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Home My WebLink About2003-015 Contract - Green Meadows Building CITY OF ASHLAND CONTRACT FOR WORK LESS THAN $25,000 CITY OF A,~HLAND (CITY) CONTRACTOR: Green Meadows Building Co. 20 East Main Street Address: 5313 Highway 66 Ashland, Oregon 97520 Ashland, OR 97520 Telephone: (541) 488-5350 FAX: (541) 488-5311 Telephone: 541 201-0095 FAX: 482-8914 DATE OF AGREEMENT: January 8, 2003 BEGINNING DATE FOR WORK: January 21, 2003 COMPENSATION: Labor and Materials COMPLETION DATE: April 30, 2003 WORK TO BE PROVIDED: Provide labor at an hourly rate of $40/hour, plus materials and contract labor at cost plus fifteen (15%) percent for profit and overhead, for remodel of City Hall per plans prepared by Architectural Design Works ADDITIONAL TERMS: Not to exceed_ ~$,~10,._, CITY AND Contractor AGREE: 1. All Costs by Contractor: Contractor shall, at its own dsk and expense, perform the work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entedng into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion D~te: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate wdtten contract is entered into by City. 5. Ownership of Docum~mts: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314, 279.316 and 279.320 are made part of this contract. 7. Living Wage ~equirements: If the amount of this contract is $15,000 or more, and Contractor is not paying prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature adsing out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Terrr~ation: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Independent Contra(;:tor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 11. Insurance: Contractor shall, at its own expense, at all times dudng the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any work by Contractor under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications ca,r~o.t, be. made until at least 30 days prior wdtten notice has been given to City. 12. Assignment and Subcontracts: Contractor shall not assign this contract _- -v'_ .... ,'_,__' _. ,;. ;--_ '_':; :f '~"~-- -"without the written consent of City. Any attempted assignment ~ without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONTRACTOR: CITY OF ASHLAND: Its ~llT4ff~~ v. . inance Director Fed. ID # ~ '~- [ ¢.~ % ~OO CONTENT REVIEW: (City Dept. Head) O._~R Social Security # DATE: Purchase Order #.~ Acct. No.: (for City purposes only) City of Ashland LIVING ;> If their employer is the City of employee's time in that month Ashland includir~g the Parks For all hours worked under a working o,n a project or portion of and Recreation Department. service contract between their business of their employer, if the employer and the City of employer has ten or more In calculating the livi~ng wage, Ashland if the contract employees, and has received employers may add 'the value of exceeds $15,345 or more. financial assistance for the project health care, retirement, 401K and or business from the City of IRS eligible cafeteria plans For all hours worked in a Ashland in excess of $15,345. (including childcare) benefits to month if the employee the amount of wages received by spends 50% or more of the the employee. Call the Ashland City Administrator's office at 541-488-6002 or wdte to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees. CITY OF SHLAND TM.CERTIFICATE OF LIABILITY INSURANCE ; OCT702 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION MID VALLEY GENERAL AGENCY LLC Herman R. De'J ss ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 3400 STATE ST G 740 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR SALEM OR 97301 ALTER THE COVERAGE AFFORDED BY THE POLIClES BELOW. PHONE: 503-365-7001 FAX: 503-365-7354 INSURERS AFFORDING COVERAGE ] NAIC # ff~ISURED [INSURER A: SCOTTSDALE INsuRANcE COMPANY ' 41297 GREEN MEADOWS BUILDING CO. CCB#: 132551 INSURER B: 5313 HWY 66 ,J COVE~GE~ TTtE P~ICIES ~ ~S~E LISTED BELOW HAVE BEEN ISSUED TO THF INSURED NAMED ABOVE FOR THE POLICY PERIOD INOICATEQ, NO~ITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ~Y CONTACT OR OTHER DOCUMENT WITH RESPECT TOWHICH THIS CERTIFICATE MA~ BE ISSUED OR ~Y PERTAIN. THE INSU~CE ~FORDED 9Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND C~NDITIONS OF SUCH ~usa TYPE OF INSU~CE POLICY NUMBER ~ POLLY EFFECTWE POLLY ~PI~T~N LIMITS GENERAL LI~ILITY CLS0807571 OCT 3 02 OCT 3 03 ~ EACH OCCURRENCE , S 1,000,000 X COMMERCIAL GENE~L LIABILI~ I[ PREMISES (El ~ce) s 100,000 C~IMS MADE X OCCUR [ MED. EXP (Any O~e Person) ~S S,000 A PERSONAL & AD~ INJURY ~S 1,000,000 OENE~L AGGREGATE S 1,000,000 GEN'L AGGREGATE LIMIT AP~LIE~ ~ER: PRODUCTS-COM~IOP AGO. j S INCLUDED AUTOMOBILEANY A~O LI~IL~ ": (He COMBINED acc dent)SINGlE LIMIT ALL OWNEO AUTOS ~ , BODILY INJURY (Per pemon) SCHEDULED AUTOS ~ HIRED AUTOS / BODILY INJURY NONOWNED AUTOS , [ (Per accident) ; ~ PROPERTY DAMAGE o~oE u~uTy ~ AUTO ONLY- E* ACCIDENT ANY AUTO I OTHER THAN EA ACC AUTO ONLY: EXCESS I U~EREL~ LIABILI~ OCCUR ~ CLAIMS MAOE AGGREGATE ~ DEDUCTIBLE ' ~' s RETEN~ON $ Original Mailed to .l TORY LIMITS E~PLOYER~' E L. EACH ACCIDENT , $ Certificate Holder OF~E~ EXCLU~D? SPEC~ eno~s ~ ~ E,L. DISEASE-POlICY LIUIT OTHER; CERTIFICATI~ HOLDI~R ,ADDITtONAL INSURED; INIURER LETTER: CANCELLATION CONSTRUCTION CONTRACTORS BOARD SHOULO ANY OF THE ABOVE DESCRIBED POLICIES~ BE CANCELLED BEFORE TI.t~ EXPIRATION DATE THEREOF. THE ISSUING COMPAI~Y WILL ENDEAVOR TO MAIL 10 PO BOX 14140 DAYS wRITTEN NOTICE TO THE CERTIFICATE HOLI~ER NAMED TO THE LEFT, BUT SALEM OR g730g-5052 FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER. IT.'S AGENTS OR REPRESENTATIVES, AUTHORIZED REPRESENTATalVE LLcMID VALLEY GENERAL AGEI~CY Attention: ACORD 25 (2001108) Certificale # 10775 CITY RECORDER'S COPY Page 1/1 CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 I 02/11/2003 I 03943 (541) 488-5300 VENDOR: 005955 SHIP TO: Ashland Finance Deartment GREEN MEADOWS BUILDING CO. (541) 488-5300 5313 HIGHWAY 66 20 E MAIN STREET ASHLAND, OR 97520 ASHLAND, OR 97520 FOB Point: Req, No,: Terms: Net Dept.: FINANCE Req. Del. Date: Contact: Lee Tuneber.q Special Inst: Confirming? No Remodel of City Hall per plans p~repared 25 000.00 lab~[ at an hourly rate of ~40/Hour COSt plus fifteen (15%) percent Date of agreement: January 8, 2003 Completion date: April 30, 2003 SUBTOTAL 25,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 25,000.00 ASHLAND, OR 97520 E 410.03.42.00.602320 25,000.00 ~ ' - Autho~__~ Signature VENDOR COPY