with damages for delay of performance, if any. 7. Prevailing Wage Rates: The Contractor shall pay a fee equal to one-tenth of one percent (0.1 percent) of price of this Contract. The fee shall be paid on or before the first progress payment or 60 days from the date work first begins on the Contract, whichever comes first. The fee is payable to the Bureau of Labor & Industries and shall be mailed or otherwise delivered to the Bureau at the following address: Bureau of Labor & Industries Wage & Hour Division Prevailing Wage Unit 800 N.E. Oregon Street #32 Portland OR 97232 8. Living Wage Rates: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. The Contractor shall fully comply with the provisions of ORS 279.348 through 279.3 , e ing to pr ailing wage rates. CONTRACTO CITY O N By: By: a?. Gr AS Its: Ci ministrator REVIEWED AS T RM: By: City A rney Date: REVIEW AS TO CONTENT: By: D artment Head Date: 29,401, oZ Co ing: ??, D l ?, 6G.??Gt? (For City use only) G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECM002\02-12 Contract Documents.doc ACORD,. CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYY) 08/27/2002 PRODUCER (S41) 779-1321 FAX (S41) 779-9187 Medford Insurance Agency, Inc. 739 Medford Center THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Medford, OR 97SO4 INSURERS AFFORDING COVERAGE INSURED Trinity Excavation, Inc. INSURER A: Clarendon National Ins Co 897 Oak Knoll Dr INSURER B: Ashland, OR 97520 INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER DATE MIDD DATE CY(MID LIMITS GENERAL LIABILITY SOCL409474 03/31/2002 03/31/2003 EACH OCCURRENCE $ 110001000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire) $ 100 , 00 CLAIMS MADE 7 OCCUR MED EXP (Any one person) $ S'00( A PERSONAL & ADV INJURY $ 110001 00 GENERAL AGGREGATE $ 2,000,00( GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,00( POLICY JEC LOC AUT OMOBILE LIABILITY COMBINED SINGLE LIMIT ANY AUTO (Ea accident) $ ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) $ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR 0 CLAIMS MADE AGGREGATE $ . DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND TORY LIMITS ER EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERAIMSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECWL PROVISIONS City of Ashland its officers, employees and agents are included as additional insureds with espects Bridge St. storm drain project CERTIFICATE HOLDER I I ADDITIONAL INSURED: INSURER LETTER: CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE City of Ashland EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Engineer Dept. 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, Pei ter BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY 20 E Main St OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. Ashland, OR 97520 AUTHORIZED REPRESENTATIVE Candice Anderson ACORD 25-5 (7197) FAX: (S41)488-6006 ©ACORD CORPORATION 1955 Additional Goverages and Factors 03/07/2002 Line of Business Coverages for General Liability Coverage Limits General Aggregate 2,000,000 Products/Completed Ops 2,000,000 Aggregate Personal & Advertising 1,000,000 Injury Each Occurrence 1,000,000 Fire Damage 100,000 Medical Expense 5,000 Ded/Ded Type Rate Premium Factor CITY OF ASHLAND TO: KARIOLSON NOTICE OF TRANSMITTAL DATE: SEPTEMBER 3, 2002 PROJECT: BRIDGE ST. STORM DRAIN JOB NO.: 02-12 SUBJECT: CONTRACT DOCUMENTS THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Please find the requisition, original contract and insurance certificate attached for the Bridge Street Storm Drain Reconstruction project. ENCLOSED C UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Public Works By: Dawn Lamb Title: Administrative Assistant PUBLIC WORKS Tel: 541-488-5587 20 E. Main Street Fax: 541-488-8006 ?. Ashland, 0 97520 TTY: 800-735-2900 www.ashrand mus I_ G:1pub-wft\engldept-adminlENGINEERIPROJECT12002102-12 In House Contract Req NOT.doc F ,.osh ??y-- CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 ?Re? (541)488-5300 VENDOR: 004346 TRINITY EXCAVATION 897 OAK KNOLL DRIVE ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 08/29/2002 Special Inst: SHIP TO: Ashland Public Works (541) 488-5587 27-1/2 N MAIN STREET ASHLAND, OR 97520 Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? No Quantity unit Description Unit Price Ext. Price' THIS IS A REVISED PURCHASE ORDER BLANKET PURCHASE ORDER Bridge Street Storm Drain Construction 55,865.001 Project 02-12 Bid Start date: August 29, 2002 Completion date: January 1, 2003 Insurance required/On File Revised purchase order 10-15-2002, 3,700.00 Change Order No. 1, Additional curb replacement of 10 LF (d? $50/1-F-1 Additional pavement 107 SY (d.) $30/SY 'I I I SUBTOTAL 59 565.