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Home My WebLink About2002-141 Contract/CONT Addendum - Marquess & AssociatesPO 03632 VENDOR: 000575 SHIP TO: Ashland Fire Depadment MARQUESS & ASSOCIATES (541) 482-2770 1120 E JACKSON 455 SlSKIYOU BLVD MEDFORD, OR 97501 ASHLAND, OR 97520 FOB Point: Req. No,: Terms: Net 30 days Dept.: FINANCE Req. Del. Date: 09/16/2002 Contact: Keith Woodley Special Inst: Confirming? NO BLANKET PURCHASE ORDER inspection and testing sew ces on an of the new Ashland Fire & Rescue Fire BeQ nnin~ date: 09/16/2002 Insurance cedificates on file SUBTOTAL 15,000.00 BILL TO: Account Payable T~ 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOT~ 15,000.00 *e~ *~9, OR 97520 E 410.03.43.00.702200 15,000.00 ~ Authoriz~e VENDOR COPY REQUISITION FORM THIS REQUEST IS A: ? Change Order(existing PO # ) CITY OF ASHLAND Date of Request: Required Date of Delivery/Service: -O.uc?J-f.?4'E-?a?'?J , Vendor Name: Address: "'70-c 4:! /"; City, State, Zip: Phone: Fax Number 7 7 L- ?' ` 7 7 9 yC 7 `i Deliver Location Services Only Description Total Cost Solicitation Process: Tn J ?-?, f J ? Exempt ? 3 Written Quotes (copies attached) 7- 56Sole Source ? Invitation to Bid (copies on file) $ !cS / ?? ? Less than $5000 ? Request for Proposal (copies on file) Materials Only AccountNumbe6e'??-e'er-'43-,.,?7C= 7,-,?2;9,oa 'Please attach the Original signed contract and Insurance certificate. AccountNumber___-__-_ *Please attach the quotes. Employee Signature: Supervisor/Dept. Head Signature: NOTE: By signing this requi 'ion form, 1 certify that the abov re est meets the City of Ashland Solicitation Process requirements and can be provided when necessary. Item # Quantity Unit Description Unit Cost Total Cost ITY OF ASHLAND PERSONAL SERVICES CONTRACT CITY OF ASHLAND, (CITY) CONSULTANT: Marquess & Associates, Inc. 20 East Main Street Address: 1120 East Jackson Ashland, Oregon 97520 Medford, OR 97501 Telephone: (541) 488-6002 Telephone: 772-7115 FAX: (541) 488-5311 FAX: 779-4079 ¶3. BEGINNING DATE: September 16, 2002 13. COMPLETION DATE: November 1, 2003 ¶4. COMPENSATION: As Per Professional Services Billing Rate Schedule (attached). Not to exceed $15,000. 11. SERVICES TO BE PROVIDED: Consultant will provide construction inspection and testing services on an "as needed" basis for the construction of the new Ashland Fire & Rescue fire station no.1. ADDITIONAL TERMS: CITY AND CONSULTANT AGREE: 1. Ali Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTAlNNT,: /- BY Title 00 CITY OF ASHLAND: Fed. ID # 93-0579644 OR Social Security # DATE 9 - 2-0 - 0 Z BY OR City Administrator Date BY 9 - Finance Director Date CONTENT REVIEW: (City Dept. Head) Date: 9'Z cr' d ?- Purchase Order # Acct. No.: lfm• 0,'-1'3 . (7Q • ?d Z Ze'y (for City purposes only) M""e" f locce CONSULTING ENGINEERS 1120 EAST JACKSON P.O. BOX 490 MEDFORD, OREGON 97501 TELEPHONE: (541) 772-7115 FAX: (541) 779-4079 SCHEDULE OF CHARGES Special Inspection and Materials Testing January 2002 Concrete and Masonry Field Testing Technician ............................................................ $40/hr Welding, Bolting, and Epoxy Bolting Special Inspection ............................................... $46/hr Fireproofing Special Inspection and Testing ................................................................... $46/hr Fill Compaction Testing .................................................................................................. $50/hr Concrete and Prestressed Concrete Special Inspection .................................................... $48/hr Masonry Special Inspection ............................................................................................. $50/hr Rebar Special Inspection .................................................................................................. $48/hr Footing Observation by Principal Geotechnical Engineer ............................................... $120/hr Concrete Cylinder Compressive Strength, including curing ...........................................