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Home My WebLink About2003-097 Grant - RV Manor CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: RV Manor- Foster Grandparent Address: 1700 Barnett Rd. Medford, OR 97504 Telephone: Date of this agreement: July 1, 2003 ¶. Amount of grant: $1,000.00 ¶. Budget subcommittee: Social Services Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 5. Living Wage Requirements. If the amount of this contract is $15,713.00 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 6. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal Grant Contract 2003-04 Page I of 3 agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. GRANTEE Title Director~ RVMCS - Foster Grandparent Program/R. S. V. P. By CITY OF ASHLAND Date ~',~'¢--),~__~ Title Account Number .(for City use only) Date Grant Contract 2003-04 Page 2 of 3 CITY OF SHLAND June 11,2003 RECEIVED JUN 1 6 2003 Becky Snyder RV Manor- Foster Grandparent 1700 Barnett Rd. Medford, OR 97504 Dear Becky Snyder, The City of Ashland Budget for the 2003-2004 fiscal year was adopted by the City Council on June 3rd. Your annual grant of $1,000.00 is included in this budget. The City requires grant recipients to provide a certificate of insurance indicating liability coverage of not less than $500,000.00 per occurrence. The City of Ashland, its officers, and employees should be named as additional insureds. Please note the new Living Wage requirements listed in item number 5 in the Financial Assistance Award Contract. This does not apply to you if your grant is under $15,713.00. Please sign the enclosed contract and return it to the City as soon as possible. Once the contract and current certificate of insurance are on file, payment can be implemented. Sincerely, Lee Tuneberg Finance Director E nclosu res Finance Department D.L. Tuneberg, Director 20 East Main Street Ashland, Oregon 97520 www.ashland.or, us Tel: 541-488-5300 Fax: 541-488-5311 TTY: 800-735-2900 City of Ashland LIVING ~per hour effective June 30, 2003 (Increases annually every June 30 by the Consumer Price Index) For all hours worked under a service contract between their employer and the City of Ashland if the contract exceeds $15,713 or more. For all hours worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,713. If their employer is the CitY of Ashland including the Parks and Recreation Department. In calculating the living wage, employers may add the value of health care, retirement, 401K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or, us. Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees. CITY OF -ASHLAND Caring Communities Insurance Company Certificate/Proof of Insurance THIS CERTIFICATE IS ISSUED AS A MA~ER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR AL TER THE COVERAGE AFFORDED B Y THE POLICIES BELOW. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HA VE BEEN ISSUED TO THE NAMED INSURED FOR THE POLICY PERIOD INDICATED, NOTMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT I4/ITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Date of Certificate: February 25, 2003 Certificate Holder: City of Ashland Insurer: Caring Communities Insurance Company, Cayman Islands Policyholder: Pacific Retirement Services, Inc. Policy Number CCIC 0015-01 Named Insured: Rogue Valley Manor Community Services Policy Form: Senior Services Organization Liability Policy Policy Term: January 1, 2003 - January 1, 2004 at 12:01 a.m. Primary Coverages: Professional Liability Commercial General Liability Employee Benefits Liability Primary Coverages Limit of Liability: $1,000,000 each loss and $ 3,000,000 policy period aggregate, all coverages Self Insured Retention: $ 50,000 each loss Excess Coverage: Professional Liability Commercial General Liability Employee Benefits Liability Automobile Liability Employers Liability Excess Coverage is subject to the following Underlying Insurance Requirements: Professional Liability Commercial General Liability Employee Benefits Liability Automobile Liability Employers Liability $1,000,000 each loss and $ 3,000,000 policy period aggregate $1,000,000 each loss and $ 3,000,000 policy period aggregate $1,000,000 each loss and $ 3,000,000 policy period aggregate $1,000,000 each loss no aggregate $1,000,000 each loss, and policy period aggregate Excess Coverage Limits of Liability: Professional Liability Commercial General Liability Advertising Liability Watercraft Liability Employee Benefits Liability Automobile Liability Employers Liability $10,000,000 each loss, and policy period aggregate $10,000,000 each loss, and policy period aggregate $ 5,000,000 each loss, and policy period aggregate $ 5,000,000 each loss, and policy period aggregate $ 5,000,000 each loss, and policy period aggregate $ 6,000,000 each loss $ 5,000,000 each loss, and policy period aggregate Edition: 11/02 Page 1 of 2 \\HSBCGCMDC l XBusiness\ins\CTV~policies\certificatesLPacific Retirement Services~2003\City of Ashland.doc Professional Liability losses originating in Texas, Florida, Arkansas and Louisiana are limited to: $ 2,000,000 each loss, and policy period aggregate Excess Coverage Policy Period Aggregate Limit: $10,000,000 all losses all coverages Additional Information: The Certificate Holder is added as an Additional Insured under this policy but ONLY with respect to liability arising out of services rendered by the Named Insured per the terms and conditions of the contractual agreement between the Named Insured and City of Ashland for the Foster Grandparent Program. HSBCfFinancial Services (Cayman) Ltd As authorised representative Edition: 11/02 Page 2 of 2 \\HSBCGCMDClkBusiness\ins\CTV~policies\certificatesLPacific Retirement Servicesk2003\City of Ashland.doc C~dN6 CO~S ~NSUR~C~ COMPAN~ HSBC House. Fourth Floor. Mary Street. P.O. Box 1109. George Town. Grand Cayman. Cayman Islands City Hall Ashland, OR 97520 USA 25 February, 2003 Dear Sirs, RE: ROGUE VALLEY MANOR COMMUNITY SERVICES, INC. As requested, please find enclosed a certificate of insurance for the City of Ashland. If you have any questions please regarding the enclosed please do not hesitate to contact me. Yours faithfully, Rebecca~M~~Ginn Direct Line: 1-345-914-7592 Encl Cc: Sheila Moore- Pacific Retirement Services, Inc. (fax' 1-541-857-7654) Jackie Hurd- Caldwell Associates (fax: 1-847-549-8095)