HomeMy WebLinkAbout2002-175 Contract - Climate CraftersCITY OF ASHLAND CONTRACT FOR WORK LESS THAN $25.000
CITY OF ASHLAND (CITY) CONTRACTOR: Performance Tested Comfort Systems
20 East Main Street Address.- P.O. Box 2551
Ashland, Oregon 97520 Priest River, ID 83856
Telephone: 541 488-5350 FAX: 541 488-5311 Telephone: 877-448-0143 FAX: 208448-0832
DATE OF AGREEMENT: 10-23-02 BEGINNING DATE FOR WORK: 10-28-02
COMPENSATION: COMPLETION DATE: 12-31-03
$150/home if tested only
$425/home for test and standard duct sealing
$525 /home for test and sealing duct system
containing a closet return
WORK TO BE PROVIDED: Test and seal duct systems as needed in electrically heated manufactured homes located
in Ashland's municipal utility area.
ADDITIONAL TERMS: See attached PTCS Proposal.
CITY AND Contractor AGREE:
1. All Costs by Contractor. Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise specified, furnish all
labor, equipment and materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under
this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered,
licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion
date indicated above.
4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences,
invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the
date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination.
Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum
in excess of $25,000.00 unless a separate written contract is entered into by City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,000 or more, and Contractor is not paying prevailing wage for the work, Contractor
must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work
under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice
predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims,
actions, costs, expenses, judgments, subrogation, or other damages resulting from injury to any person (including injury resulting in death,) or damage
(including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but
not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor
shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and
approximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City
fail substantially to perform its obligations through no fault of Contractor.
10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete
responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons
employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers'
compensation coverage. Contractor is a subject employer that will comply with ORS 656.017.
11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability
policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed
operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The
liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or
$500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not
"claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the
City shall be filed with City's Risk Manager prior to the commencement of any work by Contractor under this agreement. These certificates shall contain
provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written
notice has been given to City.
12. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City.
Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of
any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
ONTRACWR: CITY OF ASHLAND:
B 'X?J,J ??? .. BY /
its City Administrator or Finance Direc
DATE f 0/ 2 4zo Z- DATE o -z-
Fed. ID # y j t)1- CONTENT R VI Wity Dept. Head)
OR Social Security # DATE: Purchase Order #
Acct. No.: (for City purposes only)
CITY OF ASHLAND WORK CONTRACT <$25,000 (G:\IegaI\Paul\FORMS\Clcontract for work form 12-01.doc)(rev'd 12/01)
City of Ashland
LIVING
or hour effective June 30, 2002
?, (Increases annually every June 30 by the
Consumer Price Index)
? For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,345 or more.
For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,345.
? If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401 K and
IRS eligible cafeteria plans
(including childcare) benefits to
the amount of wages received by
the employee.
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees.
CITY OF
ASHLAND
Performance Tested Comfort Systems (PTCS)
CLIMATE CRAFrERS City of Ashland
Manufactured Home Duct Sealing Program Proposal
Climate Crafters Residential Air Duct System testing and sealing program for
manufactured/mobile homes offers an excellent opportunity for utilities to initiate an energy
conservation program that can be implemented quickly, to provide solid, cost-effective energy
savings.
For this pilot project, Climate Crafters will select the implementation contractor, subject to
approval by City of Ashland. Climate Crafters will train and certify (if appropriate) an
appropriate number of technicians employed by the contractor, gather and record data on each
home processed and provide quality control on up to 10% of the homes tested and sealed.
Climate Crafters will also work with the implementation contractor(s) to provide the appropriate
number of technicians for training, testing and sealing the specified number of homes in the
required time period, and for marketing the program within their service areas.
Climate Crafters will utilize existing PTCS specifications, training materials and marketing
pieces to assist contractors in initiating the program.
Climate Crafters will also provide the following services:
? Gather, evaluate and monitor home data as a record for payments, quality assurance and
program statistics.
? Submit monthly progress reports, including a summary of installations inspected, any
problems identified and their resolution.
? Manage contractors and make payments as work is completed and paperwork is turned
in.
? Invoice City of Ashland monthly as jobs are completed up to the specified number of
jobs,
? Issue a final report for documentation of houses tested and sealed,
? Archive data forms in the event that any partner wants to develop a database of home
characteristics.
