HomeMy WebLinkAbout2002-187 Contract - Bill Hicks - -rW ^r' ACUI AKtn ncnenKiAl cr=R\1Jrr5=c r-ONTRArT FnR SFRVICES LESS THAN $25,000
\J! I 1 Vt /'1V11L.r" lvU J - ?VVices •
CITY OF ASHLAND, (CITY) -
CONSULTANT: - - --- -
GEO-OREGON, LLC
20 East Main Street Address: SiTTON GEOSCIENCES
Ashland, Oregon 97520 190 VISTA STREET
Telephone: (541) 488-6002 ASHLAND, OR 97520
FAX: (541) 488-5311 Telephone: (541) 482-8451
FAX:
¶3. BEGINNING DATE: 12-1-2002 13. COMPLETION DATE: 6-30-2007
114. COMPENSATION: Not to exceed $25,000.
Ij1. SERVICES TO BE PROVIDED: See attached RFP.
ADDITIONAL TERMS:
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and,
unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to
the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and
workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and
bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and
complete the service by the completion date indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once
work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month.
Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be
made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this
contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to
post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any
and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person
(including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or
incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others
designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any
losses, expenses, claims, subrogation, actions, costs, judgments, or other damages, directly, solely, and approximately caused by
the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by
Consultant should City fail substantially to perform its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall
have the complete responsibility for the performance of this contract. Consultant shalt provide workers' compensation coverage as
required in ORS Ch 656 for all persons employed to perform worts pursuant to this contract. Consultant is a subject employer that
will comply with ORS 656.017.
1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without
the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall
be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the
approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor
and City.
CON U ?L CITY OF ASHLAND:
BY cC.i 1 S, "T f61ti ?Z ec15 C t2iY
Title Cxtlvt??? OR City Administrator Date
Fed_ ID # BY FinOX Di? rector Date r?1/.o?
OR Social Secu CONTENT REVIEW: (City Dept. Head) Date: f,,e - aZ - L° L
Purchase Order #
DATE Acct. No.: 4 1 C . , __-CC= W i `,V (for City purposes only)
CITY OF ASHLAND PERSONAL SERVICES CONTRACT x$25,000 (IFORMStcontract for personal services)(reVd 9101)
ACORD.. CERTIFICATE OF LIABILITY INSURANCE OP ID DATE(MMIDDIYY)
NSU 2 1:1/26/02
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Stewart & Tunno Ins Agcy, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
345 NE 102nd Ave ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Portland OR 97220
Phone:503-254-5564 Fax:503-254-8351
INSURED
ConsultingEngineeringGeologist
B G HICKS
190 Vista St
Ashland OR 97520
COVERAGES
INSURERS AFFORDING COVERAGE
INSURER A. Assurance
INSURER B'.
INSURER C:
INSURER D:
INSURER E:
Of America
1 nt rvuuit5 Ur IrvSUr[ANk;t US I tO BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTSRR TYPE OF INSURANCE POLICY NUMBER
DATE MM
DATE (MMIDD(M
IMITS
GENERAL LIABILITY $ 1000000
A X COMMERCIAL GENERAL LIABILITY PPS41563868 11/22/02 11/22/03 f")
W $ 1000000
CLAIMS MADE CX? OCCUR
-?
on) $ 10000
1 RY $1000000 --
GENERAL AGGRE GATE $ 2000000
GEN'L AGGREGATE LIMIT APPLIES PER:
P
RO- PRODUCTS -COMPIOPAGG $2000000
POLICY
LOC
JECT
AU TOMOBILE LIABILITY
COMBINED SINGLE LIMIT $
ANY AUTO (Ea accident)
ALL OWNED AUTOS -- -
BODILY INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS
BODILY INJURY $
NON-OWNED AUTOS (Per ao6dent)
PROPERTY DAMAGE $
(Par acadeM)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
ANY AUTO EA ACC
OTHER THAN $
_
AUTO ONLY: AGG $
EXCESS LIABILITY
EACH OCCURRENCE
$
OCCUR CLAIMS MADE AGGREGATE $
DEDUCTIBLE --
S
RETENTION $
i s
WORKERS COMPENSATION AND
EMPLOYERS' LtASIUTY TORY LIMITS ER
EL EACH ACCIDENT _
$
E.L. DISEASE - EA EMPLOYE $
E.L DISEASE - POLICY LIMIT $
OTHER
A Property Section PPS41563868 11/22/02 11/22/03
DESCRIPTION OF OPERATIONSfLOCATIONSJVEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS
Business operations of the named insured in accordance with the terms and
,conditions contained in the policy forms and endorsements.
