The URL can be used to link to this page

Home My WebLink About2003-042 Contract - Lee Engineering , CITY OF ASHLAND, (CITY) CONSULTANT: LEE ENGINEERING INCORPORATED 20 East Main Street Address: 1300 John Adams Street Ashland, Oregon 97520 Oregon City, OR 97045 Telephone: (541) 488-6002 Telephone: 503/655-1 342 FAX: (541) 488-5311 FAX: 503/655-1360 1f3. BEGINNING DATE: March 25, 2003 1f3. COMPLETION DATE: June 25, 2003 1f4. COMPENSATION: Not To Exceed $24,000.00 1f1. SERVICES TO BE PROVIDED: Investigate, recommend and specify a solution for problems indicated by increasing presence of sand in filter sampling lines, as well as need for replacement of Media Filter NO.6 at the Water Treatment Plant. Prepare contract documents and supervise installation. City to procure media filter and valves. Cost is per attached estimate. Scope of Work is perth April 4 2003 Lee Enaineering letter, attached. ADDITIONAL TERMS: CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25000 CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. QLialified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312,279.314,279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is $15,000 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is Cl subject 6iTipk,}iSi that will comply with ORS 656.017. 1110. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: CITY OF ASHLAND: BY Title ~~~L BY ~itYAdmini~ Date BY /W Finance Directj.& Date ~~J CONTENT REVIEW: ..L tC1-'-::=:(City Dept. Head) Date: .).IJAP,ZC 3 Purchase Order # / ~-, t? -6:3 Acct. No.: r.;7C.{}!. i'L 0(1. ~,or1-fvd (for City purposes only) CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$25,000 (\FORMS\contract for personal services)(rev'd 9/01) Fed. I D # j 3. - 0'7 J 5""7 ~ I OR Social Security # DATE ~c {//-I('70 G :\pub-wrks\eng\02-07\02-07 Engineering Contract.doc "tJ "tJ -0 ~ 22 ~ 0 rn rn ~ ...... () () 0 ...u -l -l ~ :> < """I :Q ~ c:;c: \I ~S::b r- G)~~ :b rn ::0 .. ::0 '. ~ . C:b ~ "tJ ~ en ....... :;::,- w ::r- _II ::::: ~ Q) I1i ~~a I1i ~ ~ ~ ~ rn ;::t ~=- ~ ~ ~ rn ~ ii1 ~ o. (D en ~ -6 ~. CD Sl 3 ce 3 ~ m ~ 0 () 0 m en ::u 0 m X ~ )> z C/) -i ~ C/) G) ::u (') -i Z )> :s z ::u 11 G) C m ...... C/) () r en 0 -i 0 ~ 11 0 ::u CI) ::u z m S CI) ~ m 0 < (') ~ () OJ m m I 0 C/) ~ I d d ::u m ~ 0 ::u -i . -4 ~ ~ s: ~ )> r- en r- :x: -i m Q) " 0 0 0 en ~ 0 ~ CD CI) Z . -t CI) 2 -.: Q ~ ~ " ~ N N ~ ~ 0 ~ 0') ~ 0> <:Xl :i" 0 0 ~ (;fl " ~ ~ -...J m 0') 0> ~ (j, ::0 0 0 w m 0 ~ ~ (;fl (') 0 i'J ex> ~ ~ )> III ~ 0> 0 C 0 C - B en (;fl CD ~ (') d 0 <:Xl ~ 0 CD 0 lit ~ ~ ...... -t m ~ 0 ........... -t co ~ N VJ ~ )> :::! (,,) 0) 0 ~ 0> 0> r- ~ ........ ::I: 0) ::;a en ~ t:J ~ m >< ;R ~ {fl {fl {fl (fl " ~ ~ 0> N ~ m 0 01 0 01 Z f11 Q 0 0 0 0 en Q m .. en .. -t ~ ~ 0 -t ~ ~ )> ........ ........ r- ........ ........ (') 0) 0) 0 en -t G) a c: "U 3" !!l ;><;'" ~ 5' ce ~ In :::T iii :J Co ~ "U ill ~ iil 'TJ m m m en --I o ~ )> "U 2>> w x iil r m m m z G) Z m m ::0 Z .G) Z o ~ N ~ o w r- m ~ G) ~ m ::0 ~ 9> ~ o . l::..!'(!!G.902 n: 1f FAl~ I03SISiKO-- ~.~ LEE ENGINEERING fiJ f02 =~~~~..I~ PRO.Jfa~ 0..01.133 ~TMi\NAGER: .ltM SH\VfR IS ENGIHEIIING, 'He. TASK ..... P,LoCII$ ELl. CA. - TOTM. ... !JlPIW$IS TO'rM. con $1Ot.Gl) m.. ... saao .14UO. rlBlMlfMY DISIGH . Pff:OJI . PREUMfNARffS 2 2 1 5 S50 --.... ~ N4 0 DElIVER.. "1:.V1r." .ftt t.n OWNER 0 "101M. HQUIIS Z ! 0 0 1 I -..XIfN. aID UU su. SO $0 .. $450 $JO $500 ff(W. DBlCiN -.l'fU22 ~. .~~wnHOO~ 12 2 14 S~ OAl~ ~ 1 3 S50 DMMNGS Z 8 10 $120. " f fOUlPMENT SElECTION 2 8 2 12 S20 I JON 1_5 8 8 M.JOrA&.IfOUIS 2A 0 18 . 5 41 '-'aAl cosr U592 SO H30 MOO SZl1IO uau .$575 S4AJ7 'M" .-..:.il.-a'. "'~ .. ' . .' " PRE:81D SU"rMTrAt REVIEW Z 1 3 110 PRE.810 MaTING 0 ~ffOUIS 2 0 ,0 0 1 :I .. '-"1OMl COJr S21f SO SO SO S4a -$2U SJO $27. RumG ~~ - ; 12 liZ S5OO. :DORDIM noN I.SUPaMSlON 0 BAl.. REVIEW 2 2 RFt I ma. ~ 0 {OOfNEER SITE YtSfTS 0 MEMOS} I COARESPOHOEftCf . 2 1 3 S20 CHAltGE OROEA'tEVlM 1 1 2 110 , PItRIW. PAYMENT REVIEW . 1 1 2 $10 PROJECT ClOSEOUT NCE 2 Z 4 S50 -.JOMt'" 20 0 0 0 5 2! ..... M4OrMCOSf .t2 UIA SO SO 10 IZtlIO u_ S5fO S2. ". _()ISSt:VAIIOff ~M.>> . ., ." .. lno ,,~ MEMOS..NOTES 40 4 .t4 Sl.2!O MEETtNGS . 2 2 MTIAL PAYMENT ll10ft 2 1 3 $10 ut<UI:." :nON 2 1 3 510 ~WA1 0 itUNCHlIST R!.VIfYI.. . 0 -'1OI'AL ...,.. ... 0 G 0 . .u .-.1OrAI. eosr ".. $0 $0 $0 SZI8 $'.2M S 1..I1t $6..516 ~'SdVIea - ........ 0& M MANUAl. REVIEW 0 RECORD 0MWtNGS 1 ... a 13 S150 f'~IOD IHSPECllON 12 12 $500 -'1CfM HOUI5 13 0 . 8 0 U M-'fOWco:sr $t,.4CM so $252 S4GO so s.z.,,, $65e 311M . PHAo PROGRt ",ftTS 0 PROJECT~ 4 2 6 SPECIAl MfE" 0 4 0 0 0 "2 ' ' " ___IOrAl HOUII __1OTAl COIf se2 so so $0 ,. SW. $0 5121 fdr,U" ", Sl1.'" I I --- ............,,,.... 5IV02 G :\pub-wrks\eng\02-07\02-07 Engineering Contract.doc CITY OF ASHLAND, OREGON City of As hland LIVING _per hour effective June 30,2002 ~~, (I ncreas es annually every June 30 by the Consumer Price Index) Employees must be paid a living wage: -, For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $15,345 or more. employee's time in that month working on a project or portion of business of their employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,345. -, For all hours worked in a month if the employee spends 50% or more of the -, If their employer is the City of Ashland including the Parks and Recreation Department. In calculating the living wage, employers may add the value of health care, retirement, 401 K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees. CITY OF ASHLAND (' ACORD CERTIFICATE OF LIABILITY INSURANCE I OAT!; (MMJOOIYY) TM. APR 1 03 PRODUCER THIS CERTIFICATE IS IS$UED AS A MA ITER OF INFORMATION MICHAEL J. HALL & COMPANY ONLY AND CONFERS No RIGHTS UPON TIlE CERTIFICATE 19578 10TH AVENUE N.E. HOLCER. THIS CERTIRCATE DOES NOT AMEND, EXTEND OR POULSBO WA 98370 ALTER. THE COVERAGE AFFORDED BY THE POLICIES BELOW. PHONE: (360)598-3700 . FAX: (360) 598-3703 Aaenev LIe#: 91-1461089 INSURERS AFFORDING COVERAGE NAIC# -\'/"""',.',', INSUReD INSURER A: LLOYDS OF LONDON LEE ENGINEERING, INC. ._"'_.",'.