HomeMy WebLinkAbout2003-02 ODOT Grant/MultiusePath RESOLUTION NO. C~',~-
A RESOLUTION SUPPORTING THE OREGON
DEPARTMENT OF TRANSPORTATION, TRANSPORTATION
ENHANCEMENT GRANT APPLICATION IN THE AMOUNT
OF $580,000 FOR CONSTRUCTION OF THE NORTH
ASHLAND MULTI-USE PATH.
THE CITY OF ASHLAND RESOLVES AS FOLLOWS:
SECTION 1. The City of Ashland supports and will accept a Transportation
Enhancement grant from the State of Oregon, Department of Transportation in the
amount of $580,000 for the purpose of constructing Public Works Project No. 2003-
02, the North Ashland Multi-Use Path Project.
SECTION 2. The City Administrator is authorized and directed to sign the statement
of acceptance of the grant offer on behalf of the City of Ashland.
SECTION 3. A true copy of the grant application is attached.
This resolution was read by title only in accordance with Ashland Municipal Code
{}2.04.090 duly PASSED and ADOPTED this /,~ day of February, 2003.
SIGNED and APPROVED this //,? day of February, 2003.
Alan W. DeBoer, Mayor
Reviewed as to form:
Paul Nolte, City Attorney
G:\pub-wrks\admin\PB Council\CC Reso ODOT TE Grant N Ashland Bikepath.doc
PART 1
Section 1: Project Summary and Certification
APPLICANT
Name: City of Ashland Contact Person: Paula C. Brown
Address: 20 East Main Street Title: Public Works Director
Ashland OR 97520 Telephone: 541 488-5587
CO-APPLICANT (if any)
Name: NA Contact Person:
Address: Title:
Telephone:
PROJECT NAME & LOCATION
North Ashland Multi-Use Path
PROJECT DESCRIPTION The proposed project provides for the design, engineering and construction of a
new multi-use path that extents the existing system from Central Ashland to a point approximately 2600 feet
north of the northern City limits. Public funding will he used to construct approximately 63% of the project
and private funding will complete the remaining 37%.
LENGTH (size, amount, otc) T.E. ACTIVITY
1836' (private) + 4872' (public) - 7708' 1. Bicycle & Pedestrian Facilities
COST SUMMARY RIGHT-OF-WAY NEEDS
TE Funds Requested*: $580,000 Project site owned by Sponsor?.
Matching Funds: $60,000 [ ] yes [ ] no* [ X] partly [ ] N/A
Total TE Cost: $640,000
Additional Non-TE costs: $228,000 Property to be purchased? [ ] yes [ X ] no
Total Project Cost: $868,000 Easements or donated property.? [ X ] yes [ ] no
* need pdor ODOTapproval if less than $200,000 * need prior ODOT approval if on state right-of-way
CERTIFICATION
I certify that the City of Ashland [applicant agency]supports the proposed
project, has the legal authority to pledge matching funds, and has the legal authority to apply for
Transpodation Enhancement funds. I further certify that matching funds are available or will be available
for the proposed project. I understand that this is not a grant application, that it is a request for
reimbursement through the federal aid system, and that all federal rules for contracting, auditing, and
payment will apply to this project.
Signature //'~.,~~ Date February 5, 2003
Printed Name,/ Paul. Title Public Works Director, City Engineer
Section 2: Project Funding Information
Matching Funds Available
Be thorough but realistic in what you state here. The type and amount of matching funds you
offer will affect your project score. You are expected to honor this commitment if your project "
is selected.
Type
$ Value
Name of Source(s)
Date Avail.
Sponsor's Cash on Hand $60,000 City Transportation System Development 2/7/03
Charges
Sponsor's Future Cash
Cash from other sources
Total HARD MATCH $60,000
Donated Materials $128,000 Construction of 2836 IF of path 6/30/04
Donated Property (Easement) $100,000 Easement on private property 2/7/03
Donated Agency Staff Time
Volunteer Labor/Services
Total SOFT MATCH $228,000
TOTAL MATCH $288,000
If total includes any contributions from sources other than the applicant, include signatures
below or submit separate letters of commitment (see Supporting Documents-Part 2).
NA
Agency or organization
Agency or organization
Signature
Date
Signature
Date
~,"4"""'_',_
Cost Estimate
Use this form or equivalent. You may change line spacing and sub-headings to reflect relevant
items of work for your project.