I
CERTIFICATE HOLDER I N I ADDITIONAL INSURED; INSURER LETTER:
City of Ashland, its officers
employees and agents
Finance Dept.
20 E Main City Hall
Ashland OR 97520
25-S(7197)
CITYOFA
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIC
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES, .00
AUTHORIZED REPRESENTATIVE
A
190 VISTA ST
(541)482-8638
14
HICKS, B. G.
(541)482-8451
DAYSTAR, PAULA.
(541)779-3460
B.G. HICKS CONSULTING ENG. GEOLOGY
190 VISTA ST ASHLAND, OR 97520-
0
CITY OF ASHLAND
REQUEST FOR PROPOSALS FOR CONSULTING ENGINEERING GEOLOGIST
SERVICES ON CITY OF ASHLAND FOREST LANDS
1. PURPOSE OF RFP. The City of Ashland is requesting proposals from qualified
persons to provide consulting engineering geologist services for City of Ashland forest
lands. This Request for Proposals (RFP) is intended to provide interested persons with
sufficient information to prepare and submit proposals for consideration by the city. It is
the city's intent to select the most advantageous proposal based on the evaluation
criteria stated in this RFP. The city reserves the right to reject any and all proposals.
2. SCHEDULE OF EVENTS. The following schedule of events shall be followed for this
RFP:
Proposals must be received by 4 p.m. November 1,2002
Proposals will be opened at 9 a.m. November 4, 2002
Contractor selected November 14, 2002
3. SCOPE OF SERVICES. City is seeking proposals to fulfill the scope of consulting
engineering geologist services as described on the attached Exhibit "A".
4. INFORMATION ON RFP.
4.1. Keith E. Woodley, Fire Chief, Ashland Fire & Rescue, 1097 B Street, Ashland,
Oregon 97520, telephone number (541) 482-2770 is the sole point of contact in
the city for this RFP. All correspondence pertaining to this RFP should be
directed to him at this address and telephone number.
4.2. Offerors are cautioned not to make any assumptions as to the implied meaning
or intent of any part of the RFP. Offerors should request clarification if needed.
Every request for information on, or clarification of the RFP, must be submitted
to the contact department in writing at least ten days prior to the date set for the
opening of proposals.
4.3. Any prospective offeror who contends that the provisions of this RFP or any
aspect of the procurement process will encourage favoritism in the award of the
contract, or substantially diminish competition, must file a written protest to the
RFP at least ten days prior to the date set for the opening of proposals. Failure
to file a protest will be deemed a waiver of any claim by an offeror that the
procurement process violates any provision of ORS Chapter 279, the City of
Ashland Local Contract Review Board Rules or the city's procedures for
screening and selection of persons to perform personal services.
4.4. ADDENDA TO THE REQUEST FOR PROPOSALS. The provisions of this RFP
cannot be modified by oral interpretations or statements. If inquiries or
comments by offerors raise issues that require clarification by the city, or the city
decides to revise any part of this RFP, addenda will be provided to all persons
who receive the RFP. Receipt of an addendum must be acknowledged by
signing and returning it with the proposal.
PAGE 1-REQUEST FOR PROPOSALS
4.5. CONTENT OF PROPOSALS. Proposals shall contain sufficient information for
the city to determine which offeror will be most qualified to furnish the services
described by this RFP. The proposal should contain at least the following
information:
4.6. The offeror's name, address and telephone number.
4.7. The number of years the offeror has been in business and the average number
of employees over the previous five years.
4.8. The names of the officers, principals and key employees of the offeror for all
aspects of the services requested. The offeror will indicate who will be
responsible for implementing the proposal with a description of each person's
experience in performing the type of design, construction and operation covered
by this RFP.
4.9 A list of all public bodies for which the offeror has provided services, similar in
scope, size, or discipline as described in this RFP within the last five years.