$14/ea Masonry Mortar Cylinder Compressive Strength, including curing ...............................$14/ea Masonry Grout Compressive Strength, including curing ................................................$14.50/ea Cylinder Mold ..................................................................................................................$1.50/ea Prism Compressive Strength ............................................................................................$75/ea Nuclear Field Density Gauge ...........................................................................................$10/visit Vehicle Mileage $.37/mi Masonry In-Place Shear Testing ......................................................................................$250/ea Anchor Bolt and Rebar Pull Testing ................................................................................Hourly Masonry Moisture Content Testing .................................................................................Hourly FILE No.995 09/23 '02 09:28 ID:PROTECTORS INSURANCE FAX:541 772 1906 Ac"R-- CERTIFICATE OF LIABILITY MUKAIVIL•Gp.R; ?.,c reorielr?AT'l LS ISSUED AS A AAAI Protectors Insurancer LLC 514 Crater Lake Ave. Medford OR 91504 Phone:541-773-5358 Fax:541-7721906 PAGE 1/ 1 DATE (MMIULVTTI 09/23/0 , n,....... - - - ONLY AND CONFERS NO RIGHTS UPON HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED IBY THE POLICIES PELOV INSURERS AFFORDING COVERAGE INSURERA. CHA Continental casualty CO _ NsuRHD INSURER 6. SAIL' corporation INSURER C: Continental Casualty Cc r es9 & Associates Ina INSURER D: jackson 975041 INSURER E'. COVERAGES THE INSURED ANY REQUIREMENT TERM OR CONDITION F ANY ONTRACTOR OTHER DOCUMENT W YH RESPECT TTTO THE POLICY WHICH HIS CERT FICA E MAY BE ISSUED OR NOTWITHSTANDING INDICATED. THEPOLICIESOFINSURANC UST80 BELOW HAVE BEEN "LIED To MAY PERTAIN, THE INSURANCE AFFORDED BY THE EENREDUCED pESCRIDFO HEREIN IS PAIDCLAIMS, SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH B POLICIES. AGGREGATE LIMITS SHOWN MAY NA O LIMITS POLICY NUMBER TYPE of INSURANCE DA D EACH OCCURRENCE $ 1 000 , 000 L GENESIUTY 01/03/02 01/03/03 FIRE DAMAGE (Any are ??1 $ 100 00 _ A 02053847221 MED EXP (Any ona Pew) $ - O0O J CL:JN6MADE OCCUR . PERSONAL8ADVINJURY $ 1 0 000,000 re ate 2 000 GENERALAGGREGATE 32 000,000 GEN'L AGGREGATE LIMIT APPLIES PER; PRO LOC POLICY AUTOMOBILE LIABILITY A X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS X NON-OWNED AUTOS GARAGE LIABILITY 7 ANY AUTO EXCESS LIABILITY ] OCCUR V CLAIMS MADE DEDUCTIBLE RETENTION 3 WORKERS COMPENSATION AND 8 EMPLOYERS' LIABILITY C (Professional LiabilitI_ CERTIFICATE HOLDER PRODUCTS -COMPIOPAGO 62 000,111011 EIIl Sen. 1 000 000* COMBINED SINGLE LIMIT $1000000 02053847266 01/03/02 01103103 (Eaeccldent) BODILY INJURY i (Per Parson) ]BODILY INJURY = (Per accident) PROPERTY DAMAGE 8 (Per mc44eM) AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC S _ AUTO ONLY' AGO $ EACH OCCURRENCE I AGGREGATE $ S $ 913755 01/01/02 01/01/03 E.L.EACHACC1DENT $ 1000000_ E.L,DISEASE •EA EMPLOYEE $1000000 E.LDIS;ASE -POLICY LIMIT $ 1000000 AZZ004312794 07/26/02 07/26/03 Prof Liab $1,,000,000 ADDITIONAL City of Ashland Fire & Rescue 1097 ngn street