Quantity (Q)
Unit Price (UP)
Cost (Q x UP)
PRELIMINARY ENGINEERING(PE}
Proiect Administration
1. Sponsor's administrative costs
2. ODOT administrative costs
40 hours $50 I hour $2,000
Lump Sum $10,000
10% $557,000 $50,000
$1,000
100 hours $80 I hour $8,000
40 hours $50 I hour $2,000
50 hours $80 I hour $4,000
75 hours $40 I hour $3,000
20 hours $50 I hour $1,000
Total PE $81,000
$2,000
Total ROW $2,000
Design and Development
1. Engineering
2. Railroad Permitting
Environmental Process
1. Permitting
Coordination
1. Partnering with other agencies
2.
Information I Interpretive
1. Public input process
Other Proiect Development or PE
1.Bidding
2.Contract and value engineering
constructability review
RIGHT-OF-WAY (ROW)
1. Legal document preparation
r'~'-'-'" ...,
CONSTRUCTION (CONST)
Site PreDaration
1. Mobilization
2. Survey
3.
Roadway. Bikeway. Walkway
1. Excavation and fill placement
2. Minor structure and drainage
3. Surfacing (AC)
Buildings and Other Facilities
1. Landscape
2. Irrigation
3. Lighting
Other Construction Activities
1. Temporary traffic control
2. Erosion control
Continaency
Construction Enaineering
Cost Estimate (continued)
Quantity (Q)
Unit Price (UP)
Cost (Q x UP)
Lump Sum $24,000
Lump Sum $15,000
3970 CY $181 CY $72,000
4872 LF : $51 LF $24,000
1133 tons $60 1 ton $68,000
73,000 SF $1.12/SF $88,000
73,000 SF $0.081 SF $58,000
15 poles $1200 each $18,000
Lump sum $5,000
Lump sum $15,000
Subtotal $387,000
20-30% of total construction costs above $484,000
Approx. 15% of construction with contingency $73,000
Total CONST $557,000
Total Cost: $640,000
PE + ROW + CONST
r""'-'-"
Section 3: Narrative
Project Description:
AsWand's vision is to achieve a transportation system that fully integrates the
community's current and future wants and needs while enhancing its livability, character and
natural environment. The funding of this project will allow the completion of another link in
the Bicycle System Plan as outlined in the City's comprehensive plan and approved
Transportation System Plan.
The North Ashland Multi-use Path project is eligible for the Transportation
Enhancement Program under the provision of facilities for pedestrians and bicyclists. This
project, if funded, would complete a very important non-automotive link through the northern
part of the City of Ashland, enhance the quality of Oregon's state highway transportation
system, and help reduce dependence on the automobile. This project has been in the planning
stage for more than 10 years and is now ready for implementation driven by a recently
purchased 5,035 foot easement from Central Oregon and Pacific Railroad. The 10 foot wide
paved multi-use path will begin approximately 2600 LF north of the railroad tracks at the
north edge of a large track of private land presently proposed for development. It will run
adjacent to the railroads tracks beginning at the north city limits at Jackson Road and Highway
99 (North Main Street) and end at Laurel Street and Hersey Street. The connectivity links are
all state highways and busy arterial or local collector streets. The multi-use path will connect
at the north end to the State highway system, but within AsWand's Urban Growth Boundary.
At the south end, it will connect with bike lanes on Hersey Street that connect to lanes on Oak
Street and eventually connect to the Central Business District and the existing Central AsWand
Bikepath at Eighth Street. (See attached project drawing.) A private development proposed
along a portion of the project will provide additional connectivity to Nevada Street.
The total design, engineering and construction costs of the proposed project are
approximately $640,000 in public funds and $228,000 in private funds. The City of AsWand
seeks $580,000 in grant funding. (See Matching Fund and Cost Estimate sheets.)
Purpose and Need:
The ability to easily walk and bike is associated with higher levels of livability for
communities. If AsWand is to strengthen this important part of its culture, it must implement
vital transportation strategies. Oregon's past focus on accommodating the automobile must
now be replaced by concerted efforts toward equally accommodating all modes of travel.
A 1990 City of Ashland Bikeway Study by Robert H. Foster Consultants concluded that
due to the narrow right of way, existing businesses and homes, the concept for bike lanes on
this section of Highway 99 is limited without extensive land acquisition and demolition. He
suggested that an alternative route along the railroad should be implemented. In 2002, Oregon
State Highway 99 received paving improvements and introduced guardrails along a large
segment of this proposed project. The guardrail replaced ODOT's originally planned concrete
barriers known to the Bike and Pedestrian Commissioners and the press as "The Wall of
Death." The guard rails are only slightly less problematic for pedestrians and bicyclists than
the concrete barriers.
