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HomeMy WebLinkAbout2003-114 Grant - Arts Council CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND 20 E Main Street Ashland OR 97520 (541) 488-5300 FAX: (541) 488-5311 GRANTEE: Arts Council of Southern Oregon Address: 33 N. Central, Suite 300 Medford, OR 97501 Telephone: Date of this agreement: July 1, 2003 Amount of grant: $3,500.00 Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITAL: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. 2. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. 3. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 4. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generaiiy accepted ac~ representative of the Ci documents relating to ti 5. Living Wage Requir the Grantee has ten or defined in Ashland Mun spend 50% or more o Grantees required to predominantly in areas 6. Default. If Grante( contained in this contn agreements to expend City, by written notice c contract and may purst Economic and Cultural Developn ;ounting principles. Grantee gives the City and any authorized ty access to and the right to examine all books, records, papers or ~e use of grant funds. ements. If the amount of this contract is $15,713.00 or more, and if more employees, then Grantee is required to pay a living wage, as icipal Code Chapter 3.12, to all employees and subcontractors who their time within a month performing work under this contract. ay a living wage are also required to post the attached notice ~here it will be seen by all employees. fails to perform or observe any of the covenants or agreements act or fails to expend the grant funds or enter into binding legal he grant funds within twelve months of the date of this contract, the default to the Grantee, may terminate the whole or any part of this e any remedies available at law or in equity. Such remedies may ~ent Grant Contract 2003-04 Page 1 of 3 include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. 7'. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 8. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 9. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. 10. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be  terrr~/cnd conditions. RAN ..,~¢: /~ T i t i ?/'~ ~'~'~/~...t~, By CITY OF ASHLAND By Finance~ Date Title Account Number: (for City use only) Date Economic and Cultural Development Grant Contract 2003-04 Page 2 of 3 0S/Z4/03 14:BB To:77Z~545 From:Cathy 0amstre-Lepley Rienhold& & 0'Harra Page Z/Z Acoa . CERTIFICATE OF LIABILITY INSURANCF o.,o ..................................... I~ETSC- 1 06/24/03 PRODUCER Reinholdt & O'Harra Instance 383 East Main Street Ashland OR 97520-1896 Phone:541-482-1921 INSURED Arts Council of Southern Oreaon 33 ~. Central. Suite 300 Medford OR 97501 THIS CERTIRCATE IS ISSUED AS A MATTER OF IN FORI/IATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE North Pacific Insurance INSURER B INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR TIlE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TD WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY r~AID CLAIMS. DATEPOLICY[MM/DDPfy1EFFECTIVE POLiCYDATE (MM/DDtY¥IEXPIRATION l L,. TYPE OF ~ISURANCE POLICY NUMBER LIMITS I GENERAL L~BILrFY I I EACH ~CI~RE~E $ 2000000 ~_._~MERCIAL GENERAL__L h'~ILIT¥ I I i FIRE DAMAOF (Ar¥ one tire)$ '100000 A C02150754 i  CL^[MS~E L_J OCCUR MEDE×P(~o~o~,I ~ SO00 IX, B~=iness ~e~sI 0:[/28/03 O:[/2B/O~IPE~SO~&~V"UJUR* t~"~ i , ~EIXER,AL AG~ E C, ATE $ '1000000 GE~L AGGREGAIE LIMIT AF~LIES PER: · t PRODUCTS - COMp/Op AGO POLICY dECT LOC] I CSL 1000000 AUTOMOB~E UA~L~Y I COMDI~ED SIN,3LE LIMIT ANY AUTO (Ea acciOe~l [ , ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per pemon) HIRED AUTOS I BODILY INJURY ~ON-OWNED ALITOSt (Per accident) . . ___ -- I PROPERT~F DA/v~,GE ' · ' · . , : j ~ (Per accident) $ · ~ GARAG~ LIABiLiTY : ~' i ! AUTO ONLY- EA ACCIDENT$ ,ANrF .AUTO [ OTHER THAN ~ ACC I AUTO CXNLY: AGO $ EXCESS LIABILITY I EA~ C.~C~RENCE I DEDUCTIEILE I RIETENTION $ [) WORI<£R8 COMPENOATIOH AJ'ID I WC STATU- OTH- I' TL-'~Y LIMITS I ER I EMPLOYERS' LIABILITY i E,L EACH ,N2CIDENT E L DISEASE - EA EMPLOYEE $ E.L DISEASE - POLICY LIMIT I DESCRIPTION OF OPERATION$/LOCATION~/YEHICLE$/EXCLU$1ON$ ADDED BY ENDORSE~IENTISPEClAL PROVI$1ON~ Cit. y o: ~:hla:d, ists o£££ce:s ~nd e. ap[ogee ~e :~d as actd£tlo~a! £~su:ed ~: endo:e~ent t.o the :~o1£cy. .. CERTI¢ICATE HOLDER J y [ ~DmONAL ,~su~; .SURER LET'mR: CANCELLATION CIT~Y OE ASHLAND 20 EAST 14AIN STREET ~~ OR 97520 CIT~OF SHOULD ANT OF THE ABOVE DE$C~B, eD POLICIES BE CANCELLED BEFORE THE EXPIRATIO~I DATE THEREOF, THE 1~8UIHG INSUI~B:t WILL ENDEA¥OR TO MAIL 10 DAYS WRITTEN NO'riCE TO THE CERTIFICATE HOLDER NAMED TO ~ LEFT, BUT .... ALL IMPOSE NO OlSLIGATION OR UABILR'Y OF ANY KIND UPC:~ THE INSURER~ ITS AGENTS OR REPREEENTA~VE$. ALrrl IOmZED ntPRcechrr^T~w'c Russ W. Schweikert ACORD 25-S (7/97) ©ACORD CORPORATION 1983