Through this proposal, Climate Crafters will work with the City of Ashland to test and seal up to
50 homes over a six to eight month time period. If the City of Ashland and Climate Crafters
locate additional manufactured homes, the project will be expanded by joint agreement. After
the first 20 homes are completed, Climate Crafters will meet with the City of Ashland to confirm
further participation and expansion of these duct-sealing services.
We would propose the following schedule of fees to complete this work:
Test only (test indicating sealing is not needed) - $150
Test, seal, and retest to PTCS standards - $425 (for closet returns requiring considerable
additional work by the contractor - $525)
The fee schedule includes direct payments by Climate Crafters to the PTCS certified installation
contractor, PTCS certification fees and administrative costs of completing the project. Climate
Crafters will provide the City of Ashland complete record keeping of each home, the work
completed, and appropriate fee rate based on work completed. Invoices will be processed on a
monthly basis
Given our experience of working with manufactured housing duct sealing in southern Oregon,
we would anticipate the following cost breakdown:
Homes to be Certified Cost Total
Test Only - 4 $150 per home $600
Standard Test & Seal - 30 $425 per home $12,750
Closet Return Test & Seal - 16 $525 per home $8,400
Total Homes (1st Phase) - 50 $21,750
We will also work with the City of Ashland to define some joint marketing and communication
processes to help improve the overall success of this project.
We are currently working with the Energy Trust of Oregon, Puget Sound Energy and Idaho
Power to test and seal over 1,500 manufactured/mobile homes throughout the region. The model
is working very well and we are expanding our proposed work through this delivery system to
include Lane Electric, Emerald PUD, Mason #3 as well as the City of Ashland during the next
six months.
With your approval, we would envision this project getting started in October or November
2002. Contractors have been trained and marketing techniques have been refined through the
Energy Trust of Oregon project so we should be able to hit the ground running!
This is a brief summary, and we don't want to overwhelm you with information. We will
provide any details or information you need to make decisions. Please contact Lavelle Perin at
208-448-0143 or Roger Spring at 503-590-0330 to discuss and/or finalize any details.
Respectfully submitted:
Roger Spring
Lavelle Perin
Executive Director
Climate Crafters
PO Box 2551
Priest River, ID 83856
Phone: 208-448-0143
Fax 208-448-0832
NOV-08-2002 01:52 PM P.01
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THE POLICIES OF INSURANCE LISTED BELOW HAKE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSLAANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDnMNS OF SUCH
POLICIES AGGREGATE LIMITS SMOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
L TYPE OF INSURANCE
POLICY NUMBER LIMITS
GENERALLIAMLRY EACH OCCURRENCE / 1 000 000
A X COMMERCIAL GENERAL LIABILITY SCY040257830 05/01/02 05/01/03 FIRE DAMAGE (" we Arm) $300,000
CLAIMS MADE LFiC7
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MOD EXP (Arty am PEnen)
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PERSONAL & AOV INJURY $1
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GEN'L AGGREGATE LIMIT APPLIES PER;
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PROPERTY DAMAGE S
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GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S
ANY AUTO FAACC
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EXCESS LIABILITY
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WORKERS COMPENSATION AND
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B 939696 06/13/02 07/01/03 E,L,EACH ACCIDENT 1500000
E.L.DISEASE•EA EMPLOYEE 1500000
E.L. DISEASE. POLICY LIMIT 8300000
OTHER
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DESCRIPTION OF OPBMTIONSAAU RwcCLUMONB ADDED BY ¦NOOREEMENTNPECIAL PROVISIONS
PTC5 Agreement dated: 10-X23-02, oartificate holder, its officers, employees
and agents are named as additional insured per the attached endorsement,
10 day notice of cancellation for nonpayment premium,
CERTIFICATE HOLDER Y AWTIOML INSURED; INSURER LSTTUIR; CANCELLATION
CI TYOFA SHOULD ANY OF THE ANWE DESCRIBED POLICIES M CANCELLED BEFORE THE EXPIRA
DATE THEREOF, THE MMINO INSURER WALL ENDEAVOR TO MAIL -U-* DAYS WRITTEN
City of Ashland
Attn : Cathy NOTICE TO THE cR MMOATE HOLDER NAMEo TO THR LEFT, a SHALL
20 E. Main IMPOSE NO OMMOATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AOL" OR
Ashland, OR 97520 UPRESENTATMIKS.
