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Home My WebLink About2003-045 Contract - Clair Company .__JVlLU-HllUU3 WhU 1 q: uz ~AA ~q1 q~~OUUO \,;1 LY U1 f\SIllCiIlU \.;OIUIII uev ~ VV ~f VV'" /O{}c(- Or] / /7 /": u/ ':J:'-'>:.-., CITY OF ASHLAND. (CITY) CONSUL T ANT: Clair Company Inc. 20 East Main Slreet Address: 3892 NW Jameson Drive Ashland. Oregon 97520 Corvallis, OR 97330 Telephone: (541) 488-6002 FAX: (541)488.5311 Telephone: 541 758-1302 FAX: 541 753-2264 ~3, BEGINNING DATE: 3/20103 '3. COM~LETION DATE: 6130103(reinstate for next fiscal year) n .< '4. COMPENSATION: per anached schedule of services '1. SERVICES TO BE PROVIDED: Commercial Plan Review - all diciplines ADDITIONAL TERMS: CIll' OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $25000 CITY AND CONSULT ANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified. furnish all labor, equipment Bnd materials required for the proper perfonnance of such service. 2. QuaJified Wortt: ConsUltant has represented, and by entering inlo this contract now represenlS, that all personnel assigned to the work reqUired under this contract are fully qualtfled to perform the service 10 which they will be assigned in a skilled and wor1<ertike manner and. if required 10 be registered, licensed or bonded by the State of Oregon, 3f9 so registered. licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the be1Jinning date indIcated above and complete the service by the completion date indicated abovo. 4. Compensation: City shall pay Consullant for service performed. including cosls and expenses. the sum specified above. Once wo~ commences, Invoices shall be prepared and submit1ed by the 19nth of the monlh for work completed in the prior month. Payments shall be made within 30 days of the date of the invOice. Should the contract be prematurely terminated, payments will be made for wort completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultanf pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279.312, 279.314. 279.316 and 279.320 are made part of this contract. 7. Living Wage Requirements: If the amount of this contract is S 15.345 or more, Consultant is required to comply with chap\e( 3.12 of the Ashland Municipal Code by paying a living wage, as defined in thIs chapter. to all employees performing work under this contn3ct and to any subcontractor who performs 50% or more of Ule service work under this contract. Consultant IS also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend. indemnify and save City, its officers, employees and agents harmless from any and all losses. claims, actions, costs, expenses. judgments, !ubrogations, or other damages resulting from injUry to any person (Including injury resulting in death). or damage (including loss or destrucUon) to property, of whatsoever nature arising out of or incIdent to the perfonnance of this contract by Consultant (including but not limited 10, Consultant's employees. agents, and others deSIgnated by Consultant to perform woft( or services attendant to Ihis contract). Consultant shall not be held responsible for any losses. expenses. claims. subrogations, actions, costs. judgments. or other damages, directly, solely. and approximately caused by the neg\lgence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consuhant should City fail substantially 10 perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have (he complete responsibility for the performance of this contract. Consultant shafl provide workers' compensation coverage as ~quired In ORS Ch 656 for all persons employed to perform woft( pursuant to this contract. Consultant Is a subject employerthal will comply with ORS 656.017. 