\...~ -..- INSURER B: 1300 J,OHN ADAMS STREET -','1 ".......... INSURER c: OREGON CITY OR 91045.1631 ----.-..--..-.....r."... " INSURER D: ...../...... INSURER r=: COVERAGES THE PDL.ICI5s OF INSURANCE LISTED BelOW HAve BeE:N Issuf:D To THe INSURED NAMED ABOVE FOR THE POLICY ~RIOD INDlCA~O, NOlWlTHSTANDING At-N REQUIF:EMeNT, TERM OR CONOI1l0N OF PoNY CONTRACT OR OTHER DOCUMENT Wl1H RESPECT TO\M-lICI-l THIS CERTIFICATE MAy Be ISSUED OR MAY Pef{iAlN, THE INSURANCE AFFORDED BY THE POLICIES ~RI~ HERgN IS SUBJECT TO ALL THe TE~MS, EXCLUSIONS AND CONDlilONS Of SUCH POLICIEs.. AGGREGATE LIMITS SHOWN MAY HAVE ee5N REDUCED BY PAlO CLAIMS, .""'00',' ..,,,..._~"".,,_._,...',",' ..___ ~~ TYPE OF INSUFtANcE poLIcY NUMBER GENERAL L1ABIUTY - PQUCY EFFECTIVE DATE IMMIDD/'NI Pg~.::t=~ON UMITS EACH OCCURRENCE $ I ~~~2~l'tENTEJ $ ". ~l..",_...__., ," MED. 8<P (Any 0= Person) $ COMMERCIAL GENERAL LIABILITY 1 CLAIMS MADE [J OCCUR - PERSONAL & ADV INJURY $ ,- '.'. - GEN'L AGGREGATE LIMIT APF>UES pe~ I POLICY n ....,,~..... n I /"\.- GENERAL. AGGR5GAT= S 1----- ',',. '''_'''''"___'''-'_ P~oDUc::TS-COMP/OP AGG. S AUTOMOBILE LIABILITY - r-- AN'( AUTO AlL OWNED AUTOS SCHImULED AUTOS HIRED AUTos NON.oWNED AUTOS COMBINED SINGLE LIMIT S (Ea aoclclant) SOoll.V INJURV (Per pe~n) S eooll. Y INJURY S (Per accident) PROPERTY DAMAGE $ '--- - - - r ---- GARAGE UABILITY R ANY AUTO AUTO ONLY :-_~.~~lQ~!' _:. ~J_"'~'. olHl;R THAN EA Ace S AUTO ONLY: AGl:.'! $ EACH OCCURRENce -' AGGREGATE $ S s EXCESS I UMBERELLA UAelLITY D OCCUR D CLAIMS MADE I DEDUCTIBLE I RETENTION S WORKERS COMPENSATION AND EMPLOYERS' UABIUTY ANY PROPRETOR/PARTNERlEXECUTIVE oPI'IC~ EXCWDED7 .- - IlyV'St d~o Undiir -,~- -, "0 $F>SClM. F'RO\nSlONS billow s '-'r--- .--. .. - f-- - ,,-. . jwc STATU- TORY 1.t.A1T~ E.L EACH ACCIDeNT $ ,,,,,... .. _ __,_J:,L. plSEASE-sA EM.f.L.9..Y.E.1;:.., $ E.L DlSEASE.POLlCY LIMIT 1 OTHER $ OTHeR: A PROFESSIONAL UABIUTY CLAIMS MADE FO~M APR 4 04 $1.000,000 PER CLAIM It. nnn-" n - ,_. ---TE ~ ~ ~,., ~-11 1m rs - ......-1 s~ r.-;:J DESCRIPTION OF OPERATIONSlLOCAllONIVEHlCLESIEXCLUSIONS ADDED ENDORSEMENTI SP ~y AJ:APR ~ H CP 2004 APR 403 CERTIFICATE HOLDER I I ADDITIONAL INSU~~; INSU~ L.rnErt CANCELLATION SHOULD Am OF THE AaoVE DESCRIBED POUclES ee CANCELLED BEFORE TI-lE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL 30 DAYS WRITTEN NOTlCE TO THE ce~TIFICATE HOLDER NAMED TO THE I.EiFT. ,r- CITY OF ASHLAND 20 E. MAIN STREET ASHLAND, OR 97520 Attehtlon: t!4 Z7~ ACORD 25 (2001/08) ASHLEY HURD IOO~ SXHOM JI1Hild ~~~ HJ.J JAS <INV1HSV OZCS SSt ItS XVd ZO:SI NOW COIZI/SO CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 CITY RECORD R'S COPY DATE I t 05/21/2003 Page 1 / 1 PO NUMBER 04176 VENDOR: 004196 LEE ENGINEERING 1300 JOHN ADAMS STREET OREGON CITY, OR 97045 SHIP TO: Ashland Public Works (541) 488-5587 27-1/2 N MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: 04/25/2003 Special Inst: Req. No.: Dept.: PUBLIC WORKS Contact: Paula Brown Confirming? NO Quantity Unit DescriptiOn Unit PriCe Ext, PriCe BLANKET PURCHASE ORDER Investi.clate and recommend a replacement 24,000.00 media filter for filter No. 6 at the Water Treatment Plant. Proiect 02-07 Not to exceed $24,000.00 PSK- Exempt Start Date: 03/25/2003 Completion Date: 06/25/2003 Insurance required/On file SUBTOTAL 24,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2010 TOTAL 24,000.00 ASHLAND, OR 97520 Account Number Amount AccoUnt Number Amount E 670.08.19.00.602400 24,000.00 Authorized Signature VENDOR COPY CITY OF ASHLAND NOTICE OF TRANSMITTAL TO: KARl OLSON PURCHASING DATE: PROJECT: JOB NO.: SUBJECT: t\P-RlL 25, 2003/ll[") \ It , ;/(0-3 WTP FILTER #6 REPLACEMENT 02-07 CONTRACT DOCUMENTS THE FOLLOWING ITEMS ARE BEING SENT TO YOU: Please find enclosed one original contract with Lee Engineering for the recommendation of a filter media replacement for the Water Treatment Plant. Also attached is the requisition and the insurance certificate. / ENCLOSED UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Pub. Works By: Dawn La It1 Title: Administ tIve Assistant PUBLIC WORKS 20 E. Main Street Ashland, Ore~on 97520 WWW.aShland.or.us G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2002\02-07 Lee Engineering In house Contract NOT,doc Tel: 541-488-5587 Fax: 541-488-6006 TTY: 800-735-2900 r., CITY OF ASHLAND REQUISITION No. PW 115 - FY 2003 Department Public Works Vendor Lee Engineering Inc. 1300 John Adams Street Oregon City OR 97045 Account No. 670.08.19.00.602400 Date April 25, 2003 Requested Delivery Date ASAP Deliver To Pieter Smeenk Via (* Note: Please allow approximately two(2) weeks for delivery on items not generally caried in stored, and approximately two (2) months on printing jobs.) Item No. Quantity Unit Description Use of Purchasing Office Only Unit Price Total Price PO No. Investigate and recommend a replacement $ 24,000.00 media filter for filter No.6 at the Water Treatment Plant. TOTAL $ - $ 24,000.00 for Kari: BID IRFP / EXEMPT: Exempt Contract Start Date: April 25, 2003 Contract Completion Date: June 25, 2003 Insurance on file: I YES I NO Project No: 02-07 Job No. Unit No. I hereby certify that the above items are necessary for the operation of this department and are budgeted Received By Issued By r~' G: Pubwrks\eng\deptad min\eng i neer\project\02-07 Lee Requisition .xls