Ashland needs a city-wide multi-use nonmodal path network that serves a large and
diverse segment of the community. This project goes a long way toward that goal
representing 30% of the total network. Without the federal highway funds provided by ODOT,
this project will be put on hold. Furthermore, because the private developer will move
forward in construction of portions of the project, the fragmented system would be an
impediment to convenient travel.
roO' _...
Relationship to Transportation:
Habit, established by our nationwide dependence on the automobile since the end of
World War II, accounts for many of the current travel options and give rise to the choice of
the automobile as the preferred mode of travel. Less apparent reasons for this choice are the
perception of greater distance than actually exists and the presence of unsafe, unaesthetic or
intimidating barriers to travel that discourage people from walking or cycling. This project
minimizes these barriers and allows the citizens of Ashland to circumvent the over 22,000 cars
per day that travel along Highway 99 (North Main Street).
The proposed path will serve a minimum of 3,800 citizens including: two elementary
schools, two large residential areas, as well as bike commuters, joggers, skaters, the 126
elderly of the Mountain View Retirement Center and recreational pedestrians and bicyclists
from around the county. The goal of the path is to provide safe, direct and efficient access to
both destinations and recreational opportunities not currently served.
Two-thirds of the population of the City of Ashland both live and work in the City and
generate an average car trip-length of under two miles. Changing energy and environmental
costs have made the development of safe, efficient bicycle and pedestrian routes a City
priority. In addition, walking and bicycling improve the traveler's health and well-being, as
well as benefit motorists, employers, the larger community and the environment in general.
Technical Merit:
According to the 1995 Oregon Bicycle and Pedestrian Plan Multi-use paths enhance
bicycle and pedestrian travel in urban areas where the existing road system does not currently
serve this population. The Central Oregon and Pacific Railroad right of way provides a ready-
made corridor free of obstacles where street crossings are minimized. A 1993 study "Rails-
With-Trails: Sharing Corridors For Recreation and Transportation," showed the trains and
multi-use paths could safely and satisfactorily co-exist. The study showcased paths adjacent
to tracks with 10-25 mph trains running approximately three times daily to one per month.
One path was as close as eight feet to the tracks with minimal barriers such as vegetation and
slight grade separation. No trail user/train accidents were observed. The study concluded that
"rails-with-trails" might be the solution for providing communities auto-free pathways for
transportation and recreation.
This project will be planned and designed in accordance with the "Oregon Bicycle and
Pedestrian Plan" as well as any applicable OnOT, AASHTO and FHW A current standards.
Many years of planning and coordination go into the design of this project. This project is
documented in the City's Comprehensive Plan, Transportation Systems Plan and the current
budget.
The scope of the project has been developed based on the opportunity presented by the
recent acquisition of the required easements from the Central Oregon and Pacific Railroad and
adjacent private property. When the City limits extend northward in the future, it is anticipated
that the multi-use path will connect with the Bear Creek Greenway thus facilitating a
nonmodallink from Ashland and Gold Hill.
As evidenced by the enclosed scope and cost estimate, the project is wholly practical,
appropriate and provides a pennanent alternative to a large cross-section of Ashland citizens.
Support:
Financial support for this project by the City of Ashland and the private developer is
assured. The City of Ashland is contributing Transportation snc's in the amount of $60,000
to be used as a hard funding match for this project. The developer ofthe adjacent property has
committed to construct 37% of the project's length as well as grant easements in excess of
r"'"-'"
$100,000. In addition, the City of Ashland acquired the railroad right of way for $100,000
using capital improvement funds.
The inclusion ofthis multi-use path into the City of Ashland's existing bicycle and
pedestrian system will further enhance the commitment of the City to move towards equality
for all transportation modes. In effect construction of this path supports regional goals
adopted by programs such as the Bear Creek Greenway, US Forest Service Trail Systems and
Oregon Department of Transportation Bicycle and Pedestrian Department. This project is
endorsed by Mayor Alan DeBoer and the City Council, the City of Ashland Bicycle and
Pedestrian Commission, Traffic Safety Commission and the private developer of the property
adjacent to the proposed path.
The North Ashland Multi-Use Path is included in the current Capital Improvement
Project pending funding. The Engineering Department will advertise for contract work to
ensure timely construction within the specified budget. Long-term maintenance will be
provided by the Ashland Street Department as part of their regularly scheduled maintenance
program.