1110, Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City Anyattempled assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assig nment or subcontract shall not create sny contractual rglation between the assignee or subcontractor and City, CONSULTANT: CITY OF ASHLAND: BY Title Fed. 10 ## 93-1019586 Date OR Social Security # BY OR City AdminIstrator ~~te~~, S/~..3 Finance Director 0 CONTENT REVIEW;<~ (City Depl. Head) Date: ~.? 0 / ) Purchase OrdG)r~ ~ ~ B" I'~. ~ OA TE ~ U I 03 Acct. No.: / r ~ E 7 ;Z ~ it' ~ tJ:- c 4/ e ~ (for City purposes o'nly)tlTY OF ASHLAND PERSONAL SERVICES CONTRACT <:$25,000 (\FORMS\contract (or COMPENSATION This section provides a detailed description of the CLAIR fee schedule for the project in terms of percentage rates and reimbursement rates for overhead costs. The agreed upon Fees paid to CLAIR will cover all necessary costs to provide the services as described in the personal services contract. The CLAIR plan review fee will not exceed 75% of the City plan review fees. It is understood that the City charges plan review and building permit fees based upon Table 3-A of the 1991 Edition of the Unifonn Building Code as published by the International Conference of Building Officials, for plan review services. The plan review fees are determined as follows. a. 65 percent for structural Plan Review of Multi-family, Commercial and Industrial Buildings. b. 40 percent for Fire and Life Safety Plan Review of Multi-family, Commerdial and Industrail Buildings. c. 25 percent of the plumbing, mechanical, and electrical pennit fees for plan review of MuIti-falniIy, Commercial and Industrial Buildings. CLAIR charges for time and materials associated with reviews beyond a second round (back check), review of plan amendments, shop drawings and specific plan reviews under , an individual State Specialty Code when authorized by the Building Official. The billing rates are per attached rate schedule. CLAIR CLAIR PLAN REVIEW/INSPECTION STANDARD FEE SCHEDULES PLAN REVIEW/INSPECTION STANDARD FEE SCHEDULES January 2003 Labor Building Official Per Hour $65.00 Lead Plans Examiner/Inspector Per Hour $65.00 Plans Examiner (Building, Mechanical, Plumbing, Electrical) Per Hour $60.00 Civil/Structural Engineer/Architect (AMM, Complex Review) Per Hour $75.00 Hazardous Material Fire Code Plans Examiner/Inspector Per Hour $75.00 HazMat (CIH) Code Plan Review/Inspector Per Hour $100.00 Licensed Fire Protection Engineer (FPE) Per Hour $100.00 Field Inspector (Building, Mechanical, Plumbing) Per Hour $58.00 Electrical Field Inspector Per Hour $62.00 Field Inspector (Building, Mechanical, Plumbing) 1&2 FDC Per Hour $55.00 Electrical Field Inspector 1&2 FDC Per Hour $60.00 Project Manager Per Hour $70.00 Technical Assistance Per Hour $60.00 AutoCAD Technician's Per Hour $55.00 Administrative / Document Control Per Hour $34.00 Building Code ReviewlInspection Egress Review/Inspection Per Hour $60.00 Occupancy and Use Review/Inspection Per Hour $60.00 Area Review/Inspection Per Hour $60.00 Accessibility EvaluationlInspection Per Hour $60.00 Structural Review/Inspection Per Hour $60.00 Fire Proofing Review/Inspection Per Hour $60.00 Fire Protection Review/Inspection Per Hour $60.00 Specialty Occupancy Review/Inspection Per Hour $60.00 Medical Gas Review/Inspection Per Hour $60.00 Mechanical Review/Inspection Per Hour $60.00 Energv Review/Inspection Per Hour $60.00 Plumbing Review/Inspection Per Hour $60.00 Electrical Review/Inspection Per Hour $60.00 Electrical Classification Review/Inspection Per Hour $60.00 F. C dR. II f Ire o e eVIew nspec IOn HMIS (Hazardous Material Inventory Statement Review Per Hour $ 7 5.00 HMMP (Hazardous Material Management Plan Review Per Hour $75.00 Hazardous Exhaust Study Review/Inspection Per Hour $75.00 High Piled Storage