Similar scope is defined as meaning previously demonstrated experience with
geological surveying and slope stability analysis projects in a forest environment
with vegetation, topography, soils, wildlife habitat and fire regime similar to that
of the Ashland Watershed.
4.10. The offeror's acceptance or rejection of the contract provisions proposed by the
city. The offeror may suggest changes in the contract in accordance with section
8.
4.11. The number and scope of other projects in which the offeror will be engaged at
the time the city's project will be implemented and an assessment of the offeror's
ability to handle multiple projects concurrently.
4.12. Constraints that could affect the offeror's ability to complete consulting
engineering geologist work promptly and efficiently.
4.13. The names and addresses of any and all clients of the offeror who have made
claims against the offeror within the last five years alleging that the offeror
breached a contract for services or construction or was negligent in performance
of services or construction. Describe the nature and current status of the claims.
Claims should be fully disclosed regardless of whether they involved litigation,
arbitration or other formal dispute resolution process. The disclosures required
under this provision also apply to any business with which the principals or
officers of the offeror were associated during the last five years.
4.14. The proposal will detail costs for work identified in Exhibit "A" of this document.
Costs will be broken down according to hourly rates for professional services and
reimbursable expenses.
PAGE 2-REQUEST FOR PROPOSALS
4.15. The proposal shall state whether the offeror is capable of performing all services
described in section 3. If the offeror intends to subcontract any of the services
required by the project, the proposal shall identify subcontractors and include all
information required by subsections 7.8 through 7.11 for each subcontractor.
4.16. This RFP specifies the consulting engineering geologist work required by this
RFP. It does not identify all services that would be useful to the city.
4.17 If an offeror omits any information requested in this RFP, the proposal may be
rejected as non-responsive or given a lower rating in the evaluation process. The
contents of the proposal will become part of the contract documents if accepted
by the city.
4.18 The proposal must identify any information that the offeror contends is exempt
from disclosure under ORS 192.501 or 192.502. The city will endeavor in good
faith to honor appropriate requests for exemption from disclosure, but the city
reserves exclusive discretion to determine whether information qualifies for
exemption.
5. CONTRACT The offeror selected by the city will be expected to submit for
approval individual cost estimates on a project basis according to rates
submitted in response to this RFP and approved by the City.
5. SUBMISSION OF PROPOSALS
5.1. In order to be considered, sealed proposals must be delivered to the address
specified in section 4.1 before 4:00 p.m. on November 1, 2002. Offerors who
mail proposals should allow extra mail delivery time to ensure timely receipt of
their proposals. Proposals received after the specified time and date cannot be
considered, and will be returned unopened to the offeror.
5.2. Proposals shall be submitted in sealed packages or envelopes and clearly
identified on the exterior of the envelope or package as follows:
"PROPOSAL FOR CONSULTING ENGINEERING GEOLOGIST SERVICES
FOR THE CITY OF ASHLAND"
5.3. The city will not pay for any costs incurred by offerors in the preparation,
submission and presentation of their proposals.
5.4. Proposals received in response to this RFP will be opened at the time and date
specified in section 2. No other information will be made available at that time.
6. WITHDRAWAL OF PROPOSALS Any proposal may be withdrawn by delivering
a written request to the contact department (see section 4.1 ) at any time prior to
the time set for opening proposals. The request shall be executed by a duly
PAGE 3-REQUEST FOR PROPOSALS
authorized representative of the offeror.
7. EVALUATION OF PROPOSALS.
7.1. Proposals will be evaluated in the manner set forth below.
7.2 Proposals which do not contain all information required by this RFP or are
otherwise non-responsive may be rejected immediately.
7.2. The city reserves the right to waive irregularities or deficiencies in a proposal if
the city determines that waiver is in the best interests of the city
7.3. The city may request supplemental written information from an offeror
concerning the offeror's ability to perform the design, construction or operation. If
an offeror fails to provide supplemental information within the time stated in the
request, the city may refuse to consider the offeror's proposal.
7.4. The city may request an interview with any offeror and the offeror may be given
an opportunity in the interview to explain how the proposal complies with this
RFP.
