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Home My WebLink About2002-142 Contract - Project A ITY OF ASHLAND CONTRACT FOR WORK LESS THAN $25.000 CITY OF ASHLAND (CITY) CONTRACTOR: Project A, Inc. 20 East Main"Street Address: 340 A Street, Ashland, OR 97520 Ashland, Oregon 97520 Telephone: (541) 488-5350 FAX: (541) 488- Telephone: 541-488-1702 FAX:541-488-1851 5311 DATE OF AGREEMENT: August 13, 2002 BEGINNING DATE FOR WORK: July 1, 2002 COMPENSATION: $250 per month for 12 months 1 COMPLETION DATE: June 30, 2003 total $3,000) WORK TO BE PROVIDED: Hosting and server maintenance for all contents of the Internet site www.ashland.or.us The agreement will include importation and storage of data, server monitoring, hardware maintenance, maintaining internet connectivity for the domain, data back-up and personnel available on-call to respond if needed. All new content that arises as a result of the development agreement will be imported and stored as apart of the hosting agreement. ADDITIONAL TERMS: Project A to provide the City with 200 megabytes of storage space and 1000 megabytes of bandwidth to the site each month. Additional storage will be billed at a rate of $1.25 per megabyte per month. Additional bandwidth will be billed at a rate of $.10 per megabyte per month. CITY AND Contractor AGREE: 1. All Costs by Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,000 or more, and Contractor is not paying prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any work by Contractor under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. 12. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13 CONTRA?ffp R: UZ? BY 1 (7 Its DATE q1 -2 3 --® L Fed. ID # T3 - 1 23 0 10 Finance Director CONTENT REVIEW: (City Dept. Head) ?, ? ,r e- ze- e- ClTY OF ASHLAND CITY RECORDER'S COPY ~ ~ ~ 20 E MAIN ST. ;:; : DAT, E ;; ;:: : pO~UMBER ; ASHLAND, OR 97520 09/25/2002 ...... J 03634 ' (541) 488-5300 VENDOR: 000712 SH~P TO: City of Ashland PROJECT A, INC (541) 488-6002 340 A STREET 20 E MAIN STREET ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req. No.: Terms: Net 30 days Dept.: ELECTRIC Req. Del. Date: 07/01/2002 Contact: Gre.q $coles/Ann Seltzer Special Inst: Confirming? NO BLANKET PURCHASE ORDER :;:;;i;( contents of the internet site Date of a~reement 08/13/2002 Completion date: 06/30/2003 SUBTOT~ 3,000.00 BILL TO: Account Payable T~ 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 3,000.00 ASHLAND, OR 97520 E 710.11.05.00.604100 3,000.00 '~gnature VENDOR COPY