Mitigation Plan Review/Inspection Per Hour $75.00 Fire Alarm Review/Insoection Per Hour $ 7 5.00 Mileage (Standard Vehicle) Per Mile $0.41 Overtime Per Hour 1.5 * base rate Direct Overhead for services and supplies 120% CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541 ) 488-5300 CITY REC COPY DATE m ' m '' ] 04/22/2003 Page 1 /1 PO NUMBER 04100 VENDOR: 001309 CLAIR COMPANY, INC. 3892 N W JAMESON DR CORVALLIS, OR 97330 SHIP TO: Ashland Building Department (541 ) 488-5309 20 E. MAIN STREET ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Special Inst: Req. No.: Dept.: COMMUNITY DEVELOPMENT Contact: Mike Broomfield Confirming? No Commercial Plan Review Services - All 25,000,00 ;' "'= :':' :':. :'i.:'Di~i'Plih?i.'iser!atta6fi'6:~J"S'(~l~'~'~lUle~'.0~::'~.i,:':;: :..?I :,': ,.' ':? '''. i.i. "3 :' . ,:.: '.'~ '" " .... ..... ' ":". .... Fees & Services :,~ ::........,.. ,=: ~ ':'.: .:...,:..........: ~: . ., .". :..." :' .;. i . ,:... ... .,..; :;..: ", . '....:. 'i".~ i,' .. . ... PSK : .., ~ ,;,, ,.,.~? . .... ., ~,~,.,~ :. , ,.. ,..., ,,, ,..,. , ~<: ,,;~ ,.,.,. ~.~,,,: ?, ....,. ........ , . , ,,., .... , ,. ,:., ,.. ,.. :. ..., ,, .., · , ~. .i.i:.'.?:i :::'""'.'. ?'.',. .~ Becl~nnln.q .......... Date: 03120/2003:,: ,. '?, ....... '.~ ';,.:;:::,'::~' :,:' ':'"":. ...... :,..:.,:..,". i": ........ ..' .: ,,',:.,'.:' ...........; .:'.. '.: Completion Date: 06/30/2003 ':",. ';; '.!.~':.:::..: .i !.'..'.i "' :' '~"' i": ~'tj:m~t~f0~:'~l.~i~C'e"'Of FY03 'i:..!....:?..'. ?" ::;::' :~' ?': '"::' < ''~ ' :':' :"' < ' ' "' :': ':':~: ":'" "; :~'':':''::'''''' .... ' "':' :'"'" '" · "' ,,.'":.... !, '.:..' :,. ..,. · .... ,, ',,.., ,,, ,:. ...: . ..;.. . :..: .:, ,,. . .,:,,'. ,.';~,, .::, .":.:,:. ::. ,:..'., ,' "".', ~ ,,'.,,,' , :. , .,,.. ' ' ' '~ : ..,.', '.. · ,.,' ': '" ' :..'.: "i ', '.'"' ' ' ' '~:': ": :"""'::' ' · ,, . .. , ..... .~ .,. .... · '.~ ::'i::.' i:;:',:i:':i:::.i .:,:.., .i;::'.~',:": ?'.':.' i::::" ,.'i":'i~; '.,."" :'..~i',,,',.,:::'::i::'.;i:!:': ii::: ';:i":'i:.~i ;.' '.." ~" "' '" '~ ': ': · "" ':"~ ::'" ' : ':'~" ,' ,~ . ,'=.;,:::, '. ,.:' ; ......... ' ":.'.. '.' ;...'...:~..'?: .... .,:.:'.i....: .: ;.:. '.,.,.', , ,: ?:.'..;: ?.."" '. :, t...";,,::..:,''~.::'. '.=. :":' ' ';" ....... ,, ~::'". ' '".- ~.: ?:.~. ':: .:.'::, . :',.'.....,",:. ::' ,: ;':': :::':' .;!::: ::i:,,:.'.:' .:.., .. SUBTOTAL 25,000.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00~ 541-552-2010 TOTAL . . 25,000.00... ASHLAND, OR 97520 E 110.09.28.00.604160 25,000.00 ... ..... _ _ __ Signature VENDOR COPY CITY OF ASHLAND REQUISITION FORM Date of Request: 14/1710~ THIS REQUEST IS A: o Change Order( existing PO # Required Date of Delivery/Service: Vendor Name: Address: City, State, Zip: Phone: Fax Number Deliver Location r.1;:Jir r.omr;:Jny 3892 NW Jameson Drive Corvallis, OR 97330 7532264 (541) Services Only Description Total Cost Solicitation Process: Continuing Plan Review Services Per Schedules o Exempt o 3 Written Quotes EST. (Sal FY03. $25,000.) (copies attached) Will issue PSK for FY04 also RFP in FY04 o Sole Source o Invitation to Bid (copies on file) o Less than xD Request for $ $5000 2000,02,01 Proposal (copies on file) Account Number ___. __ - __ - __. ______ *Please attach the Original signed contract and Insurance certificate. Materials Only Item # Quantity Unit Description Unit Cost Total Cost TOTAL COST OF THE MATERIALS Account Number . . . . --- -- -- -- ------ *Please attach the quotes. Employee Signature: Supervisor/Dept. Head Signatu~ NOTE: By signing this requisition form, I certify that the above request meets the City of Ashland Solicitation Process requirements and can when necessary. G:Finance\Procedure\AP\Forms\8_Requisition form.doc Updated on:07/15102