7.5. The city reserves the right to make such investigation it deems appropriate to
determine whether an offeror is qualified to provide the services requested. If an
offeror fails to cooperate with an investigation, or if an offeror provides false,
misleading or incomplete information, the city may refuse to consider the
offeror's proposal.
7.6. In cases of doubt or differences of opinion concerning the interpretation of this
RFP, the city reserves the exclusive right to determine the intent, purpose and
meaning of any provision in this RFP.
7.7. The following criteria will be applied in the evaluation process:
7.8. The general experience and qualifications of the offeror, including experience in
providing the type of consulting engineering geologist activities that are covered
by this RFP will be evaluated.
7.9. The experience of the offeror with geological survey and slope stability
assessment activities in forest environments, with similar vegetation, topography,
soils, wildlife habitat and fire regime as is found within the City of Ashland.
7.10. The cost of services to be provided, including all reports, documents and other
tangible items required to be provided. It is expected that offerors will provide a
fee for services rate schedule that corresponds to the type of services requested
in Exhibit "A".
7.11. The ability of the offeror to provide consulting engineering geologist services
PAGE 4-REQUEST FOR PROPOSALS
promptly and efficiently as needed by the city.
7.12. A contract with the offeror deemed to be most qualified will be negotiated. If
negotiations with the offeror who is ranked highest are unsuccessful, the city
may proceed to the next most qualified, and so on, until a contract is successfully
negotiated.
7.13. The persons evaluating the proposals will make recommendation on selection of
a contractor to the Fire Chief, who will make the final decision on award of a
contract. The contractor selected by the city and all other offerors will be notified
of the city's selection. Final award will depend upon the execution of an
acceptable contract. Award of the contract may be withdrawn if the contract is
not signed by the date specified in the schedule of events set forth in section 2.
7.14. This RFP, proposals submitted by offerors and all documents pertaining to the
award of a contract are public records and shall be open to public inspection,
except for information that the city determines to be exempt from disclosure
under ORS 192.501 or 192.502. Any offeror may review documents at the office
of the contact department (see section 4.1) any time after the contractor is
selected.
PAGE 5-REQUEST FOR PROPOSALS
EXHIBIT "A"
In 1997, the City of Ashland commissioned a comprehensive landslide mapping
project for City-owned forest lands within the Ashland Creek Watershed. The
methodology applied to the project was one of landslide zonation and risk
evaluation (LAZARE). Activity levels and influence zones were assigned to all
landslide terrain subjected to study. Based on this analysis, hazard levels were
then assigned to facilitate the development of qualitative risk tables and
quantitative estimates of potential impact in both cubic yards of sediment
produced and acres of surface area lost.
The terrain landslide risk evaluation is being used to present landslide stability
data that helps guide the development of silvicultural prescriptions for fuels
treatment within the Ashland Creek Watershed. The purpose of this contract is to
provide subsequent research data for several key geographical areas regarding
issues of landslide potential and slope stability. This information will be
incorporated in silvicultural treatment strategies designed to improve forest
health and water quality, reduce insect-related mortality and wildfire risk in timber
stands, and to eliminate unwanted environmental impacts as a result of forest
operations on City-owned forest lands.
Examples of consulting engineering geologist services required are as follows:
1. Additional landslide mapping, zonation and hazard evaluation for identified
geographical areas.
2. Development of qualitative risk assessment and quantitative estimates and
predictions of potential impacts.
3. Preparation of topographic mapping to depict major ground features in
specified areas.
4. Assessment of the availability of surface and subsurface water and
corresponding impacts on the stability of the surrounding area.
5. Monitoring, if included in this project.
6. Consultation with Consulting Forester and review of fuels treatment
prescriptions.
7. Presentations to public bodies and staff of study results.
The above list reflects examples of services that will be required of the
consulting engineering geologist, but is not intended to describe all of the services that
the City may be interested in having provided.
PAGE 6-REQUEST FOR PROPOSALS
PROPOSAL FOR CONSULTING ENGINEERING GEOLOGIST SERVICES
FOR THE CITY OF ASHLAND
TO: CHIEF KEITH WOODLEY OCTOBER 31, 2002
ASHLAND FIRE AND RESCUE
1097 B STREET
ASHLAND, OR 97520
FOLLOWING IS THE PROPOSAL FOR CONSULTING ENGINEERING GEOLOGIC SERVICES
FOR THE CITY OF ASHLAND BY B.G. HICKS AND DAN SITTON (A JOINT VENTURE AS
DESCRIBED BELOW).
