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HomeMy WebLinkAbout1993-001 Agrmt - School DistrictENVIRONMENTAL EDUCATION AND CONSERVATION AGREEMENT AGREEMENT made January 1, 1993, between the ASHLAND SCHOOL DISTRICT ("District") and CITY OF ASHLAND ("UTILITY"). RECITALS: A. DISTRICT has been selected as the location for the implementation of a pilot energy and natural conservation program; and B. DISTRICT and UTILITY desire to have a 20% reduction in the consumption of energy and natural resources by DISTRICT; and . C. DISTRICT and UTILITY desire to create the most effective energy and natural resource conservation program to acquire conservation. DISTRICT and UTILITY agree: 1. PURPOSE AND GOAL. The purpose of this agreement is to create a cooperative program between UTILITY and DISTRICT to facilitate the increased awareness and use of energy efficiency and environment education programs. The goal of this conservation program is to enhance environmental stewardship and contribute to DISTRICT efforts to reduce the production of solid waste and electrical, oil,gas, and water consumption while maintaining and/or increasing the comfort level of classrooms and school facilities. 2. TERM. The term of this agreement shall commence on January 1, 1993, and shall continue through June 15, 1994, with an option to renew this agreement for a term commencing on June 16, 1994, and continuing through June 15, 1995. 3. RESOURCE CONSERVATION MANAGER. The conservation program provided by this agreement shall be performed by a Resource Conservation Manager (RCM). The RCM position shall be a temporar.v half-time position, staffed by a professional educator currently employed by DISTRICT, with responsibilities as describe below. UTILITY and DISTRICT shall participate jointly in the selection of a qualified educator for the position. 3.1. DISTRICT shall remain the employer of the RCM. DISTRICT shall provide a separate program account within the district budget for the year in which this conservation program is to be performed from which all salaries, benefits and other expenses of the program shall be paid. 3.2. The terms of the contract for employment of the RCM shall be agreed upon by all parties to this agreement and shall be consistent with any collective bargaining agreements and state laws governing employment of professional educators within DISTRICT. PAGE i-ENVIRONMENTAL EDUCATION AND CONSERVATION AGREEMENT (p: agree\bpaschol.K) 4. RESPONSIBILITIES OF THE RESOURCE CONSERVATION MANAGER. The RCM shall be responsible for the following: 4.1 Assess the current energy resource use at each building to identify user oriented energy efficency and resource conservation opportunities in each school. Report that baseline consumption data to the principal and assist the principal as needed in communicating the data to the staff and developing and implementation of school-based plans to increase energy efficient operations and natural resource conservation. 4.2 Screen other resources from the BPA and school districts in reducing the consumption of energy resources idiosyncratic to the buildings surveyed. Encourage the use of buildings as living laboratories to teach energy conservation and environmental stewardship practices which apply both at school and at home. 4.3 Meet with the Leadership Team at least two times in the Spring of 1993 to encourage environmental actions that provide consistency, continuity, and cohesiveness across all school buildings. 4.4 With the building principals' support, coordinate training for all staff in each building alerting them to the conservation opportunities. (This might be done at one of the site's regular staff meetings.) 4.5 Where there is interest at each site, coordinate student conservation groups to monitor energy and natural resource consumption in each group. 4.6 Track, record, and report the energy and natural resource use and savings resulting from conservation measures instituted at each site. 4.7 Act as an environmental and energy education resource to teachers in all instruction areas including informing the school district central office and sites of educational opportunities related to natural resource conservation. 4.8 Prepare monthly program status reports which include an assessment of conservation savings for review by building principals, administrators, and the advisory committee described in paragraph 8. 4.9 Develop a recognition program that encourages conservation and provides incentive for each individual building. 5. TECHNICAL ASSISTANCE. DISTRICT and UTILITY shall: 5.1. Arrange for the RCM to receive technical training from a professional engineer on the operation and energy efficiency opportunities for each school campus. PAGE 2-ENVIRONMENTAL EDUCATION AND CONSERVATION AGREEMENT (p: agree\bpaschol.K) 5.2. Provide space and materials for training sessions for staff of each building in DISTRICT alerting them to conservation opportunities. 5.3 The UTILITIES shall through the Bonneville Power Administration (BPA) Grant No. DE-FG79-92BP81418: 5.3.1 Provide computer hardware to the RCM to track energy consumption and compare operating cost savings. 5.3.2 Provide computer software to the RCM to track energy and natural resource consumption and budgets. Arrange for the RCM to receive training on software. 5.3.3 Arrange for the installation within the DISTRICT of an electronic bulletin board to allow the RCM to communicate with other RCMs. 5.3.4 Provide for any costs derived in the training of the RCM and other staff as needed. 6. SCOPE OF SERVICES. 6.1. The UTILITY shall make available staff to provide assistance in the implementation and performance of the conservation program under this agreement. The UTILITY shall also sponsor and organize an advisory group including but not limited to the RCM and a local recycling organization representative. 6.2. The DISTRICT shall adopt practices that are cost effective and reduce energy and natural resource consumption that are learned from the evidence presented through this study. Where the DISTRICT has financial resources and deems an expenditure appropriate, it will make investments in its facilities to further reduce energy and natural resource consumption based on data gathered in this study. The DISTRICT shall identify sufficient office space for this RCM person. It is expected that the RCM will provide their own clerical support. In emergencies, however, requests can be made to the central administration for assistance. Finally, as an outcome of this whole scheme, there will be district wide and building-by- building energy and resource tracking system in place. 