Importance:
The proposed project will serve a minimum of3,800 citizens coming from all "walks" of
life. There are two schools, the hospital, retirement facility as well as two large residential
areas nearby. The goal of this project is to provide safe, direct and efficient access to
destinations and recreational opportunities not currently served. Our goal is to serve more than
resident cyclists, but by pedestrians, joggers and skaters - indeed, it will by an integral
component of a community transportation system. In addition, because Highway 99 is
designated a State of Oregon bicycle route we predict a high number of visiting cyclists as
well.
This project is identified by the City of Ashland and ODOT as an vital component of our
transportation system. The City Council through its adoption of the Valdez Principles
acknowledges direct responsibility for the environment and is committed to reducing air
pollution. The Bicycle and Pedestrian Commission advocates the equal opportunity to use
non-automotive forms of travel and to ensure the development of bicycle and pedestrian
facilities into a well-designed, integrated transportation network for Ashland citizens.
Ashland's award-winning Transportation Element of its comprehensive plan along with
Southern Oregon's only Transportation System Plan adopted in 1998, identify the North
Ashland Bikeway project as a priority.
This project will be delayed until a new source of grant funding can be secured.
Focus Areas:
The North Ashland Multi-use Path represents new construction of an important
nonmodal transportation route. Highway 99 is designated a State of Oregon bicycle route and
many section within the City of Ashland are a serious impediment to safe and convenient
travel. Connectivity of travel routes is as important as having a physical place to travel. The
number of people who regularly walk. and bicycle is one measure of a city's quality of life. The
citizens of Ashland recognize the need and the project has been intended for a long, long time.
This project is closely linked to a private development as described above. The Billings
Ranch Subdivision will be a development of mixed housing, consisting of 23 attached town
homes, 50 detached single family dwellings and common open space for ''wetland
preservation, passive recreation and aesthetic relief."
---. .....~..",... ._- .".
PART 2 .. Endorsements
Complete all sections relevant to your project, or attach separate letters and documents.
Metropolitan Planning Organization (if within MPO jurisdiction)
Name:
NA
Title:
Signature:
Date:
Public Agency or Indian Tribe Approval (to propose a project on land not owned by applicant)
Name:
NA
Title:
Signature:
Date:
ODOT Region Manager Approval (if non-ODOT applicant proposing project in state highway right-of-way)
Name:
NA
Title:
Signature:
Date:
Local Government Commitment (for cities over 50,000. Cities under 50,000 must provide council
resolution.) Resolution to follow. f=~ I ~, '200?
I confinn that Ashland [city] supports the proposed project.
I have the authority to commit all funds and resources needed from my agency to deliver the project.
Title: Public Works Director
Date: Fb6 4-, 'leo ~
Other Endorsement (partner agency, planning agency, Community Solutions Team, Regional
Partnership, Area Commission on Transportation, council of govemments, Scenic Byway proponent)
Name: John
Title: Director of Community Development
,
Date:
Othe IE orsement (pa r cy, planning agency, Community Solutions Team, Regional
Partnership, Area Commission on Transportation, council of govemments, Scenic Byway proponent)
Sign
:~r, ~\;\;;~"in Committee
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Feb-05-03 02:29P billings ranch golf group 541 608 3841
P.Ol
BILLINGS RANCH GOLF GROUP, LLC
Golf Course & Residential Development
February 4, 2003
Pat Rogers Fisher
GOOT Program Manager
Tr~'POrtation Enhancement Program
355 Capitol St NE 5th Floor
Salem, OR 97301-3871
RE: North Ashland Muhi-Use Path Transportation Enhancement Grant Application
Dear Pat,
As the Managing Partner for the proposed development described in the Cily of
Ashland's grant application. I endorse the City's proposal referenced above. 1l1e
developments we are proposing to the City of Ashland and Jackson County include the
construction oftlle muhi-usc path adjacent to a 7210t residential subdivision and a
portion of public access golf course frontage shown on our submitted plans. The path
fronl~ the subdivision portion of the development within city limit~ as well as along
Highway 99 near the entrance to the portion oflhe development outside city limits. We
also intend to grant PuhHc Access Easements for the remaining path fronlage within our
development. which would be funded wing grant monies.
I see this project as beneficial to the future residents of our development as well as to the
City and State as a whole. Please consider my endorsement when determining which
grants your organization chooses to award.
Michael R. Peru
Managing Partner
cc: Paula Brown
~406 SllTl Ouks Drive · Medford, OR 97504 · (541) 608-2845 . (541) 608-3841 fax . bi1lin~snmcn@dHIT'lcr.nC[
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