The following proposal was developed from the RFP prepared by the City of Ashland, Fire and
Rescue. This proposal is structured as follows: RFP - Sections 4.6 through 4.16 (i.e., Contents of
Proposal) are contained in ITEM 'A' through. ITEM 'J'. RFP- Section 4.14 -Detailed Costs for
Work - from Exhibit "A" of the Proposal is shown in ITEM 'K'.
OFFERERS
SEC. 4.6
ITEM'A':
B. G. Hicks, 190 Vista Street, Ashland, OR, 97520, 541482-8451
GEO-OREGON, LLC (Business Name)
and
Dan Sitton, 1960 Hutchins Circle, Medford, OR 97504, 541- 7724623
SITTON GEOSC[ENCES, INC (Business Name)
For this Contract the Offerors are: "GEO-OREGON, LLC AND SITTON GEOSCIENCES, INC.',.
A JOINT VENTURE"
Note:Ali work for this contract except for professional topographic mapping to be completed by the above joint venture.
(See Sec. 4.15 - ITEM 'I'.)
YEARS IN BUSINESS AND EMPLOYEES
SEC. 4.7
ITEM 'B':
Hicks has worked a total 36 years in engineering geology and has been involved in full-time
engineering geologic consulting since June 1, 1992. In his consulting practice, Hicks has
collaborated with many professionals and staff of City, County, and Federal agencies both in
field projects and report compilation but has not had employees. During his 22 years with
the Forest Service he had a maximum of 10 employees and a normal average of three
employees.
-l-
Sitton has actively pursued consulting work for 6 years. He also has maintained a single
person consulting business for this period. During his 24 years with the Forest Service he has
supervised a maximum of eight engineering and geology employees with an average of two
employees.
KEY NAMES AND RESPONSIBILITIES
SEC 4.8
ITEM'C':
Implementation of the proposal and primary communication for this contract from and to the
City will be through B. G. Hicks, due to Ashland residency, and because of his past involvement
with the City in this type of work. Hicks and Sitton will work jointly throughout most phases in
the completion and execution of this contract. Hicks and Sitton are prepared to confer with the
the best approach and best-suited individual regarding specific phases of conferences or
presentations.
Hicks' background with State of California, Bechtel Corporation, and 22 years as manager and
geotechnical group leader with Forest Service-a total of 36 years, includes multiple projects
where the standard method of designing a project and carrying it to the construction/execution
phase and on into operation were employed. Experience pertinent to the RFP development and
refinement of the Landslide Zonation and Hazard Evaluation technique was used on about 100
projects in the Forest Service as well as about 15 reports for the various departments of the City
of Ashland.
Hicks' involvement as project manager for completion for the 4 year study (1987 -1991 )which
produced a two volume report for the Big Butte Springs Geohydrologic Investigation involved
extremely involved organization and structure. This $600,000 investigation involved multiple
contract preparations and administration as well as organization of staff and consultants to reach
the goals and objectives of the Medford Water Commission which financed the investigation -
all requiring coordination with the objectives of the Forest Service - which principally staffed
the investigation.
Sitton also many years of similar design, construction and operation experience. He managed
the geotechnical section of the Rogue River National Forest in combination with the development
engineering section of the operation. In addition Sitton conducted six detailed slope stability
study projects within the Ashland Watershed related to land management objectives.
-2-
SERVICES PROVIDED - PUBLIC BODIES
SEC. 4.9
ITEM 'D':
Hicks has had contracts with the following: City of Ashland - Public Works Department; City of
Ashland - Fire and Rescue Department; City of Ashland- Parks Department; City of Grants Pass,
Parks Dept.; Jackson County- Department of Planning; Bureau of Land Management- Medford
District, Engineering Dept.; Mass Wasting Scientific Research Panel (MWSRP) a Federal,
State (California) and Private Industry research panel studying-'Landslide Hazard Rating
Systems' - (through the Redwood Community Action Agency for funding).