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 59,565.00 l1V1 IL/'91VVI VII Jl 1JLV Account Number Amount Account Number Amount E 260.08.17.00.704200 59.565.00 1 ized Signature CITY RECORDER'S COPY Page 1 / 1 DATE PO NUMBER 09/04/2002 03587 VENDOR COPY A request for a Purchase Order REQUISTION FORM THIS IS A REQUEST FOR A: [ X ] Change Order (existing PO# 03587 ) CITY OF ASHLAND Date of Request: 9/30/02 Required Date of Delivery/Service ASAP Vendor Name: TRINITY EXCAVATION Address: 897 OAK KNOLL DRIVE City, State, Zip ASHLAND OR 97520 Phone: 541/482-5287 Project Title: BRIDGE STREET STORM DRAIN PROJECT Project Number: 02-12 Services Only Solicitation Process: [ ] Exempt [ ] 3 Written Quotes (copies attached) [ j Sole Source [ x ] Invitation to Bid (copies on file) [ j Less than $5000 [ ] Request for Proposal (copies on file) Description Tntal Cnst Storm drain replacement $ 55,865.00 Original Contract Cost None $ - Prior Change Orders CO 1 Additional curb replacement of 10 LF @ $50/LF; Additional pavement 107 SY @$30/SY $ 3,700.00 Change Order Amount $ 59,565.00 REVISED CONTRACT Account Number 260.08.17.00.704200 'Please attach the Original signed contract and Insurance Certificates. ?-? Account Number Employee Signature: Supervisor/ Dept. Head Signature: NOTE: By signing this requistiion form, 1 certi tha the above request meets with Ctiy of Ashland Solicitiation Process reqube provided when necessary. G. PubwrkslEng102-12 CO No 1 As Updated on 7/15/02 BRIDGE STREET STORM DRAIN REPLACEMENT PROJECT NO. 02-12 TRINTIY BID BREAKDOWN Engineer's Estimate CO Nn 1 Item No. Item (Unit Price Dollars) Estimate Units Unit Price (Figures) Amount Additional' Units Total Amounts Additonal Costs 1 Move in & Final Clean Up Lump Sum $ 1,500.00 $ 1,500.00 2 Temporary Protection & direction for traffic Lump Sum $ 500.00 $ 500.00 3 Saw Cut Pavment 695 LF $ 2.00 $ 1,390.00 4 Remove and Replace Pavement 152 SY $ 30.00 $ 4,560.00 107'SY-:; 259 SY g; 3,210.40 5 72 inch Storm Drain Manhole 2 EA $ 4,500.00 $ 9,000.00 6 Connect to existing 36 inch storm drain 1 EA $ 500.00 $ 500.00 7 Remove and Replace Curb 5 LF $ 50.00 $ 250.00 10 LF 15 LF $ 500.00 8 Remove existing concrete island 1 EA $ 750.00 $ 750.00 9 Remove existing manhole 2 EA $ 450.00 $ 900.00 10 Remove and replace concrete sidewalks 150 SF $ 5.00 $ 750.00 11 36 inch S.D. including excavation & class "B" ba 375 LF $ 65.00 $ 24,375.00 25.231 LF 401 LF s 1,64o.oo 12 36 inch S.D. including excavation & CDF backfill 85 LF $ 85.00 $ 7,225.00 13 4 inch PVC conduit 123 LF $ 5.00 $ 615.00 14 Adjust manhole 1 EA $ 250.00 $ 250.00 15 Cement sand slurry fill existing storm drain 60 CY $ 55.00 $ 3,300.00 -30 CY 30 CY $ (1,650.00) Contract Total $ 55,865.00 Change Order Total $ 3,700.00 evised Contract Amount: $59,565.00 G:Pubwrks\eng\deptadmin\engineer\project\02-12 CO 1 Breakdown.xls CITY OF -AS H LA N D NOTICE OF TRANSMITTAL TO: KARI OLSON DATE: OCTOBER 2, 2002 PROJECT: BRIDGE STREET STORM DRAIN JOB NO.: 02-12 SUBJECT: CHANGE ORDER NO. 1 THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Kari, please incorporate Change Order No. 1 to the Bridge Street Storm Drain Purchase Order for the additional contract amount of $3,700.00. ENCLOSED UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Public Works By: Dawn Lamb ."i?,/- Title: Administrative Assistant PUBLIC WORKS Tel: 541488-5587 20 E. Main Street Fax: 541488-6006 ?. Ashland, Or on 97520 TTY: 800-735-2900 www.ash?and.or.us G:1pub-wrksleng\dept-admin\ENGINEERIPROJECT12002102-12 CO 1 In House NOT.doc