UTH RE ENTATIVE
i"°, 1 9 WACOFiiD gORPORATION 1988
NOV'-08-2002 01:52 PM
P. 02
COMMERCIAL GENERAL LIABILITY
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS (PRIMARY INSURANCE)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of Ashland, its officers, employees, agents
20 East Main Street
Ashland, OR 97520
(If no entry appears above, Information required to complete this endorsement will be shown in the Declarations
as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to Include as on insured the person or organization shown In the
Schedule, but only with respect to liability arising out of your ongoing operations performed for that insured.
The Insurance provided by this endorsement Is primary Insurance and we will not seek contribution from any
other Insurance available to the person or organization shown in the Schedule unless the other Insurance is
provided by a contractor other than you for the some operation and job location, Then we will share with that
other Insurance by the method described In paragraph 4.c. of COMMERCIAL GENERAL LIABILITY CONDITIONS
(Section IV).
Paragraph 21 of WHO IS AN INSURED (Section II) does not apply to the person or organization shown In the
Schedule.
801418 Ed. 3-98 Includes eopydo W ,mbs. W of UN Ineurerrw Owvkw Office, Ina„ whh ke pernredan.
Sent By: COUNTRY INS & FIN SVS SW OREGON; 1 541 773 6496; Nov-15-02 11:29AM; Page 2/3
11:34:?b hrl NOV l?, LUUL
SUMMARY OF AUTO INSURANCE APPLICAT ION/CHANGE Policy NO: PA4333529
Policy MURRAY JARED Print Date: 11/15/02
Name SPRING AIR INC
& Address 1576 CHINA GULCH ROAD
JACKSONVILLE OR 97530 PHONE: (541) 899-1904
company/Plan: CPiC-Preferred A ent NO: 07691
Tier: Office No: 36003
Account No: 9327700 Co FB Memb No: 0850
Policy Term: semiannual Renewal Date: 04/17/03
Billing Freq: Monthly Direct Change Eff Date: 11/15/02
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03/04/19741
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The coverages and liability limits above are what I have expressly applied for
and desire in capacity as: _ Named Insured _ Trustee _ Administrator
X - ". a iW Chi p Agent# Ul / Agent signature,
67 Date / 5 4 Time /L 3
ID17720 - TALLERICO THERESA
12121A
PERFORMANCE TESTED COMFORT SYSTEMS DBA CLIMATE CRAFTERS
Page 1 / 1
ra.....f.«SHa. CITY RECORDER'S COPY
CITY OF ASHLAND
20 E MAIN ST. DATE Po WNIBER
ASHLAND, OR 97520 11/20/2002 03767
DREG ?,. (541) 488-5300
VENDOR: 005751 SHIP TO: Ashland Conservation Dept.
PERFORMANCE TESTED COMFORT SYS, DBA C (541) 488-5306
218 HIGH STREET 20 E. MAIN STREET
PO BOX 2551 ASHLAND, OR 97520
PRIEST RIVER, ID 83856
FOB Point: Req. No.:
Terms: Net 15 days Dept.: ELECTRIC
Req. Del. Date: 10/28/2002 Contact: D. Wanderscheid/C. Cartmill
Special Inst: Confirming? No
uanti Urut Description Unit Price Ext. Price
BLANKET PURCHASE ORDER
Test and seal duct systems as needed in 25,000:00
electrically heated manufactured homes
i
located in Ashland's municipal utility
areas.
Contractor has existinq contract with
local HVAC contractor, Sprinq Air Inc.,
who will be doing the testinq and
sealinq'. Insurance certificates
provided by Sprinq Air - Gen Liability,
Workers' Comp, and Auto.
CSK
Date of agreement: 10/23/2002
Beginning date of agreement: 10128/2002
Completion date: 12/31/2003
Not to exceed $25,000
SUBTOTAL 25 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 25,000.00
ASHLAND, OR 97520
Account Number
E 690.11.06.00.610110
Account Number
Amount
0
VENDOR
orized Signature COPY