Examples include: Concept Development, Origination and Final Development and
Publication of the terrain hazard rating method, i.e., Landslide Zonation and Risk
Evaluation -- (LAZARE). This technique has been presented in three formal conferences
(1981,1986, and 1989). In 1998 - LAZARE was published in "Environmental, Ground-
water, and Engineering Geology Applications from Oregon", a book sponsored by the
national group, the Association of Engineering Geologists (AEG). This publication has
allowed additional exposure and acceptance of this technique.
As described above, the completion of the 4 year, two volume report for the Big Butte
Springs Geohydrologic Investigation was also a major undertaking completed for
publication. The organization of data and details contained in this document represents
the first comprehensive compilation of information about a major domestic water supply
from volcanic terrain.
Hicks has completed landslide stability hazard mapping and reports for three Departments
of the City of Ashland - as described in the first paragraph of this ITEM This work has
exposed Hicks to most of the problem areas and stability situations, hazards and risks that
exist on City of Ashland land.
The completion of the numerous (15) reports on terrain landslide risk evaluation to aid in
developing silvicultural prescriptions for fuels treatment - mostly within the Ashland Creek
Watershed has resulted in thorough understanding of the problems, difficulties and the
means of resolution of issues. Hicks' working relationship with the principals involved will
greatly facilitate the resolution of fuels treatment for these City lands on potentially unstable
slopes.
Sitton's coauthored paper: "LANDSLIDE MAPPING ON THE ROGUE RIVER NATIONAl.
FOREST: The Application of Zonation. Methods for Risk Evaluation" (published by AEG in
"Environmental, Groundwater, and Engineering Geology: Applications From Oregon") which
discusses granitic terrain slope stability problems and issues in the Mt. Ashland Ski Area
is evidence of his expertise with the subject.
-3-
In addition, Sitton utilized LAZARE in USFS Slope Stability Assessment and Risk Evaluation
on 68 projects of varying size and of similar scope to the RFP work which is a directly
indication of competence toward completion of the contract work specified in the RFP.
Additional related experience of Sitton involved analysis of a project for US WEST in a
large landslide basin area which contained issues common to those of the RFP area.
S itton's role with Ashland District of the Forest Service in the preparation of the "ASHLAND
WATERSHED PROTECTION PROJECT" (AWPP) was a unique accomplishment- and the project
area contained identical terrain and problems, issues, etc. as the City of Ashland land in this RFP.
The AWPP involved the public to a significant degree and Sitton was instrumental in working with a
citizens group toward the development one of the actions alternatives.
Note: A principal advantage gained by this contract is the acquisition of the team of Hicks and Sitton
who combine the experience of two individuals who had major responsibility for incorporation of
LAZARE' into the Rogue River National Forest Land Management Plan. In addition, they have
many years of application of this powerful land management technique to the Rogue River National
Forest - and especially to granitic terrain identical to the City of Ashland land involved in this contract.
ACCEPTANCE OF CONTRACT PROVISIONS
SEC. 4.10
ITEM'E':
The joint venture "GEO - OREGON, LLC AND SITTON GEOSCIENCES,INC." accepts the
contract provisions proposed by the City.
NUMBER AND SCOPE. OF OTHER PROJECT INVOLVEMENT
SEC. 4.11
ITEM 'F"
Hicks has MWSRPanel responsibilities (in Eureka, CA) at 5 days per month. Other small,
individual projects are planned for completion by Dec. 31 and any other involvements will
be limited and acquired only if they can be accommodated by a work schedule that does not
interfere or conflict with - City contract responsibilities. He has a long-scheduled work/
vacation/property settlement trip scheduled for New Zealand in February 2003.
Sitton is employed by the USFS however he has long utilized a scheduling method that allows
40% of his time to be devoted to private projects.
Sitton has no private involvements scheduled at this time. Sitton and Hicks have worked
together for 12 years - and have developed a very compatible working relationship.
Hicks and Sitton are available to meet and/or begin implementation in November, if necessary.
-4-
CONSTRAINTS TO COMPLETION
SEC. 4.12
ITEM 'G ':
Hicks and Sitton can foresee no constraints that could affect their ability to complete
consulting engineering geologic work promptly and efficiently.