7. FUNDING. The funds generated through energy savings shall be used to pay the salary and benefits of the RCM. The UTILITY agree to underwrite the cost of the RCM salary and benefits. Any money generated through energy savings that remains after the RCM salary and benefits have been paid will accrue to DISTRICT. 7.1. The UTILITY agrees to invest nonrecoverable funds furnished under the BPA grant referred to in paragraph 5.3 for all mutually agreed upon equipment, supplies, technical training, classroom materials and computer network operating expenses used for this conservation program. PAGE 3-ENVIRONMENTAL EDUCATION AND CONSERVATION AGREEMENT (p: ag ree\bpaschol.K) 7.2. The DISTRICT and UTILITY agree to calculate the dollar amount of the energy and natural resource savings pursuant to the following guidelines: (a) The DISTRICT agrees to provide a minimum of three full years of recent billing history for each building for costs associated with electricity, natural gas, heating oil, water, sewage, and solid waste disposal. (b) The DISTRICT agrees to provide a listing of the square footage for each school building. (c) The RCM with the assistance of the UTILITY will establish a baseline accounting year utilizing the historic billing data. (d) Annual conservation dollar savings will be calculated by comparing the current year billings with the baseline year. (e) The DISTRICT and UTILITY will agree on the determination of the total amount of savings directly attributable to the efforts of the RCM. 7.4 The DISTRICT and the UTILITY will determine the savings pursuant to the following guidelines: (a) At the end of the first year a reconciliation will be made between the RCM's salary and the calculated savings for the period of the first year. (b) At the end of the second year a reconciliation will be made between the RCM's salary and the calculated savings for the entire grant period. 8. ADVISORY COMMITTEE. An advisory committee consisting of a member from DISTRICT and the UTILITY shall be formed. As a courtesy, the program coordinator, Jerry Bingold, and a member of the Bonneville Power Administration shall be provided the opportunity to be members of this committee. The advisory committee shall convene monthly at an agreed upon location and shall oversee the administration of the conservation program under this agreement. 9. LOCATION. The conservation program under this agreement shall be performed within the DISTRICT. PAGE 4-ENVIRONMENTAL EDUCATION AND CONSERVATION AGREEMENT (p: agree\bpaschol.K) 10. ASSIGNMENT. The services contemplated under this agreement are deemed to be in the nature of personal services. This agreement shall not be assigned by any of the parties without prior written consent of each of the remaining parties to this agreement. 11. BUDGET APPROVAL. It is understood that ASHLAND SCHOOL DISTRICT must have budget approvals in order to obtain funds to pay the expense for providing office space and clerical support services and any agreement shall have force and effect only to the extent that such funds are provided to the School District. 12. CONTRACT DISPUTES. The parties agree that any disagreement regarding the interpretation, meaning, or effect of any provision of this agreement shall be settled by arbitration if so requested by any party in writing. In case of such a written request, the parties agree that within 60 days, binding arbitration will be entered into, with the UTILITY collectively selecting an arbitrator, DISTRICT selecting an arbitrator, and all the parties together selecting a third. The decision of the majority of the arbitrators shall be binding upon each of the parties. The cost of such arbitration shall be borne equally between the parties. 13. EXTENSION. With all parties having satisfactorily performed all of the obligations required of them, this agreement may be extended for an additional term of two years. In order to extend this agreement, a request in writing by any party shall be given to all other parties no later than six months in advance of a term's expiration notifying all other parties of this request. The Bonneville Power Administration grant project with the City of Ashland municipal utility is for the period of one year commencing June 16, 1994 and continuing through June 15, 1995. 14. NOTICES TO PARTIES. All notices to be given by the parties to this agreement shall be in writing and served by depositing same in the United States Mail, postage prepaid, registered or certified mail. Notices to the parties shall be addressed to: John Daggett Ashland School Dist. 885 Siskiyou Blvd Ashland OR 97520 Dick Wanderscheid City of Ashland Conservation Div. 20 East Main Street Ashland, OR 97520 PAGE 5-ENVIRONMENTAL EDUCATION AND CONSERVATION AGREEMENT (p: agree\bpaschol.K) Written notices that are given to the parties shall also be given as a courtesy to the program coordinator, Jerry Bingold, and to the Bonneville Power Administration. These notices shall be addressed to: Mr. Jerry Bingold BRACO Energy Services 1500 NE Irving St., Suite 530 Portland, OR 97232 Mr. Marc Ross Bonneville Power Administration Lower Columbia Area Office P.O.B. 3621 - LR Portland, OR 97208 Any of the parties to this agreement may change its address of record for receipt of official notice by giving the other parties written notice of such change and any necessary mailing instructions. 15. PUBLIC RELATIONS. The UTILITY shall cooperate with DISTRICT in maintaining a good public relations program with the community and news media so that any pertinent items affecting the conservation project or the patrons of DISTRICT can be brought to the attention of the public. 16. LAWS AND REGULATIONS. During the entire term of this agreement, including any extensions thereto, the UTILITY shall comply in every respect with DISTRICT policies, all laws, rules and regulations of this State affecting or regulating public education. 17. ENTIRE AGREEMENT. This agreement sets forth the entire agreement between the UTILITY and DISTRICT concerning this subject. There are no representations, either oral or written, between the UTILITY and DISTRICT other than those contained in this agreement. Ashland School District By: Title: City of Ashland Title: ~/)yL~ - PAGE 6-ENVIRONMENTAL EDUCATION AND CONSERVATION AGREEMENT (p:agree\bpaschol.K)