Ashland OR 97520 INSURER LETTER CANCELLATION CITTAS SHOULD ANY of THE ABOVE DESCRIQED POLICIES BE CANCELLED OFFORE THE WIRATIOI DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE To DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR REPRESENTATIVES. - ®ACORD CORPORATION 1998 ACORD 25S (7197) y CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 000575 MARQUESS & ASSOCIATES 1120 E JACKSON MEDFORD, OR 97501 FOB Point: Terms: Net 30 days Req. Del. Date: 09/16/2002 Special Inst: CITY RECORDER'S COPY Page 1 / 1 W-TE PO NUMBER 09/25/2002 03632 SHIP To: Ashland Fire Department (541) 482-2770 455 SISKIYOU BLVD ASHLAND, OR 97520 Req. No.: Dept.: FINANCE Contact: Keith Woodley Confirming? No -Quan Unt Prf /act: Prlae' THIS IS A REVISED PURCHASE ORDER Consultant will rovide construction 15,000.00 "as needed" basis for the construction r Station No. 1. PSK n iiiQ "dates sQgEf?( 2 { =' s : ct . Completion date: 11/01/2003 su nice ceiff Revised purchase order 02-10-2003, 10,000.00 44-1 dtP ` + ? .Cprtf f for i, Inspection & Materials Testinq Services r :< ; . r .. Project. Addendum: January 31, 2003 'j 4m_.0 e S 1610ased tt7 $24,500.00. % SUBTOTAL 25,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 25,000.00 ASHLAND, OR 97520 - , . - t ",.t ` xi {s':. 4 _ n4"b'?''B:t. r• `>:- ' . f., ;' ,-' :L#".. .t ? '' Am O - E 410.03.43.00.702200 25 000.00 ,QK -01e-3 AgiJbonzed Sip ature VENDOR COPY ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PERSONAL SERVICES LESS THAN $25,000 Addendum made this 31st day of January, 2003, between the City of Ashland ("City") and Marquess & Associates, Inc. ("Consultant"). Recitals: A. On September 16, 2002, City and Consultant entered into a "City of Ashland Contract for Personal Services Less Than $25,000" (further referred to in this addendum as "the agreement"). B. The parties desire to amend the agreement. City and Consultant agree to amend the agreement in the following manner:l 1. The maximum price as specified in Paragraph 4 of the agreement is increased to $ 24,500. 2. Except as modified above the terms of the agreement shall remain in fulliforce and effect. CONSULTANT: CITY OF ASHLAND: Its OR City_A~Jministra.tor : / Date Fed. ID# 93-0_579644 Financ~ Director ~ .~ /! '~ / Date OR Social Security #. CONTENT REVIEW: ~V/i /- ,,~/' ¢3 (City Dept. Head) Date: ~ --~ - ~ ~ Purchase Order # ~ ~ ~ ~ ~ DATE ~ ° ~- O ~ Acct. No.: /~'" ~' ~ '~ ~ ~ ~ (For City purposes o~ly) FEB MARQUE88 & A88001ATE 1- CITY OF ASHLAND SERVICES CONTRACT <$25,000 ADDENDUM~\COMPAQI\DATA\USERS~WOODLEYK~FIRESTATIONS\BUDGETEXPEI request for a Purchase Order REQUISITION FORM THIS REQUEST IS A: XX Change Order(existing PO # 03632) CITY OF ?HLAND Date of bequest: 31 Tan 2003 Required Date of DeliverylS?rvice: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location Services Only Description Total Cost Solicitation Orocess: Extend Personal Services Contract for Inspection & Exempt Written Quotes Materials Testing Services For New Fire Station (cop es attached) Construction Project . Sole Source nvitaaon to Bid (cop s on file) Less than equest for $10,000.00 $5000 Prop sal (copies on file) Account umber 410-03.43-00.702200 *Please attach the Original signed controct and Insurance certificate. Materials Only Account Number--. - *Please attach the quotes. Employee Signature: Supervisor/Dept. Head Signature: NOTE: By signing this requisition form, l certify that the above request meets the City of Ashland Solicitation Process requi meets and can be provided --? when necessary. G:FinanoelProoedurelAPlFormsV&rquess Contract Extension Requisition Updated on:07115102