CLAIMS AGAINST OFFEROR
SEC. 4.13
ITEM 'H"
Neither Hicks nor Sitton have had claims alleging that the they breached a contract for
services or construction or was negligent in the performance of services or construction.
I SEC. 4.14 is io, cated on page 7. [
PERFORMANCE OF SERVICES: FROM EXHII:tIT "A"
SEC. 4.15
ITEM 'I"
"GEO - OREGON, LLC AND SITTON GEOSCIENCES, INC." is capable of performing all the
services described in EXHIBIT "A" except for topographic mapping by professional surveyor.
The professional surveyor topographic mapping will be undertaken by the licensed professional
surveyor as described below. The information included below by this surveyor covers the
requirements of subsections 7.8 through 7.11 as requested by the City, i.e., From Professional
Surveyor: (1) general experience and qualifications, including experience in providing the type of
surveying that are covered by this RFP; (2) the specific experience with site topographic surveys
in forest environments; (3)the cost of services to be provided, including all reports, documents
and other tangible items required to be provided; (4) the ability of the offerer to provide site
surveys "to depict major ground features in specified areas".
The following was provided by: Harold L. Center, Professional Land Surveyor and Certified [
Water Right Examiner; 2604 David Lane; Medford, OR. 97504; Phone 541-535-6108 and
Fax 541- 535-8752 and e-mail: jhcenter@mind, net.
General Experience and Qualifications - re. Topographic Mapping:
Harold L. Center, Registered Professional Land Surveyor in the States of Oregon and California;
Oregon Certificate No. 1071 issued on July 30, 1976; California Certificate No. 4360 issued on
January 12, 1977; Certified Water Right Examiner in the State of Oregon, certificate No. 152,
issued May 17, 1988.
-5-
Retired in December 1997, staffLand Surveyor for the U. S. Forest Service, Rogue River National
Forest, 33 years of service. Responsible for all phases and types of land surveys including but not
limited to; preliminary and final surveys for roads, trails, bridges, recreation and other structural
facilities, rock source development and incidental site surveys and mapping. Property boundary and
right-of-way surveys for Rogue River and Umpqua National Forests.
Private consulting practice from 1997 to present. All types of land surveying services including
property boundaries, topographic site mapping, construction site survey, land divisions, flood
elevations certificates.
Contract surveyor/certified water right examiner for the Illinois Valley Soil and Water
Conservation District. Performed site mapping for water diversions and pipeline installations.
Land surveying Instructor at Rogue Community College, 1998 to present.
Specific Experience re. Topographic Mapping
During my tenure with the Rogue River National Forest, I performed or directly superv/sed several
hundred topographic surveys, including the mapping and monitoring of sediment in the City of
Ashland, Reeder Reservoir, East and West Fork's of Ashland Creeks. Site mapping of the parking
areas at Mt. Ashland Ski Area, and several campground facilities within the forest. I performed
surveys to locate the property boundary between the National Forest and City of Ashland
ownership. I am very familiar with the access and ownership in the Ashland Watershed.
In private practice, I have performed topographic mapping for small (one-quarter acre) very
detailed sites within the historic railroad district within the City of Ashland. Performed surveys for
timber harvest boundary. I mapped a 25,000 foot long, pipeline corridor that was situated on forest,
farm and rural home-site land.
Examples of previous work are available on request.
End of Professional Surveyor input
ACCEPTANCE OF SERVICE NOT INCLUDED IN THIS RFP
SEC. 4.16
ITEM 'J':
"GEO- OREGON, LLC AND SITTON GEOSCIENCES, INC." understands and acknowledge
that this RFP may be increased by additional service requests and accepts any additional services
requested by the City - at the rates quoted earlier for such services. If such additional services are
outside the scope of agreed upon pay items - they will readily and willingly negotiated.
-6-
DETAILED COSTS FOR WORK - .FROM EXHIBIT "A".
SEC. 4.14
ITEM 'K': COSTS FOR WORK
Note: Some Service Items Listed Below May Not Required By the Ci _ty.
Contract Service Items:
No. l' Landslide Mapping, Zonation, Hazard Evaluation .......... 45.00/Hr.
Includes: Development of Risks and Estimates and Risks of Potential
Impacts and Assessment of Surface and Subsurface Water vs. Impacts
No. 2: Monitoring:
(Type: Steel stakes at extremities of monitoring line; intermediate wooden stakes- nylon cord
alignment)
Installation Cost per Hour: One Geologist = $45.00/Hr.
Two Geologists = $90.00/Hr.
Supplies: (Stakes, wire, rope, etc.) = $ 20.00/Site
Continued monitored (monthly or as requested) -- $45.00/Hr.
No. 3: Consultation with Consulting Forester ........... a. One Geologist $45.00/Hr.
and review of fuels treatment prescriptions b. Two Geologists $90.00/Hr.
No. 4: Presentations of study results to public bodies,- ....... a. One Geologist $45.00/Hr.
Staff, etc. incl. preparation, b. Two Geologists $90.00/Hr
No. 5: Mileage (For travel greater than ten miles -one way) ........... $0.50/Mile
No.6: Per Diem (ifovemite travel required by City) ............. $110.00/Day
No.7: Services: Reports ;Documents; Maps and other Items as required by City - - - $45.00/Hr.
Per Geologist
No. 8: Basic Topographic Map - By two geologists ................. $90.00/Hr.
(Simple site survey methods - -using digital altimeter; delineate lines on contour and profile
sections perpendicular to contour.
(Estimate: Cost of 0.5 acre = $135.00; cost of 1.0 acre = $270.00.)
No.9: Meetings: Re. Contract Discussions, etc. if required.- ...... $45.00/Hr.
Note: Additional cost items required by City, not including licenses, will require reimbursement.
No. 10: Topographic Mapping :(Professional Land Surveyor ) - - (See Costs Below, Page 8)
-7-
SEE FOLLOWING TOPOGRAPHIC MAPPING COST DETAILS BELOW FROM: H.C. Center, Professional Land Surveyor
Topographic Mapping Cost of Services/Fees
Field Surveying Services: .......... For Professional land Surveyor = $ 77.00/Hr.
For two-person field crew = $105.00/Hr.
(Add $28.00/Hr. for each additional crewmember.
Travel time is billed on a one-way basis. Costs include 4 wheel drive vehicle and surveying
equipment and tools. Specialized field equipment such as survey grade GPS, are not included.
Office Surveying Services: ...................... $65.00/Hr.
(Includes research, computation, drafting or computer preparation
of maps and exhibits, consultation or presentation of data to public bodies or staff.)
Miscellaneous costs for fees and other costs associated securing documents, deeds,
maps, aerial photographs etc. will be billed at cost + 15%.
Services will be invoiced at the first of each month; payment is to be made within 30 days of
invoice.
Abili _ty to Provide Site Surveys
I have a full complement of surveying equipment including a 2002 four wheel drive vehicle,
electronic total station theodolite, desk and lap-top computer and related field survey equipment.
Completed mapping can be prepared in electronic data form as well as hard copy. I can respond to
requests for site specific cost estimates within 7-10 days and normally provide completed products
within 30 -45 days following notice to proceed.
-8-
Page 1 / 1
CITY RECORDER'S COPY
~~20 C,TY E MAIOFN ASHLAND ST.
ASHLAND, OR 97520 03786 J
(541) 488-5300
VENDOR: 002031 SHIP TO: Ashland Fire Department
HICKS, BILL G. (541) 482-2770
190 VISTA STREET 455 SISKIYOU BLVD
ASHLAND, OR 97520 ASHLAND, OR 97520
FOB Point: Req. No.:
Terms: Net Dept.: PUBLIC WORKS
Req. Del. Date: 12/01/2002 Contact: Keith Woodlev
Special Inst: Confirming? No
BLANKET PURCHASE ORDER
of Ashland Forest Lands
RFP - PSK Contract
Sub-Contractor: Dan Sitton, Sitton
Date of agreement: December 2, 2002
Completion date: 06/30/2007
SUBTOTAL 25,000.001
BILL TO: Account Payable T~ 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2010 TOTAL 25,000.00
ASHLAND, OR 97520
E 670.08.29.00.604160 25,000.00
/¢~[~ ~~orized Signature VENDOR COPY